New_Contract_SOW.doc

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING COMMAND SOUTHEAST

Box 30 Building 903 NAS Jacksonville, FL 32212

STATEMENT OF WORK

No. #1320828 (Rev 06/11)

“REFORESTATION OF APPROXIMATELY 62.0 ACRES”

Rodman Bomb Target, Florida

1. GENERAL REQUIREMENTS:

The work to be performed under this contract consists of the complete process of reforestation of approximately 62.0 acres at Rodman Bomb Target.

The work consists of: site preparation by root raking and spot piling, tandem chopping, and harrowing with a heavy forestry harrow. Seedlings will be purchased, transported and planted by the contractor at the specified spacing. The preferred method of planting is by machine or hand.

Contractor shall furnish all labor, supervision, tools, materials, equipment, and transportation necessary to perform the site preparation work, seedling purchase and planting of the seedlings at Rodman Bomb Target.

When it is determined by the Contracting Officer that the original areas, or portions thereof, are unsuitable or unavailable for performance of the specified work, the Contracting Officer reserves the right to delete areas or to substitute, at the contract price, the same type and amount of work (+/- 10%) in other areas similar in topography and conditions within Rodman Bomb Target.

Each bidder is required to submit a written description of equipment proposed to be used in the performance of this work, with the bid. This description shall include such information as make, model, and location of equipment. If the equipment is to be leased, a signed agreement with the leasing company(s) must be included.

Failure to provide this equipment description or lease agreement, with the bid, will be grounds to reject the bid. The Contracting Officer, or authorized representative, reserves the right to inspect the bidder's equipment prior to the award of the contract.

A. Site Preparation. Contractor shall root rake, spot pile, tandem chop, and harrow the reforestation area at Rodman Bomb Target. The site preparation work shall be completed no later than December 15, 2013.

B. Planting. Contractor shall plant containerized longleaf pine seedlings on a 6' x 10' spacing. On a 6’ x 10’ spacing, 726 trees per acre will be planted. Planting shall be accomplished no later than February 28, 2014.

C. Quality Assurance Evaluator (QAE). The Government employee designated to monitor contractor performance for this job is the NAVFAC SE Forester Will Henry (904) 542-4231.

D. Regular Working Hours. The Government's regular (normal) working hours are from 0730 to 1600, Monday through Friday except (a) federal holidays and (b) other days specifically designated by the local commander. This work shall be conducted during these time frames. Longer work days and weekend work may authorized if planned and requested in advance by the contractor. The reforestation areas are shown on the attached maps.

2. VISIT TO SITE:

Bidders are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. It is considered impracticable to determine without inspection the exact nature of the work and site conditions under which the work is to be performed. Arrangement to visit the site may be scheduled as follows: (by appointment only)

DAYS: Monday through Friday

HOURS: 0730 through 1500

POINT OF CONTACT: Will Henry

PHONE: (904) 542-4231

3. DEFINITIONS – TECHNICAL:

A. Contractor. The term "Contractor" as used herein refers to both the prime contractor and any subcontractor. The Contractor shall be responsible for insuring that his subcontractors comply with the provisions of this contract.

B. Contracting Officer. "Contracting Officer" means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

4. GOVERNMENT – FURNISHED PROPERTY, MATERIALS & SERVICES:

All property, material, and services will be provided by the Contractor.

5. SITE PREPARATION EQUIPMENT & OPERATIONS:

All equipment to be used in performance of the site preparation work shall be approved by the Contracting Officer prior to the commencement of work. Equipment shall be presented for inspection and approval not later than one full workday prior to the planned commencement of work.

All site preparation work shall be done at Rodman Bomb Target, on approximately 62.0 acres, and completed no later than December 15, 2013.

A. Root Rake and Spot Piling. The equipment to be used is a crawler tractor or rubber tired tractor equipped with a toothed raking blade for the raking and piling of logging slash and brush. The raking blade shall permit raking without moving soil into the piles. Loose, chipped, or broken blades or rakes shall be put in proper working condition or replaced when, in the opinion of the Contracting Officer, it becomes necessary to obtain proper raking and piling. Tractors to be used in raking and piling must be equipped with protective canopies and fire extinguishers.

