Attachment_3_-_Vendor_Questions_and_Government_Responses.xlsx
XLSX spreadsheet 32 KB Posted
- Solicitation number
- N6893617R0008
About this file
This document contains questions from potential offerors regarding a Request for Proposal for Range Instrumentation Systems. Key details include that the Naval Air Warfare Center, Weapons Division intends to award a 5-year single award IDIQ CPFF contract to develop, operate and maintain multiple Range Instrumentation Systems including SATCOM and terrestrial communications transport capability. Services required include RDT&E mission execution, range instrumentation O&M, RDT&E engineering and design, and development of new range instrumentation systems. The solicitation number is N6893617R0008 and will be posted on FEDBIZOPPS on September 8, 2018, with an anticipated award date of December 27, 2018. Questions from potential offerors cover clarification of requirements, terms, and attachments in the RFP.
Vendor Questions & Government Responses
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 17R0008_Solicitation_Amendment.docx | DOCX document | |
| N6893617R0008_Attachments.zip | ZIP file | |
| 17R0008_Solicitation_Amendment.docx | DOCX document | |
| 17R0008_Solicitation.docx | DOCX document | |
| N6893617R0008_Attachments.zip | ZIP file |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Instructions
| Q&A INSTRUCTIONS: The purpose of these specific instructions is to expedite the process of reviewing questions. Please change the format of this document per Government's instructions |
| Complete the spreadsheet tab below named "Q&A" with all questions, comments, and recommendations about the RFP. |
COLUMN A: Complete the "Page" column. This is the page number from the RFP.
COLUMN B: Complete the "Section/Paragraph" column with the applicable section and paragraph number (if applicable) of the RFP. If the reference is to a CLIN, Clause, Appendix, or Attachment etc. the entry goes in the next column.
COLUMN C: Complete the "CLIN/Clause/Other" column. Insert the CLIN, Clause, Provision, Appendix, or Attachment number.
COLUMN D: Complete the Questions/Comments/Recommendations column. Start the question by referencing the topic. This may help the sort process.
Use strikeouts to eliminate questions. Do not delete records till final submission
Q&A Request for Proposal NAVAL AIR WARFARE CENTER WEAPONS DIVISION
MISSION – MAINTENANCE – FUTURE REQUIREMENTS (MMFR)
FOR RANGE INSTRUMENTATION SYSTEMS
Please sort cost/pricing questions and procurement/contract related questions together in the form below prior to submission.
| Question # | RFP Page | RFP Section/ Paragraph | CLIN/ Clause/Appendix/Attachment/Other | Questions/Comments/Recommendations | Government Response |
| 1 | 1 | Form 33 box 3 and Section L.A.4 | NA | On page 1 and subsequent locations, the solicitation number is N68936-17-R-0008, however on page 77, under Section L Part A Section 4 "Proposal Submission", the solicitation number is N68936-18-R-0053. Please confirm that N68936-18-R-0053 is incorrect. | N68936-17-R-0008 is the correct solicitation number. |
| 2 | 1 | Form 33 box 9 | NA | Box 9 indicates the proposal submission to be 12:00 AM on 22-OCT-2018. The Offeror assumes the Government intended that to be 12:00 PM on 22-OCT-2018 | Yes, the proposal submission time will be 12:00 p.m. PST on 22-OCT-2018. |
| ~ Section B ~ | |||||
| 3 | 3 | Section B, CLINs | CLIN start dates are not provided. Can the government provide a start date for pricing purposes? | CLIN start dates will be 14-Feb-2019. | |
| ~ Section C ~ | |||||
| 4 | 11 | Section C, 3.2.2.6 | NA | Please confirm that "Flight Termination Systems" encompasses Range Safety and Command Destruct Systems only and does not imply a requirement for RCC-319 instrumentation to include vehicle flight termination receivers and vehicle flight termination logic units. | This does not include vehicle flight termination receivers and vehicle flight termination logic units. |
| 5 | 13 | Section C, 3.2.3.1.9 | NA | Please confirm the requirement for commutation loads as this is typically performed by a launch contractor. | Requirement confirmed. |
