NW-C4319AR WHT-Pacific Co Surfacing PH2-Rebid-specs.pdf

W500-4319-2026 February 5, 2026

INVITATION TO BID

PUBLIC WORKS

PROJECT NUMBER

NW-C4319AR

PROJECT MANUAL

FOR

PACIFIC COUNTY SURFACING PHASE 2 - REBID

AT

WILLAPA HILLS STATE PARK TRAIL

IN

PACIFIC COUNTY

BID SUBMISSIONS ARE DUE: 1:00 P.M., TUE, SEPTEMBER 15, 2026

Bidders are required to submit bid prices electronically through the State

Parks Public Opportunities-MRSC Bonfire Procurement Portal https://mrscrosters.bonfirehub.com

**BIDS WILL BE OPENED WITHIN THREE BUSINESS DAYS**

WASHINGTON STATE PARKS & RECREATION COMMISSION

300 DESMOND DR SE

LACEY, WA 98503-1274

POST OFFICE BOX 42650

OLYMPIA, WASHINGTON 98504-2650

https://mrscrosters.bonfirehub.com/

PROJECT MANUAL

FOR

PACIFIC COUNTY SURFACING PHASE 2 - REBID

AT

WILLAPA HILLS STATE PARK TRAIL

IN

PACIFIC COUNTY

Approved for Construction ________________________________________

Heather Saunders, Director of Parks Development

WASHINGTON STATE PARKS AND RECREATION COMMISSION

300 DESMOND DR SE

LACEY WA 98503

P.O. BOX 42650

OLYMPIA, WASHINGTON 98504-2650

TABLE OF CONTENTS - 1

“ADVERTISEMENT FOR BID" LETTER

INVITATION TO BID ................................................................................................................ i-iii

INSTRUCTIONS TO BIDDERS ..................................................................................... 19 pages

BID PROPOSAL FORM ................................................................................................... 7 pages

SUMMARY OF PAY ITEMS AND QUANTITIES .............................................................. 2 pages

SUPPLEMENTAL RESPONSIBILITY CRITERIA ............................................................. 7 pages

GENERAL CONDITIONS .............................................................................................. 43 pages

PREVAILING WAGE STATEMENT ................................................................................... 1 page

DIVISION 1 – GENERAL REQUIREMENTS

010000 General Requirements ............................................................................ 5 pages 013300 - Submittal Procedures ..................................................................................... 4 pages 013501 - Inadv Discovery Cultural Res Skeletal Remains ........................................ 5 pages 014000 - Quality Requirements ............................................................................ 7 pages 014100 - Regulatory Requirements ...................................................................... 2 pages 014200 - References ............................................................................................ 3 pages 015000 - Temporary Facilities and Controls ......................................................... 5 pages 015526 - Traffic Control ........................................................................................ 2 pages 016000 - Product Requirements ........................................................................... 3 pages 017419 - Construction Waste Management .......................................................... 1 pages 017700 - Closeout Procedures ............................................................................. 3 pages

DIVISION 31 – EARTHWORK

312500 – Erosion and Sedimentation Control...................................................... 4 pages

DIVISION 32 – EXTERIOR IMPROVEMENTS

321140 – Crushed Surfacing ............................................................................... 3 pages

END OF SECTION

Diana Dupuis, Director

STATE OF WASHINGTON

WASHINGTON STATE PARKS AND RECREATION COMMISSION

300 Desmond Dr SE • Lacey, WA 98503-1274 • PO Box 42650 • Olympia, WA 98504-2650 • (360) 902-8500

Internet Address: http://www.parks.wa.gov

Public Works — State Parks Page 1

ADVERTISEMENT FOR BID

Sealed bids will be received for the following project:

PROJECT NUMBER: NW-C4319AR

PROJECT TITLE: Willapa Hills State Park Trail – Pacific County Surfacing -Phase 2 - Rebid

PROJECT DESCRIPTION: This project includes grubbing, grading, crushed rock surfacing, and associated trail improvements. The contractor is responsible for all work and material required to complete this project.

PROJECT LOCATION: The project is located along the Willapa Hills Trail in Pacific County beginning in the town of Menlo (Heckard Rd.) 46°39'14.9"N 123°40'56.0"W adjacent to SR6.

Project continues West approx. 11.14 miles to near the town of Lebam, see construction plans.

ESTIMATED BID RANGE: $878,423.40 - $1,073,628.60

PROJECT REPRESENTATIVE: Tim Bell

PROCUREMENT COORDINATOR Jason Bologna

PREBID WALKTHROUGH: N/A

SUBMITTAL DUE DATE/TIME: 1:00 PM on Tuesday, September 15, 2026.

ELECTRONIC BIDDING: Bidders are required to register as vendors on the

MRSC Bonfire Procurement Portal https://mrscrosters.bonfirehub.com to be eligible to submit bids. All bid submissions must be completed electronically through the State Parks Public Opportunities section of the portal. Bidders must use the official Bid Proposal Form, provided as part of the electronic bid documents, ensuring that all required fields are properly filled out and submitted before the deadline. (See Bonfire support details further down.)

PLANS, SPECIFICATIONS, ADDENDA, AND PLAN HOLDERS LIST: Contractors can access plans and specifications through the State Parks Public Opportunities-MRSC Bonfire Procurement Portal at https://mrscrosters.bonfirehub.com/portal.