Location and size of piles shall be as directed by the Contracting Officer. The raking and piling operations shall be operated such that soil is not moved into the piles.

B. Tandem Chopping. The equipment to be used is a crawler or rubber-tired tractor pulling a tandem (double drum) chopper. The tandem chopper drums shall be filled with water and have a gross weight of not less than 24,000 lbs including water. Blades on the chopper drums should have the high-low configuration with the high blades alternating with the low blades on each drum. The chopper shall be pulled at an average speed of at least 3 m.p.h. The cutting edge of the chopper blades must be kept sharp.

C. Harrowing. The equipment to be used is a crawler or rubber-tired tractor equipped with a heavy forestry harrow. During operation, the harrow shall frequently be checked to ensure that it has not become clogged with palmetto roots or other debris.

A smaller agricultural type harrow is not acceptable.

6. TREE PLANTING OPERATIONS:

A. Scope of Contract. Contractor shall furnish all seedlings, labor, materials, equipment (including safety equipment), tools, transportation, supervision, and perform all work required to plant longleaf pine seedlings on approximately 62.0 acres in accordance with the specifications and provisions of the contract.

All tree seedlings shall be planted no later than February 28, 2014.

B. Description and Location. The areas to be planted are within the boundaries of Rodman Bomb Target. See attached maps showing project locations.

C. Adverse Site Conditions. If unanticipated problem sites are encountered due to high water table or other uncontrollable factors, Contractor will be directed to plant these sites when conditions are favorable.

D. Seedlings. The Contractor will furnish containerized longleaf pine seedlings and transport them, in a refrigerated truck, from the nursery to Rodman Bomb Target for planting. Seedlings should be of good quality with no visible diseases on the foliage. Needles should be 4” or greater in length and alive, completely dead, brown or yellow needles are not acceptable. Root collar diameter will be 0.20” or greater, Root systems shall not be cut or damaged and plugs must be a minimum of 3.0 cubic inches in volume and at least 3.5” long. Plugs must be intact, i.e. lost potting medium exposing the root system is not acceptable (plugs where the roots have grown down the side of the potting medium is acceptable) and loose potting medium that easily washes off or falls off during watering or handling is unacceptable. Plugs must be moist with an undamaged terminal bud E. Storage. The Contractor shall take all necessary precautions to maintain healthy seedlings. If the seedlings will not be planted for a prolonged period the contractor shall furnish a temporary self-contained refrigerated storage unit. This unit shall be used for storage of the pine seedlings, prior to actual planting operations. The placement of the refrigerated unit at Rodman Bomb Target will be as directed by the Contracting Officer. The Contracting Officer shall be granted ready access to the unit for purposes of inspecting the seedlings and their condition. The unit must be capable of holding the number of seedlings picked up at the designated location. The Contractor shall stack seedling containers in the unit to allow for proper ventilation around the seedling containers. If a refrigerated storage facility is needed the Contractor shall perform all needed and required maintenance on the refrigerated unit. The refrigeration unit shall be operated 24 hours per day, while seedlings are stored in the unit. The Contractor shall monitor the temperature inside the refrigerated unit – to be kept between 33° and 38° Fahrenheit – and shall notify the Contracting Officer if the temperature rises above 38° Fahrenheit; or if there is a refrigeration unit breakdown. In case of refrigeration unit breakdown, repair or replacement time shall not exceed 24 hours. It is the Contractor's responsibility to maintain the seedlings, and to ensure that a replacement refrigeration unit is available. If seedling spoilage occurs (determined by the Contracting Officer), the Contractor shall be responsible for obtaining replacement seedlings.

F. Seedling Transportation: The Contractor shall transport seedlings from the nursery to the planting sites. All seedlings not in the process of being planted shall be kept in a cool shaded area, and covered with a heat reflective tarp.

