OCONUS Logistics Support Services Puerto Rico.pdf

Request for Proposal (RFP)

47QSCC22R0027

OCONUS LOGISTICS SERVICE SUPPORT PUERTO RICO

September 9, 2022

TABLE OF CONTENTS

(B) CONTINUATION OF ANY BLOCK FROM SF 1449 (AS NEEDED) 3

(C) CONTRACT CLAUSES 5

(D) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 8

(E) SOLICITATION PROVISIONS 9

E.1 Solicitation Provisions Incorporated by Full Text 9

E.2 Addendum to FAR 52.212-1 Additional Instructions to Offerors –Commercial Items 12

E.2.1 Single or Multiple Awards 12

E.3 Period for Acceptance of Offers 12

E.4 Disposition of Offers 12

E.5 Non-government/Government Consultant/Advisors 12

E.5.1 Evaluation Notice 13

E.6 General Instructions for Submission of Technical and Price Proposals 13

E.6.1 General Instructions 13

E.7 Source Selection Procedures 14

E.8 Instructions for Volume 1-Contract Data 14

E.9.0 Instructions for Volume 2 – Phase I Technical Proposal 16

E.9.1 Factor 1 - Technical Excellence 17

E.9.2 Factor 2– Operational Quality Assurance 19

E.9.3 Factor 3 – Experience 19

E.9.4 Factor 4 - Past Performance 20

E.9.5 Instructions for Volume 3 - Phase II Live Test Demonstration 20

E.9.6 Instructions for Volume 4 - Phase II Price Proposal(s) 21

E.10 EVALUATION FACTORS (ADJECTIVAL RATINGS DESCRIPTION TABLE) 22

E.10.1 Evaluation and Award 22

E.10.2 Phase 1 Evaluation Ratings for Factors 1 and 2 23

E.10.3 Phase 1 Evaluation Ratings for Factor 3 23

E.10.4 Definitions 24

E.10.5 Phase 1 Evaluation Ratings for Factors 4 - Past Performance 25

E.10.5.1 Definitions for Evaluation Factors 4 25

E.11 Phase II 26

E.11.1 Volume 3 - Phase II Live Test Demonstration Evaluations 26

E.11.2 Volume 4 - Price Factor 26

E.11.3 GSAM 552.217-71 Notice Regarding Option(s) (Nov 1992) 27

E.12 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) 28

E.13 IN-DEPTH FEEDBACK THROUGH OPEN REPORTING METHODS (INFORM) 28

(A) STANDARD FORM SF-144

A.1 Not Applicable at time of solicitation. The SF-1449 will be sent to awardee.

(B) CONTINUATION OF ANY BLOCK FROM SF 1449 (AS NEEDED)

B.1. SCHEDULE OF SUPPLIES/SERVICES - INTRODUCTION

This is a solicitation for commercial items prepared in accordance with the format in FAR Part 12

Commercial Item as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and proposals are being requested to establish an

Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The solicitation is being issued as a Request for

Proposals (RFP) under solicitation number 47QSCC22R0027.

The U.S. General Services Administration (GSA), Federal Acquisition Service (FAS), General Supplies and Services (GSS) Portfolio, Office of Supply Chain Management (SCM) Internal Acquisitions Branch

(QSABB) is seeking proposals from contractors who can provide Global Supply outside the Contiguous

United States (OCONUS) Logistics Operations Solutions Support within Puerto Rico. Currently, GSA is the supplier of choice for both federal civilian and Department of Defense (DoD) consumers of office supplies, tools and hardware, houseware, furniture, and cleaning products. The purpose of this procurement is to support overseas customers by utilizing a more expeditious solution to supply items to the customer.

The contractor will be responsible for sourcing, warehousing and delivering products within 3 business days after receipt of order. Attachment 3 shows the National Stock Number (NSN), NSN description, Unit of Measure, and the number of items ordered in calendar year 2020. The customer shipments may be “Shipped To” either DoD and/or Federal civilian customers in and around Puerto Rico. Attachment

9 contains a sampling of locations to which the contractor may be required to ship commodities.

Attachment 9 is not an all-inclusive list; as such, the contractor must be able to deliver to any location in Puerto Rico.

Large furniture items will also be included in this contract but those items will not be subject to the same 3 business day delivery requirement. The Contracting Officer (CO) and the Program Management

Office (PMO) will determine the delivery time frame for large furniture items which will be identified in the specific delivery orders for those items.