Important: Bidders are encouraged to “Register as a Prime/GC Interest” on the project details page of the MRSC Rosters Bonfire Procurement Portal to be placed on the Bidders List. This https://mrscrosters.bonfirehub.com/ https://mrscrosters.bonfirehub.com/portal

Letter of Advertisement Tuesday, August 25, 2024

Public Works — State Parks Page 2 service is free for Prime Bidders, Subcontractors, and Vendors interested in bidding on this project.

Additionally, plans and specifications are available through Builders Exchange Washington, Inc.

at http://www.bxwa.com. Posted Projects”; “Public Works”, “Washington State Parks and Recreation. Bidders have the option to access Bid Documents, including Specifications and Drawings, at www.parks.wa.gov/contracts by clicking on the Construction Projects link for reference purposes. However, the official channel for bid notifications and addenda is the State Parks Public Opportunities-MRSC Rosters Bonfire Portal, and bidders should rely on it for the most up-to-date information.

PLANS MAY ALSO BE VIEWED THROUGH: Associated Builders And Contractors, Spokane WA; Tri City Construction Council, Kennewick WA; Daily Journal of Commerce, Seattle WA;

Weekly Construction Reporter, Bellingham WA; Daily Journal Of Commerce Plan Center, Portland OR; Lower Columbia Contractor Plan Center, Longview WA; Abadan Spokane Plan Center, Spokane WA; ARC Document Solutions, Seattle, WA; Associated General Contractors, Boise, ID; Dodge Construction, Bedford, MA; Hermiston Plan Center, Hermiston, OR; Contractor Plan Center, Clackamas, OR; Wenatchee Plan Center, Wenatchee, WA; Spokane Regional Plan Center, Spokane, WA; Associated General Contractors, Spokane, WA; Walla Walla Valley Plan Center, Walla Wall, WA; Yakima Plan Center, Yakima, WA.

TECHNICAL QUESTIONS regarding this project shall be directed to: Tim Bell, Project Representative at (360) 725-9759 or tim.bell@parks.wa.gov.

BID RESULTS will be published on the State Parks Public Opportunities-MRSC Rosters Bonfire Portal https://mrscrosters.bonfirehub.com/portal following the bid deadline and in the Construction Projects section at www.parks.wa.gov/contracts after the bid submittal. This practice ensures that those involved and interested can readily view bid outcomes, enhancing transparency and efficiency in the bidding process.

THE STATE OF WASHINGTON PREVAILING WAGE RATES are applicable for this public works project. Bidders are responsible to verify and use the most recent prevailing wage rates. The “Effective Date” for this project is the bid submittal time and date above.

BIDDER RESPONSIBILITY will be evaluated for this project. Before award, the Bidder must meet all mandatory responsibility criteria required by RCW 39.04.350, as effective at the time of the bid submittal and award. In determining bidder responsibility, the Owner shall consider an overall accounting of the criteria set forth in Division 00 – Supplemental Responsibility Criteria. Please direct questions regarding this subject to the Project Representative.

SUPPLEMENTAL BIDDER RESPONSIBILITY: For the purposes of the Supplemental Bidder Responsibility evaluation process, the scope of this project generally involves and requires the placement of crushed surfacing base course (C.S.B.C.) and/or crushed surfacing top course (C.S.T.C.) meeting WSDOT standard specification Division 9 materials - 9-03.9(3) & 9-03.9(10).

Contractor (Low Bidder) must verify the approval status of an aggregate source as WSDOT Aggregate Source Approval (ASA) or provide 3rd party testing results for Degradation and Durability meeting specification requirements.

SUBCONTRACTOR LISTINGS: Per RCW 39.30.060, when the bid proposal combined with any alternates totals one million dollars or more, the Bidder must list the Subcontractors they intend http://www.bxwa.com/ http://www.parks.wa.gov/contracts mailto:tim.bell@parks.wa.gov http://www.parks.wa.gov/contracts

Letter of Advertisement Tuesday, August 25, 2024

Public Works — State Parks Page 3 to use for structural steel, rebar installation, heating, ventilation, and air conditioning (HVAC), plumbing, and electrical work on the Subcontractor Utilization List form for this project.

ACCESS EQUITY: The successful Bidder is required to complete their vendor registration in Access Equity, a secure B2GNow online vendor management system. Prime Contractors already registered with B2GNow for any public entity must ensure their information is up to date. The system can be accessed either directly at https://omwbe.diversitycompliance.com/ or via the Office of Minority and Women’s Business Enterprises (OMWBE) website at https://omwbe.wa.gov/.

FOR THIS PROJECT, VOLUNTARY DIVERSITY GOALS HAVE BEEN SET: 10% for Minority Business Enterprises (MBE), 6% for Women’s Business Enterprises (WBE), 5% for Washington Small Businesses, and 5% for Veteran-owned businesses. While meeting these goals is not mandatory, it is strongly encouraged to promote diversity in business participation.

Bidders may contact the Office of Minority and Women's Business Enterprise (OMWBE) at:

http://omwbe.wa.gov/ to obtain information on certified firms. Bidders may also utilize Washington Small Businesses registered in WEBS at https://pr-webs-vendor.des.wa.gov/ and Veteran-owned Businesses at https://www.dva.wa.gov/veterans-their-families/veteran-ownedbusinesses/vob-search.

Washington State Parks reserves the right to accept or reject any or all proposals and to waive informalities.

