17R0047_Solicitation.docx
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- AIM-9X, RAM, and ESSM ESAD Support
- Solicitation number
- N6893617R0047
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N6893617R0047
Section A - Solicitation/Contract Form
CLAUSES INCORPORATED BY FULL TEXT
FOR YOUR INFORMATION:
The following addresses and points of contact are provided:
Contract Specialist:
| Name: | Lauryn Petty |
| Phone: | (760) 939-2016 |
| DSN: | 437-2016 |
| FAX: | (760) 939-8144 |
Email address: lauryn.petty@navy.mil
U.S. Postal Service Mailing Address:
| COMMANDER |
| CODE 254220D (L. PETTY – 760-939-2016) |
| NAVAIRWARCENWPNDIV |
| 429 E. BOWEN RD. MAIL STOP 4015 |
| CHINA LAKE, CA 93555-6108 |
Direct Delivery Address (UPS, FedEx, etc.):
| COMMANDER |
| CODE 254220D (L. PETTY) |
| NAVAIRWARCENWPNDIV |
| BLDG 982, MAIL STOP 4015 |
| CHINA LAKE, CA 93555-6108 |
Contracting Officer:
| Name: | Sierra Trepanier |
| Phone: | (760) 939-8958 |
| DSN: | 437-8958 |
| FAX: | (760) 939-8144 |
Email address: sierra.trepanier@navy.mil
U.S. Postal Service Mailing Address:
| COMMANDER |
| CODE 254220D (S. TREPANIER – 760-939-8958) |
| NAVAIRWARCENWPNDIV |
| 429 E. BOWEN RD. MAIL STOP 4015 |
| CHINA LAKE, CA 93555-6108 |
Direct Delivery Address (UPS, FedEx, etc.):
| COMMANDER |
| CODE 254220D (S. TREPANIER) |
| NAVAIRWARCENWPNDIV |
| BLDG 982, MAIL STOP 4015 |
| CHINA LAKE, CA 93555-6108 |
The Government is not offering financing for this procurement.
Section B - Supplies or Services and Prices
| ITEM NO |
| SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
Hours
Labor - Cost
CPFF
FOB: Destination
PURCHASE REQUEST NUMBER: 1300604126-0004
ESTIMATED COST
FIXED FEE
TOTAL EST COST + FEE
| ITEM NO |
| SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 1 |
| Hours |
LABOR - FFP
FFP
NET AMT
| ITEM NO |
| SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
Lot
ODC
COST
ESTIMATED COST
| ITEM NO |
| SUPPLIES/SERVICES |
| AMOUNT |
| 0004 |
| Data |
The cotnractor shall provide the technical data identified within the Statement of Work
| ITEM NO |
| SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
Contract Data Requirements Lists (CDRLs)
FFP
The contractor shall provide CDRLS in accordance with the DD1423, Exhibit A and the Statement of Work.
NET AMT
| 5252.211-9503 | LEVEL OF EFFORT (COST REIMBURSEMENT) (NAVAIR)(DEC 2012) |
| (a) The level of effort estimated to be ordered during the term of this contract is [Insert man-hours] man-hours of direct labor including authorized subcontract labor, if any. The contractor shall not, under any circumstances, exceed one hundred (100%) percent of the total level of effort specified in this basic contract. The estimated composition of the total man-hours of direct labor by classification is as follows: |
| Labor Category | Man-hours | Total Man-hours | |
| To be completed at contract award |
Totals
* denotes Key Personnel labor categories
| (b) FAR Clause 52.232-20, "Limitation of Cost" applies to fully funded orders and FAR Clause 52.232-22, "Limitation of Funds" applies to incrementally funded orders. Nothing in this clause amends the rights or responsibilities of the parties hereto under either of those two clauses. In addition, the notifications required by this clause are separate and distinct from any specified in either FAR Clause 52.232-20 or FAR Clause 52.232-22. | |
| (c) In the event that less than one hundred (100%) percent of the established level of effort of the contract/order is actually expended by the end of the performance period, the Government shall have the option of: | |
| (1) Requiring the Contractor to continue performance, subject to the provisions of the FAR Clause 52.232-20 or 52.232-22, as applicable, until the effort expended equals 100% of the established Level of Effort; or | |
| (2) Effecting a reduction in the fixed fee by the percentage by which the total expended man-hours is less than one hundred (100%) percent of the established Level of Effort. | |
| (d) The contractor agrees that effort performed in fulfillment of level of effort obligations under this contract shall include only verifiable effort in direct support of the work specified. It shall not include efforts such as work performed in transit to or from an employee's usual workplace, work during lunchtime activities, or effort performed at other non-work locations. | |
| (e) In performing the contract/order, the contractor may use any reasonable combination of hours for the labor categories in support of section C of this contract/order. |
Section C - Descriptions and Specifications
STATEMENT OF WORK
AIM-9X, RAM, ESSM ESAD
Statement of Work (SOW) 13 September 2017
1 Scope and Background
1.1 Scope
The tasks in this SOW define the requirements for supporting Air Intercept Missile (AIM)-9X, Rolling Airframe Missile (RAM), and Evolved Sea Sparrow Missile (ESSM) Electronic Safety & Arming Device (ESAD) Operations & Maintenance Navy (O&MN) for fiscal year 2018 through 2022. These tasks are planned to be performed by L-3 Fuzing & Ordnance Systems (FOS) as a contractor to the United States Government (USG). The majority of the SOW tasks are expected to be performed at L-3 FOS. The tasks will include the following: reviewing test plans and test results; providing written expert opinion on test plans and results; providing test data; preparing and presenting briefs to USG personnel involved in ESAD support; root cause analysis; and communication by teleconference and email. This tasking will increase the overall knowledge, experience, and efficiency in testing and evaluation for the AIM-9X, RAM, and ESSM ESAD designs for the Energetics Division of the Weapons and Energetics Department (4.7) at NAWCWD China Lake, CA.
