Notice Regarding Award.pdf

This is a Notice Regarding Award issued by the South Carolina Department of Transportation (SCDOT) Procurement Office for the procurement of one Summa F1612 Flatbed Cutter under solicitation 5400030000. The notice indicates that additional time is necessary to complete the procurement process, and the award posting date has been extended indefinitely. The original solicitation required bids to be submitted by August 10, 2026 at 2:30 p.m., with questions due by July 29, 2026 at 12:00 p.m. The contract term is approximately four months, running from August 24, 2026 through December 23, 2026. The procurement is structured as a brand-name IFB with no alternative products permitted, as the specification is sole-source to the Summa F1612. The awarded contractor must deliver a complete flatbed cutter system with installation, labor, equipment, and supervision to the SCDOT State Sign Shop in Columbia, South Carolina within thirty days of purchase order receipt and perform system testing to confirm proper operation. No pre-bid conference or site visit is scheduled.

The SCDOT will award the contract to the lowest responsible and responsive bidder; pricing details and set-asides are not specified in the award notice. Offerors must be registered as South Carolina state vendors and submit manufacturer's specifications, literature, and qualifications documentation including financial statements and three comparable recent contracts. The selected contractor must carry minimum Commercial General Liability coverage of $1,000,000 and comply with electronic funds transfer payment requirements and South Carolina procurement and ethics regulations. The procurement officer for this solicitation is Laura Bagwell. Prior to posting the actual award notice, the SCDOT will provide at least three business days' notice by posting a Notice of Revised Award Posting Date and emailing notification to all offerors at their registered email addresses.