Emp-sep-checklist.pdf

I. FRIENDLY SEPARATION II. UNFRIENDLY SEPARATION

Date Date (Mandatory) Action (Mandatory) Action

Remove all network and system access Disable system access as quickly as privileges. possible–preferably just before the individual is notified of his or her dismissal.

Collect any authentication tokens. Terminate access to systems immediately when an employee notifies the Department of a resignation that is on unfriendly terms.

Retrieve any access cards or Departmental Notify support functions (e.g., help desk) that identification badges. an employee is no longer authorized access.

Recover all keys. Restrict the area and function of employees during the period between termination and leaving.

Brief employee on continuing confidentiality Immediately notify the Project Officer, and privacy responsibilities. appropriate NIH security officials, and the assigned IT Systems Manager of the time of removal.

Review any employee contracts that remain Request the Project Officer to have the valid after separation. combinations changed on all locks to which the contractor employee has access.

Return property belonging to the United Collect any authentication tokens.

States Government.

Identify any unique problems, filing Retrieve any access cards or Departmental schemes, or data backups created by the identification badges.

employee.

Instruct employees on proper “clean up” Recover all keys.

procedures for their personal computers (PC) before leaving.

Determine the employee’s access Review the employee’s duties and termination date, and notify the Project responsibilities under this contract with the Officer, appropriate NIH security officials, Project Officer and assess the level of risk to and the assigned IT Systems Manager the Government.

within 24 hours of the time of termination.

Notify the Project Officer in writing upon Escort individual off premises in cases where completion of these actions. the potential for retaliation is high.

Notify the Project Officer in writing upon completion of these actions.

EMPLOYEE SEPARATION CHECKLIST

Contractor: _________________________________________________ Contract No: __________________________

Departing Staff Member’s Name: ________________________________ Separation Date: _______________________

Check and complete one of the columns below as appropriate:

CERTIFICATION: By signing below, I certify that the above actions were taken on the dates indicated.

Signature and Date

Typed Name of Individual Authorized to Certify for Contractor

Title of Individual Authorized to Certify for Contractor

NIHES2012157 / ATTACHMENT 22