1.2 Background
The ESAD maintains the safety of the ordnance subsystem under all conditions of handling, storage, and environments prior to intentional arming.
2 Applicable Documents 24480302: Acceleration Curves, 24480500: AIM-9X Electrical Tester, and 24480503: AIM-9X ESAD Centrifuge Tester.
3 Requirements The contractor shall provide the following services to the Government as identified for the FSU-25 ESAD, MK 13 Mod 3 ESAD, and MK 88 Mod 0 ESAD:
3.1 Production Sell off Data
The contractor shall provide requested unit and subassembly test data for all AIM-9X, RAM, and ESSM ESADs produced to date. Subassembly data shall include acceptance test data for all circuit card assemblies and the accelerometer/connector assembly, including subassembly serial number and test date. The contractor shall correlate subassembly serial numbers to the ESAD level customer serial number.
3.2 Technical Data Package
The contractor shall provide requested drawings, specifications and engineering reports related to all ESAD configurations produced to date.
3.3 ATP Test Set Data Package
The contractor shall provide test set drawings, equipment lists, and test flow sequences, including how simulated acceleration is performed such that the test process can be repeated and the generated test data can be statistically comparable.
3.4 Technical Inquiries
The Contractor shall provide documented L-3 ESAD expert interpretation/explanation with respect to drawings, specifications, engineering reports and theory of operation.
3.5 Reliability and Performance Evaluations
The contractor shall review Government generated documents (i.e. test plans, reports, and test data). The contractor shall provide documented expert opinions regarding reliability, tactical performance, service life limitations/extensions, effectiveness/limitations of test methods, techniques and equipment, performance shifts due to aging/use/stratification, recommendations on future testing to include improvements and other recommendations and conclusions. This shall include support through telephone conference calls.
3.6 Root Cause Assessment
The contractor shall take delivery of electrically failed ESAD specimens and assess and document the root causes of failure. Using non-destructive and destructive means, the contractor shall conduct testing and examination of all electrical subassemblies and components, and provide documented expert opinions regarding the cause of failure, the impact on reliability, tactical performance, and inventory and service life (age/use/stratification). The contractor shall provide recommendations on subsequent testing, and future inventory management, and provide an estimated test schedule such that a Government observer can be present for the failure investigation test process. The contractor shall provide disposition as directed.
3.7 Operational Specification Development
The contractor shall provide minimum (least margin) Acceptance Test Procedure (ATP) and centrifuge based Electronic Assembly Test (EAT) performance values that represents a .9999 reliability of successful operation (defined as passing PPAP 24480322 sequences 1-8, as applicable). The purpose of the Operational Specification is to help the Government determine the greatest amount of ESAD degradation permissible from its production state while still maintaining a .9999 reliability of safe operation and successful functioning.
3.8 Familiarization Training
The contractor shall prepare and present a briefing to Government personnel involved in ESAD support. The briefing shall be 1 to 2 days (8-16 hours), followed by 8 hours of discussion and questions on the following day. The briefing shall include, but not be limited to: ESAD overview and background, theory/principle of operation, basic design approach, and features and critical components. The briefing’s main focus is ESAD understanding with a secondary focus on aging/use and effect of expected/typical aging/use (such as resistor and capacitor value shifts, degradation of printed wiring boards and solder joints, etc.) on safety, reliability and performance; expected and possible aging effects on critical components including the accelerometer, high voltage capacitor and spark gap switch; clock drift; and logic issues; recommendations regarding testing to identify and track aging trends in ESAD and critical component performance.
3.9 Inert Units
The contractor shall take delivery of one ESAD and convert to an inert unit. The contractor shall remove all energetic materials in the live and substitute the detonator with resistors. The inert unit shall be electrically equivalent to a live unit. The contractor shall perform acceptance testing and ship the inert ESAD to NAWCWD China Lake or NSWC. The contractor shall provide acceptance test data. The contractor shall provide subassembly data to include acceptance test data for all circuit card assemblies and the accelerometer/connector assembly including subassembly serial number and test date.
4 Deliverables
4.1 Production Sell off Data
The contractor shall provide test data in softcopy electronic format (i.e. not an image but softcopy data that can be extracted, copied and manipulated electronically, Microsoft Office Suite preferred) within 6 months of request.
4.2 Technical Data Package
The contractor shall provide drawings, specifications and/or engineering reports in softcopy electronic format (Acrobat or Microsoft Office Suite preferred) within 3 months of request.
4.3 ATP Test Set Data Package
The contractor shall provide drawings, equipment lists, simulated acceleration profile, and engineering reports in softcopy electronic format (Acrobat or Microsoft Office Suite preferred) within 3 months of request.
4.4 Technical Inquiries
The contractor shall provide documented responses in softcopy electronic format (Microsoft Office Suite preferred) within 1 month of request.
4.5 Reliability and Performance Evaluations
The contractor shall provide documented responses in softcopy electronic format (Microsoft Office Suite preferred) within 3 months of receipt of data from the Government.
4.6 Root Cause Assessment
The contractor shall provide schedule, report and examination/test data in softcopy electronic format (Microsoft Office Suite preferred) within 4 months of receipt of ESAD units from the Government.