G. Care of Seedlings. The Contractor shall provide proper care for the pine seedlings, from the time of pick up until they are planted. The Contractor shall provide all transportation for the seedlings, from the designated pickup location to the planting sites. The Contractor shall keep records of weather, temperatures, delivery dates, dates of planting of each shipment of seedlings, and the location of areas on which each shipment of seedlings is planted; and furnish a copy of such records to the Contracting Officer.

H. Field Handling Standards. All planting shall be directly out of the seedling containers. Only one container of seedlings shall be opened at a time. If hand planting individual planters shall share seedlings in each packed container, rather than each planter having his “own” container. This will help shorten the time that the seedlings are exposed to the elements. Seedlings carried in individual planters’ bags shall not exceed the amount that can be carried or removed without injury, or which can be planted before critical heating or drying occur. Planting bags shall be a light color, not retain heat, have a minimum depth of 15 inches and shall be free of defects or contaminants.

I. Field Planting Standards. Either machine or hand planting with dibble bars or plug specific planting tools is an acceptable planting method. Or, if after the site preparation has been completed, it is determined that the reforestation area can be planted by machine, machine planting is permissible. The reforestation area must be sufficiently clear of palmetto roots and other debris so that the area can be planted without skips in the rows. The contracting officer’s representative will make the final determination whether the reforestation area is clean enough for machine planting. Contractor will be required to hand plant small corners, isolated spots or areas too small or too wet to efficiently plant by machine.

J. Planting Equipment Requirements:

(1) Hand Planting Equipment. The containerized seedlings shall be hand-planted with dibble bars or plug specific planting tools when hand planting is necessary.

(2) Planter Types. Machines for planting seedlings shall be either the heavy-duty drag type, or the 3-point hitch type; with hydraulic controlled coulter lift. The planters shall be mounted on pneumatic tires, with the two rear wheels set at an angle for compacting the earth around the pine seedlings. The tires shall be of suitable size for adequate compaction around the pine seedlings. The planters shall be equipped with a rolling-cutting coulter, followed by a planting shoe, which opens a furrow to receive the seedlings. All planting machines used shall be standard products of a manufacturer regularly engaged in the production of this type of equipment, or shall be approved by the Contracting Officer's representative (Station Forester) prior to use. The coulter and/or planting shoe shall be capable of penetrating all soils to a depth of not less than 10 inches during planting operations. All planting machines shall be equipped with a protective canopy, designed so that the operator's movements are not impaired or restricted.

(3) Tractor Types. Tractors, used to pull the tree planting machines, shall be either crawler-type or rubber-tired; having a net horsepower rating of between 45 and 75. The Contractor shall have a tractor in dependable and serviceable operating condition in order to meet the termination date set forth herein. A replacement tractor, with the same specifications as above, shall be required if major breakdowns result in excessive delays or work (i.e., three or more days). The Contracting Officer, or authorized representative, may order the removal of; and require the replacement of; any unsatisfactory equipment. Tractors shall be equipped with a serviceable fire extinguisher, and a rollover protection canopy.

K. Contractor's Planting Supervision Requirement:

(1) Machine Planting. The contractor for each site shall designate in writing a non-planting supervisor, conversant in the English language. The designation shall indicate the limit of the supervisor's authority. When two or more people are designated as supervisor, their written delegation shall indicate the priority of their designations so no more than one person shall be in charge of a crew at any one time. The supervisor will be on the site at all times when crew(s) are working.

(2) Hand Planting. The contractor for each crew of planters shall designate in writing a non-planting supervisor, conversant in the English language. The designation shall indicate the limits of the supervisor's authority. When two or more people are designated as supervisor, their written delegation shall indicate the priority of their designations so no more than one person shall be in charge of a crew at any one time. A hand planting crew shall not exceed twelve (12) people. The supervisor shall be with the crew at all times while the crew is working. Each crew will perform as an individual working unit during normal daily work operations. Crews will not be separated or divided into smaller working units unless prior consent is received from the Contracting Officer.

L. Radio Communications. Communications will be required at all sites being worked

(such as CB or cellular phone).

