NW Juniper Street Improvements (TAPUL- 1374(003)) Project.pdf

City of Issaquah Request for Qualifications (RFQ)

Design Services for: NW Juniper Street Improvements (TAPUL-1374(003)) Project

The City of Issaquah Department of Public Works is procuring consultant services to provide design services for the NW Juniper Street Improvements (TAPUL-1374(003)) project. The City of Issaquah reserves the right to retain the services of the successful firm for the project’s subsequent CN phase associated with the projects.

Project Descriptions

The NW Juniper Street Improvements project installs shared-use path improvements including pedestrian lighting, striping, signing, driveway aprons, and ADA ramps at one location. The project limits span from Newport Way NW to 800ft to the east, which lies approximately 150ft east of the 7th Ave NW Intersection. This project will tie into the existing shared use path on Juniper Street and complete it to the intersection of Newport Way NW.

Scope of Work

The Scope of Work outlined below is provided as guidance. Consultants should provide a detailed Scope of Services in their submitted Proposal as necessary to reflect the approach in which they intend to provide the required professional services for the project.

The City plans to complete the project plans, specifications, and cost estimate in-house, and will require consultant support on aspects of the design.

The anticipated Scope of Work for the selected consultant includes, but is not limited to, the following:

• Provide project administration and coordinate with subconsultants and City.

• Provide preliminary engineering right of way services including but not limited to: WSDOT Approved ROW Plan and project funding estimate.

• Provide landscaping and temporary irrigation along the shared-use path. Arborist services will also be required regarding any proposed tree removal and/or root pruning.

• Provide environmental services, including NEPA documentation and a Critical Areas Report regarding the nearby wetland and stream areas.

• Structural and geotechnical engineering services will be required for the trail lighting standards and foundations. A geotechnical evaluation and report will be required of the existing soil properties and provide recommendations. Additional services may be required for the construction of a culvert structure and/or a pedestrian bridge to mitigate the project footprint or impact to the environment, based on the outcomes of the Critical Areas Report.

• The City plans to design the following Civil, traffic control, lighting analysis/design, and stormwater design.

Other services that may be requested: review of the project prior to bidding, general transportation engineering support, stormwater design expertise, and lighting design expertise.

Project Funding

The design and construction phase of both projects has federal funds from FHWA through PSRC to the City of Issaquah.

The City will use the Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement. The work shall be in accordance with the WSDOT ‘s Local Agency Guidelines (LAG) manual. This project has a zero DBE and FSBE goal.

In the absence of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.

Schedule

Design is anticipated to be completed by May 2028. Project construction is anticipated in late 2028.

https://wsdot.wa.gov/sites/default/files/2021-10/LP_AEPS-NegotiatedHourlyRate.pdf https://wsdot.wa.gov/engineering-standards/all-manuals-and-standards/manuals/local-agency-guidelines-lag

Selection Process

A team of City staff will review received proposals. Based on the scores, comments, and recommendations of the reviewers, the City expects to shortlist the most qualified firms (min. three) to be asked to perform interviews.

Interviews will be scored, and then the most qualified consultant will be selected.

Questions

Please submit any questions on Public Purchase. Any questions will be answered in writing and posted on the Public Purchase website at https://www.publicpurchase.com. It is the responsibility of individual firms to check the website for any amendments or Q & A’s.

Selection Schedule

Schedule of Events Date Notes

Formal Solicitation Wednesday, September 30, 2026 Wednesday, October 7, 2026

Advertised in the DJC/Seattle Times Advertised in the DJC/Seattle Times

Deadline for questions Wednesday, October 14, 2026 Submitted to Public Purchase by 3 pm

Proposals Due Wednesday, October 28, 2026 Submitted to Public Purchase by 3 pm

Notify firms Wednesday, November 4, 2026 Notification will be done by email. Firms shall ensure the City has the firm’s contact info.

Interview Wednesday, November 18, 2026 Interviews will be hybrid (virtual and in-person)

Submittal Requirements

Proposals shall be submited in a PDF format and uploaded to the Public Purchase website at https://www.publicpurchase.com. It is the responsibilitiy of the consultant to confirm that the electronic submittal has been received by the City prior to the submittal deadline.

Proposal Format

• Required File Format: pdf

• Maximum length of submittal shall be ten (10) pages total.

• Cover pages are discouraged. If they are included, they will be counted in the proposal page total.

• The introductory letter is limited to one (1) page.

• Pages shall be 8 ½ x 11 inches, with minimum of ½” margins and a minimum font size of 11.

• The introductory letter does not count in the proposal page total.