4.7 Operational Specification
The contractor shall provide Operational Specification in softcopy electronic format (i.e. not an image but softcopy data that can be extracted, copied and manipulated electronically, Microsoft Office Suite preferred) within 3 months of request.
4.8 Familiarization Training
The contractor shall provide one copy of presentation materials in softcopy electronic format (Microsoft Office Suite preferred) by DVD at least one week prior to briefing.
4.9 Inert Units
The contractor shall provide hardware and data in softcopy electronic format (Microsoft Office Suite preferred) within 6 months of request.
C-TXT-ECMRA REQUIRED ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) INFORMATION
| The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for NAWCWD via a secure data collection site. Contracted services, excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are: | |
| (1) W, Lease/Rental of Equipment; | |
| (2) X, Lease/Rental of Facilities; | |
| (3) Y, Construction of Structures and Facilities; | |
| (4) D, Automatic Data Processing and Telecommunications, IT and Telecom - Telecommunications Transmission (D304) and Internet (D322) ONLY. | |
| (5) S, Utilities ONLY; | |
| (6) V, Freight and Shipping ONLY. | |
| The contractor is required to completely fill in all required data fields using the following web address "https://www.ecmra.mil.” | |
| Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at "https://www.ecmra.mil.” |
Section D - Packaging and Marking
| 5252.247-9507 | PACKAGING AND MARKING OF REPORTS (NAVAIR)(OCT 2005) | |
| (a) All unclassified data shall be prepared for shipment in accordance with best commercial practice. Classified reports, data and documentation, if any, shall be prepared for shipment in accordance with the National Industry Security Program Operating Manual, DoD 5220.22-M. | ||
| (b) The contractor shall prominently display on the cover of each report the following information: | ||
| (1) Name and business address of contractor. | ||
| (2) Contract Number/Delivery/Task order number. | ||
| (3) Contract/Delivery/Task order dollar amount. | ||
| (4) Whether the contract was competitively or non-competitively awarded. | ||
| (5) Name of sponsoring individual. | ||
| (6) Name and address of requiring activity. |
| 5252.247-9508 | PROHIBITED PACKING MATERIALS (NAVAIR)(JUN 1998) |
| The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hydroscopic or non-neutral material) is prohibited. In addition, loose fill polystyrene is prohibited for shipboard use. |
| 5252.247-9514 | TECHNICAL DATA PACKING INSTRUCTIONS (NAVAIR)(SEP 1999) |
| Technical Data and Information shall be packed and packaged for domestic shipment in accordance with best commercial practices. The package or envelope should be clearly marked with any special markings specified in this contract (or delivery/task order), e.g., Contract Number, CLIN, Device No., and document title must be on the outside of the package. Classified reports, data and documentation, if applicable, shall be prepared for shipment in accordance with Defense Industrial Manual for Safeguarding Classified Information, DoD 5220.22M. |
| D-TXT-04 | CLASSIFIED MATTER (APR 2002) |
| Classified matter, if applicable, will be packed and shipped in accordance with transmission instructions contained in the National Industrial Security Program Operating Manual (NISPOM) and the DD Form 254 attached to this contract. |
Section E - Inspection and Acceptance
INSPECTION AND ACCEPTANCE TERMS
Supplies/services will be inspected/accepted at:
| CLIN |
| INSPECT AT |
| INSPECT BY |
| ACCEPT AT |
| ACCEPT BY |
| 0001 |
| Destination |
| Government |
| Destination |
| Government |
| 0002 |
| Destination |
| Government |
| Destination |
| Government |
| 0003 |
| Destination |
| Government |
| Destination |
| Government |
| 0004 |
| Destination |
| Government |
| Destination |
| Government |
| 0005 |
| N/A |
| N/A |
| N/A |
| Government |
CLAUSES INCORPORATED BY REFERENCE
| 52.246-4 |
| Inspection Of Services--Fixed Price |
| AUG 1996 |
| 52.246-5 |
| Inspection Of Services Cost-Reimbursement |
| APR 1984 |
| 5252.246-9512 | INSPECTION AND ACCEPTANCE (NAVAIR)(OCT 2005) |
| (a) Inspection and acceptance of the supplies or services to be furnished hereunder shall be performed by the Contracting Officer’s Representative (COR). | |
| (b) Acceptance of all Contract Line Items/Sub Line Items (CLINs/SLINs) shall be made by signature of the accepting authority on a DD 250 submitted through the WAWF system. Acceptance will only occur when the accepting authority is sure that inspections performed demonstrate compliance with contract requirements. |
| 5252.246-9514 | INSPECTION AND ACCEPTANCE OF TECHNICAL DATA AND INFORMATION (NAVAIR)(FEB 1995) |
| Inspection and acceptance of technical data and information will be performed by the Procuring Contracting Officer (PCO) or his duly authorized representative. Inspection of technical data and information will be performed by ensuring successful completion of the requirements set forth in the DD Form 1423, Contract Data Requirements List (CDRL) and incorporation/resolution of Government review comments on the data items. Acceptance will be evidenced by execution of an unconditional DD Form 250, Material Inspection and Receiving Report, as appropriate. The attached form will not be used for high cost data such as drawings, specifications, and technical manuals. |
Section F - Deliveries or Performance
DELIVERY INFORMATION
| CLIN |
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC / CAGE |
| 0001 |
| POP 08-MAR-2018 TO |
07-MAR-2022
| N/A |
| N/A |
| 0002 |
| POP 08-MAR-2018 TO |
07-MAR-2022
| N/A |
| N/A |
| 0003 |
| POP 08-MAR-2018 TO |
07-MAR-2022
| N/A |
| N/A |
| 0004 |
| N/A |
