ODMR 2627-0005 Attachment B - Technical Proposal Score Sheet.pdf
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- Solicitation number
- SRC0000037033
- Issued by
- Ohio
About this file
This is a Technical Proposal Score Sheet for the Ohio Department of Medicaid (ODM) Request for Competitive Sealed Proposals (RFP) ODMR 2627-0005 for Provider Reimbursement Technical Assistance. The RFP seeks a qualified vendor to provide comprehensive technical assistance activities related to Medicaid provider reimbursement. The proposal evaluation process consists of three phases: Phase I establishes initial qualifying criteria that all proposals must satisfy to proceed; Phase II involves scoring of technical proposals by an appointed Proposal Review Team across 26 weighted evaluation criteria; and Phase III evaluates cost proposals for those vendors whose technical scores meet or exceed the minimum threshold of 156 points out of a possible 260 points. The technical proposal requirements address offeror qualifications and organizational experience, key personnel capabilities across seven distinct roles, scope of work and deliverables spanning inpatient services, outpatient services, general hospital services, non-institutional services, grouping products, budget initiatives analysis, federal coordination, CMS reporting, and general assistance, as well as process information and transition planning.
Phase I qualifying criteria require vendors to submit proposals by the specified deadline in separate technical and cost components, complete all required certifications and attestations in Attachment A, demonstrate freedom from federal debarment restrictions, maintain proper formatting and organization, comply with confidential information protocols, commit to ODM's corrective actions authority, agree to performance specification adjustments, commit to vendor transition assistance, disclose any breach of contract claims, and submit Ohio certified Minority Business Enterprise (MBE) subcontractors assigned to a minimum of fifteen percent of the total contract dollar amount per state fiscal year. Proposals failing to meet any Phase I criteria are disqualified without advancement. Technical proposal scores are calculated by multiplying weighted ratings assigned by the Proposal Review Team in each evaluation category, with a minimum passing score of 156 points required to proceed to cost proposal evaluation. The offeror achieving the highest combined score across all evaluation phases is recommended for selection.
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ODMR 2627-0005
PROVIDER REIMBURSEMENT TECHNICAL ASSISTANCE
ATTACHMENT B – TECHNICAL PROPOSAL SCORE SHEET
PHASE I: Initial Qualifying Criteria
The Proposal must meet all the following Phase I proposal acceptance criteria in order to be considered for further evaluation. Any Proposal receiving a “No” response to any of the following qualifying criteria shall be disqualified from consideration.
ITEM
# PROPOSAL ACCEPTANCE CRITERIA
RFP
Section
Reference
YES NO
1. The Proposal was received by the deadline as specified in the RFP. 2.1, 3.1, 6.5
2. Offeror submitted a Proposal comprised of a Technical Proposal and a separate Cost Proposal.
3.1, 6.1, 6.2, 6.3
3.
Offeror’s Proposal includes a fully completed Attachment A, including all required signatures, affirmative statements, and certifications, as specified in Section 6.2.1.
3.1, 6.1, 6.2.1
4.
Offeror is not prohibited from entering into a contract with ODM due to restrictions related to the federal debarment list, unfair labor findings, or as established in ORC Section 9.24.
3.1, 10.8
5. Offeror’s Technical Proposal is well-organized and complies with the formatting instructions.
3.1, 4.1, 6.1, 6.2, 6.4
6.
Offeror’s Proposal meets the requirements and prohibitions related to personal confidential information and trade secret/proprietary information.
3.1, 3.6, 10.2
7.
Offeror’s Proposal includes an attestation that the Offeror understands, accepts, and will comply with ODM’s right to impose corrective and/or remedial actions.
3.1, 4.3, Appendix A
8.
Offeror’s Proposal includes an affirmative statement that the Offeror agrees that Contract performance specifications may be added or adjusted by mutual agreement during the term of an awarded Contract to align with ODM business needs, organizational objectives, and technological changes.
3.1, 4.3
9.
Offeror’s Proposal includes an attestation that the Offeror commits to assisting ODM with transitioning from its current vendor, if any, and providing services like those described herein to the Offeror if selected for a Contract.
3.1, 4.3
10.
Offeror’s Proposal includes proper disclosure of any formal claims of breach of contract against the Offeror or its proposed subcontractor(s); or the Offeror has provided an attestation that there are no such disclosures to make.
3.1, 10.9
11.
Offeror’s Proposal includes submission of selected Ohio certified Minority Business Enterprise (MBE) subcontractor assigned job duties that will equate to a minimum of fifteen (15%) percent of the total dollar amount of the contract per SFY.
3.1, 3.5, 10.11
Based upon this Phase I evaluation, does the Offeror’s Proposal proceed to Phase II scoring below?
Yes ________ No ________
PHASE II: Criteria for Scoring of Technical Proposal
Qualifying Technical Proposals will be collectively scored by a Proposal Review Team (PRT) appointed by ODM. The PRT will collectively evaluate the merit of each RFP requirement and assign a rating as follows:
DOES NOT MEET (0 pts.): Response does not comply substantially with requirements or is not provided.
WEAK (1 pt.): Response was poor related to meeting the objectives.
WEAK TO MEETS (2 pts.): Response indicates the objectives or expectations will not be completely met or at a level that will be below average.
MEETS (3 pts.): Response generally meets the objectives or expectations.
MEETS TO STRONG (4 pts.): Response indicates the objective or expectations will be exceeded.
STRONG (5 pts.): Response significantly exceeds objectives or expectations in ways that provide tangible benefits or meets objectives or expectations and contains at least one enhancing feature that provides significant benefits.