The contract is established to support only those DoD components and Federal civilian agencies operating in and around Puerto Rico. The contractor shall not use the shipping of commodities or the warehouses used to store the commodities associated with this IDIQ contract in any capacity other than to support this contract and GSA’s requirement for Puerto Rico.

B.2. MINIMUM DOLLAR VALUE

GSA guarantees a minimum dollar value of $20,000.00 for this solicitation.

B.3. CONTRACT TYPE

This solicitation is for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract on the basis of Firm

Fixed Price (FFP).

B4. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

The IDIQ will be established with a contractor holding the below North American Industry

Classification System (NAICS) in the System for Award Management (SAM):

- NAICS 493190 Other Warehousing and Storage

**To be considered eligible for the IDIQ, the contractor’s SAM account shall reflect the above NAICS code prior to submitting a proposal in response to this RFP.

B.5. PERIOD OF PERFORMANCE

The IDIQ’s Period of Performance (PoP) consists of a one-year base period and four (4) one-year option periods. The CO may exercise an Option Period only after conducting an annual evaluation in accordance with FAR Part 17.207-Exercise of Options. Option exercise is not guaranteed.

B.6. CLIN STRUCTURE AND PRICE SCHEDULES

Base Period, Option Period 1, Option Period 2, Option Period 3, Option Period 4

CLIN

NUMBER

TOTAL PRICING

TOTAL ESTIMATED VALUE

TOTAL BASE PERIOD

PRICING TBD by Offeror

TOTAL OPTION YEAR ONE

PRICING

TBD by Offeror

TOTAL OPTION YEAR TWO

PRICING

TBD by Offeror

TOTAL OPTION YEAR THREE

PRICING TBD by Offeror

TOTAL OPTION YEAR FOUR

PRICING TBD by Offeror

TOTAL ESTIMATED CONTRACT VALUE TBD by Offeror

(C) CONTRACT CLAUSES

C.1 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer Dominic Lackey

Contracting Officer

General Services Administration

1800 F. Street Washington, DC 20405

Email:dominic.lackey@gsa.gov

Phone: 202-826-5647

Contracting Specialist Katie Hudiburgh

Contract Specialist

General Services Administration

1800 F. Street Washington, DC 20405

Email:katie.hudiburgh@gsa.gov

Phone: 303-653-4514

Contracting Officer’s Representative (COR) To Be Determined (TBD)

C.2 CONTRACTING OFFICER’S AUTHORITY

The CO assigned to this contract has the responsibility of ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the CO is the only individual who has the authority to enter into, administer, or terminate this agreement. In addition, the

CO is the only person authorized to approve changes to any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, the said authority remains solely with the CO.

The contractor must immediately request clarification from the CO when a question arises regarding the authority of any person to act for the CO under the agreement or when the contractor receives direction that appears outside the scope of the agreement. The contractor must seek clarification in writing or e-mail with a subsequent response in the same format from the CO either acknowledging authority of the person or denying such authority.

Costs incurred that were not authorized by the CO and work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the government.

C.3 AUTHORITY OF COR

Only those government representatives (e.g. COR), as designated in writing by the CO, may provide technical or other interpretations in the performance of this contract. Technical interpretation will be provided only within the limits specified in this paragraph, as delineated in a letter of authority from the

CO, or contained in Section D or elsewhere of this agreement.

As used herein, “technical interpretation” is defined as providing technical clarification, confirming the results of meetings, completing details in the form of work orders, pursuing certain lines of inquiry, or otherwise serving to accomplish the contract Performance Work Statement (PWS). Technical directions may be issued either verbally or in writing. Such technical direction must include or comply with the following:

1) Be consistent with the general scope of work and terms and conditions contained in the agreement.

2) Does not constitute assignment of new work or change the terms, conditions, or specifications of the agreement.

3) Does not constitute a basis, either directly or indirectly, that could result in a change in the pricing, quantity, quality, or period of performance as established in this agreement.

Technical direction that exceeds the authority listed above or the limits of specific letters of authority is invalid and will not be enforceable against the government. Any costs incurred by the contractor in violation of this clause will be considered unallowable costs and will not be reimbursed by the government.

C.4 CONTRACT ADMINISTRATION

Administration of the IDIQ will include but are not limited to the following:

1) Annual reviews of the IDIQ

2) Surveillance in conjunction with COR to ensure IDIQ holder is complying with terms and conditions including, but not limited to, the following:

a) Use of the IDIQ (GSA will rely on COR to evaluate whether items delivered, etc.)

b) Required delivery timeliness, which requires proof of inspection and acceptance as well as

COR approved invoices. An itemized invoice shall be submitted at least monthly or upon expiration of this IDIQ, whichever occurs first, for all deliveries made and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

c) Proper billing (invoice submitted per instructions on the delivery order (GSA’s Credit and

Finance Center).

