Newsome Park Sign In sheet and minutes.pdf
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- Solicitation number
- 58707
- Issued by
- Newport News City, Virginia
About this file
This document is a Pre-Bid Meeting Agenda for the Newsome Park Elementary School Security Vestibule & Office Alterations project, solicited by the Newport News Public Schools in Virginia. The project consists of constructing a new security vestibule of approximately 250 SF at the main entrance, as well as interior alterations to the lobby, corridor, and administrative offices. The bids are due on March 8, 2024 by 2:00 PM, and the project is scheduled to commence on June 13, 2024, with a substantial completion date of August 19, 2024 and final completion by September 18, 2024. Liquidated damages of $1,000 per calendar day will be assessed for delays. The scope of work includes demolition, construction of new walls and openings, installation of fire-rated storefront systems, interior finishes, and updates to mechanical, electrical, and plumbing systems. The project will be completed under a single lump-sum contract, and bidders must be registered in Virginia and provide a bid bond.
The owner's priorities are timely completion, quality of work, early procurement of long-lead items, and effective communication. The work includes coordination with separate contracts for building security systems, audio-visual, and HVAC replacement. The project is currently under review for permits, and the owner will be responsible for removal of any identified hazardous materials and relocation of furniture and equipment prior to the contractor's work.
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Text version
Richard S. Corner, AIA, Senior Partner
Keith Mushenski, AIAA, Partner
C. Craig Hudson, AIA, Senior Partner Emeritus
120 W. Queens Way Suite 201 ■ Hampton, VA 23669 ■ (757) 722-1964 ■ Fax (757) 722-0280 ■ http://www.hudsonarch.com
P R E - B I D M E E T I N G A G E N D A
Date: February 21, 2024, 11:00 AM
Project Name: Newsome Park Elementary School Security Vestibule & Office Alterations for Newport News Public Schools, IFB No. 012-0-2024/SNB
Re: Pre-Bid Meeting at the School, 4200 Marshall Ave., Newport News, VA 23607
The purpose of this meeting is to visit the site of proposed work, review the scope of the project, and address general questions from prospective bidders.
1. Bids are due: Friday, March 8, 2024 by 2:00 PM local time in the Newport News Public
Schools Purchasing Office, 12465 Warwick Boulevard, Newport News, VA 23606-3041.
Deadline for submitting inquiries is Monday, February 26, 2024, 4:00 PM.
2. Critical Dates:
a) Contract Award/Owner’s Written Notice to Proceed: As soon as possible for preparation and review of shop drawings, and ordering of long-lead-time materials / equipment.
b) Commencement of Work on Jobsite: June 13, 2024.
c) Substantial Completion: August 19, 2024.
d) Final Completion: September 18, 2024 (30 calendar days following SubC).
e) Limited occupancy by school personnel during the summer.
3. Liquidated Damages: $1,000.00 for every calendar day after each completion milestone, up to $2,000.00 per calendar day after the Final Completion date.
4. Scope of Work:
a) Construct new Vestibule beneath existing exterior canopy totaling approx. 250
S.F., at main entrance. Modify the existing exterior entrance canopy and sidewalk.
b) Construct interior alterations at the adjacent main entrance, Lobby, Corridor and
Administrative Offices.
c) Clearing and demolition at yard adjacent to the entrance; construct a new HC-accessible ramp, including restoration of the site.
d) Interior work alters existing load-bearing and non-load-bearing masonry walls and partitions, and provides lintels for new openings, fire-rated HM storefronts & glass.
e) Interior demolition, provision of new interior wood casework, doors and frames, finishes, ceilings, plumbing, HVAC, lighting and electrical work.
5. Phasing of Work: There are no phasing requirements, per se; however, there are high priority areas listed in the IFB for completion by the Substantial Completion date.
6. Bid Form:
PRE-BID MEETING AGENDA: Newsome Park E. S. Security Vestibule & Office Alterations
February 21, 2024 Page 2 of 6
a) Bidders must acknowledge receipt of all issued addendae. Check with NNPS
Purchasing and eVA solicitation websites for issuance of addendae.
b) By submitting a bid, Bidder certifies that it has examined the drawings thoroughly.
c) Submit a Lump Sum bid price for all work.
d) Bidders must be registered in the Commonwealth of Virginia with the State
Corporation Commission and include the Contractor’s state license number and the SCC number with its bid.
e) Bidders must complete and submit entire, completed IFB document as well as the
Bid Form (Attachment A), plus completed Attachments B and C. Submit one (1) original and one (1) copy of all.
f) Bid must be accompanied by a Bid Bond.
7. Owner’s Priorities:
a) Time: Time is of the essence. The compressed schedule for completion implies that the Contractor and its forces are expected to work extended hours and on weekends.
b) Quality of Work and avoidance of rework.
c) Submitting/reviewing/approving/ordering long-lead-time equipment early.
d) Communication with Owner; progress meetings.
9. Work Under Separate Contract(s):
a) Building Security Systems (incl. access controls), Fire Alarm and Telecommuni-cation/Data/Voice Systems
b) Audio-Visual and Network Devices
c) A separate project for replacement of the school’s HVAC systems by another contractor shall be underway during course of this project.
10. Status of Permits: This project is currently in for review by the City of Newport News
Building official. It is anticipated that all permits will be ready for issue in advance of the Contractor commencing work. There is no cost for the permits from the City.
11. Miscellaneous:
a) Hazardous Materials: Hazardous Materials have been identified in limited areas at the school. Newport News Public Schools will be responsible for removing all hazardous materials in the work areas prior to the Contractor’s commencement of work in the field.
b) Handling and Storage of Furniture and Equipment: Newport News Public Schools will be responsible for the removal, storage, and re-installation of all existing office furniture, files, equipment, appurtenances, etc. within the work area at the school.
c) No Work Permitted inside the Building during Holidays: Newport News Public
Schools and the City of Newport News will observe holidays on the following dates: June 19, 2024, July 4, 2024 and September 2, 2024. Interior of the building will NOT be accessible; thus, no work shall be permitted inside the buildings.
Exterior work may be performed. Also, City of Newport News building inspectors will be unavailable for inspections on the holiday dates.
February 21, 2024 Page 3 of 6
d) Summer Staff and Access at the Schools: Newport News Public Schools will maintain limited staff at the school throughout the summer. NNPS Summer Work
Hours are 10-hour days, Monday through Thursday. When present, the staff will be occupying spaces outside the Contractor’s work areas. No staff will be present on Fridays, weekends or holidays. The Contractor will have access to the building on Fridays and weekends, but not on holidays.
e) Summer Activities at the Schools: In light of this project and on-going HVAC system replacement project (by a separate contractor), no summer school or school activities are planned at the school during Summer 2024.
February 21, 2024 Page 4 of 6
AERIAL VIEW: NEWSOME PARK ELEMENTARY SCHOOL (Not to Scale)
LOCATION OF WORK
44TH
STREET
M A
R S H
LL
V E N
U E
N
February 21, 2024 Page 5 of 6
Richard Corner Rectangle
Richard Corner Rectangle
Richard Corner Text Box
BUILDING ADDITION
INTERIOR ALTERATIONS
Richard Corner Text Box
NOT TO SCALE
Richard Corner Polygon
Richard Corner Polygon
Polygon
February 21, 2024 Page 6 of 6
Snapshot
Richard Corner Text Box
NOT TO SCALE
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