STATE OF WASHINGTON

PARKS AND RECREATION COMMISSION

CONTRACTS AND GRANTS

For assistance with the Bonfire Vendor Registration Process, please visit the following link:

Vendor Registration Support

For guidance on the Bonfire Bid Submission Process, refer to this link: Bid Submission Support

Additional Bonfire Vendor Support resources, including support articles and instructional videos, are available at: Bonfire Vendor Support

If vendors experience any technical issues, they can contact Bonfire Support via email at support.bonfire@eunasolutions.com.

https://omwbe.diversitycompliance.com/ https://omwbe.wa.gov/ http://omwbe.wa.gov/ https://pr-webs-vendor.des.wa.gov/ https://www.dva.wa.gov/veterans-their-families/veteran-ownedbusinesses/vob-search https://www.dva.wa.gov/veterans-their-families/veteran-ownedbusinesses/vob-search https://customer.eunasolutions.com/public/s/article/vendor-registration https://customer.eunasolutions.com/public/s/article/creating-and-uploading-a-submission https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub mailto:support.bonfire@eunasolutions.com

INVITATION TO BID - i

INVITATION TO BID

1.1 SPECIAL NOTICE

A. For the purposes of the Supplemental Bidder Responsibility evaluation process, the scope of this project generally involves and requires:

i. The placement of crushed surfacing base course (C.S.B.C.) and/or crushed surfacing top course (C.S.T.C.) meeting WSDOT standard specification Division 9 materials - 9- 03.9(3) & 9-03.9(10).

ii. Contractor (Low Bidder) must verify the approval status of an aggregate source as WSDOT Aggregate Source Approval (ASA) or provide 3rd party testing results for Degradation and Durability meeting specification requirements.

1.2 DESCRIPTION OF WORK

B. This project includes grubbing, grading, crushed rock surfacing, and associated trail improvements. The contractor is responsible for all work and material required to complete this project.

1.3 LOCATION OF PROJECT

A. The project is located along the Willapa Hills Trail in Pacific County beginning near the town of Menlo (Heckard Rd.) 46°39'14.9"N 123°40'56.0"W adjacent to SR6. Project continues West approx. 11.14 miles to the town of Lebam, see construction plans.

1.4 TECHNICAL QUESTIONS

A. Direct project questions to:

Tim Bell Project Representative tim.bell@parks.wa.gov (360) 725-9759

1.5 BID OPENING

A. Bidders must be registered as vendors through the MRSC Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal, which is free to sign up for, before submitting their bids electronically through the State Parks Public Opportunities section of the same portal. All bids must be submitted using the Bid Proposal Form, provided as part of the electronic bid documents. Submissions must fully comply with the requirements outlined in Sections 3.1 and 4.1 of the Instructions to Bidders. Bids are due at 1:00 p.m., Thursday, September 15, 2026. Late submissions will not be accepted.

B. The Agency does not guarantee a specific timeframe for the public release of bid results;

however, they are typically available within three business days of the bid opening, often on the same day. Bid results can be accessed through the MRSC Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal and public notices. Additionally, they mailto:tim.bell@parks.wa.gov

INVITATION TO BID - ii may be available on the Washington State Parks website at www.parks.wa.gov/contracts under "Construction Projects – Public Works Bid Results." Bid results may also be shared through Plan Centers, but Bidders should note that the State Parks Public Opportunities - MRSC Rosters Bonfire Procurement Portal serves as the official release point for the Bid Tabulation or Bid Record for this solicitation.

C. The Agency reserves the right to accept or reject all bids and to waive informalities. The Bidder will allow 60 days from bid opening date for acceptance of its bid by the Agency.

1.6 FOR INFORMATION ON:

A. Bidder Responsibility: Bidder responsibility will be evaluated for this project. In determining bidder responsibility, the Agency will consider an overall assessment of the criteria outlined in Division 00 – Instructions to Bidders.

For any questions regarding this topic, please contact the Project Representative or submit a vendor discussion through the State Parks Public Opportunities - MRSC Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal. To ensure consideration, all inquiries must be received at least seven (7) working days before the bid opening date.

B. Reciprocal Preference: See Instructions to Bidders 11.1 Reciprocal Preference for Resident Contractors.

C. Apprenticeship Requirements: For projects estimated at or over $1,000,000, Apprenticeship Participation, Mandatory 15 percent apprentice labor, see Instructions to Bidders 5.1B Apprenticeship Participation.

D. Subcontractor Listings: When the base bid combined with any alternates totals $1,000,000 or more, the Bidder must list the Subcontractors they intend to use for structural steel, rebar installation, heating, ventilation, and air conditioning (HVAC), plumbing, and electrical work on the Subcontractor Utilization List form for this project, see Instructions to Bidders 5.1A Subcontractor Listing.

E. MWBE goals: See Instructions To Bidders 12.1 Minority And Women's Business Enterprise (MWBE) Utilization. For Veteran-Owned and Small Business utilization, see Instruction to Bidders 12.2.

F. Modification of Bid: See Instructions to Bidders 6.3 Modification of Bid.

G. Withdrawal of Bid: See Instructions to Bidders 6.4 Withdrawal of Bid.

H. Bid Guarantee: See Instructions to Bidders 4.1 Bid Bond. No particular bid bond form is required.

I. Bid Tabulation and Bid Record: See Instructions to Bidders 7.1B for Bid Tabulation, Bid Record, and Announcement of Apparent Low Bid.

