HATS RFP Amendment 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Correction to section L, 3.0 PROPOSAL CONTENT AND VOLUMES.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Sep-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6852024R0034

X 9B. DATED (SEE ITEM 11)

07-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Sep-2024

CODE

COMFRC PROCUREMENT GROUP

47038 MCLEOD ROAD; BUILDING 448

PATUXENT RIVER MD 20670

N68520 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6852024R0034

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the

Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government.

The Offeror must include any data that demonstrates the adequacy of the various assumptions, approaches, and solutions to problems. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

Nonconformance with the solicitation instructions may result in an unfavorable proposal evaluation and elimination from consideration. In addition, taking exception or deviating from any term or condition of the solicitation may make an offer Unacceptable, and the proposal un-awardable.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at benjamin.j.king14.civ@us.navy.mil or amanda.j.taylor80.civ@us.navy.mil. It is required that all questions be received within 7 calendar days of the date this solicitation is issued.

2.0 ELECTRONIC PROPOSAL FORMAT

This section is intended to provide information to the Offerors on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload proposals and will ensure the proposals received are suitable for reading electronically during evaluation.

Proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5” X 14” printed page will be counted as one page. Drawing may be of any size and will count as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. When using Government supplied templates (e.g. Price Matrix), no modifications to font or scaling required. All proposal documents must be compatible with Microsoft Office

2016 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable.

The Offeror is responsible for ensuring electronic proposals are virus free and shall run an anti-virus scan before submission. Offerors may use hyperlinks within and among proposal volumes that do not include price information. However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal

Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered via PIEE unless there is an outage as noted in 4.1 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit.

Volume Number Volume Title Page Limit Copies Required

1 TECHNICAL 25* 1 Original Electronic

Copy

1.1 STATEMENT OF

WORK

* 1 Original Electronic

Copy

1.2 PRODUCT

LITERATURE

* 1 Original Electronic

Copy

2 PRICE No Limit 1 Original Electronic

Copy

*The Technical Volume shall comprise of both 1.1 and 1.2 not to exceed 25 pages.

Each volume shall contain the following information:

-Cover and title page

-Title of proposal and proposal number as applicable

-Offeror’s name, address, and POC

-RFP number

-Proposal volume number

-Copy number

-Table of Contents (The table of contents must provide sufficient detail to enable easy location of important sections)

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

CROSS REFERENCE MATRIX (CRM)

Section L –

Proposal

Instructions

Government SOW Section M –

Evaluation

Factor

Offeror’s

Proposal

Reference

CLIN

Reference

Volume 1

Technical

Example: Para 3.1

Note: This column shall address all paragraphs in

Sections xx and xy of the SOW.

2.A Provide reference to

Offeror’s

Proposal

Volume I –

Technical.

Example: Refer to appropriate page number in

Offeror’s written proposal.

Volume 1

Technical

Volume 1

Technical

4.0 ELECTRONIC PROPOSAL SUBMISSION:

All volumes of the proposal shall be submitted electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. No other submissions, such as mail, hand-carried, or other electronic system (e.g., DOD SAFE) are authorized by the solicitation unless specifically authorized by the Contracting Officer pursuant to paragraph 4.1 below. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to follow the registration instructions found on the PIEE website.

It is advised that all potential prime Offerors and their subcontractors ensure the proper company points of contact are registered in the site based on their CAGE codes and have the proper roles assigned well in advance of the solicitation closing date. Subcontractors are only required to register in PIEE if they want to submit their proprietary proposal information separate from the prime offer. Documents submitted by the subcontractor directly to the Government must have the prime contractor’s name, CAGE, and RFP number on the first page of the document.

It is also the Offeror’s responsibility to confirm receipt of proposals and all electronic communications. Screen shots of the submission should also be taken to validate a submission was accepted in the PIEE system against this solicitation. The Government is not obligated to search for incorrectly submitted proposals in PIEE.