C. 5 INCORPORATION OF SECTION E BY REFERENCE

Section E, Representations, Certifications and Notices to Offerors of Proposals, is hereby incorporated by reference into this contract.

C.6 PERSONAL SERVICES

No personal services shall be performed under this contract. No contractor employee will be directly supervised by the government. All individual contractor employee assignments, and daily work direction, shall be given by the applicable contractor supervisor. If the contractor believes that any government action or communication has been given that would create a personal services relationship between the government and any contractor employee, the contractor shall promptly notify the contracting officer of this communication or action.

The contractor shall not perform any inherently governmental actions under this contract. No contractor employee shall hold him or herself out to be a government employee, agent or representative. No contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the government. In all communications with third parties in connection with this contract, contractor employees shall identify themselves as contractor employees and specify the name of the company for which they work. In all communications with other government contractors in connection with this contract, the contractor employee shall state that they have no authority to in any way change the contract and that if the other contractor believes this communication to be a direction to change their contract, they should notify the CO for that contract and not carry out the direction until a clarification has been issued by the CO.

The contractor shall ensure that all of its employees working on this contract are informed of the substance of this clause. Nothing in this clause shall limit the government's rights in any way under any other provision of the contract, including those related to the government's right to inspect and accept the services to be performed under this contract. The substance of this clause shall be included in all subcontracts at any tier.

(D) CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Contract Exhibits/Attachments

Attachment 1 –Terms and Conditions

Attachment 2 – Performance Work Statement

Attachment 3 – List of NSN’s

Attachment 4 – GSA Delivery Order

Attachment 5 – Quality Assurance Surveillance Plan

Attachment 6 – National Stock Number Descriptions

Attachment 7 –Wage Determination

Attachment 8 –Pricing Breakdown

Attachment 9 –List of Potential Sites in Puerto Rico

Attachment 10 – Security Controls

(E) SOLICITATION PROVISIONS

E.1 Solicitation Provisions Incorporated by Full Text

FAR 52.204-7 System for Award Management (Oct 2018)

(a) Definitions. As used in this provision—

● “Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative

EFT accounts (see subpart 32.11) for the same entity.

● “Registered in the System for Award Management (SAM)” means that–

(1) The offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into SAM

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and

Points of Contact sections of the registration in SAM;

(3) The government has validated all mandatory data fields, to include validation of the Taxpayer

Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The government has marked the record “Active”.

● “Unique entity identifier” means a number or other identifier used to identify a specific commercial, nonprofit, or government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) SAM Registration/Unique Entity Identifier

(1) An offeror is required to be registered in SAM when submitting an offer or proposal, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the offeror is registered in the SAM.

(c) If the offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for the establishment of the unique entity identifier directly to obtain one. The offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Trade style, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

https://www.acquisition.gov/content/subpart-3211-electronic-funds-transfer#i1080713 https://www.acquisition.gov/content/subpart-414-reporting-executive-compensation-and-first-tier-subcontract-awards#i1121746 http://www.sam.gov/

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://ww.sam.gov for information on registration.

FAR 52.212-1 Instructions to Offerors—Commercial Items (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appears in Section

A.5 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) on page 2 in

Attachment 2. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is $30 million.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, email and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different from mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers, email addresses and other relevant information); and

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 200 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is

5:00 P.M., local time, for the designated government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the CO determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers;

or

(B) There is acceptable evidence to establish that it was received at the government installation designated for receipt of offers and was under the government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of government personnel.

(4) If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the government office designated for receipt of offers by the exact time specified in the solicitation, and urgent government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(e) Contract award. The government intends to evaluate offers and award a contract without holding discussions. Therefore, the initial offer should contain the best terms from a price and technical standpoint. However, the government reserves the right to conduct discussions if the

Contracting Officer determines them to be necessary. The government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers timely received.

(f) Unique entity identifier. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the offeror’s name and address. The offeror also shall enter its Electronic

Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the offeror to establish additional

SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(g) Debriefing. If a post-award debriefing is given to requesting offerors, the government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weakness or deficient factor(s) in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for the award.

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

E.2 Addendum to FAR 52.212-1 Additional Instructions to Offerors –Commercial Items

E.2.1 Single or Multiple Awards

The Government will be awarding only one contract under this solicitation.

