NEJC16003 Lab Components for GE Nacelle Project.pdf
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- Solicitation number
- DQ1 GJRA 2016000189 1
- Issued by
- Lincoln County, Colorado
About this file
This is a documented quote solicitation issued by Northeastern Junior College (NJC) in Sterling, Colorado for the purchase of laboratory components to support the NJC Wind Technology Program's GE Nacelle Project. NJC is seeking quotes for ten distinct product categories including PowerFlex variable frequency drives (VFDs), a PanelView Plus HMI display, CompactLogix controllers and related components, Stratix network switches, fiber optic transceivers, and fiber optic cable. The solicitation specifies exact quantities for each item: one 7.5 hp VFD, two 3 hp VFDs, three HMI units, two controllers, two power supplies, two end caps, four unmanaged switches, two managed switches, two fiber transceivers, and three 60-foot fiber cables. Quote submissions are due by August 14, 2015 at 4:00 PM and must be delivered to the NJC Purchasing Office at Walker Hall 105, 100 College Avenue, Sterling, CO 80751 via mail, fax, or email. All quoted products must be delivered to the NJC campus on or before August 31, 2015. No formal contract term or renewal options are specified in the solicitation.
All pricing must be provided on an FOB Destination basis with shipping and handling included in the quoted prices. The award will be made on an all-or-none basis to the responsive and responsible vendor offering the lowest total combined price and earliest delivery date. Vendor participation is restricted to those registered with the Colorado Vendor Self Service System (VSS), though non-registered vendors may be considered if adequate competition does not exist among VSS-registered vendors. All bidders must submit a Vendor Response Form, Vendor Disclosure Statement, W-9 form, warranty information, and detailed product descriptions responding to all specifications. The solicitation includes provisions for preference allowances to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) incorporated or located in Colorado, with a 5% preference allowance applied for evaluation purposes only. Bidders must be authorized dealers or distributors of the brands and manufacturers being quoted.
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NEJC 16003 Lab Components for GE Nacelle Project
Documented Quote
NOTES
• Vendors must be registered with the State of Colorado.
• To register go to:
www.colorado.gov/vss Detailed registration instructions can be found in the Vendor Registration Quick Start Guide
• All vendors must complete and return page 4, a Vendor Disclosure Statement (Exhibit 3) & a W-9 (Exhibit 4) with the bid submission to be considered responsive.
• Northeastern Junior College will use the State of Colorado Purchase Order Terms & Conditions and the special provisions with any purchase or lease. Please see attached Exhibit 1 and Exhibit 2. No other terms will be accepted.
• Northeastern Junior College reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities or irregularities, and to contract in the best interest of the College.
• Specifications are provided to identify the products required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute items. Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient
Date: 08/11/2015 Quote Number: NEJC16003 Return all Quotes to:
Northeastern Junior College Purchasing Office Walker Hall 105
100 College Avenue Sterling, CO 80751
Director of Purchasing:
Erin Waitley
Voice (970) 521-6662 Fax (970) 522-4945 erin.waitley@njc.edu
Quote Due Date: August 14, 2015 4:00 pm
Quotes properly marked as to Quote No., and Date will be accepted via fax at (970) 522-4945 or by mail to Northeastern Junior College, Purchasing Department, WH 105, 100 College Ave, Sterling, CO 80751 on or before the submission deadline of 08/14/2015 @ 4:00 PM. Email will be accepted at erin.waitley@njc.edu
MAILING NOTE: FAX NOTE: EXPRESS MAIL:
Northeastern Jr College Northeastern Jr College Northeastern Jr College Purchasing Office Purchasing Office Purchasing Office 100 College Ave Fax #: (970)522-4945 100 College Ave Sterling, CO 80751 Quote #: NEJC16003 Sterling, CO 80751 Quote #: NEJC16003 Quote #: NEJC16003 Please Note: Express Mail is only delivered in the afternoons. LATE QUOTES WILL NOT BE ACCEPTED.
NORTHEASTERN JUNIOR COLLEGE (NJC) IS SOLICITING QUOTES FOR THE PURCHASE LAB
COMPONENTS FOR THE NJC WIND TECHNOLOGY PROGRAM’S GE NACELLE PROJECT.
cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to quality, price and performance.
• Quotes must be FOB Destination.
• Delivery must be made on or before August 31, 2015.
• When submitting your quote please include detailed product description with response to all specifications. Bids received without a detailed response to all specifications will be considered non-responsive.
• This solicitation is published using the Colorado Vendor Self Service System (VSS). VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss Because of the limited competition expected from registered VSS vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration and payment is received in the State Purchasing Office prior to the bid opening time or the due date for receipt of quotes.
AWARD:
Vendors must provide a quote on all items listed in this Documented Quote to be considered for award.
The Documented Quote will be awarded on an “all-or-none” basis.
