Att_5_FAR_52.212-4_Addendum07052017.doc

ATTACHMENT 5

NARA TERMS AND CONDITIONS

(Addenda to FAR 52.212-4, Contract Terms and Conditions)

The following additional terms and conditions are incorporated and are to remain in full force in any resultant contract and associated delivery order(s):

1. INVOICE SUBMISSION REQUIREMENTS (IPP)

A. The Contract Specialist assigned to this contract is:

Name: Kevin Schumacher, Contract Specialist Office of the Chief Acquisition Officer, Code Z

1 Archives Drive, Room 380

Saint Louis, MO 63138

Telephone: 314-801-0596

Email: kevin.schumacherr@nara.gov B. The Government Point Of Contact (POC) for this requirement is:

Name: TDB

National Archives and Records Administration 8601 Adelphi Road, Room

College Park MD 20740-6001

Telephone:

Email:

C. MARK FOR INFORMATION. The vendor must include the following information clearly on the shipping container address label:

Award Number: TDB Accepting POC: TDB Code: TDB Room: TDB D. The preferred method for invoicing is through the Invoice Processing Platform (IPP) which is a secure web-based electronic invoicing and payment information system. This service is provided by the U.S. Treasury's Bureau of the Fiscal Service free of charge to federal agencies and contractors. IPP allows contractors to view information regarding their contracts and orders, electronically submit invoices and view payment information.

E. The IPP website address is https://www.ipp.gov. Contractors can obtain enrollment assistance by contacting the Fiscal Service Accounts Payable Help Desk via e-mail at AccountsPayable@fiscal.treasury.gov or by phone at 304-480-8000, Option 7.

F. Contractors that are not able to utilize the IPP system for submitting payment requests may submit invoices electronically by e-mail to AccountsPayable@fiscal.treasury.gov. Microsoft Excel, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are acceptable formats.

G. The contractor's invoice shall include the following information and/or attached documentation:

1. Name of the business concern and invoice date;

2. The complete contract number and/or delivery/task order number preceded by the letters NAMA;

3. Description, price, and quantity of services actually delivered or rendered and segregated by CLIN and/or SUBCLIN number (s);

4. Payment Terms;

5. DUNS number;

6. Taxpayer's Identification Number (TIN);

7. Government Fund Cite; and (8) Government Organization ordering the items

H. Invoices for services shall be submitted monthly unless otherwise stated elsewhere in the contract.

I. All invoices will be paid using information from the System for Award Management (SAM). Therefore, payment will be made to the EFT information that matches the DUNS number for this award.

J. For invoice and payment questions call the Fiscal Service AP Help Desk at 304-480-8000, Option 7.

(End of Clause)

2. DELIVERY

Delivery times will be as established in the delivery orders but shall not be sooner than 45 calendar days after receipt of order. Delivery must be made during regular business hours unless mutually agreed upon by NARA and the Contractor. Delivery must be made as ordered, in the specific quantities, to the specified destinations.

Items will be shipped FOB Destination to all NARA Sites as shown on Delivery Orders. The Contractor shall be responsible for risk of loss and any damages to items during shipment (see FAR 52.212-4 (j).

(End of Clause)

3. FINAL PAYMENT

Before final NARA payment is made, the Vendor must furnish to the CO a written release of all claims against the Government arising by virtue of the purchase order, other than claims in stated amounts as may be specifically excluded by the Vendor from the operation of the release. If the Vendor’s claim to amounts payable under the purchase order has been assigned under the Assignment of Claims Act of 1940, as amended (31 U.S.C. 203, 41 U.S.C. 15), a release may also be requested of the assignee. To ensure that all necessary adjustments for non-performance or unsatisfactory performance have been made and a release of claims has been submitted before the purchase order is closed out, the final NARA payment will be made in thirty (30) calendar days after receipt of a proper invoice, date of completion of performance, or receipt of release of claims by the CO, whichever is later.

(End of Clause)

4. STOP WORK CANCELLATION (APRIL 2014)

The Contractor is required to report to work and resume full Contract performance within six (6) hours of receiving notification of the stop work cancellation unless otherwise instructed by the CO and/or COR.

(End of Clause