J. Records Request: All submitted bids are subject to public records request once the lowest bidder has been determined and officially announced. See Instructions to Bidders

INVITATION TO BID - iii

7.1D Records Request.

1.7 ACCESSIBILITY

A. Sites may not be fully accessible to people with disabilities. Please contact the Project Representative at least five (5) days prior to scheduled pre-bid tour if special accommodation is required for your attendance.

END OF SECTIONt

WASHINGTON STATE PARK AND RECREATION COMMISSION

PUBLIC WORKS PROJECT

INSTRUCTIONS TO BIDDERS - 1

1.1 BIDDER DEFINED

A. A "Bidder" is an entity or person who submits a bid proposal for the work described in the contract documents.

B. The Bidder must be registered with the Washington State Department of Labor and Industries in accordance with RCW 18.27.020. The contractor registration number, expiration date, Uniform Business Identifier (UBI) number, and federal tax identification number must be entered in the applicable spaces on the Bidder Compliance Form within the Bid Proposal Form.

2.1 EXAMINATION OF THE WORK SITE AND BIDDING DOCUMENTS

A. Bidder acknowledges that it has taken steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and road; (3) uncertainties of weather, river stages, tides, or similar physical conditions at the site; (4) the conformation and conditions of the ground; and (5) the character of equipment and facilities needed preliminary to and during the work.

The bidder also acknowledges that it has satisfied itself as to character, quality, and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including exploratory work done by the Owner, as well as from the drawings and specifications made a part of this contract. Any failure of the Bidder to take the actions described and acknowledged in this paragraph will not relieve the Bidder from responsibility for estimating properly the difficulty and cost of successfully performing the work.

B. No statement by any officer, agent, or employee of the Owner pertaining to the physical conditions of the site of the work will be binding on the Owner other than those statements issued in the contract documents.

C. Bidders shall promptly notify the Owner of ambiguities, inconsistencies, or errors, if any, which they may discover upon examination of the Bidding Documents or of the site and local conditions.

D. Interpretations and Clarifications

1) Prospective Bidders seeking clarification or interpretation of the solicitation, drawings, or specifications must submit a written request to the Project Representative listed in the Invitation to Bid or through the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal by submitting a vendor discussion. Requests must be received at least eight (8) business days prior to the bid deadline to be considered.

2) Any Owner responses that do not modify the Scope of Work outlined in the contract documents may be posted on the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal prior to the bid submission deadline. Such clarifications will not be considered part of the contract documents and do not need to be acknowledged by Bidders in their Bid Proposal Form. The Owner retains sole discretion to determine whether a clarification or interpretation affects the Scope of Work and requires inclusion in the Contract Documents.

https://apps.leg.wa.gov/RCW/default.aspx?cite=18.27.020

INSTRUCTIONS TO BIDDERS - 2

3) Changes to the Scope of Work or schedule described in the contract documents will only be issued as written ADDENDA.

4) Oral interpretations or clarifications are not legally binding.

E. Substitutions

1) The product, equipment, materials, or methods described or noted within the Bidding Documents, whether currently available or not, are to establish a standard of quality, function, appearance and dimension. A proposed substitution shall have equal attributes in all respects.

2) No substitution will be considered unless a written request for approval is submitted by the Contractor, after Award, in accordance with the applicable provisions of Section 012500 of the specifications. If no Section 012500 is available, then see section 016000 Product Requirements, sub-section 1.5. Each such request shall describe the proposed substitution in its entirety including name of the material or equipment, drawings, catalog cuts, performance or test data and all other information required for an evaluation. The submittal shall also include a statement noting all changes required in adjoining, dependent or other interrelated work necessitated by the incorporation of the proposed substitute. The Bidder shall bear the burden of proof of merit of the proposed substitution.

The Project Representative’s decision of approval or disapproval of a proposed substitution shall be final.

3.1 BID PROPOSAL

A. Bidders must be registered as vendors through the MRSC Rosters Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal. All bid submissions must be made through the State Parks Public Opportunities section on the same portal. The individual who signs and submits the bid through the Bonfire Portal must be an authorized designee responsible for the bid submission.

B. All bidders for Small Works Projects must be currently registered on the MRSC Small Works Roster (vendor list) found http://mrscrosters.org/.

C. Bidders are required to submit bid prices electronically through the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal. Submissions must be completed using the Bid Proposal Form, provided as part of the electronic bid proposal documents. The Bid Proposal Form is a spreadsheet consisting of four tabs:

1. Bidder Compliance Form

2. Bid Form

3. MWBE

4. Subcontractor Utilization (if applicable)

All fields in the Bid Proposal Form tabs must be properly and completely filled out to ensure compliance. Failure to fill in all required fields may result in the bid being deemed non-responsive.

http://mrscrosters.org/

INSTRUCTIONS TO BIDDERS - 3

The Bidder Compliance Form must include the Bidder's full and complete address and information, typed in the spaces provided. The Bid Form must be electronically signed in the firm’s name, and a typewritten name is acceptable as an electronic signature, provided it complies with electronic submission requirements.

Once the Bid Proposal Form is completed, it must be uploaded in its original form to the appropriate section of the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal. Bidders are reminded to thoroughly review their submission before uploading to ensure compliance with all instructions and requirements. Incomplete submissions will be deemed non-responsive.