E.3 Period for Acceptance of Offers

The offeror agrees to hold its offer (both technical and price) firm for 200 calendar days from the date specified for receipt of offers, within which the offer may be accepted.

E.4 Disposition of Offers

GSA will retain an electronic copy of each proposal (both successful and unsuccessful) for the official contract file. Proposals will not be returned to offerors.

E.5 Non-government/Government Consultant/Advisors

The government may employ individual technical consultant(s)/advisor(s) from firms under contract with GSA to read and advise on portions of the written proposals (technical or price), as well as any

Live Test Demonstration (LTD).

These technical consultant(s)/advisor(s) and their firms will sign, or have already signed, non-disclosure agreements (NDAs) for the protection of source selection information and proprietary data.

In addition, these technical consultant(s)/advisor(s) are subject to Organizational Conflict of Interest https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2032_11.html#wp1043964 https://www.acquisition.gov/sites/default/files/current/far/html/www.sam.gov https://www.acquisition.gov/sites/default/files/current/far/html/www.sam.gov

(OCI) notification requirements and are restricted from being a contractor, subcontractor, or teaming partner in this solicitation in any capacity. These representatives shall not, under any circumstances, be used as voting evaluators. However, the government may consider the advice provided in its evaluation process.

E.5.1 Evaluation Notice

The government may need to conduct exchanges with offerors after receipt of proposals which will be in the form of a written Evaluation Notice (EN). Page format and limitations may be placed on responses to ENs in the event an EN is issued. ENs shall be sent electronically (i.e., via e-mail) to

Dominic.Lackey@gsa.gov and Katie.hudiburgh@gsa.gov.

E.6 General Instructions for Submission of Technical and Price Proposals

E.6.1 General Instructions

a) Phase I proposal documents (Volumes 1 and 2) shall be submitted electronically via email to Dominic.Lackey@gsa.gov and Katie.hudiburgh@gsa.gov by October 24, 2022 at

10:00 AM, EST. All volumes required for the Phase I evaluation must be received timely or the proposal as a whole may be considered late.

b) Phase II proposal documents (Volumes 3 and 4) shall be submitted via email to

Dominic.Lackey@gsa.gov and Katie.hudiburgh@gsa.gov at a time and date when notified by the CO. Instructions on when to submit proposal volumes under the Phase II evaluation will be provided at the time offerors are notified via email of the outcome of their

Phase I evaluation.

c) Offerors shall submit their Phase I and II proposal documents in soft copy electronic versions. All documents should be in Microsoft Office 2007 or Adobe Acrobat 9.4 or later, in a searchable format. Electronic proposal documents shall be consolidated by volume. If documents cannot be grouped within one *.zip file and/or one email, offerors may use multiple emails provided they label each email “Email X of X” (ex. “Email 1 of 3”).

d) GSA accepts no responsibility and shall not be held liable for incomplete and/or late proposal submissions due to technical difficulties in transmission of messages and/or documents exceeding the 25MB per email limit. It is recommended that offerors not wait until the last day/hour proposals are due to attempt their proposal submission.

e) Communications and comments concerning the contents of this RFP shall be accepted no later than September 29, 2022 at 10:00 AM, EST. Please submit questions in the following link:

https://docs.google.com/forms/d/e/1FAIpQLSdxNkNsZUJiu0wauKKxB0dIiz_MQsoPU-

CDcTSmWJZZ5gazhg/viewform?usp=sf_link

f) Questions received and GSA’s responses will be posted to www.sam.gov at regular intervals during the proposal period. Identities of prospective Offerors asking questions will not be disclosed and any proprietary information contained within questions will be redacted. Questions should cite the section, paragraph number and page number in question within the RFP. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries or comments and will not receive a response from GSA.

Furthermore, offerors are reminded that GSA will not address hypothetical or scenario-based questions or questions aimed toward receiving potential “evaluation decisions” from

GSA.

g) All volumes are to be prepared as separate files. Technical proposals must not contain any pricing information; do not cross-reference material submitted in the technical proposal with the price proposal, and vice versa. Information provided shall be concise, complete, mailto:Dominic.Lackey@gsa.gov mailto:Dominic.Lackey@gsa.gov mailto:Dominic.Lackey@gsa.gov https://docs.google.com/forms/d/e/1FAIpQLSdxNkNsZUJiu0wauKKxB0dIiz_MQsoPU-CDcTSmWJZZ5gazhg/viewform?usp=sf_link https://docs.google.com/forms/d/e/1FAIpQLSdxNkNsZUJiu0wauKKxB0dIiz_MQsoPU-CDcTSmWJZZ5gazhg/viewform?usp=sf_link http://www.fbo.gov/ http://www.fbo.gov/ http://www.fbo.gov/ and shall demonstrate a thorough understanding of the requirements as described in

Attachment 2 of this solicitation. It is imperative that offerors thoroughly read and understand the Performance Work Statement when preparing and submitting proposals.