| 6 | 16 | Section C, 3.5 | NA | RFP states "these facilities shall meet the security requirements as outlined in the DD 254". Request release of DD 254 or access to the appropriate DD 254 so that we may prepare a proper proposal. | DD254 will not be released in the solicitation. All information necessary to prepare the proposal is listed in the RFP within the SOW, provisions, and clauses. |
| 7 | 19 | Section C, 5.0 | NA | DD 254 Attachment 2 differs from page 96 Exhibit/Attachment Table of Contents List. DD 254 Attachment was not included with 20-Sept-2018 release of Solicitation and Attachments. Request clarification and release and/or access to the DD 254. | DD254 is listed as an Attachment but will not be provided in the solicitation. See Above. |
| 8 | 20 | Section C, 5.4 | NA | Offeror assumes that "sued" should be deleted and replaced with "used." | The CS deleted the word "sued" and replaced it with "used". |
| 9 | 22 | Section C, 5.8 | NA | In the last sentence of Section 5.8 the words "provided to" (verbally or written) could inhibit the ability of the Offeror to support technical interchange meetings or participate in meetings with OGAs or their contractors. What is the Government's intent? | Language is modified as shown herein in this amendment. |
| 10 | 23 | Section C, 9.2 | NA | The Offeror assumes the reference to travel requests being submitted a minimum of one week prior to the first day of official travel does not apply to emergency travel. Is this correct? | The Government will determine what is considered Emergency travel on a case by case basis. |
| 11 | 24 | Section C, 11.1 | NA | What is meant by "members of the PRST"? Does this refer to the Missile Defense Agency support agreement with select MRTFBs and if so, which Ranges (other than Sea Range) are envisioned to provide onsite monitoring of work performed? | Sentence has been rewritten as shown herein in this amendment. |
| 12 | 24 | Section C, 11.2 | NA | Surveillance Activity Checklist (SAC) does not appear to be attached to the RFP. Does the Government intend to provide this checklist? | SAC is a government document which may be shared at post award debriefing, but will not be included as an attachement to the solicitation. |
| 13 | Section C, 3.5 | • Please clarify if the facilities identified for storage of range instrumentation equipment and support of SOW 3.2.4 and 3.2.2 would be required to be a cleared facility (FCL) in accordance with NISPOM (DoD. 5220-22-M). |
• What types of classified storage would be required?
| • Does the Government anticipate a requirement for Closed Areas to store classified equipment due to the size and nature of that equipment? | Refer to DD 254 regarding facility clearance requirements. | |||||
| 14 | Section C, 5.0 | • The DoD Contract Security Classification Specification, DD Form 254, Attachment 2, defines program specific security requirements. All Contractor facilities shall provide an appropriate means of storage for controlled unclassified and classified documents, classified equipment and materials and other equipment and materials | That is correct. | |||
| 15 | Section C, 11.2 | • Please provide SAC document. | SAC is a government document which may be shared at post award debriefing, but will not be included as an attachement to the solicitation. | |||
| 16 | Section C | Section C Statement of Work at paragraphs 4.0 and 4.1; Part B Specific Instructions at para. 4.3(c) and (g). | • Please provide SCA Occupation Code to NAVAIR SLC mapping guidance and confirm that offerors can select AWDs relevant to their proposed contractor facility/primary place of performance. | |||
| • Confirm Offeror can provide their selected AWDs in accordance with Part B Specific Instructions at para. 4.3(c). | The Government requests offerors propose in accordance with the BLS SOC positions identified in SOW paragraph 4.4. The Government has not identified any Service Contract Labor Standard (SCLS) employees in the contract requirements. Offerors should identifiy any proposed deviation from these labor standars in their technical write up. | |||||