The Technical Proposal Score for PHASE II is the sum of the ratings for all the RFP requirements. Technical Proposals that do not meet or exceed a total score of at least 156 points (a “passing” score determined by calculating 60% of the total technical points available, representing that the Offeror has the capability to successfully perform the project/program services) out of a maximum of 260 points will be disqualified from further consideration. If disqualified for not passing this minimum threshold, the Cost Proposal will neither be opened nor considered. Only those Offerors whose Technical Proposals meet or exceed the minimum required technical points (156) will advance to PHASE III of scoring.
Proposal Evaluation: The PRT will rank the Proposals by multiplying the rating received in each category by its assigned weight and adding all points together for the Offeror’s total Technical Proposal Score.
The Offeror with the highest Maximum Total Points from all phases of the evaluation (Technical Points + Cost Points) shall be recommended for selection. If the PRT finds that one or more Proposals requires further consideration, the PRT may select one or more of the highest scoring Proposals to advance to the next phase.
ITEM # RFP REQUIREMENTS
RFP
SECTION
REFERENCE
Weighting
Rating
OFFEROR QUALIFICATIONS
ORGANIZATIONAL EXPERIENCE & CAPABILITIES
1.
Offeror’s Proposal demonstrates experience relevant to completing the work identified in the Scope of Work (SOW) and Deliverables sections.
3.2 5
2.
Offeror’s Proposal demonstrates completion, within the last five (5) years, of at least two projects that demonstrate relevant expertise and experience.
3.2 4
3.
Offeror’s Proposal demonstrates knowledge and experience in Medicaid and laws and regulations impacting its operations.
3.2 5
OFFEROR QUALIFICATIONS
KEY PERSONNEL AND ADDITIONAL STAFF
4.
Offeror’s Proposal identifies a Lead Medicaid Healthcare Business Expert with the experience and capabilities set forth in 3.3(A).
3.3(A) 2
5.
Offeror’s Proposal identifies a Medicaid Healthcare Business Manager with the experience and capabilities set forth in 3.3(B).
3.3(B) 2
6.
Offeror’s Proposal identifies Medicaid Regulatory Analysts with the experience and capabilities set forth in 3.3(C).
3.3(C) 2
7.
Offeror’s Proposal identifies Medicaid Financial and Budget Analysts with the experience and capabilities set forth in 3.3(D).
3.3(D) 2
8.
Offeror’s Proposal identifies Medicaid Program Specialists with the experience and capabilities set forth in 3.3(E).
3.3(E) 2
9.
Offeror’s Proposal identifies a Medicaid Program Evaluator with the experience and capabilities set forth in 3.3(F).
3.3(F) 2
10.
Offeror’s Proposal identifies a Medicaid Program Researcher with the experience and capabilities set forth in 3.3(G).
3.3(G) 2
11.
Offeror’s Proposal identifies additional staff with the relevant experience in the roles of Junior Financial and Budget Analyst(s), Junior Medicaid Program Specialist(s), and Junior Medicaid Program Evaluator(s).
3.3(H), 3.3(I), 3.3(J) 2
SCOPE OF WORK & DELIVERABLES
12.
Offeror’s Proposal demonstrates they will provide the deliverables related to inpatient services, as set forth in 4.2.1(A)(1)-(A)(10).
4.2.1(A) 5
13.
Offeror’s Proposal demonstrates they will provide the deliverables related to outpatient services, as set forth in 4.2.1(B)(1)(4).
4.2.1(B) 5
14.
Offeror’s Proposal demonstrates they will provide the deliverables related to general hospital services, as set forth in 4.2.1(C)(1)- (C)(11).
4.2.1(C) 5
15.
Offeror’s Proposal demonstrates they will provide the deliverables related to non-institutional service examination and analytics services, as set forth in 4.2.2(A)-(E).
4.2.2 5
16.
Offeror’s Proposal demonstrates they will provide the deliverables related to available grouping products, as set forth in 4.2.3(A)-(E).
4.2.3 5
17.
Offeror’s Proposal demonstrates they will provide the deliverables related to analysis of budget initiatives and rule changes, as set forth in 4.2.4(A) and (B).
4.2.4 5
18.
Offeror’s Proposal demonstrates they will provide the deliverables related to assisting with coordination with the Federal government and other relevant stakeholders, as set forth in 4.2.5(A)-(F).
4.2.5 4
19.
Offeror’s Proposal demonstrates they will provide the deliverables related to assisting with CMS reporting, as set forth in 4.2.6(A)-(C).
4.2.6 4
20.
Offeror’s Proposal demonstrates they will provide the deliverables related to related general assistance, as set forth in 4.2.7(A)-(H).
4.2.7 4
PROCESS INFORMATION
21. Offeror’s Proposal describes project management processes and methods. 5.1(A) 4
22.
Offeror’s Proposal includes a sample impact analysis that includes the requirements listed in 5.1(B).
5.1(B) 3
23. Offeror’s Proposal describes a process for reporting and issue resolution. 5.1(C) 3
24. Offeror’s Proposal describes a process for project updates. 5.2 3
TRANSITION AND BUSINESS CONTINUITY PLAN
25.
The Offeror’s Proposal includes the development of a comprehensive business continuity plan.
Section VI. 2
26.
The Offeror’s Proposal includes a Transition Plan it will follow indicating how they will work cooperatively with ODM and the successor, should a successor be selected to provide services upon expiration or termination of the Contract.
4.4 2
Technical Proposal Score ________
Based upon the Technical Proposal Score earned, does the Offeror’s Proposal proceed to the Phase III for evaluation of its Cost Proposal? (Offeror’s Technical Proposal Score must be at least 156 points.)
Yes ________ No ________
(If “No,” Offeror’s Cost Proposal will not be opened.)
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