D. Except as otherwise provided in these instructions, bid proposals that are incomplete, or that are conditioned in any way, or that contain alterations, or items not called for in the contract documents, or that do not conform to the call for bids, may be rejected as non-responsive at the discretion of the Owner unless the law requires that the omission be deemed non-responsive, in which case the bid will be rejected as non-responsive. Only the amounts and information asked for on the Bid Proposal Form and the plans and specifications furnished will be considered as the bid. Bid amounts include all taxes imposed by law, except for Washington Sales Tax unless noted otherwise.

E. If the solicitation includes alternate bid items, failure to bid on the alternates may disqualify the bid. Each Bidder must submit their bid exactly as specified and as provided in the Bid Proposal Form. Bidders are required to include bids for all alternates if alternates are indicated on the Bid Form. For alternates that have no charge, the Bidder must type “$0.00” in the column for the unit price on the Bid Form.

F. Bidders shall acknowledge receipt of any ADDENDA to the solicitation for bids on the Bid form.

Failure to do so may result in the bid being declared non-responsive.

G. Substitute bid forms will not be considered unless this solicitation authorizes their submission.

H. The bid prices listed in the Bid Form must include all labor, materials, equipment, overhead, and compensation necessary to complete the work for each item, while the costs for the building permit and public utility hookup fees will either be reimbursed directly to the Contractor or paid by the Owner to the permitting agency and therefore should not be included in the bid amount.

I. The low Bidder, for purposes of award, shall be the responsive and responsible Bidder offering the low aggregate amount for the base bid item, plus additive or deductive bid alternates selected by the Owner, and within funds available for the project. The Bidder agrees to hold all bid alternate prices for sixty (60) days from date of bid deadline.

4.1 BID GUARANTEE: BID BOND

A. A bid bond is not required when the total bid amount, including the base bid and all additive alternates, is $35,000 or less. In such cases, instead of providing a bid bond, Bidders must complete and upload the Bid Bond Requirement Statement as part of their bid submission.

This ensures compliance with the bidding requirements for projects below the $35,000 threshold.

B. When the sum of the base bid plus all additive alternates is greater than $35,000.00, a bid guarantee in the amount of 5% of the base bid amount is required. Failure of the Bidder to provide bid guarantee when required shall render the bid non-responsive.

INSTRUCTIONS TO BIDDERS - 4

C. Acceptable forms of bid guarantee are: A bid bond. A scanned copy (e.g., PDF) of the bid bond must be uploaded to the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal (https://mrscrosters.bonfirehub.com/portal) along with your bid response to the Owner.

See also, Section 6.1 SUBMISSION OF BID.

D. The Bidder will allow 60 days from bid deadline for acceptance of its bid by the Owner.

E. Should the successful Bidder fail to enter into a contract and furnish a satisfactory performance bond within 15 days after receiving properly prepared contract forms from the Owner, the bid bond may be forfeited as liquidated damages for advertisements and administration of bid procedures. Additionally, the Owner reserves the right to terminate the contract award.

F. Bid bonds must be held for the three low bids for 30 days or until a contract is executed with the successful Bidder. All other bid bonds will be released or returned to the Bidders within 15 days of the bid deadline.

5.1 REQUIREMENTS FOR PROJECTS ESTIMATED AT $1,000,000 OR MORE

A. SUBCONTRACTOR LISTING

Pursuant to RCW 39.30.060, if the base bid combined with the sum of the alternates is one million dollars ($1,000,000.00) or more for the construction, alteration, or repair of any public building or public work of the state, the Bidder shall submit the names of subcontractors with whom the Bidder, if awarded the contract, will subcontract for performance of the work of heating, ventilation and air conditioning (HVAC), plumbing, electrical, structural steel installation, and rebar installation, or to name itself for the work.

1. Submission Deadlines:

• HVAC, Plumbing, and Electrical: The names of subcontractors and proof of license for these trades (or the Bidder's own name and proof of license) must be submitted at the published bid submittal time. Errors identified by the Owner in the proof of license information may be corrected by the Bidder within 48 hours of submission.

Failure of the Bidder to submit, the names and license numbers of such subcontractors, or to name itself to perform such work, or the naming of two or more subcontractors to perform the same work.

• Structural Steel and Rebar: The names of subcontractors for these trades may be submitted at the published bid submittal time but must be submitted no later than 48 hours after the published bid submittal time.

Failure of the Bidder to submit, the names of such subcontractors, or to name itself to perform such work, or the naming of two or more subcontractors to perform the same work.

2. The Bidder shall not list more than one subcontractor for each category of work identified, unless subcontractors vary with bid alternates, in which case the Bidder must indicate which subcontractor will be used for which alternate.

3. The Bidder can name itself for the performance of the work. Bidders who name themselves to perform the work are expected to perform the work and the Owner reserves the right to reject substitution of the bidder with a subcontractor unless the bidder demonstrates a https://app.leg.wa.gov/RCW/default.aspx?cite=39.30.060

INSTRUCTIONS TO BIDDERS - 5

change in circumstances from the time of bid submission that is outside of the control of the bidder.

4. The Subcontractor Utilization List is intended to discourage bid shopping, not to verify subcontractor qualifications. The Owner does not use the Subcontractor Utilization List as a tool to disqualify or qualify bidders.