| N/A |
| N/A |
| N/A |
| 0005 |
| N/A |
| N/A |
| N/A |
| N/A |
| 52.242-15 Alt I |
| Stop-Work Order (Aug 1989) - Alternate I |
| APR 1984 |
| 52.242-17 |
| Government Delay Of Work |
| APR 1984 |
| 52.247-34 |
| F.O.B. Destination |
| NOV 1991 |
| 5252.211-9507 | PERIOD OF PERFORMANCE (NAVAIR)(SEP 2013) |
| (a) The contract shall commence at contract award and shall continue for five years. However, the period of performance may be extended in accordance with the option provisions contained herein. | |
| (b) If DFAR Clause 252.216-7006, "Ordering", is incorporated into this contract, then the period in which the Government can issue orders under the contract will be extended at the exercise of an option, and extended to the end of that option period. |
| 5252.216-9506 | MINIMUM AND MAXIMUM QUANTITIES (NAVAIR)(MAR 1999) |
| As referred to in paragraph (b) of FAR 52.216-22 " Indefinite Quantity" of this contract, the contract minimum 342 hours; the maximum quantity is 4,450 hours. |
Section G - Contract Administration Data
| 252.232-7006 | WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) | |
| (a) Definitions, as used in this clause-- | ||
| "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. | ||
| "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). | ||
| "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. | ||
| (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. | ||
| (c) WAWF access. To access WAWF, the Contractor shall-- | ||
| (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and | ||
| (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. | ||
| (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. | ||
| (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. | ||
| (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: | ||
| (1) Document type. The Contractor shall use the following document type(s). | ||
| _______Combo_______________________________________________________________ | ||
| (Contracting Officer: Insert applicable document type(s). Note: If a "Combo" document type is identified but not supportable by the Contractor's business systems, an "Invoice" (stand-alone) and "Receiving Report" (stand-alone) document type may be used instead.) | ||
| (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. | ||
| ______Not applicable _______________________________________________________ | ||
| (Contracting Officer: Insert inspection and acceptance locations or "Not applicable.") | ||
| (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. |
| Routing Data Table* | ||||
| Field Name in WAWF | Data to be entered in WAWF | |||
| Pay Official DoDAAC: | ___HQ0339_______________ | |||
| Issue By DoDAAC: | ___N68936 _______________ | |||
| Admin DoDAAC: | ___*To be completed at award | |||
| Inspect By DoDAAC: | ___N68936 _______________ | |||
| Ship To Code: | ___N68936 _______________ | |||
| Ship From Code: | ___N/A___________________ | |||
| Mark For Code: | ___N/A___________________ | |||
| Service Approver (DoDAAC): | ___N/A___________________ | |||
| Service Acceptor (DoDAAC): | ___N/A___________________ | |||
| Accept at Other DoDAAC: | ___N/A___________________ | |||
| LPO DoDAAC: | ___N/A___________________ | |||
| DCAA Auditor DoDAAC: | ___N/A___________________ | |||
| Other DoDAAC(s): | ___N/A___________________ | |||
| (*Contracting Officer: Insert applicable DoDAAC information or "See schedule" if multiple ship to/acceptance locations apply, or "Not applicable.") | ||||
| (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. | ||||
| (5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. |
____________*To be completed at award___________________________________________________ (Contracting Officer: Insert applicable email addresses or "Not applicable.")
| (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. For Navy WAWF questions call DFAS Customer Care 1-800-756-4571 option 6 | |
| (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. |
| 5252.201-9501 | DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) (NAVAIR)(SEP 2012) |
| (a) The Contracting Officer has designated [insert name, mailing address, code, and telephone number] as the authorized Contracting Officer's Representative (COR) to perform the following functions, duties, and/or responsibilities:*To be completed at award. | |
| (b) The effective period of the COR designation is the period of performance of this contract. |
| 5252.232-9510 | PAYMENT OF FIXED FEE (NAVAIR) (OCT 2005) |
| (a) The fixed fee, as specified in Section B of this contract, subject to any adjustment required by other provisions of this contract, will be paid in installments. The fixed fee will be paid not more frequently than bi-weekly based on the allowable cost. The amount of each such installment shall be in the same ratio to the total fixed fee as the dollars per hour (based on the fixed fee divided by the level of effort in hours. Payment shall be made in accordance with FAR Clauses 52.216-7, "Allowable Cost and Payment," and 52.216-8, "Fixed Fee." | |
| (b) In the event of termination of the work in accordance with the FAR Clause 52.232-22, "Limitation of Funds," the fixed fee shall be redetermined by mutual agreement equitably to reflect the reduction of the work performed. The amount by which such fixed fee is less than or exceeds payments previously made on account of fee, shall be paid to (or repaid by) the contractor. | |
| (c) The balance of the fixed fee shall be payable in accordance with other clauses of this contract. | |
| (d) For indefinite delivery type contracts the terms of this clause apply to each delivery/task order there under. |
| 5252.232-9529 | INCURRED COST REPORTING AND PROGRESS REPORTING FOR SERVICES (NAVAIR)(JUN 2014) | |