Proposals that merely restate the government’s requirements or offer to conduct a program in accordance with the government’s requirements without going into further detail will not be considered acceptable and will not receive further consideration. Similarly, over-generalizations and phrases such as “standard procedures will be employed” or “well-known techniques will be used” are also not acceptable.

h) Offerors are cautioned that the use of any format other than the one described in this section could result in the evaluation board’s inability to give maximum ratings.

i) When evaluating an offeror’s capability to perform the prospective contract, the government will also consider how well the offeror complied with proposal submission instructions. Offers should contain the contractor’s best terms from a technical and price standpoint.

j) Should the offer include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the offer may be determined “unacceptable” and thus ineligible for contract award. Should the offeror have any questions related to specific terms and conditions, these should be resolved prior to submission of the offer.

k) The government will not be liable for any costs associated with the development, preparation, transmittal, or presentation of any proposal or material submitted in response to this RFP. The proposal and all materials submitted by the offeror in connection with this

RFP shall become the property of the government.

E.7 Source Selection Procedures

Source selection will be conducted in accordance with the evaluation criteria stated in the solicitation.

A complete proposal must consist of:

A. Volume 1 – Contract Data

B. Volume 2 – Phase 1 Technical Proposal

a. Factor 1 – Technical Excellence

i. Sub factor 1A Technical Capability

b. Factor 2 – Operational Quality Assurance

c. Factor 3 – Experience

d. Factor 4 – Past Performance

C. Volume 3 – Factor 5 - Phase II Live Test Demonstration

D. Volume 4 – Price Proposal(s).

E.8 Instructions for Volume 1-Contract Data

NOTE: Only a single Volume 1 – Contract Data submission is required.

Content: Volume 1 shall include all information listed below

Contents Volume 1 – Contract Data

Tab 1 Cover Page to Offer and Proposal Checklist

Tab 2 Table of Contents for Volume 1

Tab 3 Standard Form (SF) 1449, Will not be needed until contract is signed;

Amendments to SF 1449 (Amendments must be signed)

Tab 4 Completion of all Representations and Certifications

Tab 5 SAM.gov Registration, to include up-to-date including NAICS 493190 is listed and completed online representations and certifications

Tab 6 Complete and executed copy of any Joint Venture (JV) Agreement (as applicable)

Tab 7 Subcontractor Letters of Commitment – fully signed/executed

Tab 8 Organizational Conflict of Interest (OCI) Disclosure

Tab 9 Financial Statements

Tab 10 Mandatory Sources letters- Pre-Authorization delegation

Tab 11 Authorization letters from Toner manufacturers

Contract Data: Tab Specific Notes

● There are no specific notes for Tabs 1 – 4.

● Tab 5: SAM.gov Registration--SAM.gov registration is required to be current/active as of the date/time set forth under section E.6.1 General Instructions. Registration and completion of required representations and certifications should be accomplished at https://www.sam.gov.

There is no submission requirement for proof of registration; the GSA CO will verify required information and proof of completion directly fromSAM.gov.

● Tab 6: Joint Venture (JV) Agreement--JVs must be registered as a single entity within SAM.gov and be current/active as of the date/time set forth under section E.6.1 General Instruction.

● Tab 7: There are no specific notes for Tab7.

● Tab 8: Organizational Conflict of Interest Disclosure--The CO has determined that potential conflicts of interest, as described in FAR 9.505, may occur in this procurement. Offerors, and any significant subcontractor/team member/consultant, must disclose any known or potential

OCI which presently exists or may exist at the time of award. If OCI(s) exist, offeror’s must provide a copy of their firm’s policy and procedures for tracking, reporting, mitigating, neutralizing, and evaluating OCIs. The government shall be the sole determiner of the existence of an OCI in accordance with the principles established under FAR Subpart 9.5- Organizational and Consultant Conflicts of Interest. Failure to disclose a known or potential OCI may be cause for rejection of the proposal. If the information provided or otherwise obtained by the government reveals the presence of a significant OCI which prevents the offeror from being able to perform this contract, the offeror may be eliminated from further consideration for contract award.