5. Substitution of a listed subcontractor (at any tier) before or after the award of the prime contract is prohibited except for the following reasons:

• Refusal of the listed subcontractor to sign a contract with the prime contractor,

• Bankruptcy or insolvency of the listed subcontractor,

• Inability of the listed subcontractor to perform the requirements of the proposed contract or the project,

• Inability of the listed subcontractor to obtain the necessary license, bonding, insurance, or other statutory requirements to perform the work detailed in the contract,

• Refusal or inability to provide a letter of bondability from a surety company, or

• The listed subcontractor is barred from participating in the project as a result of a court order.

Subcontractor listing is not required for Small Works Projects under $350,000.

Failure to sign the form shall render the bid as non-responsive and therefore void.

B. APPRENTICESHIP PARTICIPATION

In projects estimated to cost one million dollars ($1,000,000.00) or more, be aware that the following requirements will be part of the resulting contract.

Apprenticeship requirements do not apply to Small Works Projects estimated below $350,000.

In accordance with RCW 39.04.320 (Apprenticeship Training Programs), for all public works estimated by the Owner Project Engineer to cost one million dollars or more, the state of Washington requires no less than 15% of the labor hours be performed by apprentices. A contractor or subcontractor may not be required to exceed the 15% requirement. The bid advertisement and Bid Proposal Form shall establish a minimum required percentage of apprentice labor hours compared to the total labor hours. The project’s apprenticeship utilization rate is calculated using the approved affidavits from the L&I portal.

1. Incentives - The Contractor who meets or exceeds this utilization requirement on eligible contracts, will be awarded a monetary incentive described in the Apprentice Utilization Requirements section of the Bid Proposal Form.

2. Penalties - The Contractor who fails to meet the utilization requirement and fails to demonstrate a Good Faith Effort, as outlined below, is subject to penalties described in the Apprentice Utilization Requirements section of the contract Bid Proposal Form.

Contractor will receive an invoice payable to the Owner within 30 days. The contractor will have 30 days to pay the penalty invoice at the time of receipt before the penalty is considered outstanding. Contractors with outstanding apprenticeship penalties may be considered non-responsive.

https://app.leg.wa.gov/RCW/default.aspx?cite=39.04.320

INSTRUCTIONS TO BIDDERS - 6

3. Cost Value - The expected cost value associated with meeting the goal is included in the Base Bid as described on the Bid Proposal Form.

4. Utilization Plan - The Contractor shall submit an Apprentice Utilization Plan (Plan) using the Supplemental Bidder Responsibility Criteria Form 4 (Apprentice Utilization Plan template) demonstrating how they intend to achieve the Apprenticeship Utilization Requirements (AUR). The Plan shall have enough information to track the Contractor’s progress in meeting the utilization requirement. The Contractor shall submit the Plan on the Apprentice Utilization Plan template.

a) The Plan shall be submitted to the Project Representative when requested for the Supplemental Bidder Responsibility Criteria. A Plan that fails to meet the minimum requirements in RCW 39.04.350 may result in the contractor being determined as not responsible.

b) The Plan shall be uploaded to the Department of Labor & Industries’ (L&I) Prevailing Wage Intents and Affidavit (PWIA) system on L&I’s website within 10 business days of Notice to Proceed of the contract and prior to submitting the first invoice.

c) It is expected that the Contractor will actively seek out opportunities to meet the AUR during construction even if the Plan indicates a shortfall in meeting the requirement.

d) The Contractor shall provide an updated Plan during the course of construction when there are significant changes to the Plan which may affect their ability to meet the requirement.

e) If the Plan indicates that the Contractor will not attain the AUR, then Contractor must submit “Good Faith Effort” (GFE) documentation with their Plan to L&I’s PWIA system.

C. APPRENTICESHIP - GOOD FAITH EFFORT (GFE)

1. Good Faith Effort (GFE) documentation shall describe in detail why the Contractor is not or was not able to attain the AUR. It must detail the reason(s) the project did not reach the 15% utilization requirement and provide documentation to verify the claims.

a) Contractors may submit GFE documentation at any time during the construction.

b) All GFE documentation must be submitted no later than 30 days before substantial completion.

c) Only the awarding Owner can approve GFEs. L&I may provide assistance but does not have approval authority.

d) The Awarding Owner must document its GFE decision in writing, including any monetary penalty if denied.

e) GFE documentation must be in signed letter format uploaded to the PWIA system and include:

1. The contract number, title and the apprentice utilization requirements, https://app.leg.wa.gov/RCW/default.aspx?cite=39.04.350

INSTRUCTIONS TO BIDDERS - 7

2. The amount of apprentice labor hours the contract can or did attain along with the percentage of labor hours,

3. Contractors may receive a GFE credit for graduated Apprentice hours through the end of the calendar year for all projects worked on as long as the Apprentice remains continuously employed with the same Contractor they were working for when they graduated. If an Apprentice graduates during employment on a project of significant duration, they may be counted towards a GFE credit for up to one year after their graduation or until the end of the project (whichever comes first). Determination of whether or not Contract requirements were met in good faith will be made by subtracting the hours from the journeyman total reported hours for the project and adding them to the apprentice hour total. If the new utilization percentage meets the Contract requirement, the Contractor will be reported as meeting the requirement in good faith,

4. Anticipated or actual shortfall (in apprentice labor hours and percentage) and the reason(s) for not attaining the required apprentice labor hours,

5. Information from one or more of the following areas:

(a) Names of any State-Approved Apprentice Training Programs contacted with the name(s) of person(s) contacted and dates of contacts, and a copy of each response from the Training Program(s),

(b) Reference Contract Specifications or documents that affected the Contractor’s ability to attain apprentice utilization,

(c) Discuss efforts the Contractor has taken to require Subcontractors to solicit and employ apprentices,

6. Backup documentation to the letter consisting of the following:

(a) Letters, emails, phone logs including names dates and outcomes, posters, photos, payrolls, timecards, schedules, copies or references to other contract specifications or documents.

