CHEMM_SOW_FOR_JUNE_2016_POSTING_Bert_Edits.pdf

STATEMENT OF WORK (SOW)

Chemical Hazards Emergency Medical Management (CHEMM)

June 20, 2016

1. BACKGROUND INFORMATION

The Chemical Hazards Emergency Medical Management (CHEMM) tool ( https://chemm.nlm.nih.gov/index.html ) is produced by the National Library of Medicine’s (NLM), Division of Specialized Information Services (SIS) in cooperation with the U.S.

Department of Health and Human Services, Office of the Assistant Secretary for Preparedness and Response, Partner Readiness and Emergency Programs (PREP) Division, Office of Emergency Management, along with medical, emergency response, toxicology, and other types of experts. CHEMM, publically available since mid-2011, is designed to provide access to comprehensive sets of information via a user-friendly interface. The users include first responders, first receivers, other health care providers, and planners, and CHEMM’s content allows these users to plan for, respond to, recover from, and mitigate the effects of incidents involving chemicals.

CHEMM's unique content covers information especially relevant to chemical exposure-related mass casualty and "unusual" emergency response scenarios. CHEMM's expert interface also links users to resources from other organizations, e.g., U.S. Environmental Protection Agency (EPA), Centers for Disease Control and Prevention (CDC), Department of Homeland Security (DHS), American College of Medical Toxicology (ACMT), etc. CHEMM is available for online use on computers and handheld devices, and also for download so that it can be used in an emergency even without an online connection. Further, CHEMM’s content has been integrated into NLM’s Wireless Information System for Emergency Responders (WISER), e.g., WISER’s smartphone apps.

It is anticipated that the award from this solicitation will be for a period of performance for one year from the date of award, with two (2) successive one-year option periods.

2. PURPOSES AND OBJECTIVE OF THE PROCUREMENT

The purposes of the procurement are to create new content, enhance existing content, and provide support for content building activities for the NLM SIS CHEMM tool.

3. PROJECT TASK/REQUIRMENT

The contractor shall perform the following tasks:

TASK 1. Create new content for CHEMM

The contractor shall work with CHEMM subject matter experts and the NLM Contracting Officer’s Representative (COR) to create new content. The new content for CHEMM will be developed by extracting and summarizing data from NLM approved reference materials. The content should be written for easily readable style for the web and the other ways that CHEMM is offered.

https://chemm.nlm.nih.gov/index.html

TASK 2. Enhance, update, and revise CHEMM’s current topical content

The contractor shall work with CHEMM subject matter experts and the NLM Contracting Officer’s Representative (COR) to perform tasks associated with data extraction from source reference materials approved by NLM to enhance, update, and revise topical pages for the CHEMM website. In addition, the contractor shall conduct quality control (technical accuracy of CHEMM information extracted/summarized from other relevant literature and online sources) and editing checks on the content on the CHEMM website.

TASK 3. Select references and web links to online resources for inclusion in CHEMM

The contractor shall also select references and web links to online resources for use in CHEMM based on NLM-provided selection criteria, and provide comments on possible enhancement of the selection criteria. The contractor shall work with CHEMM subject matter experts and the NLM Contracting COR to do this.

TASK 4. Support content building activities

The contractor shall work with CHEMM subject matter experts and the NLM Contracting Officer’s COR to support content building activities such as facilitating peer consultation and peer review meetings, pending availability of funding.

4. CONTRACT REQUIREMENTS

The contractor will implement specific tasks as defined above during the period of performance. The contractor shall implement these tasks with minimal direction, but in close collaboration with the government.

Experience in working with the chemical toxicology and medical management experts involved with chemicals in the Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE) community, including key CBRNE-related government and other organizations, is required.

Contractor resumes must be supplied to the NLM, and contract personnel assigned to this project should not be changed without NLM’s approval.

The professional services described in this Statement of Work shall primarily be performed at contractor's site, except for the possible peer consultation and peer review meetings, which will be hosted at a Government designated venue.

One or more members of the contract staff may be expected to travel to attend one annual collaborative meeting at NLM in Bethesda, Maryland. The expected length of the trip will be approximately one-to-two days. Any required travel must be authorized by the Contracting Officer, and reimbursement for allowable travel and per diem charges are governed by P. L. 99-234 and FAR Part 31.

5. GOVERNMENT RESPONSIBILITIES

The government shall provide the contractor access to relevant SIS information, data and staff time.

6. REPORTING REQUIREMENTS AND DELIVERABLES

The contractor shall meet with the COR and selected SIS staff on an as-needed and/or as-requested basis using NLM SIS WebEx-led web meetings and conference calls. Any in person meetings will be held at the NLM site. All resulting data, documents, and reports will become the property of the US Government.

The contractor shall provide a monthly status report of all activities for each month. At a minimum, each report shall include a narrative description of all activities undertaken, completed and planned; problems encountered and resolution of problems. The report shall not exceed two pages in length. The monthly status report shall be due no later than the 15th of each month. An electronic copy of the report shall be delivered, via e-mail to the COR. A hard copy of the report shall be included with the monthly invoice submission.

All resulting electronic files and reports delivered by the contractor will become the property of the Government.

7. INSPECTIONS AND ACCEPTANCE REQUIREMENTS

All deliverables produced by the contractor will be reviewed and approved by the Project Officer upon delivery by the contractor. Content-related deliverables shall be uploaded to CHEMM SharePoint and/or sent to the Project Officer.

Transition Requirements

In order to minimize the disruption of service for any follow-on contract, the incumbent shall participate with the successor Contractor and the COR in an orderly transfer of services for any follow-on contract. It is anticipated that a 30–day transition period is set aside at the end of the routine performance period for the phase-out of the Contractor’s performance. Any resulting contract from this SOW will include the phase-out transition period in the established completion date. All electronic and print documentation and materials developed under the contract shall be transferred, as directed by the COR, to the successor or the NLM.

Period of Performance

The NLM anticipates making an award in late July or early August 2016. This task order will include a 12-month base year with two 12-month option periods.

Place of Performance Work is to be accomplished at the contractor’s site.

Equipment and Facility

The contractor shall provide equipment, software, and supplies, with the exception of the use of NLM SIS-led WebEx web meetings and conference calls.

Billing The contractor will bill monthly and send an electronic invoices via email to the COR and CO and a hardcopy to NIH Commercial Accounts.

Level of Effort

1. LABOR CATEGORIES/GOVERNMENT ESTIMATE

The base task shall be about 273 hours of services, with two optional tasks.

Option Year 1 would be about 268 hours and Option Year 2 would be about 262 hours. NLM estimates that part time work by 4 FTEs will be required at the minimum. The offeror should suggest a labor mix based on the technical approach described in the proposal. The labor mix may include scientists with varying levels of expertise.

The following is a sample of positions, labor hours, and experience levels that would be appropriate for performance of this requirement. The vendor may propose other labor categories and experience levels, if they would contribute to a better, more efficient solution. However; the vendor must demonstrate that the personnel and proposed experience level meet the Government’s requirement.

Labor Category Base Year (Estimated Hours)

Option Year 1 (Estimated Hours)

Option Year 2 (Estimated Hours)

Project Manager

52.0 51.5 50.0

CBRNE

chemical toxicology and medical management expert(s)

143.0 141.5 140.0

Research assistant

26.0 25.0 24.0

Associate scientist

52.0 50.0 48.0

Total Estimated Hours:

273 268 262