● Tab 9: Prospective contractor must provide three years of financial statements, bank statements or loans demonstrating it has sufficient resources to ramp up full inventory in accordance with the PWS and maintain stock levels throughout the life of the contract.

● Tab 10: Ensure mandatory sourcing requirements will be met, including providing a letter from

AbilityOne showing the contractor has received Pre-Authorization delegation to become a distributor for all items in Attachment 3 that are designated as Mandatory AbilityOne products.

● Tab 11: Ensure mandatory requirements will be met with toner, and provide letters of authorization from manufacturers that show the contractor has authority to sell/resell/provide/distribute toner to the government.

PAGE LIMITATION: There is no page limitation for Volume 1.

Evaluation Factors for Volume 1: Volume 1 will not be evaluated against specific factors and will not receive an adjectival rating, but will be evaluated to determine the offeror’s responsiveness to the solicitation requirements. Volume 1 will also be reviewed for completeness and accuracy. Information included in, or excluded from, Volume 1 (and any other Volume submitted as part of the offeror’s overall Technical or Price Proposal) may be used by the CO to make a determination of contractor responsibility prior to contract award, as required under FAR 9.103. Any offeror not registered as a

Small Disadvantaged Business under NAICS code 493190 in SAM will be determined non-responsive and removed from consideration.

E.9.0 Instructions for Volume 2 – Phase I Technical Proposal

NOTE: Only one Volume 2 shall be submitted by each offeror.

QUANTITY: Blank tabbed pages containing no substantive proposal data are not included in the page limitations.

CONTENT: Volume 2 shall include only the technical information described below. Volume 2 must include a table of contents and must fully address technical factors, Factors 1 – 4, as well as any associated sub factors. Failure to address any factor or sub factor may result in a determination by the

CO that the proposal is non-responsive and may be removed from further consideration. Factors and sub factors directly correlate to the evaluation criteria outlined in the solicitation.

Offeror Responses Required for Proposal Submission Option as part of

Volume 2 – Phase I Technical Proposal

Tab 1 Table of Contents

Tab 2 Factor 1 Technical Excellence

Tab 2 Sub factor 1A Technical Capabilities

Tab 3 Factor 2 Operational Quality Assurance

Tab 4 Factor 3 Experience

Tab 5 Factor 4 Past Performance

PAGE LIMITATION: Volume 2 is limited to 50 numbered pages. The government will only evaluate the first 50 numbered pages. Title/cover page and table of contents page will be counted towards the page limitation. Any pages exceeding the limitation will not be evaluated.

E.9.1 Factor 1 - Technical Excellence

In response to this factor, offerors shall provide a clear, concise, and complete narrative that demonstrates the offeror’s operational processes, technical expertise, and electronic capability.

Offeror’s must demonstrate their understanding of and ability to successfully accomplish the government’s requirements as stated in Attachment 2 Performance Work Statement of the solicitation.

Sub factor 1A: Technical Capability

Submission

1) Each proposal must demonstrate the following:

a. Describe the processes used to satisfy the requirements of the solicitation to include procurement of all items in Attachment 3, shipment configuration, transportation, delivery, and all documentation associated with all of these requirements. The proposal must include the manufacturing part number and NSN for each item in Attachment 3 that conforms to the NSN descriptions in Attachment 6. The proposal must discuss the vehicles and material handling resources planned to execute the requirement and whether these are owned/leased or contracted arrangements. Proposals shall provide a flowchart of the contractor’s distribution channel, to include all levels of the supply chain, for each item and category of items.

b. The offeror must demonstrate how it will meet Full Operational Capability (FOC). The proposal must discuss how the contractor will be at FOC no later than June 01, 2023, or within 120 days from the date the Government gives notice that ordering will be available prior to June 01, 2023, whichever is sooner.

c. The offeror must submit Attachment 10, Security Controls, with Column D information filled in where it states “Offeror/Contractor Fill In”.

d. Explain the contractor’s plan to deliver all commodities in Attachment 3 to any locations in Puerto Rico within 3 business days of receipt of the Delivery Order.

e. Explain how the contractor will monitor suppliers’ compliance with the Domestic

Sourcing Restrictions contained in the solicitation, such as: Buy American Act (BAA), AbilityOne, environmental green cleaning products, Preference for Certain Domestic

Commodities, Berry Amendment, Restriction on Acquisition of Carbon, Alloy and

Armor Steel Plate, Restrictions on Certain Foreign Purchases and Restriction on

Acquisition of Hand or Measuring Tools. The proposal must also include a compliance plan detailing how it will:

● Ensure that all products supplied will comply with the source restriction requirements, material component(s), country of origin, and place of manufacture;

● Ensure product quality will be met;

● Ensure timeliness of delivery; and

● Receive, store, and outbound movement of product.

d. Provide a description of, and documentation verifying, that the contractor has/will have warehouse(s) upon contract award in Puerto Rico. This should also demonstrate the contractor's understanding that the warehouse(s) section divided within the interior of the building for this contract cannot be used for any other purposes but for the support of this effort. Contractor must provide a description of each warehouse that will be used to support this contract, including those used for consolidation purposes.

e. Provide a narrative describing how the contractor will comply with the transportation requirements in the solicitation. As stated elsewhere, and throughout this solicitation, the proposal must also include a compliance plan demonstrating how the contractor:

● Will deliver mandatory in stock items(not applicable to larger exempt items)items within 3 business days of receipt of the Delivery Order;

● Can meet the installation security requirements;

● Will comply with the Jones Act in accordance with 46 U.S.C. § 55102 for all commodities being shipped to Puerto Rico from the United States mainland and US

Territories. Commodities being shipped from other locations must comply with FAR

52.247-63 Alternate 1 (Apr 2003) which requires all ocean cargo to be shipped on US flag vessels and rated (master) carrier Bills of Lading for each shipment to be reported in a timely manner to comply with MARAD requirements;

● Acknowledges responsibility for the creation and application of supply and shipping documentation, shipping labels, and package markings meeting customer requirements;

● Acknowledges responsibility for compliance with all dangerous goods/hazardous materials regulations governing shipping, storing, and handling; and

● Ensure that the proposal demonstrates that the contractor shall be responsible for access compliance of each location's base access requirements.

f. Provide proof that the contractor will be in compliance with the insurance requirements.

g. Provide a narrative describing the contractor’s existing capabilities related to GSA EDI transaction sets. GSA uses ANSI X12 protocols. Any other desired protocols must be addressed within the proposal.

h. Provide a surge and sustainment capability plan to meet short-term and long-term changes in customer demand as defined in the solicitation.

i. Provide sufficient supporting documentation demonstrating that the contractor will comply with the QASP as identified in Attachment 5.

k. Provide a Climate Change Risk Management Plan that identifies climate-related risks that could negatively impact performance under this contract as identified in Section XIX in

Attachment 2.

E.9.2 Factor 2– Operational Quality Assurance

Offerors shall provide a narrative demonstrating a clear understanding of the staffing requirements and the ability to manage and staff personnel able to provide high-quality, seamless operations. Offerors’ narrative shall provide, at a minimum, the following:

1) A written explanation of qualifications of the technical staff, the supervisor(s), and the workers.

Each proposal must identify the location of technical staff, supervisor(s), and workers and also identify key personnel responsible for ensuring quality controls are monitored. The proposal must include résumés for key personnel, who consists of supervisors and technical staff that lead or are in charge of: sourcing the items in Attachment 3; warehouse facility(s); delivery, and EDI compliance; however, the résumés cannot be submitted in lieu of the written explanation of the qualifications of the technical staff, supervisors, and workers.

2) Identify the individuals, by name and job title, who will be responsible for monitoring quality, management review levels, and corrective measures and provide a résumé for each person.

3) Each proposal must demonstrate that the employees assigned to the project(s) can complete the tasks as described in the solicitation.

4) Offerors shall define its operational structure and include a narrative describing how various organizational components will work together in a coordinated manner to ensure successful accomplishment of the requirements of this solicitation.

5) This solicitation is subject to FAR 52.222-41 Contract Labor Standards. The contractor shall demonstrate how all work performed in the United States shall meet the SCA standards as identified in Attachment 9.

6) This solicitation is subject to FAR 52.222.55 Minimum Wages for Contractor Workers Under

Executive Order 14026. The contractor shall demonstrate how it meets this Executive Order.

7) Offerors shall provide a plan that demonstrates their understanding of, and ability to meet, the Quality Assurance Surveillance Plan (Attachment 5). The contractor must demonstrate how it will assess and what tools it will use to succeed.

E.9.3 Factor 3 – Experience

1) Offerors shall provide a narrative describing the contractor’s experience, capabilities, and efforts conducted to identify and develop sources necessary to complete the requirement in this solicitation, in the United States and abroad, for the items outlined in Attachment 3 and the ability to deliver to various locations in Puerto Rico within the timeframe required of this solicitation.