| 17 | Section C | Section C Statement of Work at paragraphs 4.1 Personnel Qualifications - Definitions | • Can the Government confirm that Offerors may substitute the SCLS vocational ratings and associated vocational training/experience for commensurate levels of formal education/experience set forth in SOW para. 4.2 at the Junior levels? | See Section 4.3 for Substitution for Levels of experience. | ||
| 18 | Section C | SOW, 4.2 and 4.3 | • Senior level competency in the field of Defense life-cycle logistics is often obtained with a BA/BS and a professional logistics certification (i.e. Certified Master Logistician awarded by SOLE – International Society of Logistics). | |||
| • Is the attainment of a professional logistics certification an acceptable substitution for an MA/MS degree to meet the senior-level Logistician category requirements, with over 10 years of relevant experience rather than 20 years? | Section 4.4 Table - Logistician "Senior" has been changed to "Journeyman". | |||||
| 19 | Section C | SOW, 4.2 and 4.3 | • Program Manager – Senior, Engineer/Scientist – Senior. | |||
| • Request allowable substitution for Master’s degree in the above NAVAIR Standard Labor Categories (SLC) of an additional for (4) years of experience a in line with the NAVAIR minimum education and experience qualifications. | See section 4.2 & 4.3; 4.3.1. As identified below in 4.4, no substitution for levels of experience for Bachelor’s Degree is allowable for the Program Manager (PM) position. | |||||
| 20 | Section C | 5.0 | • CDRL A008 is a Contract Status of Funds CDRL. Did the Government intend this to be CDRL A00F? | CDRL A00F for Section C 5.0 is affirmed. | ||
| 21 | Section C | 5.3 | • CDRL A00A is a Trip/Travel Report, Travel Request. Should this be CDRL A00B, Cyber Security Workforce (CSWF) Report? | Section 5.3 does not call out any CDRLs. | ||
| 22 | Section C | 5.5 Operations Security (OPSEC) Plan AND | ||||
| Program Protection Implementation Plan | • CDRL A00C and A00F Block 12 indicates as required. Should this date be 30, 60 or 90 days after award of contract? | To be addressed at contract award. | ||||
| 23 | Section C | 3.2.3.4.1 | • Should reference CDRL A001. | Para 3.2.3.4.1 CDRL A002 is affirmed. Para 3.2.3.4.2: CDRL "A002" has been changed to CDRL "A001". | ||
| 24 | Section C & L | Section C Statement of Work at paragraphs 4.0 and 4.1; Part B Specific Instructions at para. 4.3(c) and (g). | • Can the Government confirm that FAR 52.222-41 is a clause under this solicitation and provide an amendment incorporating this requirement in Section I. | FAR Clause 52.222-41 Added to Section I | ||
| ~ Section L ~ | ||||||
| 25 | 75 | Section L, Part A, 2.0 | NA | "Graphs… should contain a grid, which allows values to be read directly from the graph." Can the Government please clarify what the grid requirements are? | Grid requirements added. | |
| 26 | 76 | MMFR, Section L, Part A 3.0 | The page count for the Cost Volume is set at 30 pages. There are many required forms such as the SF1449, Reps and Certs, Completed Section B, copies of the FPRA, etc. that will take up many pages. Can the government consider increasing this page limit or excluding some of the required forms from the page count? | Revised to As Needed. | ||
| 27 | 76 | Section L, Part A, 3.0 | NA | Table on page 76: Please confirm that the government requires one CD, one original hardcopy, and 3 additional hardcopies. | Yes, that is correct.Wording changed for understandability. | |
| 28 | 76 | Section L, Part A, 3.0 | NA | Note "** Volume 2: Technical - tables and subcontracting plan do not count toward the total page limit for this volume". Please clarify what tables will be exempt from page count. | Language has been removed. | |
| 29 | 77 | Section L, Part A, 3.0 | NA | Instructions for the Cross Reference Table, second column (labelled "Government SOW"), the instructions state: "Note: This column shall address all paragraphs in Sections xx and xy of the SOW". Please provide the range (xx and xy) of SOW sections within 2.0 Volume 2 Technical that must be addressed. | See Part B, 2.0 Volume 2: Technical | |
| 30 | 79 | Section L, Part B, 2.0, Note | NA | Volume 2 shall not contain any reference to cost or price aspects of the Offeror, but the SB Utilization Strategy in 2.4(d) and Small Business Subcontracting Plan reference pricing. Can these Section 2.4 reference pricing for the SB goals and percentages? | Volume 2 shall not contain any reference to cost or pricing. | |
