PWS_Attachment_2.pdf

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Furniture Management Services for the

Naval Air Warfare Center Weapons Division (NAWCWD) 11 May 2015

1.0 Scope. This Performance Work Statement (PWS) defines the effort required for the Naval Air

Warfare Center Weapons Division (NAWCWD) at Point Mugu and China Lake, California to establish compatible and uniform working spaces by standardizing upcoming furniture requirements. Standardization of office furniture will provide maximum flexibility with relocation of personnel office spaces.

This effort will also include installation of office furniture at both Point Mugu and China Lake, California. The distance from the front gate can be up to a 25 mile radius at China Lake.

2.0 Applicable Documents.

2.1 NAWCWD Specifications for Furniture Systems dated 4 December 2014.

3.0 Requirements.

3.1 General Requirements. The work required under this PWS shall be performed in conjunction with NAWCWD

Specifications for Furniture Systems dated 4 December 2014. The Contractor shall manage the development, coordination, implementation and execution requirements specified in each order. The Contractor shall manage multiple projects for multiple end-users simultaneously and maintain performance level for parallel projects. The

Contractor shall ensure all products are delivered to the job site in an acceptable and a fully operational condition within the timeframes specified.

3.1.1 The Contractor shall provide design layout, space planning, interior consultation, drawings, calculations, specifications, Bill of Materials (BOM) listing the furniture pieces and parts required, cost estimate, and the schedule required to prepare the furniture configuration in accordance with the Delivery Orders. (A001)

3.1.2 The Contractor shall provide the furniture systems and required parts according to the approved Contractor furnished parts list, design and installation drawings.

3.1.3 The Contractor shall provide the delivery and installation of the furniture systems according to the approved design and installation drawings.

3.2 Contractor Furnished Documents. The Contractor shall provide all designs, CAD drawings and quotes in printed and electronic formats to the COR. The Contractor shall provide final drawings and other documentation containing sufficient detail of design intent for use by all parties, such as the customer, electricians and furniture installers.

Design shall take into account electrical requirements and locations, networking requirements and locations, “non” electrical, “non” standard out-croppings on walls; space for customer placement of office equipment such as copiers, faxes, refrigerators; power requirements to cover cubicle numbers as well as miscellaneous office equipment remaining in the area; and convenient locations of power outlets with regard to computer and phone placement.

(A001)

3.2.1 The Contractor shall provide approved design floor plans of the systems furniture according to the requirements provided in each Delivery Order. (A001)

3.2.2 The Contractor shall provide installation drawings for cubicles indicating the panel heights and widths, the locations of electrical base feeds and outlets, the work surfaces and components, computer placement and power location, and lighting requirements. The contractor shall provide installation drawings for standalone furniture indicating heights and widths, the locations of electrical connections and outlets, the work surfaces and components, computer placement and power location, and lighting requirements. (A001)

3.2.3 Test Reports. The Contractor shall provide the following manufacturer’s test reports: Panel Acoustics with a minimum of 0.55 Noise Reduction Coefficient and Sound Transmission Class of 7; Fire Safety; Electrical System;

Green Guard Indoor Air Quality Certificate or equivalent standard; and ANSI/BIFMA compliance in reference to paragraph 2.2 of the Specifications for Furniture Systems. (A002)

3.2.4 Instructions, Warranty, Manuals. The Contractor shall provide one set of assembly instructions; the manufacturer’s warranty; and electrical systems manuals describing the functions, configuration, and maintenance of the electrical, communication, and data systems to the customer. If needed, the delivery order may require additional copies of the documents stated above that will be provided by the contractor at no extra cost. (A003)

3.2.5 Monthly report. The Contractor shall provide a monthly report that lists and provides status on all customer contacts to include the following information for each requirement: Quote Number, Customer Name, Customer

Location, Date Customer was first contacted, Date Customer approved design, Date Customer approved Quote, Order status, Order amount, Date of delivery and install, and invoiced amount. (A004)

3.3 Design and Reconfiguration. The Contractor shall work directly with the customer to provide design services, develop floor plans, reconfigure design layouts, and finalize quotes. Once the design and quote are approved and signed by the customer, the contractor shall provide the signed designs, floor plans and quote to the

Contracting Officer Representative (COR). All drawings shall be created in an AutoCAD program. The Contractor shall comply with the current edition of all applicable practices, codes, methods, and standards as prepared by technical societies and associations in accordance with the applicable documents in paragraph 2.0 of the

Specifications for Furniture Systems. In the event of conflict between codes and standards of the AutoCAD system, the drawings shall reflect “as-“, the more stringent regulations shall govern. (A001)

3.3.1 The Contracting Officer (CO) shall have the ability to place oral orders up to $10K. The CO will contact the Contractor via email to issue an oral order approving the purchase of the customer signed order. The Contractor shall send an email to the CO and COR to confirm receipt of the order. The COR will provide a description of the requirement to the contractor.

3.3.2 The Contractor shall perform a site visit within one week after being contacted by the COR to evaluate the overall office space and furniture requirements in order to initiate design with the customer.

3.3.3 The Contractor shall conduct sufficient site investigations and field measurements to evaluate all existing conditions. The Contractor shall obtain additional and pertinent information from the customer.

3.3.4 The Contractor shall provide proposed design drawings or reconfigured design drawings for customer

Approval within two weeks of site visit as referenced previously in 3.3.2. The customer will sign the approved final drawings. The Contractor will provide a copy of the signed design drawing(s) to the COR. (A001)

3.3.5 Upon Customer approval, the Contractor shall provide a copy of the signed design drawings, installation drawings, and BOM listing the furniture pieces and parts required for the design to the COR. (A001)

3.4 Furniture. The CO will issue an oral order via email to the Contractor for furniture and installation requirements under $10K. The Contractor shall send an email to the CO and COR to confirm receipt of the order.

