LONG_-_Acquisition_Logistics_Statement_of_Work.doc

NAWCADLKE CRYO CS-260-267(S)

10 JANUARY 2013

NAWCADLKE CRYO CS-260-267(S)

10 JANUARY 2013

NAVAL AIR WARFARE CENTER

Aircraft Division

ACQUISITION LOGISTICS SUPPORT

STATEMENT OF WORK FOR THE

Liquid Oxygen/Nitrogen Generator Naval Air Warfare Center Aircraft Division

SE and ALRE Department

SE and ALRE System Engineering Division

Lakehurst, New Jersey, 08733

DESTRUCTION NOTICE, FOR UNCLASSIFIED, LIMITED DOCUMENTS, DESTROY BY ANY METHOD THAT WILL PREVENT DISCLOSURE OF CONTENTS OR RECONSTRUCTION OF THE DOCUMENT.

Prepared for:

Commander, Naval Air Systems Command

PMA-260

Patuxent River, MD 20670

THIS PAGE INTENTIONALLY LEFT BLANK

TABLE OF CONTENTS

Para.

Title Page 1.0

ACQUISITION LOGISTICS SUPPORT

1.1

PURPOSE

1.2

SCOPE

1.3

OBJECTIVES

1.4

ALS DELIVERABLES

1.5

CONTRACT MODIFICATIONS

2.0

CONTRACTOR ALS MANAGEMENT

2.1

FORMAL REVIEWS

2.2 SCHEDULED FORMAL IN PROCESS REVIEWS (IPR) AND ACQUISITION LOGISTICS SUPPORT MANAGEMENT REVIEWS (ALSMT) 2.3

LOGISTICS GUIDANCE CONFERENCE

2.4

SYSTEM ALLOCATION DOCUMENT (SAD)

3.0

SUBCONTRACTOR(S)

4.0

LOGISTICS PRODUCT DATA(LPD) CANDIDATE LIST

4.1

LEVEL OF REPAIR ANALYSIS (LORA)

4.1.1 LOGISTICS PRODUCT DATA(LPD) RECORD………………………………………………………………………3

4.1.2 DATA ATTRIBUTE SELECTION SHEETS…………………………………………………………………………...3

4.1.3 RELIABILITY CENTERED MAINTENANCE(RCM)....……………………………………………………………...3

4.2 MAINTENANCE PLANNING………………………………………………………………………………………….3

4.3 VENDOR DATA REQUIREMENTS…………………………………………………………………………………...3

4.4

TASK NARRATIVE

4.4.1

FUNCTIONAL REQUIREMENTS INDENTIFICATION

4.5

SUPPORT EQUIPMENT AND MATERIAL REQUIREMENT

4.6

FAILURE MODES, EFFECTS AND CRITICALITY ANALYSIS(FMECA)

4.7

LSA DATA REVIEWS/MAINTENANCE PLAN REVIEWS

4.8 DIMINISHING MANUFACTURING SOURCES AND MATERIAL SHORTAGES (DMSMS) MANAGEMENT PROGRAMPLAN/BILL OF MATERIALS 5.0

CALIBRATION REQUIREMENTS

5.1

CALIBRATION STANDARDS

5.2 INSTRUMENT CALIBRATION PROCEDURES (ICPs) SOURCE DATA 5.3

CALIBRATION AND MEASUREMENT REQUIREMENTS SUMMARY (CMRS)

5.4

TEST, MEASUREMENT, AND DIAGNOSTIC EQUIPMENT (TMDE)

5.5

INITIAL CALIBRATION REQUIREMENTS

5.6

POST INITIAL CALIBRATION OF DELIVERABLE ASSETS

6.0

TRAINING REQUIREMENTS SUMMARY

6.1

FAMILIARIZATION TRAINING CONDUCT REQUIREMENTS

6.1.1

TECHNICAL EVALUTION TRAINING (TECH EVAL TRNG) CONDUCT

6.1.2

INITIAL FACTORY TRAINING (IFT) CONDUCT

6.2

FORMAL TRAINING COURSE DEVELOPMENT

6.2.1

LEARNING OBJECTIVE DATA(LOD)