| 31 | 81 | Section L, Part B, 2.3.1 | NA | Will the Government allow us to submit resumes for key personnel? If yes, will the resumes be excluded from page count? | This solicitation does not require offerors to submit resumes. | |
| 32 | 82 | Section L, Part B, / 2.4 | NA | Section 2.4 has a subheading (2) but does not have a subheading (1). Please advise if the RFP is missing a subhead. | This was mis-numbered and has been corrected. | |
| 33 | 82 | Section L, Part B, 2.4(d); | NA | Goals of subcontractors must be listed separately. Do we need another table for subcontractors? | This is one way to accomplish the Government's request. | |
| 34 | 83 | Section L, Part B, 4.0 Volume 4: Price/Cost Proposal | If Subcontractor are proposed they shall provide the same information required for the Prime contractor unless otherwise noted. Is it Government's intention to have the subcontractors to submit unsanitized cost buildup proposal to the Government? | Yes. | ||
| 35 | 88 | Section L, Part B, 4.7.2 | NA | The Government estimate is 151,100 and in page 2 B Table CLIN 0001 it indicates services NTE 155,100. Can we assume that 155,100 hours is correct? | 155,100 is the correct hours and has been corrected. | |
| 36 | 104 | Section L, Part A 2.0 | NA | Please confirm that text in tables, graphics, and figures can be 10-point font. | Yes. | |
| 37 | 104 | Section L, Part A 2.0 | NA | Are cover letters excluded from each volume’s page limitation? | Yes. This is noted in 3.0 under the Authorized Annex table, first asterisk. | |
| 38 | 105 | Section L, Part A, 3.0 | NA | Attachment 1 (PPIF) is 2 pages. CPARs are typically 2 pages in length. This leaves 2 pages available within the 6 page per contract page limit. |
| Please confirm we can use the remaining 2 pages to demonstrate how the reference contract meets the relevancy definitions specified in Section M. | Each Past Performance reference provided in support of an offeror's past performance has a limit of no more than six pages. | |||||
| 39 | Section L | SF-33, Block 12; Part B Specific Instructions at paragraph 1.0 vi; Part B Specific Instructions at para. 4.1 (a) iv | • Can the Government please clarify the requested proposal validity length? | 120 days after proposal submission. This has been corrected. | ||
| 40 | Section L | Part B Specific Instructions at para. 2.4(d). | • In responding to paragraph 2.4(d), the Offeror would be including cost or pricing information in Vol. 2, which the instructions specify should only appear in the Price/Cost volume. | |||
| • Can the Offeror provide its Plan without expressing dollars in response to Vol. 2 at 2.4, and provide a full Small Business Subcontracting Plan, to include its response to para. 2.4(d), in either Vol. 4: Price/Cost Proposal or in Annex #1? | Yes. | |||||
| 41 | 83 | Section L, Part B, 3.1 | Please confirm that the written consent letters are excluded from page count. | Yes. | ||
| 42 | Section L, Volume 4, 4.3 | • Please clarify the correct attachment. | ||||
| • Attachments 3 and 4 listed in Volume 4, 4.3 differ from Section J “Exhibit/Attachment Table of Contents.” | These have been corrected. | |||||
| 43 | Section L, Volume 4, 4.3(e) | • Please clarify the correct attachment | ||||
| • Attachment 3 listed in Volume 4, 4.3 differs from Section J “Exhibit/Attachment Table of Contents.” | These have been corrected. | |||||
| ~ Section M ~ | ||||||
| 44 | 96 | Section M/4.0 | Part B, 4.0 | |||
| Total Professional Employee Compensation Plan | In the Total Professional Employee Compensation Plan subsection, the Offeror assumes that "$300 annually" should read "$300K annually." | $300 has been revised to $300k | ||||
| 45 | 96 | Section M, Part B, 4.0 | NA | Please clarify that this should state Volume 4 Narrative, not Volume 3. | Section M, Part B, 4.0 is revised to read "Prospective Offerors are forewarned that if there are discrepancies between Section B, Attachment (L3) and Volume 4 Narrative, Section B prevails." | |
| 46 | Section M, Part B, 1.3 | • Are resumes required? |
• If so, please clarify which resumes are required.
