NATURAL GAS PERFORMANCE WORK STATEMENT.pdf

ROBINS AFB NATURAL GAS SERVICE ACQUISITION

PERFORMANCE WORK STATEMENT

17 Jan 2024

1. PROJECT IDENTIFICATION

1.1 Project Title: Interruptible Natural Gas service for Basewide as defined in the Gas

Service Specifications #20, attached

1.2 Location: Robins Air Force Base (RAFB), Georgia

1.3 Period of Performance: 1 Base Year + 9 Option Years

1.4 Estimated Service Cost Basewide:

Usage depends mostly upon temperatures

a. Annually:

b. 10 Years:

2. PROJECT BACKGROUND

2.1 Purpose: To procure a base one year (12 months) with nine (9) option years contract for basewide interruptible natural gas service using. There are only two potential avenues for natural gas supply to Robins Air Force Base; city of Warner Robins and Atlanta Gas & Light pipeline. This statement of work defines the effort required for the acquisition of interruptible natural gas as defined in the Gas Service Specification #20. It also includes requirements of the

Government regarding the measurement and monitoring of the natural gas at the main inlet point(s).

2.2 Brief Background: Interruptible natural gas is acquired under an interruptible contract at a rate that provides an average savings of 65% over firm costs for RAFB, but, requires the ability to curtail usage of natural gas within a 24-hour notice from the provider.

RAFB has alternate fuel sources to allow purchase of interruptible service. Two on-site steam plants account for almost half of the natural gas consumption at Robins, with aircraft maintenance facilities being the next largest consumer. Robins AFB purchases interruptible natural gas at a rate that provides an average cost savings of 65% over firm costs.

There are two service locations on RAFB capable of supplying interruptible natural gas basewide. See, Para 3, POINTS OF DELIVERY, for details and locations.

NOTE: There are also five service locations along the west fence of RAFB that are capable of supply firm natural gas to specific locations; these locations fall up under the firm/museum natural gas contract.

‘Rghde09107’/fs01/78CEG/CEOE/Utility Management/Utilities/Natural Gas/Contract 2012-17

3. POINTS OF DELIVERY: There are two service locations located on RAFB capable of supplying interruptible natural gas basewide.

3.1 Location 1 is on the north side of Richard Ray Blvd, approx. 0.2 miles east of Robins, west of FAC 352. Service point (1) requires access onto main base to access fenced area and (2) will need to have remote meter reading capabilities for Robins AFB added.

3.2 Service location 2 is on the east side of U.S. 129/Ga Hwy 247 approx. 0.5 miles north of the Russell Parkway overpass, just north of the Georgia Power Co Substation (#2).

Service point (1) is accessible without entry onto main base and (2) has remote meter reading capabilities for Robins AFB. It is owned and maintained by City of Warner Robins (Incumbent Contractor).

4. SAFETY AND SECURITY REQUIREMENTS:

4.1 Government Safety Regulations.

4.1.1 Requirements and Reports. Contractors shall comply with Occupational

Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA

Standard 29 CFR 1926 for the protection of their employees. To ensure the protection of Air

Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinance, regulations, the Occupational, Safety and

Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA

Standards 29 CFR 1926, all Air force Occupational safety and health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the

OSHA Voluntary Protection Program (VPP). All shall familiar themselves with the requirements of VPP. Information of the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. The contractor shall provide a verbal report to the

CE Energy Manager as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease or adverse impact. The completed copy of required Accident Investigation Reports shall be provided to the CE Energy Manager within five calendar days of each occurrence.

4.1.2 Mishap Notification and Investigation. The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving

Government property damage or injury to Air Force personnel and to cooperate per IAW AFI

91-204 (Safety Investigations and Reports) in any Air Force safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post (Note: the Robins AFB

Command Post Phone Number is (478) 327-2612, and they can connect with any DoD

Command Post worldwide). If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.2 Government Security Regulations. The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The

Contractor shall comply with Government Security regulations including, DoDD 5205.02E, DoD

Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security

(OPSEC) Program Manual; and AFI 31-101, Integrated Defense.

