Attachment_B_-_Proposal_Instructions.pdf

ATTACHMENT B

PROPOSAL INSTRUCTIONS

QUESTION AND ANSWER (Q&A) PERIOD:

The NIDA will hold a question and answer (Q&A) period for the purpose of answering any Contractor questions regarding the Solicitation, statement of work (SOW), and/or proposal instructions. Questions must be received no later than 02/15/2016 at 11:00 AM EST via email to Lauren Phelps (Lauren.Phelps@nih.gov). Questions must be submitted in MS Office format.

Questions submitted after the deadline date will not be considered. Once all questions have been compiled and answered, questions and answers will be made available to all potential offerors on FBO.gov. Contractors that ask questions will remain anonymous.

TECHNICAL PROPOSAL INSTRUCTIONS:

The purpose of the written technical proposal is to assess the Contractor’s solutions and capabilities in relation to the specific objectives and requirements as described in the SOW.

Responding Contractors shall submit their technical proposals electronically in Microsoft Office format via email to Lauren Phelps (Lauren.Phelps@nih.gov) by or before the date specified in the Request for Proposal (03/08/2016 at 11:00 AM EST).

Contractors other than the incumbent shall submit no more than 35 single-sided pages for their technical proposal inclusive of text, tables, graphics. The incumbent shall submit no more than 33 single-sided pages for their technical proposal inclusive of text, tables, graphics. Text must be 12-point Times New Roman font. Margins must be set at one (1) inch on top, bottom, left, right of each page. Text included within tables and graphics must contain 12-point Times New Roman font. The Contractor shall submit its technical and price proposal electronically in a searchable Adobe PDF format.

Technical proposals must clearly address the objectives, requirements, and technical evaluation criteria described in this SOW. Pricing will be evaluated separately from technical capabilities and must not be addressed in the technical proposal.

BUSINESS PROPOSAL INSTRUCTIONS:

Responding Contractors shall submit their business proposals electronically in Microsoft Office format via email to Lauren Phelps (Lauren.Phelps@nih.gov) by or before the date specified in the Request for Proposal (03/08/2016 at 11:00AM EST).

1. Basic Cost/Price Information

The business proposal must contain sufficient information to allow the Government to perform a basic analysis of the proposed cost or price of the work. This information shall include the amounts of the basic elements of the proposed cost or price. These elements will include, as applicable, direct labor, fringe benefits, materials, subcontracts, purchased parts, other direct costs, shipping, indirect costs and rate, fee, and profit.

Optional requirements must be priced separately from required task areas, and be priced as individual line items.

The business proposal must respond to both the overall Statement of Work requirements as well as the optional requirements. Transition-In and Transition-Out mailto:Lauren.Phelps@nih.gov mailto:Lauren.Phelps@nih.gov mailto:Lauren.Phelps@nih.gov

Cost/Price Information shall also be priced as individual line items. The offeror shall use the tables below to propose pricing.

Proposed Pricing: Mandatory Project Requirements (Database with 35 User Licenses)

Contract Period Period of Performance Proposed Firm Fixed Price Transition In One Week Prior to Base Period Initiation Base Period 06/01/2016 - 05/31/2017

Option Period 1 06/01/2017 - 05/31/2018 Option Period 2 06/01/2018 - 05/31/2019 Option Period 3 06/01/2019 - 05/31/2020 Option Period 4 06/01/2020 - 05/31/2021 Transition Out One Week Immediately Following Final Contract Period

Proposed Pricing: Optional License Requirements (Options for Increased Quantity - 5 Options, each for 5 Additional System Licenses per Contract Period)

Contract Period Period of Performance Proposed Firm Fixed Price For Each of 5 Options

Total Proposed Firm Fixed Price For All 5 Options Together

Base Period 06/01/2016 - 05/31/2017 Option Period 1 06/01/2017 - 05/31/2018 Option Period 2 06/01/2018 - 05/31/2019 Option Period 3 06/01/2019 - 05/31/2020 Option Period 4 06/01/2020 - 05/31/2021

2. Information Other than Cost or Pricing Data

a. The information submitted shall be at the level of detail described below. Please note that the Offeror’s certificate of current cost or pricing data, disclosure of lobbying activities, and representations, certifications shall also be provided with the Business Proposal.

i. Direct Labor Provide a time-phased (e.g., monthly, quarterly, etc.) breakdown of labor hours, rates, and cost by appropriate category. Key personnel will be separately estimated as above and identified. Give the basis for the estimates in each case.

ii. Consultant Services Provide a time-phased (e.g., monthly, quarterly, etc.) breakdown of labor hours, rates, and cost by appropriate consultant service. Give the basis of pricing in each case.

iii. Fringe Benefits Show fringe benefits as a separate line item. Include the rate(s) and/or method of calculating fringe benefits. Provide a copy of your fringe benefit rate or institutional guidelines.

iv. Indirect Costs Indicate how Offeror has computed and applied Offeror’s indirect costs, including cost breakdowns, and provide a basis for evaluating the reasonableness of proposed rates. Indicate the rates used and provide an appropriate explanation. Where a rate agreement exists, provide a copy.

v. Materials/Other Direct Costs Provide a consolidated price summary of individual material quantities included in the various tasks, orders, or contract line items being proposed and the basis for pricing (vendor quotes, invoice prices, etc.).

vi. Subcontracted Items Include parts, components, assemblies, and services that are to be produced or performed by others in accordance with Offeror’s design, specifications, or direction and that are applicable only to the prime contract. For each subcontract over $550,000.00, the support should provide a listing by source, item, quantity, price, type of subcontract, degree of competition, and basis for establishing source and reasonableness of price, as well as the results of review and evaluation of subcontract proposals when required by FAR 15.404-3.

vii. Special Equipment If direct charge, list any equipment in accordance with Item (13) Other Administrative Data, subparagraph (2) Government Property of this Section L.2.c. of this solicitation.

viii. Travel Provide the cost of travel including destination, duration, purpose, per diem, transportation, and the basis for pricing.

ix. Transition-In and Transition-Out Services Provide the cost of transition-in and transition-out services as outlined in Section C of the RFP and the basis for pricing. Please note that transition-in services are applicable to the base period only. Transition-in services are not anticipated for the incumbent. All other Offerors shall price transition-in services separately from the total price of the base period. Transition-out services are applicable to option period nine only and pricing for transition-out services should be proposed by all Offerors.

x. Other Costs List all other costs not otherwise included in the categories described above (e.g., computer services, purchased parts, raw materials) and provide a basis for pricing.

PAST PERFORMANCE SUBMISSION INSTRUCTIONS:

Responding Contractors shall provide a list of three (3) contracts completed during the past five years, similar in size and scope to the requirements outlined in the statement of work (SOW). This information shall be included in the Technical proposal. In each example the contractor shall include the scope of the work performed by the contractor, the period during which the work occurred, the dollar value of the work performed, the client and project, client contact information, the specific responsibilities of the offeror, and any quality assurance initiatives.

Offerors may also submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

Include the following information for each contract or subcontract listed:

• Name of Contracting Organization

• Contract Number (for subcontracts, provide the prime contract number and the subcontract number)

• Contract Type

• Total Contract Value

• Description of Requirement

• Contract Period of Performance

• Contracting Officer's Name and Telephone Number

• Program Manager's Name and Telephone Number

• North American Industry Classification System (NAICS) Code

• Any Quality Assurance Initiatives

The offeror may provide information on problems encountered on the identified contracts and the offeror's corrective actions.

Please note that lack of a relevant performance record may result in an unknown performance risk assessment, which will neither be used to the advantage nor disadvantage of the contractor.