Additional Resource Information

(a) For questions regarding how to complete the Apprentice Utilization Plan template or Good Faith Effort documentation, please contact the Project Representative listed in the Bid Advertisement.

(b) Step-by-step instructions on how to access and navigate the L&I’s PWIA system, including uploading required documents can be found on the L&I website.

(c) Additional information about apprentice utilization on Public Works Project can be found on the L&I website.

6.1 SUBMISSION OF BID

A. Bids must be submitted on or before the time as specified in the Invitation to Bid.

INSTRUCTIONS TO BIDDERS - 8

B. Bid responses will only be accepted electronically through the State Parks Public Opportunities section using the MRSC Rosters Bonfire Procurement Portal as specified in the Invitation to Bid. https://mrscrosters.bonfirehub.com/portal.

C. People with disabilities who wish to request special accommodation, (e.g., sign language interpreters, braille, etc.) need to contact the Owner ten (10) business days prior to the scheduled bid deadline.

D. In the event the MRSC Rosters Bonfire Procurement Portal is unavailable to all users at the bid submittal deadline, the Owner will contact the Bidders within 24 hours and the Owner will extend the bid submittal time.

E. Neither Owner nor MRSC Rosters Bonfire Procurement Portal can guarantee the availability of Internet connectivity or related telecommunication and hosting services and will not be liable or responsible if the Bidder and its representative(s) or designee(s) cannot connect to the MRSC Rosters Bonfire Procurement Portal.

F. The Bidder must comply with the MRSC Rosters Bonfire Portal’s Terms of Service (https://gobonfire.com/termsservice/) when submitting the Bid through the MRSC Rosters Bonfire Procurement Portal.

6.2 BID CLOCK:

A. After the 1 P.M. bid deadline, which serves as the official bid clock to determine timely submission, Owner staff will review the bids. The MRSC Rosters Bonfire Procurement Portal does not permit submissions after the deadline, so bidders must ensure their bids are submitted on time. Late submissions will not be accepted under any circumstances.

B. CAUTION: To avoid issues, submit your bid response electronically well in advance of the deadline to account for potential technological delays, slow-downs, or malfunctions. Bids received after the deadline, regardless of the reason or responsibility, will be rejected.

6.3 MODIFICATION OF BID

A. Bidders may update their bid electronically via the MRSC Rosters Bonfire Procurement Portal before the bid due date.

Modifying: Modifying refers to altering information already contained in a submitted bid. If your submission has been finalized but needs modifications, you may update it electronically before the bid due date by navigating to the Submissions page and un-submitting your submission.

NOTE: Un-submitting removes your original bid, so ensure you resubmit before the deadline.

Only upload updated files; unchanged files remain in place. A new confirmation email will be sent upon resubmission.

6.4 WITHDRAWAL OF BID

A. Withdrawal refers to a bid that has already been submitted to the Owner. A bid response may be withdrawn electronically by the Bidder’s authorized representative before the Bid Deadline (due date) for the bid. The FAILURE TO WITHDRAW a bid prior to the bid due date deadline exposes the Bidder to the possibility that the Owner will make a demand against the Bidders bid bond.

https://gobonfire.com/termsservice/

INSTRUCTIONS TO BIDDERS - 9

B. Procedure for Withdrawing a Bid After Bid Deadline Due to Error: If a Bidder discovers an error in its bid following the bid deadline, the Bidder must submit written notification of the withdrawal to contracts@parks.wa.gov within 24 hours following the bid deadline. Follow the example subject line. Example email subject line: SW-C9999 Withdraw Bid ACME Construction Inc.

• The Bidder must provide written documentation of the claimed error to the satisfaction of the Owner within 72 hours following the bid deadline.

• The Owner will approve or disapprove the request for withdrawal of the bid in writing. If the Bidder’s request for withdrawal of its bid is approved, the Bidder will be released from further obligation to the Owner without penalty. If it is disapproved, the Owner may retain the Bidder’s bid bond.

6.5 REJECTION OF BID

A. The Owner reserves the right to reject any or all bids and to waive informalities in connection with the bids.

7.1 BID EVALUATION AND AWARD OF CONTRACT

A. Award of contract will be made by the Owner based upon any combination of the base bid and alternates that, in the Owner’s sole discretion, is in the Owner’s best interest considering price, schedule, and other factors. The numbering of the alternates in the bid proposal bears no relationship to the order in which the alternates may be selected by the Owner. Additionally, the Owner reserves the right to negotiate base bid prices (including changes to the contract plans and specifications) with the low responsive, responsible Bidder to bring the final contract amount within the funds available per RCW 39.04.015.

B. BID RESULTS

The Owner does not guarantee when the Bid results will be released to the public. Bid Results are typically released within three (3) business days following the bid deadline and are often available on the same day. Bid Results may be obtained through the MRSC Rosters Bonfire Procurement Portal (https://mrscrosters.bonfirehub.com/portal) by viewing the public notices of the solicitation. Bid Results may also be available on the Washington State Parks Contracts webpage at www.parks.wa.gov/contracts (see Construction Projects - Public works bid results).