| The following applies to the prime contractor and all subcontractors. If desired, a subcontractor may directly submit the required documentation in accordance with contract CDRL [insert appropriate CDRL number]. When a subcontractor submits directly to the Government, the prime contractor shall highlight the subcontractor costs to be directly submitted to the Government. | ||
| (a) General: The contractor shall provide supporting documentation as a supplement to each invoice submitted for payment in accordance with the requirements of this clause and CDRL [insert appropriate CDRL number]. This documentation shall include the elements outlined below and, at a minimum, be submitted jointly with the invoice. | ||
| (b) Incurred Costs: For cost reimbursable service contracts and for cost reimbursable contract line items for or related to services, the contractor shall segregate costs incurred and utilize the data tables outlined in attachment [insert appropriate contract attachment number] to provide the detail required below. The total of all cost elements below shall match the applicable invoiced amount(s). If a particular element is not applicable or there are no costs associated to a particular element, the tables shall state "Not Applicable." Documentation required herein that is not reported as part of the data tables shall be included as a separate attachment or otherwise made available for review in a location accessible to the Government with notification of this location provided to the Procuring Contracting Officer. | ||
| (1) Summary: An incurred cost summary shall be reported by completing the "Header" and "Invoice Summary" tabs included in attachment [insert appropriate contract attachment number]. | ||
| (2) Labor: Incurred costs for labor shall be reported by completing the "Invoiced Labor" tab, and, if applicable, the "If Individuals>Hourly Tripwire" tab included in attachment [insert appropriate contract attachment number]. Additional information regarding individual labor categories and fully burdened labor rates shall be provided upon request. | ||
| (3) Other Direct Costs (ODCs), including Travel and Material: Total fully burdened other direct costs shall be reported by completing the "Invoice Summary" tab included in attachment [insert appropriate contract attachment number]. In addition, an itemized listing of the unburdened other direct charges, including travel and material, shall be provided. For material greater than $3,000, the invoice number, date, total amount, company, purchase order number, and description of each item shall be documented. For travel, the dates, destinations, names of individuals traveling, purpose and total cost shall be documented. A copy of the travel voucher with accompanying receipts shall be provided upon request. For material less than $3,000,supplemental data shall be provided upon request. The following statement regarding ODCs and Labor shall also be included, if applicable: "No fee has been applied to ODCs, and the applicable fee and pass through rate do not exceed those identified in NAVAIR Clause 5252.215-9512, Saving Clause." |
| 5252.242-9511 | CONTRACT ADMINISTRATION DATA (NAVAIR)(SEP 2012) | |
| (a) Contract Administration Office. | ||
| (1) Contract administration functions (see FAR 42.302(a) and DFARS 242.302(a)) are assigned to: See the ADMINISTERED BY Block on the face page of the contract, modification, or order. | ||
| (b) Special Instructions (see FAR 42.202(b) and (c)): | ||
| (1) The following contract administration functions are retained (see FAR 42.302(a) and DFARS 242.302(a)): | ||
| Functions Retained | ||
| Retained for Performance By: |
| FAR 42.302(a) and DFARS 242.302(a) |
| See “ADMIN BY” in Block 6 |
(2) The following additional contract administration functions are assigned (see FAR 42.302(b)):
| Additional Functions |
| Retained for Performance By: |
| FAR 42.302(b) |
| See “ADMIN BY” in Block 6 |
(c) Inquiries regarding payment should be referred to: MyInvoice at https://myinvoice.csd.disa.mil//index.html.
Section H - Special Contract Requirements
| 5252.211-9502 | GOVERNMENT INSTALLATION WORK SCHEDULE (NAVAIR)(DEC 2014) |
| (a) The Holidays applicable to this contract are: New Year's Day, Martin Luther King's Birthday, Presidents' Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day. | |
| (b) In the event that any of the above holidays occur on a Saturday or Sunday, or alternate Friday, then such holiday shall be observed as they are by the assigned Government employees at the using activity. | |
| (c) The Naval Air Warfare Center Weapons Division works a 4/5/9 work schedule. Therefore alternate Fridays are not a part of the normal workweek for work performed on-site at a Naval Air Warfare Center Weapons Division site. The majority of the Government offices are closed on alternate Fridays. | |
| (d) No deviation in the normal workweek will be permitted without express advance approval by the designated Contracting Officer with coordination of the using departments. |
| 5252.211- 9510 | CONTRACTOR EMPLOYEES (NAVAIR)(MAY 2011) | |
| (a) In all situations where contractor personnel status is not obvious, all contractor personnel are required to identify themselves to avoid creating an impression to the public, agency officials, or Congress that such contractor personnel are Government officials. This can occur during meeting attendance, through written (letter or email) correspondence or verbal discussions (in person or telephonic), when making presentations, or in other situations where their contractor status is not obvious to third parties. This list is not exhaustive. Therefore, the contractor employee(s) shall: | ||
| (1) Not by word or deed give the impression or appearance of being a Government employee; | ||