M. General Planting Instructions.

(1) Plant one tree seedling per planting spot in a vertical position in a hole free of foreign material. Plant each seedling to a depth where the top of the plug is level with, or slightly above the surface of the soil. No J or L rooting is acceptable.

(2) Planting spacing shall be on a 6 foot by 10 foot grid. If all seedlings are properly planted on a 6 foot by 10 foot spacing, there will 726 seedlings planted per acre. The row spacing shall not vary by more than 1 foot, and seedlings within rows by no more than ½ foot, except where greater variance is necessitated by existing structures or obstacles. Contractor will be required to adjust spacing within rows accordingly if trees are not properly planted. Spacing of trees within rows must be equal over the entire area. Row location may be adjusted as necessary to fit the terrain and to avoid obstructions.

(3) Close planting trench or hole at the bottom as well as the top to prevent subsurface air pockets. Soil must be firmly packed around each planted tree seedling. Seedlings will be planted so as to withstand being pulled from the ground by the terminal group of needles.

(4) Planting will not be allowed when soil conditions are unacceptable as determined by the Contracting Officer’s representative.

(5) Do not plant within 10 feet of any designated system road, fence, pipeline, powerline right of way or 20 feet from existing tree line unless instructed to do so by the Contracting Officer.

(6) Speed of the tractor pulling the tree planter shall be slowed so that careful and accurate placement of the seedling can be made.

(7) The planting machine shall follow the natural contour of the land to minimize the loss of soil and seedlings due to erosion. Seedlings planted in a down slope orientation will be counted as incorrectly planted.

(8) If the majority of the seedlings being planted by any one planting machine do not meet planting specifications, contractor will be required to stop planting with that machine until corrections are made that will enable the machine to plant seedlings in accordance with contract specifications.

N. Hand Planting Instructions. Tree seedlings shall be planted in accordance with the following instructions listed here and in Section M., General Planting Instructions.

(1) During the establishment of the planting rows, the planters shall be kept in line along the entire course of the rows to avoid skips in the rows. When planting a square or rectangular tract, the planters shall be lined up along one side of the tract to run their rows to the other side of the tract. Once the lead planter has reached the other side of the tract, he shall find the last row that has been planted and begin a new row going back in the direction of the original starting point. The lead planter shall not follow the tract boundary around the perimeter of the entire tract to be planted resulting in a spiral planting job. The planting spot shall be scalped free of debris (duff, leaves, litter, grass, etc.).

(2) Remove one seedling from the bag at a time. Immediately place the seedling in the planting hole, with the seedling tree roots in a natural vertical position.

(3) Pack soil firmly around each seedling, close the planting hole at the bottom, (no air pockets), as well as at the top so as seedling will withstand being pulled from the ground by the terminal group of needles.

O. Machine Planting Instructions. Tree seedlings shall be planted in accordance with the following instructions listed here and in Section L., General Planting Instructions.

(1) Speed of the tractor pulling the tree planter shall be such that careful and accurate placement of the seedling can be made.

(2) The planting machine shall follow the natural contour of the land to minimize the loss of soil and seedlings due to erosion. Seedlings planted in a down slope orientation will be counted as incorrectly planted.

P. Non-Refrigerated Transportation and Planting Site Storage. While seedlings are being transported to planting sites and stored, seedlings shall be kept in storage boxes and covered to keep seedlings out of direct sun light. When possible, the seedlings will be kept in a shaded area. Seedling boxes should not have prolonged exposure to direct sunlight. Notify QAE if seedling roots appear to be dry. Inspect and repair torn boxes immediately. Keep boxes tightly closed by folding down flaps. Seedlings will not be kept overnight in the field. Care should be taken to ensure that all seedlings temporarily stored on the site are planted that day.

Q. Safety Equipment. Contractor shall meet all OSHA requirements throughout contract.

R. Disposal of Seedling Containers and Other Debris. All seedling wrappers/boxes, and contractor-generated debris shall be removed from Government property on a daily basis.

