NCP Radios Merida June 2026 - Signed FM (1).pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations

☐ Overseas Post - US Consulate General Merida, Mexico

Requiring Activity Purchase of Kenwood Handheld Radios for FAC, DTO & GSO

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to Federal Communications Consulting, for the goods described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

Purchase of Kenwood handheld radios for Facility Management staff communication amongst team members, coordination, maintenance and quick response to technical issues within the consulate compound. Also, these radios will allow communication for the DTO team (when OpenNet and Wifi is down, which occurs frequently,) and the GSO Supply team, within the Consulate compound. These particular Kenwood radios are DTO-approved for use by DoS radio network, and follow restrictions and specifications defined by the Radio Programs Branch, Regional Tactical Communications, as well as meet the technical requirements of the operating environment. The specific Kenwood radios, antennas and chargers on this purchase request are the specified by Radio Programs Branch, Regional Tactical Communications. To maintain compatibility with all of these fielded systems, the particular models listed on this purchase request are required.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Urgency

☐ Exclusive licensing agreements

☐ Brand-name

☐ Industrial mobilization

☐ Other 5 FAH-2 H-743 outlines US Dept. of State RIMC responsibilities concerning Department radio equipment. Merida DTO has determined that sole source purchasing is required for this purchase request to ensure compatibility with the fielded radio systems at all DOS posts. Using the equipment models on this request and the specific vendor (Federal Communications Consulting) will ensure Department-specific firmware, interconnection wiring pinouts, and required option licenses are included in this Kenwood radio.

5 FAH-2 H-743 REGIONAL INFORMATION MANAGEMENT CENTER (RIMC) (CT:TEL-60; 07-26-2017) (State only)

a. The RIMC provides maintenance support for Department-owned network equipment, including antenna sites, repeaters, base stations, hand-held and mobile units.

b. The RIMC also offers technical expertise to posts, bureaus, and other agencies, as requested, to evaluate vendor or other proposals for lifecycle support of locally purchased or leased equipment.

c. RIMC technicians may recommend posts utilize repair and return procedures in 5 FAH-2 H-746 for inoperable equipment. IRM/FO/ITI/LWS/RPB will decide if the equipment can be repaired economically or if it should be replaced.

d. Additional information concerning RIMC responsibilities for radios can be found in 2 FAM 114.5

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Contractor has an acceptable past performance.

Contractor has provided all requested information.

Contractor price is reasonable.

Contactor has promptly complied with all DTO requirements.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Andrea Beery Date Facility Manager

US Consulate General Merida, Mexico

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Date Contracting Officer US Consulate General Merida, Mexico

06/29/2026 21:46 GMT

Beery, Andrea (BeeryAJ@state.gov)

06/30/2026 15:54 GMT

Ding, Michael (DingMH@state.gov)