| (2) Wear appropriate badges visible above the waist that identify them as contractor employees when in Government spaces, at a Government-sponsored event, or an event outside normal work spaces in support of the contract/order; | ||
| (3) Clearly identify themselves as contractor employees in telephone conversations and in all formal and informal written and electronic correspondence. Identification shall include the name of the company for whom they work; | ||
| (4) Identify themselves by name, their company name, if they are a subcontractor the name of the prime contractor their company is supporting, as well as the Government office they are supporting when participating in meetings, conferences, and other interactions in which all parties are not in daily contact with the individual contractor employee; and | ||
| (5) Be able to provide, when asked, the full number of the contract/order under which they are performing, and the name of the Contracting Officer’s Representative. | ||
| (b) If wearing a badge is a risk to safety and/or security, then an alternative means of identification maybe utilized if endorsed by the Contracting Officer’s Representative and approved by the Contracting Officer. | ||
| (c) The Contracting Officer will make final determination of compliance with regulations with regard to proper identification of contractor employees. |
| 5252.216-9512 | PAPERLESS CONTRACTING (NAVAIR)(JUN 2009) |
| (a) Orders and requests for proposals are hereby authorized to be issued by facsimile or by electronic commerce (including e-mail and paperless methods of delivery). Nothing in this contract should be read to prohibit these types of orders. In the event of a conflict with any other provision of this contract, this clause shall govern. | |
| (b) To the extent the terms "written", "mailed", or "physically delivered" appear in other provisions of this contract, these terms are hereby defined to explicitly include electronic commerce, email, or paperless delivery methods. |
| 5252.216-9534 | TASK ORDER PROCEDURES (NAVAIR)(OCT 2005) | ||
| (a) The following activity (ies) or individual(s) is/are designated as Ordering Officer(s): Naval Air Warfare Center Weapons Division Contracting Officer. | |||
| The above activity (ies) or individual(s) is/are responsible for issuing and administering any orders placed hereunder. Ordering Officers may negotiate revisions/modifications to orders, but only within the scope of this contract. Ordering Officers have no authority to modify any provision of this basic contract. Any deviation from the terms of the basic contract must be submitted to the Procuring Contracting Officer (PCO) for contractual action. Ordering Officers may enter into mutual no cost cancellations of orders under this contract and may reduce the scope of orders/tasks, but a Termination for Convenience or Termination for Default may only be issued by the PCO. | |||
| (b) Task orders. All orders issued hereunder are subject to the terms and conditions of this contract. The contract shall control in the event of conflict with any order. When mailed, an order shall be "issued" for purposes of this contract at the time the Government deposits the order in the mail, or, if transmitted by other means, when physically delivered to the contractor. | |||
| (c) A task order shall be issued for each order. In addition to any other data that may be called for in the contract, the following information shall be specified in each order, as applicable: | |||
| (1) Date of order. | |||
| (2) Contract and task order number. | |||
| (3) Applicable contract line item number (CLIN). | |||
| (4) Description of the task to be performed. | |||
| (5) Description of the end item or service. | |||
| (6) DD Form 254 (Contract Security Classification). | |||
| (7) DD Form 1423 (Contract Data Requirements List). | |||
| (8) Exact place of performance. | |||
| (9) The inspecting and accepting codes. | |||
| (10) Estimated cost and fee and level of effort by labor category (and billing rate if known). | |||
| (11) List of Government furnished property and the estimated value of the property. | |||
| (12) Invoice and payment provisions to the extent not covered by the contract. | |||
| (13) Accounting and appropriation data. | |||
| (14) Period of performance. | |||
| (15) Organizational Conflict of Interest provisions. | |||
| (16) Type of order (e.g., completion, term, FFP) | |||
| (d) Negotiated Agreement. For task orders with an estimated value of greater than [$100,000], the information contained in each task order with respect to labor categories, man-hours and delivery date shall be the result of a negotiated agreement reached by the parties in advance of issuance of the order. | |||
| (1) The Ordering Officer shall furnish the contractor with a written preliminary task order and request for proposal. The request shall include: | |||
| (i) a description of the specified work required, | |||
| (ii) the desired delivery schedule, | |||
| (iii) the place and manner of inspection and acceptance, and | |||
| (2) The contractor shall, within the time specified by the preliminary task order, provide the Ordering Officer with a proposal to perform, which shall include: | |||
| (i) the required number of labor hours by labor classification and scheduled billing rates, for each end product or task, | |||
| (ii) overtime hours by labor category, | |||
| (iii) proposed completion or delivery dates, | |||
| (iv) other direct costs (i.e., direct material, travel subsistence, and similar costs) | |||
| (v) dollar amount and type of any proposed subcontracts, and | |||
| (vi) total estimated cost/price. |
The cost factors utilized in determining the estimated cost/price under any order shall be the rates applicable at time the order is issued.