The CO will issue a written Delivery Order for furniture and installation requirements over $10K. The Contractor shall provide the furniture pieces and parts according to the approved design drawings, reconfigured design drawings, installation drawings, and BOM. Furniture provided shall be in accordance with Paragraph 2.0

Specifications for Furniture Systems, and shall be listed in the Contractors GSA Schedule or as standard products in

Contractors published catalogs. The Contractor shall coordinate all deliveries and installation times with the customer and COR as indicated in each Delivery Order.

3.5 Related Services.

3.5.1 Inspection, Storage and Handling. The Contractor shall be responsible for the receipt, inspection, storage, and handling of all materials and supplies necessary to provide a complete and fully operational installation.

3.5.1.1 The Contractor shall identify any existing damage to the building by means of a pre-installation walk-thru with the COR.

3.5.1.2 The Contractor shall inspect new furniture for damage or blemishes and reject all substandard items. The

Contractor shall check the furniture for completion of the orders and for correctness of the shipment. The

Contractor shall correct all problems within 30 days to ensure a smooth and timely installation.

3.5.2 Installation and Assembly. The Contractor shall provide on-site project management, coordination, and technical assistance by working with the customer and the COR throughout the installation phase. The Contractor shall coordinate installation with the customer notifying the COR of the final delivery date. The contractor shall install furniture in accordance with the installation schedule specified in the individual Delivery Order. The

Contractor’s Project Manager shall be on site to address any problems and ensure a smooth installation process. The furniture shall be installed by certified installers in accordance with manufacturer’s recommended installation instructions. All workstation components shall be installed with proper alignment with adjoining furniture. The components shall be securely interconnected in typical configuration.

3.5.2.1. The Contractor shall be responsible for the assembly and disassembly of the systems furniture and keying of locking components.

3.5.2.2 The Contractor shall ensure that fabric panels or standalone items do not cover any thermostat, electrical base feed, telephone or data outlet, or radiators. Open frame panels shall be utilized in these situations.

3.5.2.3 The Contractor shall ensure that all electrical base feed connections into the furniture panels are easily accessible. No base feed shall be connected into the side of the panel that is against the wall. All excess cable shall be tucked behind or beneath the panel in order that no safety hazard is presented.

3.5.2.4 The Contractor shall confine all materials, tools, equipment, and contractor workforce to the project site during assembly and installation.

3.5.3. Finish and Clean up. Upon completion of installation and assembly of furniture, all products shall be cleaned and polished to be made free from all appearances of handling. The Contractor shall be responsible for removing packing materials and trash and disposing of it off-site. Trash resulting from these installations cannot remain at the installation sites, to include the loading area and other delivery facilities. The Contractor shall be responsible for cleaning, repairing, or replacing carpet, flooring, and walls that are damaged during the delivery and installation process. Any damage shall be repaired at the expense of the Contractor.

3.5.3.1. All workstation components shall be installed level, plumb, square and properly aligned with adjoining furniture. All horizontal and vertical hard surfaces shall be cleaned thoroughly in accordance with manufacturer’s instructions. All glass shall be cleaned. All fabric on panels, tack boards, and overhead storage bins shall be brushed to remove lint and debris.

3.5.3.2 The Contractor shall contact the customer and COR a minimum of (2) weeks prior to the expected installation of the project. The Contractor shall accompany the customer and/or COR on an inspection of the completed project to determine whether the work has been performed in compliance with the design and installation drawings. The Contractor shall not leave a completed project until the customer and/or COR has inspected it.

3.5.3.3 The Contractor shall remove and dispose, on a daily basis, all packing material and rubbish that result from the installation.

3.5.4. Rapid Response.

3.5.4.1 The Contractor shall follow the Design process as described in paragraph 3.3. The Contractor shall deliver and install the office furniture in accordance with the delivery schedule established in each order. The standard delivery schedule for each order will be based on an agreed upon timeframe defined for each product with a maximum of 8 weeks.

3.5.4.2 Security. All Contractor personnel coming to the NAWCWD China Lake compound shall notify the COR and supply the following information 5 business days prior to arrival: names of all workers, crew members, and employees’ Social Security Number, Date of Birth and Birth Place. All Contractor personnel coming to the

NAWCWD Point Mugu compound shall notify the COR and supply the following information 14 business days prior to arrival: names of all workers, crew members, and employees’ address as shown on drivers license, Social

Security Number, Date of Birth and Birth Place. Any worker not supplying the above information will not be permitted onto the NAWCWD. All workers must be US citizens.

3.5.4.3 Contractor personnel shall comply with all current badging and security procedures required to gain access to any Government site. Access to the NAWCWD China Lake and Point Mugu, California may only be gained by obtaining a Rapid Gate badge. The Contractor shall ensure that Contractor personnel employed on any Government site become familiar with and obey activity regulations. Contractor personnel shall not enter restricted areas unless required to do so and until cleared for such entry. The Contractor may be required to be escorted when performing work in secure areas.

3.5.4.4 Radio Transmitter Restrictions. The Contractor shall conform to the restrictions and procedures for the use of radio transmitting equipment as directed. The Contractor shall not use transmitters without prior approval. The

Contractor shall obtain and comply with current instructions for the use of cell phones, radios, cameras, or communication devices before bringing them on any Government installation.

3.5.6 The Contractor shall not modify the scope of work under any circumstances without first receiving approval from the Contracting Officer. Requests for changes to the floor plan design shall be referred to the COR.

3.5.7 The Contractor shall take all steps necessary to protect persons and property that are located in, and adjacent to, the area in which the work is to be performed. Workers shall be courteous to building occupants at all times.

Loud conversation and boisterous behavior shall be prohibited.