S. Protection of Archaeological/Historical Resources. The contractor, upon the discovery of suspected archaeological or historical materials, shall cease work in the vicinity of such material and immediately notify the Contracting Officer.

T. Protection of Soil. Contractor shall use every precaution necessary to prevent the contamination of soil by the spills of petroleum products (oils and fuels), ethylene glycol (coolant) and other chemicals or harmful materials. Contractor shall also be responsible for reporting all spills of the aforementioned materials within one working day to the Contracting Officer or his/her representative. The Contractor will also be responsible for the excavation of all contaminated soils.

U. Inspection & Acceptance.

(1) Government Inspection. The Government shall make inspection of the work performed under this contract as the planting progresses. The Contracting Officer will check inspection records maintained by the contractor for compliance with planting specifications and care and handling of seedlings. The Contracting Officer will inspect the planting operation to ensure that all of the technical specifications are followed. All contract areas will be sampled on a grid system. Sampling will consist of 1/100th acre plots to determine the total number of properly and improperly planted seedlings within the sample plots. Plots will be taken at the minimum rate of 1 per acre. The total average number of planted seedlings per acre will be determined by adding the total number of correctly planted trees per plot plus the total number of improperly planted trees per plot, dividing by the stand acres and multiplying by 100 (1/100th acre plot).

(2) Acceptance. The specified number of seedlings planted per acre (Section M.2) must be properly planted, to receive 100% payment of bid price. Natural seedlings (seedlings not planted by the contractor) shall not be considered in taking plots.

(3) Replanting. If the percentage of planting quality falls below 90% due to insufficient number of properly planted trees, the Contractor may be allowed to replant the site in order to achieve a higher planting quality percentage. Replanting will be subject to the availability of tree stock and shall be requested by the Contractor. Replanting, if allowed, shall be done a maximum of one time.

V. Measurement & Payment.

(1) Method of Measurement. Acreage listed in the bid schedule was determined by computerized traverse, and for the purpose of this contract, is considered actual acreage and not an estimate. Any acreage added or deleted under the changes clause of the contract will be measured using the above described method. Number of acres satisfactorily planted will be determined as stated in Section U.1 above.

(2) Basis of Payment. Payment will be made at a rate up to, but not to exceed, unit bid price for each site accepted as satisfactorily completed by the contractor. Deductions from the unit price bid will be made for inadequate quantity of properly planted seedlings and/or lost or "waste" seedlings as follows

(a) Deduction for inadequate quantity of properly planted trees. To receive 100% of the unit price bid, contractor must properly plant the number of plantable trees specified below. The Government may accept lesser quantities, at their option at the payment rates shown below.

(b) Number of Properly

Payment

Planted Percent of

Trees/Acres Unit Bid Price

708-726 100.0%

690-707 97.5%

672-689 95.0%

653-671 92.5%

632-652 90.0%

< or = 631

FAILURE

The maximum allowable number of seedlings per acre is 813. Any seedlings above this amount will be counted as "waste" seedlings. If the quality of work falls below 90%, work will be considered unacceptable and will be rejected in accordance with Section U, Inspection and Acceptance.

7. TIME EXTENSIONS:

Extension of the completion dates will not be granted for the conditions that can be controlled by the Contractor (e.g., equipment breakdown; employee problems). The specified time for completion is as follows:

PHASE

COMPLETION DATE

(1) Site Preparation at Rodman Bomb Target December 15, 2013

(2) Tree Planting at Rodman Bomb Target February 28, 2014

DESCRIPTIONS AND SPECIFICATION

GENERAL REQUIREMENTS

1. LOCATION. Services shall be performed at Rodman Bomb Target, Florida.

2. TIME FOR COMPLETION. All work shall be completed as specified in paragraph 7 of the Statement of Work.

3. EXAMINATION OF PREMISES. Bidders are expected to satisfy themselves as to the general and local conditions that may affect the cost of the performance of the work to the extent that such information is reasonably obtainable. It is considered impractical to determine, without inspection, the exact nature of the work and site conditions under which the work is to be performed. Arrangements to visit the site can be scheduled by contacting: Will Henry, Forester (904) 542-4231.