| (3) Upon receipt of the proposal, the Ordering Officer shall review the estimates therein to ensure acceptability to the Government, enter into such discussions with the contractor as may be necessary to correct and revise any discrepancies in the proposal, and effect whatever internal review procedures are required. Should the Ordering Officer and contractor be unable to reach agreement as to the terms of the order prior to its issuance, the conflict shall be referred to the Contracting Officer. | |||
| (4) For task orders under the dollar amount indicated in paragraph (d), the procedures for reaching agreement are as follows: | |||
| (i) The Ordering Officer shall issue a fully funded, unilaterally executed task order representing a firm order for the total requirement. | |||
| (ii) In the event the contractor cannot perform in accordance with the terms and conditions and within the estimated cost of the task order, he shall: | |||
| (A) notify the Ordering Officer immediately, | |||
| (B) submit a proposal for the work requested in the task order, | |||
| (C) not commence performance until such time that differences between the task order and the contractor's proposal are resolved and a modification, if necessary, is issued. | |||
| (e) Total Estimated Dollar Amount. The total estimated dollar amount of each order constitutes a ceiling price for that order. The requirements for notification set forth in Federal Acquisition Regulation paragraphs (b) and (c) of FAR Clause 52.232-20, Limitation of Cost or paragraph (c) of FAR Clause 52.232-22, Limitation of Funds are applicable to individual task orders. The ceiling amount for each order may not be exceeded unless authorized by a modification to the order. All revisions providing additional funds to a task order will include fee in the same manner as established in the basic task order. | |||
| (f) Oral Orders. Oral orders may be placed hereunder only in emergency circumstances. Information described above shall be furnished to the contractor at the time of placing an oral order and shall be confirmed by issuance of a written task order within [5] working days of the oral order. | |||
| (g) Modifications. Modifications to orders shall be issued using a Standard Form 30 and shall include the information set forth in paragraph (c) above, as applicable. Orders may be modified orally by the Ordering Officer in emergency circumstances. (Oral modifications shall be confirmed by issuance of a written modification on Standard Form 30 within [5] working days from the time of the oral communication amending the order.) |
| 5252.216-9540 | ISSUANCE OF ORDERS USING STREAMLINED PROCEDURES (NAVAIR)(NOV 2003) | ||
| (a) Unless the procedures in paragraphs (b) and (c) are utilized orders will be issued under this contract using the following streamlined procedures: | |||
| (1) For each proposed order, the contracting officer will provide the contractor with a statement of work (SOW) and an independent Government cost estimate (IGCE). | |||
| (2) Within three (3) working days of receipt of the SOW and IGCE, the contractor will respond with a confirmation letter agreeing to perform the SOW within the IGCE. If the requirement remains valid and the contracting officer determines the IGCE to represent a fair and reasonable price, a fully negotiated, priced order will be issued to the contractor. | |||
| (3) If the contractor does not agree with the SOW and/or IGCE, a proposal will be submitted to the contracting officer within five (5) working days of receipt of the SOW and IGCE, addressing only the specific areas of differences. Once the differences are resolved between the contracting officer and the contractor, and the contracting officer determines that the price is fair and reasonable, a fully negotiated, priced order will be issued to the contractor. | |||
| (b) There may be occasions when the Government determines, in circumstances of emergency or exigency, that the need for specific supplies or services is unusually urgent. On such occasions, the Ordering Officer may issue an order based solely on the Government estimate, requiring the contractor to provide the supplies or services specified without having an opportunity to review the Government estimate before the order is issued. This type of order shall be a unilaterally unpriced order. | |||
| (1) The unilaterally unpriced order shall specify the estimated cost and fee and the desired delivery schedule for the work being ordered. The Government's desired delivery shall apply unless the Ordering Officer receives written notification from the Contractor within fifteen (15) days after receipt of the order that the proposed delivery schedule is not acceptable. Such notification shall propose an alternative delivery schedule. The Contractor shall either provide written acceptance of the order or submit its cost proposal within thirty (30) days after receipt of the order. | |||
| (2) The Government has no obligation to pay for the supplies or services ordered until the actual price and delivery schedule have been negotiated. In no event shall the costs incurred exceed the estimated cost of the order. | |||
| (3) The contractor shall include in its proposal a statement of costs incurred and an estimate of costs expected to complete the work. Data supporting the accuracy and reliability of the cost estimate should also be included. After submission of the contractor's cost proposal and supporting data, the contractor and the Ordering Officer shall negotiate a bilateral modification to the original order finalizing the price and delivery schedule. | |||
| (4) Should the Ordering Officer and the contractor be unable to reach an agreement as to the terms of the order, the conflict shall be referred to the Contracting Officer who shall issue such direction as is required by the circumstances. If a bilateral agreement is not negotiated within sixty (60) days after submission of the contractor's cost proposal, the Contracting Officer will issue a modification to the unilaterally unpriced order that establishes the Government's total estimated cost for the order. This price will remain in effect unless the contractor requests to negotiate the price by submission of a proposal. | |||
| (5) Failure to arrive at an agreement shall be considered a dispute in accordance with the clause entitled "Disputes". | |||
| (c) For orders under $100,000, the procedures for reaching agreement are as follows: | |||
| (1) The Ordering Officer shall issue a fully funded, unilaterally executed order representing a firm order for the total requirement. | |||
| (2) In the event the contractor cannot perform in accordance with the terms and conditions and within the estimated cost of the order, the contractor shall: | |||
| (i) notify the Ordering Officer with in three working days | |||
| (ii) submit a proposal for the work requested in the order, | |||
| (iii) not commence performance until such time that the differences between the order and contractor's proposal are resolved and a modification, if necessary, is issued. |
| 5252.227-9511 | DISCLOSURE, USE AND PROTECTION OF PROPRIETARY INFORMATION (NAVAIR)(FEB 2009) |