• Are resumes excluded from Volume 2 page limitations?
| • Please identify which proposed personnel are evaluated. | Resumes would be required in Section L instructions but this solicitation does not require offerors to submit resumes. | |||||
| ~ Attachments ~ | ||||||
| 47 | NA | NA | Attachment L3 | Cost Summary Spreadsheet: Should references to SeaPort-e be deleted? | The Cost Summary Spreadsheet has been updated to delete reference to SeaPort-e. | |
| 48 | NA | NA | Attachment L4 | Where are the Individual Designators found? They are listed as being in Attachment XX. | Attachment L4 is revised to instruct offerors to use the BLS SOC in Section L, Part B, Volume 4, 4.7.2 as the individual designators. | |
| 49 | Attachment L4 | • Tab Instructions refer to Column C titled ‘Proposed Labor Category (Furnished by Government)’. Please clarify as the Proposed Labor Categories listed in the Prime Burdened Labor Rates Tab do not match those provided in the SOW. | Attachment L4 is revised to instruct offerors to use the BLS SOC in Section L, Part B, Volume 4, 4.7.2 as the individual designators. | |||
| 50 | 83 | Section L, Part B, / 3.0 | Attachment L1 | Offerors are to describe their Past Performance contracts on the Past Performance Information Form, Attachment L1. However, Attachment L1 is a "Past Performance Survey - Attachment (8)" to be completed by a Contracting Officer. It also appears to have information relating to the IBAR contract (first page). Please provide the correct Attachment L1, Past Performance Information Form. | Correct Past Peformance Form is attached in amended solicitation. | |
| 51 | 83 | Section L, Part B, / 3.0 | Attachment L1/L2 | Attachment L2 is also a past performance evaluation form to be completed by a Contracting Officer. Please confirm that Attachment L2 (not Attachment L1) is the correct form to be sent to a past performance reference. | The Contract Performance Assessment Questionnaire (CPAQ) is the form used by an offeror when no CPARs is available for a PP reference. | |
| 52 | Exhibit A-CDRLs, CDRL A00B | • The SOW paragraph in Block 5 indicates paragraph 5.7. There is no paragraph 5.7 in the SOW. | SOW paragraph 5.7 does exist and it is Computer Security. | |||
| 53 | Section J, Exhibit/Attachment Table of Contents | • Please clarify the correct attachment. | ||||
| • Section J lists Attachment 2 as Past Performance Form. This is inconsistent with Section C 5.0 that lists Attachment 2 as DD Form 254. | Attachment numbers and documents have been revised and updated in accordance with these questions and reviews | |||||
| ~ OTHERS ~ | ||||||
| 54 | NA | NA | NA | Does the solicitation number N68936-17-R-0008 contain requirements similar to an existing contract or will this be a new requirement? | This is a follow-on to contract N00178-05-D-4395-GM02. | |
| 55 | For PPIFs for contracts on which the Offeror performed as a subcontractor, please confirm that the Offeror can provide end-client referenced (e.g., appropriate Government referenced vs. references from private companies that may be direct competitors on this procurement). This is a critical concern since companies completed PPIFs for other competing Offerors would present an unfair advantage and conflict of interest. | The Past Performance Information Form (PPIF) has been updated to reflect all information the Government requests from each reference in support of the Offeror's past performance. A company operating as a subcontractor to a PRIME would require a CPAQ from the PRIME to support their past performance. As a subcontractor, the company would have no official government CPAR. In cases where a company was a subcontractor to a PRIME, and both the PRIME and the subcontractor anticipates submitting offers under this Request for Proposal; the company acting as a subcontractor should submit a CPAQ to the cognizant Government official on the contract they are submitting as support of the past performance. | ||||
