notice of electronic submission only rev 23-1~5.pdf
PDF 152 KB Posted
- Contract number
- 27-426DOC-ROBIN-P-100156
- Issued by
- Illinois
About this file
This is a Notice to Bidders and Offerors issued by the State of Illinois Chief Procurement Office for General Services pursuant to CPO Notice 2023.12. The notice establishes mandatory electronic submission requirements for all competitive solicitations, including Invitations for Bid (IFB) and Requests for Proposal (RFP), through the BidBuy platform. State agencies are prohibited from accepting manual submissions in paper format or on electronic media such as USB drives or DVDs, and any information submitted outside of BidBuy via US Mail, FedEx, UPS, or hand delivery will not be accepted or considered.
Submissions must be received through BidBuy on or before the time and date specified in the solicitation's Bid Opening section, with all required attachments uploaded through the platform. For RFP responses, vendors may enter pricing on the items tab, which will be automatically locked upon submission, or in pricing attachments within the Required Documents section, provided they check the box indicating the attachment contains pricing, cost, or discount information. Failure to check this box may result in disqualification of the offer. The notice clarifies that RFPs no longer require vendors to submit documents through two separate BidBuy Bid numbers, as the system now supports price locking to allow technical proposal evaluation before pricing visibility.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 27ROB0082 BOA to be filled.docx | DOCX document | |
| Standard Terms and Conditions- V23.2~6.pdf | ||
| PERSONNEL and CONFIDENTIAL stamps.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.23.1
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2023.12, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB) and Request for Proposal (RFP)) through
BidBuy. Manual submissions in paper format or on electronic medium, for example USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals no longer require vendors to submit documents through two separate BidBuy Bid numbers. BidBuy is now capable of “locking” price so that pricing proposals may be viewed only after the evaluation of technical proposals. When responding to an RFP, Vendors shall enter pricing either on the items tab or in pricing attachments, depending upon the instructions provided in the pricing section of the RFP document.
Price entries on the items tab will be locked automatically upon submission of the offer. If the agency requires pricing to be submitted in an attachment, Vendor shall upload pricing under the
“Required Documents” section on the attachments tab and check the box “Does the Attachment contain any pricing, cost or discount information?”. Failure to check this box allows your pricing to be viewed when bids are opened and may result in disqualification of your offer.
File details come from the government source that posted it. Updated .