4. INVOICING INSTRUCTIONS ELECTRONIC (NAVFAC October 2008)

(a) In accordance with DFARS Clause 252.232-7003 titled "Electronic Submission of Payment Requests", this contract/order requires use of the DoD Wide Area Workflow (WAWF) system for the submission of invoices. This web-based system, located at https://wawf.eb.mil, provides the technology for Government contractors and authorized Department of Defense (DoD) personnel to generate, capture and process receipt and payment-related documentation in a paperless environment. Invoices rendered under this contract shall be submitted electronically through WAWF. Submission of hard copy DD250/invoices will no longer be accepted for payment.

(b) It is recommended that the person in your company designated as the Central Contractor Registration (CCR) Electronic Business Point of Contact (EBPOC), and anyone responsible for the submission of invoices, use the online training system for WAWF at http://wawftraining.com. The Vendor, Group Administrator (GAM), and sections marked with an asterisk in the training system should be reviewed. Vendor Quick Reference Guides also are available at http://acquisition.navy.mil/navyaos/content/view/full/3521/. The most useful guides are "Getting Started for Vendors" and "WAWF Vendor Guide".

(c) Within ten (10) days after award, the designated CCR EBPOC is responsible for activating the company's CAGE code in WAWF by calling 1-866-618-5988. Once the company’s CAGE code is activated, the CCR EBPOC must self-register under the company's CAGE code on WAWF and follow the instructions for a group administrator. After the company is set-up on WAWF, any additional persons responsible for submitting invoices must self-register under the company's CAGE code at https://wawf.eb.mil.

(d) The contractor shall use the following document type, DODAAC codes with corresponding extensions, and inspection and acceptance locations when submitting invoices in WAWF:

Initial Document Creation requires the following:

‘Invoice and Receiving Report (Combo)’ for a supply contract.

‘Invoice as 2-in-1 (Services Only)’ for contracts paid through DFAS Columbus OH via MOCAS entitlement system, contracts with funded CLINs.

‘Navy Construction / Facilities Management Invoice’ for contracts that have funded SLINs paid using a WAWF DFAS STARS ONE-PAY entitlement system.

Contact your WAWF Group Administrator for assistance if required.

On the WAWF “Header Tab” the following is required:

Once Submitted, select “Send More Email Notifications”

The NAVFAC WAWF point of contact for this contract is Fill In Your POC and can be reached at Fill In Email or Fill In Phone.

Note: Supporting documentation must be attached. File names cannot contain spaces or special characters, except underscore “_” which is an acceptable character. Maximum limit for size of each file is UNDER 2 megabytes. There is NO Maximum limit for size of files per invoice.

(e) Before closing out of an invoice session in WAWF, but after submitting the document(s), you will be prompted to “Send More Email Notifications.” Select "Send More Email Notification" and add additional email addresses noted above in the first email address blocks. This additional notification to the Government is important to ensure that the specific acceptor/receiver is aware the invoice documents have been submitted into WAWF.

(f) If you have any questions regarding WAWF, please contact the WAWF helpdesk at 866-618-5988 or the NAVFAC WAWF point of contact identified above in section (d).

5. WAGE DETERMINATION.

a. The minimum wages required to be paid for work under this specification are incorporated.

b. FLSA AMENDMENT (MAY 1974): Notwithstanding any other provision of this contract, minimum wage payment shall be as specified by P.L. 93-259 or the service Contract Act Wage Determination, if any, whichever is greater.

6. INSURANCE. As required by state law.

7. PERIOD FOR ACCEPTANCE OF QUOTES. In compliance with the solicitation, the quoter agrees, if this quote is accepted within 60 calendar days from the date specified in the solicitation for receipt of quotes, to furnish any or all items upon which prices are quoted at the price set opposite each item, delivered at the designated point(s), within the time specified in the Schedule.

8. MANAGEMENT. The Contractor shall manage the total work effort associated with the services required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, report preparation and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.