The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

4.1 If there is an unanticipated PIEE System outage within 24 hours of the proposal due date and the outage has interrupted normal Government processes so that proposals cannot be received by the exact time specified in the solicitation, the Contractor shall immediately notify the

Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Offeror shall obtain written approval from the Contracting Officer to submit the proposal via an alternate method as shown in paragraph 4.2 or the Contracting Officer may advise the Offeror that the Government will follow the procedures set forth in FAR 15.208(d) for amending the solicitation closing date.

4.2 Electronic Mail Submission: If there is an outage as noted in 4.1, proposals can be submitted to benjamin.j.king14.civ@us.navy.mil and amanda.j.taylor80.civ@us.navy.mil.

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.sam.gov

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: TECHNICAL

The Technical Factor shall address the Offerors’ plan to meet the minimum requirements of the

Statement of Work. The Offeror shall utilize the subfactors below to identify key areas of importance for their proposal of the test stand.

The Technical Factor consists of two subfactors as follows:

· Statement of Work (SOW) Requirements

· Product Literature of Offerors proposed equipment

1.1 SOW REQUIREMENTS:

Offeror shall provide a written narrative describing compliance with Section C, SOW. The narrative shall include the following:

A detailed understanding of all standards and manuals referenced used in the design, manufacture, test, and installation of HATS.

A detailed description of the installation procedures of HATS IAW Section C, SOW, paragraph 4.30.

A complete outline of the Offeror’s process to meet quality assurance in accordance with

Section C, SOW paragraphs 5.0 through 5.7.1, including how the Offeror will verify and meet the testing criteria of the Units Under Test (UUT).

A risk analysis and mitigation plan for any stated risks..

1.2 PRODUCT LITERATURE:

1.2.1 Offer shall provide product literature with their proposal information on their Hydraulic

Actuator Test Stands that demonstrates Offerors ability to design a solution compliant with the

SOW.

2.0 VOLUME 2: PRICE PROPOSAL

Note: Cost or pricing information shall only appear in the Price/Cost volume.

2.1 This is small business set-aside with adequate price competition anticipated. The price documentation requested is not considered certified cost or pricing data and shall not be certified in accordance with FAR 15.406-2.

2.2 Should adequate price competition not exist after receipt of response submissions, the PCO reserves the right to obtain certified cost or pricing data as necessary from the Offeror and/or

Other Entities.

By providing a price response submission, the Offeror grants the PCO, or authorized representatives, the right to examine records that form the basis of the pricing proposal. This examination and review can take place at any time before contract award.

2.0 VOLUME 2.1: PRICE MATRIX

The Offeror shall address the information below using Attachment (1) Price Matrix. No other format will be considered.

2.1.1 The Offeror shall ensure that its submission contains pricing for all data/information applicable to the entire contract. The Offeror shall ensure that the amounts shown in Attachment

(1) Price Matrix match the amounts provided in Section B CLIN information.

2.1.2 The Offeror shall provide a copy of Section B of the solicitation populated with the CLIN unit prices and for HATS CLIN 0001, Training CLIN 0002, Preventative Maintenance CLINs

1001, 1002, 2001, 2002, 3001, 3002, 4001 and 4002 total prices using the CLIN’s unit price.

Guarantee the validity of the proposal for at least 120 days after submission.

2.1.3 The Offeror shall use formulas and functions within all MS Excel spreadsheets. Numerical data presented in MS Excel format must not be pictorial. Files received in a format other than requested or MS Excel files with output-type, hard-coded, “value only” cells may not be further evaluated.

2.1.4 The proposal submission shall be unprotected and unlocked, with “link” cells and worksheets unhidden and formulas intact to show mathematical operations. Additionally, the

Offeror shall ensure there are no circular references or errors in the MS Excel files.

When completing excel attachments in Volume 2 Price, the Offeror shall use the MS Excel

“ROUND” function to truncate all values to two (2) decimals.

(End of Summary of Changes)