6.2.2

TRAINING COURSE CONDUCT PACKAGE (TCCP)

6.2.2.1 MAINTANIER TRAINING COURSE CONDUCT PACKAGE……………………………………………………….8

6.3 GOVERNMENT FURNISHED INFORMATION(GFI)………………………………………………………………..8

7.0

TECHNICAL MANUALS

7.1

TECHNICAL MANUAL REQUIREMENTS

7.1.1 VENDOR DATA RIGHTS……………………………………………………………………………………………...9

7.2

APPLICATION OF SERVICES TO STANDARD GOVERNMENT TM

7.3

TECHNICAL MANUAL VALIDATION/VERIFICATION CERTIFICATION

7.4

TRACEABILITY OF CONDITIONS

TABLE OF CONTENTS (CONTINUED

Para.

Title Page 7.5

QUALITY ASSURANCE (QA)

7.6

TECHNICAL MANUAL (TM) COPYRIGHT RELEASE

8.0

CONTRACTOR SUPPORT DURING TESTING

9.0

SUPPLY SUPPORT

9.1 INTERIM SUPPORT ITEM LIST……………………………………………………………………………………..10

9.2 SUPPLEMENTAL DATA FOR PROVISIONING……………………………………………………………………10

9.2.1 VENDOR DATA REQUIREMENTS…………………………………………………………………………………..10

9.3 PROVISIONING PARTS LIST………………………………………………………………………………………...10

9.4 STATEMENT OF PRIOR SUBMISSION……………………………………………………………………………...10

9.5 PROVISIONING CONFERENCES…………………………………………………………………………………….10

10.0

ITEM UNIQUE IDENTIFICATION (IUID) MARKING OF US MILITARY PROPERTY

10.1

CONSTRUCT AND METHOD

10.2

IUID LOCATION AND MARKING

10.3

PERMANENCY AND LEGIBILITY

10.4

UID REGISTRATION

10.5

UID RECORDS

10.6

IUID PLAN

11.0

WARRANTY

11.1

WARRANTY REPORTING

12.0

CONFIGURATION AND OBSOLESCENCE MANAGEMENT

13.0

PACKAGING, HANDLING, STORAGE, AND TRANSPORTATION (PHS&T)

14.0

MAINTAINABILITY DEMONSTRATION (MDEMO)

15.0

INTEGRATED MASTER SCHEDULE (IMS)

16.0

TASK EXECUTION & GET WELL PLAN

17.0

GOVERNMENT FURNISHED EQUIPMENT/MATERIAL (GFE/GFM)

LIST OF APPENDICES

A

ACRONYMS

A-1

B

CONSOLIDATED LIST OF REFERENCE MATERIAL

B-1 C

LOGISTICS PRODUCT DATA ATTRIBUTE SELECTION WORKSHEET

C-1

D

PROVISIONING STATEMENT OF WORK (PSOW)

D-1 E

TECHNICAL MANUAL CONTRACT REQUIREMENT (TMCR)

E-1

1.0 ACQUISITION LOGISTICS SUPPORT:

1.1 PURPOSE: This document defines the requirements and services that are to be furnished by the Contractor in order to establish Acquisition Logistics Support (ALS) for the Navy’s Liquid Oxygen/Nitrogen Generator (hereafter referred to as “the generator”). Logistics support includes all elements detailed in this Acquisition Logistics Statement Of Work (ALSSOW). For successful support of the generator, it is crucial that logistics support is in place with delivery of the first generator to the fleet.

1.2 SCOPE: Working in conjunction with the Navy, the Contractor shall provide the personnel, services, materials and facilities to plan implement and execute an ALS program for the duration of the contract

1.3 OBJECTIVES: This ALSSOW is designed to accomplish the following objectives:

a. Establish valid contractual minimums relative to supportability design requirements and facilitate planning, management, execution of the generator ALS program.

b. Influence the generator design to the maximum extent possible, within program schedules, relative to supportability.

c. Provide a specific Statement of Work (SOW) that will permit the Contractor to respond with valid cost, schedule, and resource commitments to satisfy ALS program requirements.