Experience must also include managing warehouse(s) and managing inventory at a similar scope in

Puerto Rico.

The proposal must demonstrate the contractor’s experience in regards to delivering to Puerto Rico as identified in the solicitation.

E.9.4 Factor 4 - Past Performance

1) The offeror shall provide the name, address, telephone number, fax number, and email address of the associated COR or other appropriate Point of Contact (POC) for up to three (3) projects that are similar in size, scope, and complexity. Each project must be ongoing or have been completed within the three (3) years prior to the closing date of the RFP.

2) The proposal must list any contract under which it received a cure notice, show-cause letter, and/or was terminated for cause or convenience within the three (3) years prior to the closing date of the

RFP. The proposal must also identify any actions for suspension or debarment (regardless of the outcome) that either began or concluded within the past three (3) years. The proposal must explain the facts and circumstances in each such instance.

If no such action was taken, the proposal should state so under this section.

Note: The government reserves the right to obtain and use past performance information from sources other than those provided in the proposals.

E.9.5 Instructions for Volume 3 - Phase II Live Test Demonstration

Volume 3 - Phase II Live Test Demonstration will only be requested from those offerors that receive notification by the government that their Phase I Overall Adjective Rating for Volumes 1 and 2 are

“Acceptable” or higher. If a proposal receives an “Unacceptable” rating under Factor 1, 2, or a “Low

Confidence” rating under Factor 3,or receives a “Not Relevant/No Confidence” rating for Factor 4, the proposal will be considered unawardable and removed from consideration. The date and time when

Volume 3 is due to the government will be provided in writing by the GSA CO at the time offerors are notified of their standing after the Phase I evaluation.

Offerors shall submit an electronic copy of Volume 3 in the format indicated under the section Proposal

Submission Requirement of the solicitation. Blank tabbed pages are not included in the page limitations.

CONTENT: Offerors shall provide content in accordance with section E.6.1 General Instructions.

An outline of Volume 3 is required. Volume 3 should include a description on how its e-portal will allow the government to view purchase order numbers, requisition numbers, delivery status, current stock levels, and information on commodities such as country of origin, AbilityOne, UNICOR and

Berry Amendment compliance. Failure to fully address Volume 3 may render the proposal non-responsive and may be removed from further consideration.

PAGE LIMITATION: Volume 3 is limited to 10 numbered pages. The government will only evaluate the first 10 numbered pages of the volume and any additional pages will not be evaluated.

The government will set up the Volume 3 one-hour live demonstration for those offerors that receive notification by the government that their Proposal is moving on to Phase II of the evaluation.

Live Test Demonstration (LTD)

The proposal must demonstrate that the contractor has an e-portal, and will provide GSA and its customers access to the e-portal, which will serve as a mechanism to view current, up to date information on all shipments including the requisition numbers, purchase order number and delivery status. Through this e-portal the contractor must also provide current, up to the date stock levels as well as additional information on all commodities such as the country of origin and whether the items are

AbilityOne, UNICOR, BAA, and/or Berry Amendment requirement, including documentation on the portal illustrating compliance on every shipment.. The portal must be able to provide live tracking of orders, including shipments traveling by ocean freighter to Puerto Rico to stock the warehouse. Offerors must demonstrate how the e-portal will be labeled as GSA and will be in compliance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d). In the e-portal, the offeror must demonstrate how they would provide tracking for items throughout the entire delivery process including when the commodities are traveling by land, air or sea.

Offeror Responses Required for each Proposal Submission Option as part of

Volume 3 – Phase II Live Demonstration

Tab 1 LTD Outline – Volume 3

Tab 2 Factor 5-Presentation

E.9.6 Instructions for Volume 4 - Phase II Price Proposal(s)

Volume 4 – Price Proposal(s) will only be requested from those offerors that receive notification by the

CO that their proposal has moved on to Phase II of the evaluation. The date and time Volume 4 is due to the government will be provided in writing by the GSA CO at the time offerors are notified of their standing after the Phase I evaluation.

Offerors shall submit an electronic copy of Volume 4 in the format indicated under section E.6.1

General Instructions.

Offeror Responses Required for each Proposal Submission Option as part of Volume 4 – Phase II Price Proposal(s)

Tab 1 Table of Contents – Volume 4

Tab 2 Factor 6, Price – Pricing Data

Tab 3 Factor 6, Price - Supporting Documentation

PAGE LIMITATION: There are…