In addition, Bid Results may be published by various Plan Centers. However, Bidders are advice that the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal is the official source for the release of Bid Results for this solicitation.

The Bid Results will identify all bids received by the Owner in alphabetical order. Bids determined to be non-responsive at the time the Bid Results are posted will be identified as Non-Responsive but may still include the bid amount submitted. The posting of the Bid Results does not constitute a determination that any other bid is responsive or that any bidder is responsible.

For solicitations that include Alternates bid items, the Owner reserves the right to consider any combination of alternates. For award purposes, the apparent low bidder will be the responsive and responsible bidder offering the lowest aggregate price for the Base Bid plus the combination of Alternates Bid Items selected by the Owner, within available project funding.

The release of the Bid Results signifies only that the bids have been opened, and the Owner is beginning its review and evaluation process. Following the release of the Bid Results, the mailto:contracts@parks.wa.gov https://app.leg.wa.gov/rcw/default.aspx?cite=39.04.015

INSTRUCTIONS TO BIDDERS - 10

Owner will evaluate each bid for responsiveness, determine bidders responsibility in accordance with applicable laws and the solicitation requirements as appropriate.

Identification of an apparent low bidder in the Bid Results does not constitute an award of contract or a guarantee that the bidder will receive the contract. The Owner reserves the right to review, reevaluate, and verify all bid information and to determine whether a bid is responsive, whether the bidder is responsible, and whether award is otherwise in the best interest of the Owner.

The apparent low bidder is cautioned not to incur costs, commit personnel, purchase materials, schedule subcontractors, or otherwise expend resources in anticipation of receiving a contract until a written contract has been fully executed by the Owner. Any expenditure or commitments made prior to execution of the contract are solely at the bidder’s own risk.

Any protest must be submitted within two (2) business days following the release of the Bid Results, or within two (2) business days after the Owner provides electronic copies of the bid submissions to a bidder that timely requested such copies, whichever is later. To be considered timely for purposes of filing a protest (see Section 9.1 – Protest Procedures), a request for electronic copies of bid submissions must be submitted within two (2) business days after the release of the Bid Results.

C. REJECTION LETTER & PROTEST: No matter the phase of the evaluation, if the Owner determines that the bid is not responsive or the Bidder is not responsible, the Owner will reject the bid/bidder and send the bidder a Rejection Letter explaining why the bid/bidder was rejected. Within two (2) business days following the day of the release of the Rejection Letter, the Bidder may file a Protest, provided it meets one of the three (3) protest grounds (Protest procedures are outlined in Section 9.1 E.). The Rejection Letter will be sent by email/email attachment to the email address provided by the Bidder in the Bidder’s bid response.

D. RECORDS REQUEST: All submitted bids are subject to public records request once the lowest bidder has been determined and officially announced.

After the release of the Bid Results, any member of the public may request access to the bid documents. No official format is required for making a records request; however, the Owner recommends that requests be made through the Public Records Request Center on our website:https://parks.wa.gov/about/contact-us/public-records-requests.

E. The intent of the Owner is to award a contract to the low responsive, responsible bidder.

8.1 RESPONSIVE AND RESPONSIBLE BIDDER

A. The Owner will review only the three lowest bids submitted through the MRSC Rosters Bonfire Procurement Portal https://mrscrosters.bonfirehub.com/portal and determine both responsiveness and responsibility as part of their evaluation.

B. RESPONSIVE - A bid will be considered responsive if it meets the following requirements:

1. It is received at the proper submittal time, date and location online through the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal.

2. It meets the required requested information of the Bid Proposal Form through the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal.

https://parks.wa.gov/about/contact-us/public-records-requests

INSTRUCTIONS TO BIDDERS - 11

3. It meets the requirements as stated in section 3.1. of the Instructions To Bidders.

4. It is submitted by a licensed/registered contractor within the state of Washington at the time of bid deadline and is not banned from bidding by the Department of Labor and Industries.

5. It is accompanied by a bid guarantee, if required.

If inconsistencies or errors are noted in the bid proposal prices, the unit and lump sum prices have precedence over their total amounts; and the total amounts have precedence over the total base bid.

The apparent low Bidder, for purpose of award, is the responsive and responsible Bidder offering the low aggregate amount for the base bid plus selected additive or deductive bid alternates and meeting all other bid submittal requirements.

C. RESPONSIBLE – Before award of a public works contract, a Bidder must meet the following mandatory responsibility criteria under RCW 39.04.350 (1) & (2) to be considered a responsible Bidder and qualified to be awarded a public works project. The individual who has signed/submitted the Bid through the State Parks Public Opportunities-MRSC Rosters Bonfire Procurement Portal shall be the authorized designee responsible for bid submissions. The Bidder must:

1. At the time of bid submittal, have a certificate of registration in compliance with RCW 18.27, a plumbing contractor license in compliance with RCW 18.106, an elevator contractor license in compliance with RCW 70.87, or an electrical contractor license in compliance with RCW 19.28 as required under the provisions of those chapters;

2. Have a current state Unified Business Identifier (UBI) number;

3. If applicable, have industrial insurance coverage for the Bidder's employees working in Washington as required in RCW 51; an employment security department number as required in RCW 50; and a state excise tax registration number as required in RCW 82;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);

5. If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington State Apprenticeship and Training Council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under Chapter 49.04 RCW for the one-year period immediately preceding…