The following sections define the approach, tasks, activities and requirements necessary to satisfy the Navy’s overall objective of timely delivery of quality logistics support.

1.4 ALS DELIVERABLES: Logistics data will be provided by the Contractor In Accordance With (IAW) the Contract Data Requirements List (CDRLs) DD-1423-1. A Consolidated List of All CDRL’S is given in appendix F.

1.5 CONTRACT MODIFICATIONS: This ALSSOW and CDRLs are contractually enforceable. Additions, deletions or changes to this document shall be effective only after they have been jointly negotiated between the Navy’s Procuring Contracting Officer (PCO) and the Contractor’s Contracting Office. Once both parties agree to the recommended changes, the Navy’s PCO shall amend the original contract via contract modifications.

NOTE

Where this document, its attachments and CDRLS’s contradict or conflict with itself, the Engineering Statement of Work, Engineering CDRL’s or the System Specification only the Procuring Contracting Officer (PCO) can provide official clarification.

2.0 CONTRACTOR ALS MANAGEMENT: The management of the Contractor’s ALS program shall be vested in a single manager who shall serve as the focal point for this procurement. This individual shall have the responsibility and overall authority for executing the ALS program. The Contractor’s Acquisition Logistics Support Manager (ALSM) shall work in conjunction with Navy personnel in order to meet the ALS objectives set forth in this ALSSOW.

2.1 FORMAL REVIEWS:

2.2 SCHEDULED FORMAL IN PROCESS REVIEWS (IPR) AND ACQUISITION LOGISTICS SUPPORT MANAGEMENT REVIEWS (ALSMT):

Scheduled formal In Process Reviews (IPR) and Acquisition Logistics Support Management Reviews (ALSMT) will be held relative to the initial deliverable, progress deliverables and validation/verification for technical accuracy and format of all logistics deliverables identified by a CDRL. The APML and Contractor ALSM will coordinate meeting times and locations which are mutually agreeable to both parties. Prior to IPRs and ALSMT an agenda shall be created by the Contractor and submitted to the Government.(CDRL LB02) The Contractor shall keep official minutes of these meetings. Meeting notes will be distributed to all concerned once they have been reviewed and approved.(LB01). Reviews held at the Contractor facilities will support adequate room for up to ten Government representatives. Bound copies of the documents to be reviewed will be provided to each individual participating in the reviews. Copies of the System Allocation Document (SAD) will be provided in each binder (CDRL LL02). One hard copy of all engineering drawings will be available in the room where the review is being held. Additional reviews may be held at the discretion of the Government when scheduled Technical Manual (TM) progress reviews identify the need. Review of the Maintenance Plan (MAPL) may be held in conjunction with the Tech Manual reviews at the discretion of the Assistant Program Manager for Logistics (APML).

2.3 LOGISTICS Guidance Conference: Logistics Guidance Conference (LGC) may be hosted by the Contractor as part of the logistics presentation at the Post Award Conference or at The Naval Air Warfare Center Lakehurst NJ no later than thirty days after the post award conference. The purpose of the LGC is to ensure a thorough and complete understanding of the total logistics program requirements between the industry partner and NAVAIR. Government personnel representing Logistics, Engineering, Contracting, Training, Provisioning, Interim Supply Support (ISS), Maintenance Planning, Tech Manual Quality Assurance, Calibration, and Logistics Supportability Analysis (LSA) will be present to review the ALSSOW, and answer any questions the Contractor may have. The Contractor will have a plan for the delivery of Training, Technical Manual, Provisioning Data and LMI Source Date. The Contractor shall keep official minutes of these meetings. Meeting notes will be distributed to all concerned once they have been reviewed and approved by the APML. (CDRL LL01).

2.4 SYSTEM ALLOCATION DOCUMENT (SAD): System Allocation Document such as a spreadsheet or database which identifies all source data and drawings used with their revision letter and revision date must be provided at each formal logistics review such as Tech Manual Reviews, Maintenance Planning Reviews, and Provisioning Reviews. Use of SAD format shown in MIL-STD-1521, (cancelled) Para 40.18.2 is encouraged. This is needed to ensure any future engineering changes during program development are properly incorporated into the Tech Manual and Maintenance Plan. (CDRL LL01)

3.0 SUBCONTRACTOR(S): Management of the ALS program may be delegated to a subcontractor(s), provided the prime Contractor maintains ultimate responsibility of the program. It is the Contractor ALSM’s responsibility to monitor subcontractor(s) efforts and review data deliverables for contract compliance prior to delivery to the Government.