4.2.1 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information.

Not applicable for this contract.

4.2.2 Access to Government Facility. Contractor personnel should have no requirements to repeated access Government facilities over the life of the contract. Therefore, this paragraph is not applicable for this contract.

4.2.3 Access to Robins AFB. In accordance with Robins Air Force Base

Instruction (RAFBI) 31-101, Installation Security, the Contractor shall submit a list of Contractor personnel requiring access to Robins AFB to the PCO. Contractor personnel will require access to Robins AFB only, with no requirement for accessing the Local Area Network (LAN);

therefore, shall obtain a Contractor identification card only in accordance with RAFBI 31-101 and other local policy. In accordance with RAFBI 31-101, paragraph 8.8.2.1.8, upon completion/ termination of the contract/order or transfer/termination of the Contractor personnel, the Contractor identification card shall be returned to 78 SFS/S5P.

5. ESTIMATED NATURAL GAS SERVICE:

5.1 The contract quantities shown in Exhibit A are best estimates only of the

Government’s requirements for the contract period. The Contractor shall furnish all labor, material, tools, equipment and incidentals to supply and deliver direct supply natural gas as defined in the Gas Service Specifications #20.

5.2 Unit Definitions. As used throughout this contract and attachments:

5.2.1. Dth means dekatherm

5.2.2. 1 Dekatherm = 1MMBTU = 10E6 BTU = 10E3 CuFt

5.2.3. USD means U.S. Dollars.

6. MEASUREMENT OF SERVICE

6.1 METER EQUIPMENT. All service furnished by the contractor shall be measured by metering equipment of standard manufacture, furnished, installed, maintained, calibrated, and read by the Contractor at his expense. The Contractor shall provide near real-time access to metering data by providing remote access directly to the meter register or by providing a 15-minute scaled pulse output and a data recorder at the service location that can be accessed and read remotely by the Government for the purpose of monitoring usage during curtailment periods.

6.2 DATA INTERVALS AND REPORTING. The Contractor shall read all meters at

24-hour intervals minimum, recommended to begin the interval at 10:00am each day. A report of Total Daily Demand usage shall be provided with monthly billings. The billing period and report shall begin with the first day of the month and end with the last day of the month. All billings shall be based on meter readings obtained between twenty-eight (28) to thirty-one (31) days, and be based upon the consumption recorded in Total Daily Demand Report and provided to the Government as part of the monthly invoice. The Total Daily Demand Report shall include

(i) units of total daily demand gathered, (ii) the conversion factor(s) used to convert total usage to Dth, and (iii) the total usage in Dth.

6.3 MULTIPLE METERS. When more than a single meter is installed at the service location, the readings thereof shall be billed conjunctively (as a single point of delivery). In the event that any meter fails to register, or registers incorrectly, the quantity of service delivered through the meter during that period shall be determined and an equitable adjustment based thereon shall be made in the Government's bills (for this purpose any meter which registers not more than two (2) percent slow or fast shall be deemed correct). Failure to agree on any adjustment shall be a dispute concerning a question of fact within the meaning of the "Disputes" clause of this contract.

6.4 METER VALIDATIONS. The Contractor, at their expense, shall periodically inspect and test the meters installed by him, at intervals of no longer than one (1) year. The results of all inspections and testing shall be provided to the Contracting Officer within thirty

(30) days of completion. At the written request of the Contracting Officer, the Contractor, in the presence of Government representatives, shall make additional tests of any or all meters. The cost of such additional tests shall be borne by the Government if the percentage of error is found to be not more than two (2) percent slow or fast. No meter shall be placed in service, which on test registers in excess of ten (10) percent under normal operating conditions.

7. RATES AND CHARGES.

7. Submissions. Contractor shall complete the rate schedule, attached hereto, and submit with quote. A separate rate schedule shall be constructed to reflect any increases in fees that are forecasted over service period of the contract, beginning with option years, listing details of increases and when they will take effect. For all service furnished under the contract to the service location, the Government shall pay the Contractor at the rates specified in the rate schedule. All rate schedules submitted will be made a part of the contract.