Introductory Letter

The introductory letter should be addressed to Caleb Trapp. It should introduce the Consultant’s submittal, identify the Project Manager, list the Project Manager’s contact information, and contain a statement confirming the commitment of the key personnel identified in the submittal to meet the City of Issaquah’s quality and schedule expectations. List each subconsultant, their work tasks, and a contact name and telephone number. The Consultant shall include their acceptance of the terms and provisions of the WSDOT Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement (https://wsdot.wa.gov/sites/default/files/2021-10/LP_AEPS-NegotiatedHourlyRate.pdf) and indicate willingness to execute said agreement.

Proposal Content https://www.publicpurchase.com/ https://www.publicpurchase.com/ https://wsdot.wa.gov/sites/default/files/2021-10/LP_AEPS-NegotiatedHourlyRate.pdf

It is essential that the consultant provide an adequate staff of experienced personnel or subconsultants capable of and devoted to the successful accomplishment of work to be performed under this contract. The specific individuals or subconsultants listed in the proposal, including Structural Engineer and Environmental Consultant, shall be assigned to key positions and shall not be removed or replaced without the prior written approval of the City of Issaquah.

Replacement personnel submitted for approval must have at least equal qualifications, experience, and expertise as those listed in the proposal.

The following criteria will be considered in the evaluation and selection, and apply only to the Consultant, except where specifically requested for the Consultant and each Subconsultant. The maximum score is 100 points.

Criterion 1: Company Experience and Qualifications 0 to 20 Points

Describe how the company is organized to develop this type of project.

Provide descriptions of no more than three (3) similar projects successfully developed by the Consultant, identifying the similarities to this project and past performance in delivering these services.

List three (3) verifiable professional services references with a contact person and phone number.

Criterion 2: Key personnel and ability to meet schedule (Complete for Consultant and Subconsultants) 0 to 25 Points

Identify the Engineer to be assigned to this project and describe the duties and qualifications on this project.

Identify the key personnel and describe each person’s role and duties on this project, noting the expertise of in-house personnel.

Provide a brief summary of experience and qualifications.

Provide Washington professional registration (if applicable) for each person identified.

Include an organization chart of the key personnel and their availability to meet the schedule.

Criterion 3: Project Understanding and Scope of Work 0 to 45 Points

Provide a written narrative demonstrating knowledge to accomplish this project as outlined in the Project Scope and describing proposed approach to these projects including detailed steps to be taken and deliverables from each task.

Identify the significant features and potential issues that may be encountered and possible steps to eliminate or minimize those issues.

Provide examples of similar projects successfully developed by the consultant team, identifying solutions that could have similar impacts on this project.

Criterion 4: Familiarity with WSDOT/FHWA standards 0 to 10 Points

Describe the Consultant’s experience using WSDOT / FHWA standards, familiarity with Federally Funded projects, and identify what projects the assigned staff gained experience with these standards.

TERMS AND CONDITIONS

The City reserves the right, at its sole discretion, to cancel this RFQ, issue a new RFQ, reject any or all Proposals, seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFQ, seek and receive clarifications to a Proposal and waive any deficiencies, irregularities or technicalities in considering and evaluating the Proposals.

This RFQ does not commit the City to enter into a contract or proceed with the procurement of the project. The City assumes no obligations, responsibilities and liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred by the parties responding to this RFQ. All such costs shall be borne solely by each Submitter.

EQUAL EMPLOYMENT OPPORTUNITY (EEO)

The City of Issaquah is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, citizenship or immigration status, age (over 40), marital status, parental status, sexual orientation, gender identity, pregnancy, disability, veteran's status, or any other basis prohibited by applicable Federal, state, or local laws. All prospective consultants must be advised that federally funded projects will be held to Federal Equal Employment Opportunity (EEO) requirements.

AMERICANS WITH DISABILITIES ACT (ADA) INFORMATION

The City of Issaquah in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Caleb Trapp at caleb.trapp@issaquahwa.gov by calling 425-837-3108.

TITLE VI COMPLIANCE

The City of Issaquah, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C.

2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

PUBLIC DISCLOSURE NOTICE

All responses to this RFQ will become the property of the City. All responses and documents submitted there with, including any financial and proprietary information, become a matter of public record by virtue of their submission to the City, a public entity, and shall be regarded by the City as such. The City shall not in any way be liable or responsible for the disclosure of any such records or portions thereof if the disclosure is made pursuant to a public records request.

https://issaquahwa.sharepoint.com/sites/PWCapitalProjects/CapProjects/TR%20025%20NW%20Juniper%20Street%20Improvements/PE%20Phase/Consultants/Request%20for%20Qualifications/RFQ%20-%20Design%20Consultants/caleb.trapp@issaquahwa.gov