notice of electronic submission only 23-1~24.pdf
PDF 152 KB Posted
- Contract number
- 26-426DOC-ROBIN-P-96123
- Issued by
- Illinois
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Document Summary
This document is a Notice to Bidders and Offerors issued by the State of Illinois Chief Procurement Office (CPO) for General Services, pursuant to CPO Notice 2023.12. The notice establishes mandatory electronic submission requirements for all competitive solicitations, including Invitations for Bid (IFB) and Requests for Proposal (RFP), submitted by state agencies.
All bidders and offerors must submit responses exclusively through the BidBuy electronic platform by the deadline specified in the solicitation's Bid Opening section. Manual submissions via paper format, USB drives, DVDs, or alternative delivery methods such as US Mail, FedEx, UPS, or hand delivery will not be accepted or considered. For Requests for Proposal, vendors must enter pricing either on the items tab or in pricing attachments as instructed, and must check the box indicating that attachments contain pricing information to ensure proper locking of pricing proposals. Failure to comply with these electronic submission requirements and pricing designation procedures may result in disqualification of offers. These electronic submission requirements supersede any conflicting instructions contained within the IFB or RFP documents.
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Other files
| File | Type | Posted |
|---|---|---|
| Standard Terms and Conditions V23.2~80.pdf | ||
| 26ICOM-003 BOA to be filled.docx | DOCX document |
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State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.23.1
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2023.12, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB) and Request for Proposal (RFP)) through
BidBuy. Manual submissions in paper format or on electronic medium, for example USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals no longer require vendors to submit documents through two separate BidBuy Bid numbers. BidBuy is now capable of “locking” price so that pricing proposals may be viewed only after the evaluation of technical proposals. When responding to an RFP, Vendors shall enter pricing either on the items tab or in pricing attachments, depending upon the instructions provided in the pricing section of the RFP document.
Price entries on the items tab will be locked automatically upon submission of the offer. If the agency requires pricing to be submitted in an attachment, Vendor shall upload pricing under the
“Required Documents” section on the attachments tab and check the box “Does the Attachment contain any pricing, cost or discount information?”. Failure to check this box allows your pricing to be viewed when bids are opened and may result in disqualification of your offer.
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