| (a) During the performance of this contract, the Government may use an independent services contractor (ISC), who is neither an agent nor employee of the Government. The ISC may be used to conduct reviews, evaluations, or independent verification and validations of technical documents submitted to the Government during performance. | |
| (b) The use of an ISC is solely for the convenience of the Government. The ISC has no obligation to the prime contractor. The prime contractor is required to provide full cooperation, working facilities and access to the ISC for the purposes stated in paragraph (a) above. | |
| (c) Since the ISC is neither an employee nor an agent of the Government, any findings, recommendations, analyses, or conclusions of such a contractor are not those of the Government. | |
| (d) The prime contractor acknowledges that the Government has the right to use ISCs as stated in paragraph (a) above. It is possible that under such an arrangement the ISC may require access to or the use of information (other than restricted cost or pricing data), which is proprietary to the prime contractor. | |
| (e) To protect any such proprietary information from disclosure or use, and to establish the respective rights and duties of both the ISC and prime contractor, the prime contractor agrees to enter into a direct agreement with any ISC as the Government requires. A properly executed copy (per FAR 9.505-4) of the agreement will be provided to the Procuring Contracting Officer. |
| 5252.228-9501 | LIABILITY INSURANCE (NAVAIR) (MAR 1999) |
| The following types of insurance are required in accordance with the clause entitled, FAR 52.228-7,"Insurance--Liability to Third Persons" and shall be maintained in the minimum amounts shown: | |
| (a) Comprehensive General Liability: $200,000 per person and $500,000 per accident for bodily injury. | |
| (b) Automobile Insurance: $200,000 per person and $500,000 per accident for bodily injury and $500,000 per accident for property damage. | |
| (c) Standard Workman's Compensation and Employer's Liability Insurance (or, where maritime employment is involved, Longshoremen's and Harbor Worker's Compensation Insurance) in the minimum amount of $100,000. | |
| (d) Aircraft public and passenger liability: $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability; $200,000 per occurrence for property damage. Passenger bodily injury liability limits of $200,000 per passenger, multiplied by the number of seats or number of passengers, whichever is greater. |
| 5252.232-9509 | TRAVEL APPROVAL AND REIMBURSEMENT PROCEDURES (NAVAIR)(OCT 2013) | |
| (a) General. Performance under this contract may require travel by Contractor personnel. If travel, domestic or overseas, is required, the Contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to: medical examinations, immunizations, passports/visas/etc., and security clearances. | ||
| (b) Travel Approval Process. Prior approval is required for all travel under this contract. Travel shall be reviewed and approved/disapproved as follows: | ||
| (1) The Contractor shall provide the [Insert Procuring Contracting Officer (PCO) or Contracting Officer's Representative (COR)] a written request for authorization to travel at least 30 days in advance of the required travel date, when possible. The request should include: purpose of travel, location, travel dates, number of individuals traveling, and all estimated costs associated with the travel (e.g., lodging, meals, transportation costs, incidental expenses, etc.). | ||
| (2) The [Insert PCO or COR] will review the travel request and provide, in writing, an approval or disapproval of the travel request to the Contractor [Insert "and the Procuring Contracting Officer." if the COR is reviewing and approving the request.] | ||
| (c) Travel Policy. | ||
| (1) Travel arrangements shall be planned in accordance with the Federal Travel regulations, prescribed by the General Services Administration for travel in the conterminous 48 United States, (hereinafter the FTR) and the Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense (hereinafter the JTR). | ||
| (2) The Government will reimburse the Contractor for allowable travel costs incurred by the Contractor in performance of the contract in accordance with FAR Subpart 31.2. | ||
| (3) For purposes of reimbursement of travel expenses, the Contractor's official station is defined as within 50 miles of the Contractor's regular work site. (If Contractor has more than one regular work site, the official station is defined as within 50 miles of each of its regular work sites.) | ||
| (4) The Contractors documentation for the reimbursement of travel costs (e.g., receipts) shall be governed as set forth in FAR Subpart 31.2, the FTR, and the JTR. | ||
| (5) Car Rental for a team on temporary duty (TDY) at one site will be allowed provided that only one car is rented for every four (4) members of the TDY team. In the event that less than four (4) persons comprise the TDY team, car rental will be allowed if necessary to complete the mission required. | ||
| (6) Whenever work assignments require TDY aboard a Government ship, the Contractor will be reimbursed at the per diem identified in the JTR. |
| 5252.232-9516 | ALLOTMENT OF FUNDS - INCREMENTALLY FUNDED COST-REIMBURSEMENT CONTRACT OTHER THAN COST-SHARING CONTRACT (NAVAIR)(JUL 1985) - ALT I (OCT 2005) | |||
| For the purposes of paragraph (b) of the "Limitation of Funds" clause of this contract- | ||||
| (a) The amount available for payment and allotted to this incrementally funded contract is: | ||||
| Funded Cost | $ * | |||
| Funded Fee | $ * | |||
| TOTAL FUNDS | $ * | |||
| (b) This contract is incrementally funded and the amount currently available for payment is limited to $ * which includes a fixed fee amount $ *. Subject to the provisions of the clause entitled "Limitation of Funds" (FAR 52.232-22) of the General Provisions of the Contract, no legal liability on the part of the Government for payment in excess of the revised total shall arise unless additional funds are made available and incorporated in a contract modification. | ||||
| (c) the items covered by such amount are Item(s) *; and | ||||
| (d) the period of performance for which it is estimated the allotted amount will cover is *. |
*To be completed at order level
Section I - Contract Clauses
| 52.202-1 |
| Definitions |
| NOV 2013 |
| 52.203-3 |
| Gratuities |
| APR 1984 |
| 52.203-5 |
| Covenant Against Contingent Fees |
| MAY 2014 |
| 52.203-6 |
| Restrictions On Subcontractor Sales To The Government |
| SEP 2006 |
| 52.203-7 |
| Anti-Kickback Procedures |
| MAY 2014 |
| 52.203-8 |
| Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity |
| MAY 2014 |
| 52.203-10 |
| Price Or Fee Adjustment For Illegal Or Improper Activity |
| MAY 2014 |
| 52.203-12 |
| Limitation On Payments To Influence Certain Federal Transactions |
| OCT 2010 |
| 52.203-19 |
| Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements |
| JAN 2017 |
| 52.204-2 |
| Security Requirements |
| AUG 1996 |
| 52.204-4 |
| Printed or Copied Double-Sided on Postconsumer Fiber Content Paper |
| MAY 2011 |
| 52.204-10 |
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