7.2 Usage Demands. For purposes of charges under this paragraph 6, any demands due to faulty operation of, or to excessive or fluctuating pressure on, the Contractor’s system shall not be included as part of the Government’s demand.

7.3 Curtailment. If upon a twenty-four (24) hour notice by contractor, Government fails to comply with a notice of curtailment or interruption calling for complete or partial curtailment, or interruption of natural gas deliveries hereunder, and by reason thereof, the Contractor incurs penalties and higher gas cost, then the Government will be charged for the amount of such penalties and higher gas cost which are attributed to the Government’s failure to comply with such curtailment notice.

7.4 Lowest Available Rate. The Contractor hereby declares that rates are not in excess of the lowest rates now available to any existing or prospective customer under like conditions of service, or of the same classification, and agrees that during the life of this contract the

Government shall continue to be billed at the lowest available rate for similar conditions of service.

8. GENERAL PROVISIONS.

8.1 PERIOD OF PERFORMANCE. The period of performance for this contract shall be for 12 months with 9 optional 12-month periods, for a possibility of 10 years total.

8.2 CONTINUITY OF SERVICE AND CONSUMPTION.

8.2.1. The Contractor shall use reasonable diligence to provide a regular supply of service at the service location, but shall not be liable to the Government for damages, breach of contract, or otherwise, for failure, suspension, diminution, or other variations of service occasioned by any cause beyond the control and without the fault or negligence of the

Contractor. Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of the Government in either its sovereign or contractual capacity, transmission or other facilities; provided that when any failure, suspension, diminution or variation of service shall aggregate more than twenty-four (24) hours during any billing period hereunder, an equitable adjustment shall be made in the monthly rates specified in this contract (including the minimum monthly charge).

8.2.2. In the event the Government is unable to operate the service location in whole or in part for any cause beyond its control and without its fault or negligence, including but not limited to acts of God or of the public enemy, fires, floods, epidemics, quarantine restrictions, or strikes, an equitable adjustment shall be made in the monthly rates specified in this contract

(including the minimum monthly charge) if the period during which the Government is unable to operate the service location in whole or in part shall exceed fifteen (15) days during any billing period hereunder.

8.3 CHANGES IN VOLUME OR CHARACTER OF SERVICE. The Contracting

Officer shall give reasonable notice to the contractor respecting any material changes anticipated in the volume or characteristics of the utility service required.

8.4 PAYMENT BY GOVERNMENT.

8.4.1 The Contractor shall be paid by the designated disbursing officer for service furnished hereunder at the rates specified.

8.4.2 Payments will be made via Miscellaneous Obligation Requirement Documents

(MORDS) and using BAO4 funds from 78 Civil Engineering.

8.4.3 Monthly payments hereunder shall be contingent upon the availability of appropriations therefore, and shall not be made in advance of the service rendered. Accounting and appropriation information shall be cited on each modification as issued.

8.4.4 All bills for service shall be paid without penalty or interest and the Government shall be entitled to any discounts customarily applicable to payment of bills by all customers of the Contractor.

8.4.5 Invoices for service rendered hereunder shall include the service period, number of days actually billed, previous and current month meter readings, meter constants, total consumption volume during the billing period, itemized components to include any unbundled services, commodity, conversion factors applied to convert/report in mcf, the unit cost, the LDC transport cost, applicable line loss, applicable penalty during curtailment conditions , and such other pertinent data as shall be required by the Government. A Total Daily Demand Usage

Report shall be made a part of the monthly invoices, see paragraph 5.2, above.

8.4.6. Invoices shall be rendered to Government by Contractor via electronic mail (e-mail) to the Contracting Officer, the Base Utility Manager and to Financial Management

Representative. Government e-mail addresses shall be provided to Contractor upon award of contract and updated as necessary for the duration of the contract. Payment of invoice by the

Government shall be made within thirty (30) days from date of e-mail by Contractor.

9. CONFLICTS. To the extent of any inconsistency between the provisions of this contract, and the provisions of any schedule, rider, or exhibit incorporated in this contract by reference or otherwise, the provisions of this contract shall control.