NOTICE OF RFP #COVB-27-101703.pdf
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- Solicitation number
- RFP-126550
- Issued by
- Virginia Beach City, Virginia
About this file
This is a Notice of Request for Proposal (RFP) issued by the City of Virginia Beach for Condition Assessment Field Services under RFP #COVB-27-101703. The City seeks a qualified team to perform condition assessment on infrastructure owned by Public Utilities, with a single point of contact responsible for both the assessment work and necessary system modifications. The scope of work includes exposing piping for external testing, creating launch and retrieval structures for assessment technologies, obtaining pipe coupons, installing appurtenances such as air vents or isolation valves, developing and executing traffic control plans, and obtaining all required permits. The lead firm must be technology-neutral with extensive knowledge and experience in condition assessment technologies, capable of recommending and subcontracting with appropriate technology vendors without commercial conflicts of interest. Sealed proposals must be submitted electronically through the ERP System Supplier Portal or delivered to the Purchasing Division Office at 2401 Courthouse Drive, Building 1, 3rd Floor, Suite 3097, Virginia Beach, VA 23456 by Wednesday, October 7, 2026, at 3:00 PM Eastern Time, with late submissions rejected.
The selected team must demonstrate successful execution history in condition assessment projects with public utilities, knowledge of the local permitting process, and expertise in linear and vertical asset condition assessment technologies. The contractor will be responsible for analyzing condition assessment results and incorporating them into Public Utilities' asset management strategy, including planning and prioritizing capital improvement projects, developing risk scores from collected condition data, and recommending replacement and rehabilitation activities. The RFP document does not specify contract value, pricing terms, set-asides, contract duration, renewal options, or funding sources within the notice provided.
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CITY OF VIRGINIA BEACH
NOTICE OF RFP # COVB-27-101703
Condition Assessment Field Services
The work includes a team in place for a single point of contact to perform condition assessment along with system modifications needed for successful condition assessment deployment and execution. The system modifications include, but not limited to, exposing piping for external testing, the creation of launch and retrieval structures for the condition assessment technologies, obtaining pipe coupons, and installing appurtenances such as air vents or isolation valves. The team should include and identify construction service members that can develop and execute the necessary traffic control for the safe installation of the system modifications and perform system modifications for the execution of the condition assessment. The successful offeror will have to apply and obtain all permits needed for condition assessment, so the team’s history and knowledge of the local permitting process and successful history in gaining approval should be demonstrated.
The team should be led by a condition assessment technology “neutral” firm that has extensive knowledge and experience with condition assessment technologies, can recommend and sub-contract with most appropriate technology vendor. The lead firm should not have any commercial alignments or interest so that an unbiased recommendation and implementation can be executed. The assets being assessed can include all infrastructure owned Public Utilities.
The team should show its approach and successful history of executing condition assessments, and its ability to prioritize and execute similar work with Public Utilities. The team should demonstrate its knowledge, planning, execution, experience, and applicability of condition assessment technologies with particular emphasis on linear and vertical asset condition assessment technologies.
The team must demonstrate its abilities and experience in the analysis of the condition assessment results to incorporate into Public Utilities' asset management strategy. The results and analysis will include, but not limited to, the following tasks:
• Planning and prioritizing condition assessment and capital improvement projects
• Developing risk scores from collected condition data and recommendations of subsequent replacement and rehabilitation activities
Sealed Proposals be received electronically through ERP System Supplier (Vendor) Portal OR delivered to the Purchasing Division Office at 2401 Courthouse Drive, Bldg.1, 3rd Floor, Suite 3097, Virginia Beach, VA 23456 until Wednesday, October 7, 2026, AT 3:00 PM Eastern Time. To be considered, Offerors shall ensure Proposals are received in this manner. Proposals time stamped 3:01 P.M. or later will not be considered and will be returned unopened to the prospective Offeror.
Go to: https://finance.virginiabeach.gov/purchasing/supplier-services
The RFP #: COVB-27-101703 will close on Thursday October 7, 2026, at 3:00 P.M.
(local time).
Norman Melendez Procurement Specialist https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffinance.virginiabeach.gov%2Fpurchasing%2Fsupplier-services&data=05%7C01%7CLBryant%40vbgov.com%7Ce54eeb38145b4f8b8ec908db3f583e9a%7C87767a669f6e49f784d149f49be494e7%7C0%7C0%7C638173420466185130%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=4gVp5%2Fi%2FbdpOzL3%2F07l7Ct3w5PyIo4OUxiA7K5niSmQ%3D&reserved=0
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