Pre-Solicitation Conference_20240813.pptx

Pre-Solicitation Conference V-22 IQA Test Stand Kurt Dronenburg Rapid Acquisition Dept Head

13 AUG 2024

Welcome!

Please sign in and reserve a One-on-One session if you would like to meet with the government team after the site visit this afternoon.

We will begin at 08:15

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Controlled Unclassified Information (CUI) and/or Distro Statement

Schedule

Executive Board Room @ A St Building 137, Havelock, NC 28532

0800-0815: Contractor check-in 0815-0945: Pre-Solicitation Briefing 0945-1000: CAPT Berti Introduction 1000-1130: Tour of Facility 1130-1230: Lunch

1230-1300: One-on-One Session 1 1300-1330: One-on-One Session 2 1330-1400: One-on-One Session 3 1400-1430: One-on-One Session 4

1430-1500: One-on-One Session 5 1500-1530: One-on-One Session 6 1530-1600: One-on-One Session 7 Room 156 @ Jerry Marvel Training & Education Building: BLDG. 4335, C St, Havelock, NC 28532

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Housekeeping

Silence cell phones and other devices

No recordings of any kind

Restrooms

Disclaimer

Nothing discussed here, unless it appears in the RFP or an amendment to the RFP, will change the terms and conditions.

All amendments to this solicitation will be posted at https://www.sam.gov/ The Navy anticipates releasing a Request for Proposals (RFP) at a future date. To assist with preparation of an RFP which allows for effective competition, industry comments and feedback are solicited.

Recommendations provided will be considered within the Government.

Please note: any recommendations should not be submitted with proprietary information, or with limited or restricted rights assertions.

Questions or requests for clarification will be dispositioned per FAR 15.201(f)

Communications

After the RFP (N6852024R0041) is posted, all communication between industry and the government must come through the PCO and/or Contract Specialist.

Kurt Dronenburg, Contracting Officer kurt.j.dronenburg.civ@us.navy.mil

Kara Marie Ridgell, Contract Specialist kara.m.ridgell.civ@us.navy.mil

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Tentative Award Schedule

No Discussions

20 Aug: RFP Release

20 Sep: Proposals Due

Discussions

20 Aug: RFP Release

20 Sep: Proposals Due

18 Oct: Contract Award

1 Nov: End Discussions

2 Dec: Contract Award

4 Oct: Enter Discussions

Solicitation Highlights

CLIN Structure: 3 Year Base + 2 Option Years

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B-1 Incentive Schedule

Incentives for Early Delivery:

The delivery incentive payable shall be adjusted based on the following schedule:

Threshold Delivery Date: 36 months After Date of Contract (ADC) = $0 (no incentive) Monthly Early Delivery Incentive = $50,000/month Objective Delivery Date: 24 months ADC = $600,000 Additional Incentive for Delivery 23 months ADC or earlier = $150,000 Maximum Potential Incentive = $750,000

Penalty for Late Delivery:

Penalties shall not be applicable in the event of Government-caused delays or other delays beyond the control, and without the fault or negligence, of the contractor or subcontractor.

If the threshold delivery date is not met, the Contractor shall incur a penalty of $50,000 for each month of late delivery up to $300,000.

This penalty shall be incurred in addition to any applicable damages the government may be entitled to under this contract. The method of payment for this penalty shall be prescribed by the Contracting Officer in the event such penalty is assessed.

See FAR 16.202-1 and 16.402-3

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FAR 52.232-31 Invitation to Propose Financing Terms

(c) Because of statutory limitations ( 10 U.S.C. 3805 and 41 U.S.C.4505), the offeror’s proposed financing shall not be acceptable if it does not conform to the following limitations:

(1) Delivery payments shall be made only for supplies delivered and accepted, or services rendered and accepted in accordance with the payment terms of this contract;

(2) Contract financing payments shall not exceed 15 percent of the contract price in advance of any performance of work under the contract;

(d) The offeror’s proposal of financing terms shall include the following:

(1) The proposed contractual language describing the contract financing (see FAR 32.202-2 for appropriate definitions of types of payments); and

(2) A listing of the earliest date and greatest amount at which each contract financing payment may be payable and the amount of each delivery payment. Any resulting contract shall provide that no contract financing payment shall be made at any earlier date or in a greater amount than shown in the offeror’s listing.

See FAR 32.205

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Section L Offerors shall format all proposals using a Times New Roman 12 point normal font (no reduction permitted), single-spaced.

All volumes of the proposal shall be submitted electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil.

Volume 1: Executive Summary

Volume 2: Technical Proposal

Volume 3: Price Proposal

Volume 4: Contract Administration

Volume 1: Executive Summary Introduction Letter confirming proposal validity through 31 January 2025 Fill out each Table:

ES-1 Offeror Summary ES-2 Relevant Test Stand Experience

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Volume 2: Technical Proposal Complete Table T-1 (Technical CRM) Address all Elements:

Technical Approach Reliability Production Throughput Maintainability Schedule

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Volume 3: Price Proposal Fill in your proposed unit and total prices for all CLINs All offerors shall fill in $750,000 (NTE) for CLIN 0004, Delivery Incentive.

Do not include an estimate for modifying the facility in your proposed price.

If requesting GFP, include required information here.

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Section M

Technical/Risk

How well did your technical proposal address the requirements of Section L and how consistent is your approach with the SOW?

What are the key risks in your proposal and how might they affect performance?

Significant strengths, strengths, weaknesses, significant weaknesses, risk reducers, uncertainties, and deficiencies will be identified for each Element.

An overall Rating will be assessed for the Technical/Risk Factor.

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Section M

Price

Award decision is based on the Total Evaluated Price, not Proposed Price.

Proposed Prices are adjusted based on exceeding thresholds and meeting objectives.

The amount of the contract is the Proposed Price.

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SOW Contents

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B4497

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Break

Please return by 09:40

...Any questions?

Questions asked during this open session will be recorded and shared publicly via SAM.gov after the conference.

If you have questions that you want to ask the government team in private, please write them down for our one-on-one sessions this afternoon.

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