DETERMINANT FACTOR:
The award will be made to the vendor who is both responsive and responsible and has the lowest total combined price for all items and the earliest delivery date.
• Within the discretion of the Procuring Agency. No formal evaluation system or methodology is required for any documented quote process. The College reserves sole right to determine suitability of products offered.
• Any vendor submitting a response to this Solicitation must be an authorized dealer/distributor of the brands/manufacturers being quoted.
• Pricing is FOB Destination (Northeastern Junior College Campus) with all applicable freight paid by the vendor.
Specifications:
• PowerFlex 525 VFD - 7.5 hp, 3 PH., 220 VAC input
• PowerFlex 525 VFD - 3 hp, 3 PH., 220 VAC input
• 2711 PanelView Plus 6 HMI - DC input, Touch, Color, stand comm
• CompactLogix Controller - Ethernet port, 2MB
• Power Supply, CompactLogix - 19-32 VDC Input, 2 A @ 24 VDC Output
• Right End Cap, CompactLogix - Right End Cap
• Stratix 2000 switch - Unmanaged, 5 port, copper
• Stratix 5700 Switch - Managed, 10 port, SFP slot
• SFP Fiber Transceiver - LC Connector, 100FX, Multi-mode
• 60' Fiber Cable - LC-LC connector, 60 ft.
When submitting your quote please include:
1. Vendor Response Form http://www.colorado.gov/vss
2. Vendor Disclosure Statement (Exhibit 3)
3. W-9 (Exhibit 4) with the bid submission to be considered responsive.
4. Warranty Information – The successful vendor shall provide warranty support for the length of the warranty, a copy of warranty must be included with quote.
5. Detailed product description with response to all specifications above in order. Bids received without a detailed response to all specifications will be considered non-responsive.
• Products listed are specified to meet current equipment on campus
When submitting your quote please include:
1. Vendor Response Form
2. Vendor Disclosure Statement (Exhibit 3)
3. W-9 (Exhibit 4) with the bid submission to be considered responsive.
4. Warranty Information – The successful vendor shall provide warranty support for the length of the warranty, a copy of warranty must be included with quote.
5. Detailed product description with response to all specifications above in order. Bids received without a detailed response to all specifications will be considered non-responsive.
• Products listed are specified to meet current equipment on campus
NORTHEASTERN JUNIOR COLLEGE
Documented Quote
RESPONSE SHEET
NEJC16003 DUE: August 14, 2015 4:00 pm
Product Cost Each Total
PowerFlex 525 VFD - 7.5 hp, 3 PH., 220 VAC input Qty: 1
PowerFlex 525 VFD - 3 hp, 3 PH., 220 VAC input
Qty: 2
2711 PanelView Plus 6 HMI - DC input, Touch, Color, stand comm Qty: 3
CompactLogix Controller - Ethernet port, 2MB
Power Supply, CompactLogix - 19-32 VDC Input, 2 A @ 24
VDC Output
Right End Cap, CompactLogix - Right End Cap
Stratix 2000 switch - Unmanaged, 5 port, copper
Qty: 4
Stratix 5700 Switch - Managed, 10 port, SFP slot
SFP Fiber Transceiver - LC Connector, 100FX, Multi-mode
60' Fiber Cable - LC-LC connector, 60 ft.
Qty: 3
Shipping & Handling
Must be included in Prices above Must be delivered by August 31, 2015
Grand Total Can your company meet this schedule?
Signature Required
When must you receive the order so you can meet this schedule?
(Earliest Date of order will be August 17, 2015)
Company Name
Terms (must be at least NET 30 days)
Modification Number (if applicable)
Address
Phone
Fax
E-mail Address
Signature/Date
Printed Name Of Signature
Using the Federal Government definition, does your firm qualify as:
a small business YES _____ NO_____ a minority business YES _____ NO_____ If YES, state ethnicity:
a woman owned business YES _____ NO_____ a Service-Disabled Veteran Owned Small Business Located in Colorado**
YES _____ NO_____ If YES, provide documentation issued through the US Depart. Of Veterans Affairs
A member of the State of Colorado VSS System
YES _____ NO_____ VSS Registration #_________________________ (You Must provide the entire VSS registration #)
Federal Identification #
** In accordance with House Bill 14-1224, Northeastern Junior College reports on contracts with Service Disabled Veteran Owned Small Businesses (SDVOSB) who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado. HB 14-1224 also provides for the application of a 5% preference allowance. Northeastern will apply a 5% preference allowance to the cost proposal for evaluation purposes. Only SDVOSBs that meet minimum specs will be considered for the percentage preference and the preference is considered for evaluation purposes only. Bidders who qualify as SDVOSBs ad provided for HB 14-1224 are required to submit documentation from the US Department of Veterans Affairs with their response.
Return all Quotes to:
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