Attachment_B_-_Revised__Proposal_Instructions.pdf

ATTACHMENT B

PROPOSAL INSTRUCTIONS

Revised 2/18/2016

QUESTION AND ANSWER (Q&A) PERIOD:

The NIDA will hold a question and answer (Q&A) period for the purpose of answering any Contractor questions regarding the Solicitation, statement of work (SOW), and/or proposal instructions. Questions must be received no later than 02/15/2016 at 11:00 AM EST via email to Lauren Phelps (Lauren.Phelps@nih.gov). Questions must be submitted in MS Office format.

Questions submitted after the deadline date will not be considered. Once all questions have been compiled and answered, questions and answers will be made available to all potential offerors on FBO.gov. Contractors that ask questions will remain anonymous.

TECHNICAL PROPOSAL INSTRUCTIONS:

The purpose of the written technical proposal is to assess the Contractor’s solutions and capabilities in relation to the specific objectives and requirements as described in the SOW.

Responding Contractors shall submit their technical proposals electronically in searchable Adobe PDF format via email to Lauren Phelps (Lauren.Phelps@nih.gov) by or before the date specified in the Request for Proposal (03/08/2016 at 11:00 AM EST).

Contractors other than the incumbent shall submit no more than 35 single-sided pages for their technical proposal inclusive of text, tables, graphics. The incumbent shall submit no more than 33 single-sided pages for their technical proposal inclusive of text, tables, graphics. Text must be 12-point Times New Roman font. Margins must be set at one (1) inch on top, bottom, left, right of each page. Text included within tables and graphics must contain 12-point Times New Roman font. The Contractor shall submit its technical and price proposal electronically in a searchable Adobe PDF format.

Please note that the 35-page and 33-page page limits identified in these instructions for the technical proposal do not include the separate forms and required attachments indicated in Section J of the Solicitation. The 35-page or 33-page technical proposal shall be a file titled “[Contractor Name] Technical Proposal” when submitted.

Please submit Attachments 3 and 4 of Section J of the Solicitation as separate searchable Adobe PDF files labeled “Technical Proposal Addendum 1: Executive Summary” and “Technical Proposal Addendum 2: Section 508 Product Assessment” respectively. Please also provide a separate searchable Adobe PDF file labeled Technical Proposal Addendum 3: Past Performance” to address the past performance requirements of this solicitation.

Technical Proposal Addendum 1: Executive Summary and Technical Proposal Addendum 3:

Past Performance shall each have a page limit of 3 pages inclusive of text, tables, and graphics.

Technical Proposal Addendum 2: Section 508 Product Assessment has no page limitation.

For all Technical Proposal Addendums, text must be 12-point Times New Roman font. Margins must be set at one (1) inch on top, bottom, left, right of each page. Pages shall be single-sided.

Text included within tables and graphics must contain 12-point Times New Roman font.

mailto:Lauren.Phelps@nih.gov

Technical proposals must clearly address the objectives, requirements, and technical evaluation criteria described in this SOW. Pricing will be evaluated separately from technical capabilities and must not be addressed in the technical proposal.

BUSINESS PROPOSAL INSTRUCTIONS:

Responding Contractors shall submit their business proposals electronically in searchable Adobe PDF format via email to Lauren Phelps (Lauren.Phelps@nih.gov) by or before the date specified in the Request for Proposal (03/08/2016 at 11:00AM EST).

1. Basic Cost/Price Information

The business proposal must contain sufficient information to allow the Government to perform a basic analysis of the proposed cost or price of the work. This information shall include the amounts of the basic elements of the proposed cost or price. These elements will include, as applicable, direct labor, fringe benefits, materials, subcontracts, purchased parts, other direct costs, shipping, indirect costs and rate, fee, and profit.

Optional requirements must be priced separately from required task areas, and be priced as individual line items.

The business proposal must respond to both the overall Statement of Work requirements as well as the optional requirements. Transition-In and Transition-Out Cost/Price Information shall also be priced as individual line items. The offeror shall use the tables below to propose pricing and shall submit its price proposal in a file titled “[Contractor Name] Business Proposal.”

Proposed Pricing: Mandatory Project Requirements (Database with 35 User Licenses)

Contract Period Period of Performance Proposed Firm Fixed Price

Transition In 06/01/2016 – 06/30/2016 Base Period 06/01/2016 - 05/31/2017

Option Period 1 06/01/2017 - 05/31/2018 Option Period 2 06/01/2018 - 05/31/2019 Option Period 3 06/01/2019 - 05/31/2020 Option Period 4 06/01/2020 - 05/31/2021 Transition Out One Week Within the Final Contract Period

Proposed Pricing: Optional License Requirements (Options for Increased Quantity - 5 Options, each for 5 Additional System Licenses per Contract Period)

Contract Period Period of Performance Proposed Firm Fixed

Price For Each of 5 Options

Total Proposed Firm Fixed Price

For All 5 Options Together Base Period 06/01/2016 - 05/31/2017

Option Period 1 06/01/2017 - 05/31/2018 Option Period 2 06/01/2018 - 05/31/2019 Option Period 3 06/01/2019 - 05/31/2020 Option Period 4 06/01/2020 - 05/31/2021

Please submit Attachments 1 and 2 of Section J of the Solicitation in a single searchable Adobe PDF file labeled “Business Proposal Addendum 1.” There is no page limitation for the Business Proposal Addendum 1.

Please submit Attachments 5 through 12 of Section J of the Solicitation in a single searchable Adobe PDF file labeled “Business Proposal Addendum 2.” There is no page limitation for Business Proposal Addendum 2.

PAST PERFORMANCE SUBMISSION INSTRUCTIONS:

Responding Contractors shall provide a list of three (3) contracts completed during the past five years, similar in size and scope to the requirements outlined in the statement of work (SOW).

This information shall be included in the Technical proposal. In each example the contractor shall include the scope of the work performed by the contractor, the period during which the work occurred, the dollar value of the work performed, the client and project, client contact information, the specific responsibilities of the offeror, and any quality assurance initiatives.

Offerors may also submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

Include the following information for each contract or subcontract listed:

• Name of Contracting Organization

• Contract Number (for subcontracts, provide the prime contract number and the subcontract number)

• Contract Type

• Total Contract Value

• Description of Requirement

• Contract Period of Performance

• Contracting Officer's Name and Telephone Number

• Program Manager's Name and Telephone Number

• North American Industry Classification System (NAICS) Code

• Any Quality Assurance Initiatives

The offeror may provide information on problems encountered on the identified contracts and the offeror's corrective actions.

Please note that lack of a relevant performance record may result in an unknown performance risk assessment, which will neither be used to the advantage nor disadvantage of the contractor.

Please provide past performance information in a separate searchable Adobe PDF file labeled Technical Proposal Addendum 3: Past Performance.”

Final Instructions:

To summarize the above instructions, a total of seven (7) separate files shall be submitted as part of the proposal response. This includes 1) Technical Proposal; 2) Business Proposal; 3) Technical Proposal Addendum 1; 4) Technical Proposal Addendum 2; 5) Technical Proposal Addendum 3; 6) Business Proposal Addendum 1; and 7) Business Proposal Addendum 2.