| 56 | Please confirm Offerors are not to send PPIFs to client references for completion. (a) Since the RFP asks Offerors to provide reference contact information, our assumption is that the Government will contact those references after proposals are submitted. (b) Note the RFP instructs Offerors to ask Assessing Officials to complete Attachment 2 CPAQs. The assumption is that Offerors are not being instructed to ask the same assessing official to complete both Attachment 1 PPIF and Attachment 2 CPAQ. | (a) Each Offeror should submit PPIFs for each reference they submit in support of their past performance. The Government will review all references for official CPARs. Each company should submit a CPAQ for any reference which does not possess an official CPAR. (b) The use of "Assessing Official" denotes the contract reference in question possesses an official CPAR. No CPAQs are required for references submitted with official CPARs. Any reference not containing an official CPAR should submit a CPAQ. Example: Subcontractors will not have an official CPAR because the Government only has privity with the PRIME. The PPIF would connote the contract reference in support of the subcontractor's past performance, and the CPAQ would provide the evaluation of performance for the subcontractor. | ||||
| 57 | Please confirm that the Offerors are to include the Volume III proposal submittal only the cover sheet of the PPIF Attachment 1, including the narrative and description of relevancy, for each contract. (a) Note that, even without Offeror's description of relevancy, PPIFs are 6-pages long. Offerors submitting with two or more principal subcontractors would exceed the Volume III 30-page limit if full PPIFs were included. (b) Note that Section L instructs Offeror to describe relevancy on the PPIF in the "Contract Effort Description" area. This is actually part of the Attachment 2, CPAQ, which will not be included in Volume 3. | (a) & (b) The Past Peformance Information Form (PPIF) has been updated to reflect all information the Government requests from each reference in support of the offeror's past performance. Page limit has been revised to 6 pages per reference submitted in support of an offeror's past performance. | ||||
| 58 | Please confirm that the description of relevancy can be provided on the PPIF cover page, without page limitations other than the overall 30-page limitation for the entire volume. | Page limit has been revised to 6 pages per reference submitted in support of an offeror's past performance. | ||||
| 59 | Alternately, please confirm that Offerors can include pages of narrative responses describing contract relevancy, provided that the overall 30-page limit is not exceeded. | Page limit has been revised to 6 pages per reference submitted in support of an offeror's past performance. | ||||
| 60 | Can Offerors delete the "Scope of the Integrated Battlespace Arena (IBAR) Contract" text and replace it with the Offeror's narrative on relevancy of the past peformance contract? | The Past Performance Information Form (PPIF) has been updated to reflect all information the Government requests from each reference in support of the offeror's past performance. | ||||
| 61 | Please note that PPIF Attachment 1 titile has "Attachment (8)". PPIF Attachment 1 referenced does not match Section J Exhibit/Attachment Table of Contents. | Attachment numbering has been updated for conformity. | ||||
| 62 | Section L, Part A General Instructions | The RFP states that electronic proposal files submitted on CD-ROM should be provided in files fully compatible with Microsoft Office 2010 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. |
For files submitted in Microsoft Word format, there is potential for inadvertent changes to proposal content, and files could print over allowable page limitations due to differences in computer and printer settings.
With exception of specified pricing/cost worksheets, we request to submit electronic proposal files in PDF format.
PDF is an acceptable document format for all volumes except the specified pricing/cost worksheets.
File details come from the government source that posted it. Updated .