Offer From 1 2 3 and Overview of RFP Process pdf POL.pdf

• Attachment 1: OFFER FORM, OF-1

• Attachment 2: OFFER FORM, OF-2

• Attachment 3: OFFER FORM, OF-3

• Exhibit A: Overview of the RFP Process

Offeror is:

Sole Proprietor Partnership *Corporation Joint Venture Other

*State of incorporation:

Hawaii General Excise Tax License I.D. No.

Federal I.D. No.

Payment address (other than street address below):

City, State, Zip Code:

Business address (street address):

City, State, Zip Code:

Respectfully submitted:

Date: (x) Authorized (Original) Signature

Telephone No.:

Fax No.: Name and Title (Please Type or Print)

E-mail Address: ** Exact Legal Name of Company (Offeror)

**If Offeror is a “dba” or a “division” of a corporation, furnish the exact legal name of the corporation under which the awarded contract will be executed:

ATTACHMENT 1

OFFER FORM OF-1 RFP-27-001002

Total contract cost for accomplishing the development and delivery of the services.

Note: Pricing shall include labor, materials, supplies, all applicable taxes, and any other costs incurred to provide the specified services.

Offeror Name of Company

ATTACHMENT 2

OFFER FORM OF-2 RFP-27-001002

OFFER FORM OF-3 RFP-27-001002

CLIENT REFERENCES

OFFER FORM OF-3

Client References: Offeror is required to fill out a minimum of three (3) references to customers who received services similar to those called out in this RFP.

Section 1. To be completed by the offeror nd submitted with offer.

Customer Name #1:________________________________________

Address: ________________________________________________

Reference Name: _________________________________________

Current Phone: ___________________________________________

Customer Name #2:________________________________________

Address: ________________________________________________

Reference Name: _________________________________________

Current Phone: ___________________________________________

Customer Name #3:________________________________________

Address: ________________________________________________

Reference Name: _________________________________________

Current Phone: ___________________________________________

The State may contact all of the references listed to inquire about Offeror's equipment, services, performance, and degree of customer satisfaction.

OVERVIEW OF THE RFP PROCESS

5.1 The RFP is issued pursuant to Subchapter 6 of HAR Chapter 3-122, implementing HRS §103D-303.

5.2 The procurement process begins with the issuance of the RFP and the formal response to any written questions or inquiries regarding the RFP.

Changes to the RFP will be made only by Addendum.

All proposals and other material submitted by Offerors become the property of the State and may be returned only at the State’s option.

5.4 The Procurement Officer, or an evaluation committee approved by the Procurement Officer, shall evaluate the proposals in accordance with the evaluation criteria in Section Four.

5.5 Proposals may be accepted on evaluation without discussion. However, if deemed necessary, prior to entering into discussions, a "priority list" of responsible Offerors submitting acceptable and potentially acceptable proposals shall be generated. The priority list may be limited to a minimum of three responsible Offerors who submitted the highest-ranked proposals.

The objective of these discussions is to clarify issues regarding the Offeror’s proposal before the BAFO is tendered.

5.6 If during discussions there is a need for any substantial clarification or change in the RFP, the RFP shall be amended by an addendum to incorporate such clarification or change. Addenda to the RFP shall be distributed only to priority listed Offerors who submit acceptable or potentially acceptable proposals.

5.7 Following any discussions, Priority Listed Offerors will be invited to submit their BAFO, if required. The Procurement Officer or an evaluation committee reserves the right to have additional rounds of discussions with the top three (3) Priority Listed Offerors prior to the submission of the

BAFO.

5.8 The date and time for Offerors to submit their BAFO, if any, is indicated in Section 1.4, RFP Schedule and Significant Dates. If Offeror does not submit a notice of withdrawal or a BAFO, the Offeror’s immediate previous offer shall be construed as its BAFO.

5.9 After receipt and evaluation of the BAFOs in accordance with the evaluation criteria in Section Four, the Procurement Officer or an evaluation committee will make its recommendation. The Procurement Officer will award the contract to the Offeror whose proposal is determined to be the most advantageous to the State taking into consideration price and the evaluation factors set forth in Section Four.

5.10 The contents of any proposal shall not be disclosed during the review, evaluation, or discussion. Once award notice is posted, all proposals, successful and unsuccessful, become available for public inspection.

EXHIBIT A RFP-27-001002

Those sections that the Offeror and the State agree are confidential and/or proprietary should be identified by the Offerors and shall be excluded from access.

5.11 The Procurement Officer or an evaluation committee reserves the right to determine what is in the best interest of the State for purposes of reviewing and evaluating proposals submitted in response to the RFP. The Procurement Officer or an evaluation committee will conduct a comprehensive, fair and impartial evaluation of proposals received in response to the RFP.

5.12 The RFP, any addenda issued, and the successful Offeror's proposal shall become a part of the contract. All proposals shall become the property of the State of Hawaii.

EXHIBIT A RFP-27-001002