4.0 LOGISTICS PRODUCT DATA (LPD) CANDIDATE LIST

The Contractor shall submit a Logistics Product Data (LPD) Candidate List identifying potential repairable items in top down (physical) breakdown order to the lowest indentured repairable item for the generator in accordance with GEIA-STD-0007-A, and GEIA-HB-0007-A. These lists shall be accompanied by an engineering drawing tree to substantiate the structured breakdown. The Contractor shall utilizes their own format for the submittal of the LPD Candidate List, but shall include the following information: Logistic Control Number (LCN), Nomenclature, Cage Code, Part Number, estimated cost, predicted Mean Time Between Failure (MTBF) rate, suggested Source, Maintenance, and Recovery Code (SM&R), and identify items for potential scheduled, preventative and corrective maintenance, calibration and Maintenance Significant Consumable (MSC) items. (CDRL LM01)

Potential repairable items are defined as:

a. Repairable Items. A component, sub-assembly, assembly, or End Item which can be disassembled, parts replaced, within that item and reassembled for reuse.

b. Components. An assembly or any combination of parts, sub-assemblies, and assemblies mounted together normally capable of independent operation.

c. Sub-assembly. Two or more parts which form a portion of an assembly, or a component, replaceable as a whole, and also having parts which are individually replaceable.

d. Assembly. A number of parts or sub-assemblies or any combination thereof joined together to perform a specific function and capable of disassembly.

4.1. LEVEL OF REPAIR ANALYSIS (LORA)

The Contractor shall perform a Level of Repair Analysis (LORA) using Best Engineering Judgment. Utilizing the results, the contractor shall recommend repair/discard via Source, Maintenance, and Recoverability (SM&R) codes which shall be documented in the LPD Record. LORA results will be reviewed and discussed at Maintenance Plan reviews and the contractor will ensure all source data shall be made available for reviews; such as drawings, cost data and failure data.

4.1.1 LOGISTICS PRODUCT DATA (LPD) RECORD

The Contractor shall establish, maintain, and develop a Logistic Support Analysis Record (LSAR) electronic database utilizing approved LSAR software that shall be compatible with the Government legacy system (preferably SLICwave or Powerlog). The Logistics Product Data (LPD) Record shall be used to document results for the Supportability Analysis (SA) and will provide information for planning, assessing program status and decision making by the Government Integrated Product Team (IPT). These decisions will impact Life Cycle Costs (LCC) by identifying design and support alternatives. The database shall include, at a minimum, the requirements identified in the Data Attribute Selection Sheets and the Provisioning Statement of Work in developing and delivering this database. The LPD record shall be an integral part of the overall systems engineering process to ensure that all Logistics Support Analysis (LSA) requirements are available in the required quantities, at the correct time and place and at the lowest possible cost. The Contractor shall provide preliminary Logistics Support Analysis Requirements (LSAR) TDMPALL flat file reports quarterly for review. Reference GEIA-STD-0007-A and GEIA-HB-0007-A. (CDRL LM02)

4.1.2 DATA ATTRIBUTE SELECTION SHEETS

The Attribute Selection Sheets are derived from the new commercial standards; GEIA-STD-0007A and GEIA-HB-0007A. The sheets provide a checklist for identifying the data elements that the contractor will include in the LSA database. There are two sections to the Attribute Selection Sheet. The first section covers all of the data elements contained in all of the entities defined by Section 2 of the standard. The second section is strictly oriented toward those entities and elements that are required to produce the various provisioning technical documentation lists. The contract shall adhere to requirements identified on the selection sheets in developing and delivering data. Data Product Definitions are defined in the GEIA-STD-0007A and GEIA-HB-0007A. Attribute Selection Sheets (Enclosure 5) are copy right protected data and can be made available upon request to the DAPML/LEM.

