Offer Form B Revised.xlsx

This is an Offer Form B document for janitorial equipment submitted to the State of Hawaii Department of Accounting and General Services, Central Services Division under solicitation CSD-27-002-O. The form requests bids for sixteen line items of janitorial equipment, including wet/dry vacuums (single and dual motor), upright vacuums, burnishers, floor machines, doodle scrubs, pressure washers, floor blowers, janitor carts, and carpet extractors. Estimated quantities range from 1 unit for a 20-inch burnisher at 2000 RPM to 36 units for a floor blower with 1 HP, with all quantities representing a twelve-month procurement period. The deadline for questions was August 5, 2026 at 2:00 p.m., with responses provided by August 11, 2026 at 2:00 p.m., and proposals were due August 19, 2026. The contract term is twelve months from the Notice to Proceed with options to extend for two additional twelve-month periods upon mutual written agreement. Award shall be made to the lowest responsive and responsible offeror.

Unit bid prices must include all costs for labor, equipment, materials, delivery, applicable taxes including Hawaii General Excise Tax, and any other expenses incurred to provide the specified goods and services. All equipment must be new, fully assembled, and backed by manufacturer's warranty of at least two years or the manufacturer's standard warranty, whichever is longer, with a minimum one-year warranty on all items covering parts and labor. Bidders may submit proposals for one or more items and must maintain a permanent office and service facility on Oahu with replacement parts and shop facilities for equipment repair and servicing. Operator and maintenance training must be delivered within thirty days of acceptance. Price increases for equipment shall not exceed 10 percent of the original offer amount and must be negotiated with DAGS/CSD. Quotations are valid for ninety days, and all submissions must be made electronically through the Hawaii Electronic Procurement System (HIePRO) with prior registration in Hawaii Compliance Express.