4.1.3 RELIABILITY CENTERED MAINTENANCE (RCM)

A Reliability Centered Maintenance (RCM) analysis shall be conducted at the Governments discretion. The contractor shall be required to provide up to 200 hours engineering and technical support requiring active participation in a government run RCM analysis on the system and a subsequent RCM audit. The RCMD process is fully compliant with SAE JA1011, Evaluation Criteria for Reliability-Centered Maintenance Processes and SAE JA1012, A Guide to the Reliability-Centered Maintenance Standard. Particulars pertaining to the required RCM analysis and RCM audit will be addressed in the contract as a contract line item deliverable in accordance with CDRL LM04. The contractor shall be required to have the Design or System Engineer attend a 2-day RCM Introductory Course and participate in the RCM analysis and subsequent RCM audit. Government personnel and the contractor will audit the RCM analysis results and the proposed recommendations will be provided to the program manager and contractor for consideration into the maintenance plan and preventive maintenance requirements.

4.2 MAINTENANCE PLANNING

The LPD Record delivered by the contractor will include any and all configurations of the end item. The Maintenance Plan (MaPl) LSA-024 report will be generated by the DAMPL/Logistics Element Manger (LEM). The MaPl addresses the maintenance requirements and tasks to be accomplished for restoring and maintaining the operational capability. The Maintenance Plan (LSA024) shall be in a three-part standardized format which identifies information pertaining to Item Function, Maintenance Concept, preventive and corrective maintenance requirements, required SE and tools, task intervals and calibration, where applicable. MaPl reviews shall be conducted in conjunction with other scheduled reviews. The Contractor is to ensure that engineering data including drawings used in data development is available upon request.

4.3 VENDOR DATA REQUIREMENTS

The Contractor shall require as part of its purchasing agreements with component sub-vendors, that these sub-vendors submit product specification data [i.e. part number, Original Equipment Manufacturer (OEM) info, etc.]. Where applicable in the Logistics Product Data Record (CDRL LM03) and LPD Candidate List (CDRL LM01) submissions will include sub-vendor data.

4.4 Task Narrative

Task descriptions shall be clear, concise, relevant, and written in operator or maintainer language. The task narrative shall contain detailed, step-by-step procedures to perform the required operation or maintenance task. Any new item of Support Equipment (SE) or tool shall be identified by item name within the narrative. Developed information shall be documented in the LPD record and shall be composed of:

a. An action verb which identifies what is to be accomplished in the task.

b. An object which identifies what is to be acted upon in the task.

c. Qualifying phrases needed to distinguish the task from related or similar tasks.

d. Mean Elapsed Time, total task time, Skill Specialty Code, number of personnel, Mean Man Minutes.

e. Support Equipment (SE) required, parts/spares affected, Item Category Code (ICC), Reference Number, Cage Code.

Validation of the appropriate technical instructions shall be performed as part of the Maintainability Demonstration Test Program.

4.4.1 Functional Requirements Identification

The Contractor shall identify operations, maintenance, and support functions and subsequently identify the tasks that must be performed on the Liquid Oxygen/Nitrogen Generator in its intended environment. The task description shall identify all tasks that operators, maintainers, depot personnel or support personnel must perform with regard to maintenance and support of the generator, taking into account varying mission and operational environment-related scenarios and conditions, as necessary, including preventative and corrective maintenance.

4.6 SUPPORT EQUIPMENT AND MATERIAL REQUIREMENTS: If any software, support equipment, material or special tools are required for the operation and/or maintenance of the Liquid Oxygen/Nitrogen Generator, the Contractor shall identify each for Government approval at the Post Award Guidance Conference or as soon as the requirement is identified. The Contractor shall identify Support Equipment and Material Requirements for each corrective and preventive maintenance task. Support Equipment is defined as all special tools or test sets required to accomplish a given task, with the following exceptions:

a. Common hand tools need not be individually identified however common metric hand tools need to be identified. When required, they shall be documented with a single entry in the task inventory using “30003” for the “CAGE”, “VARIOUS” for the reference number and “COMMON HAND TOOLS” for the Item Name.

b. Common measuring devices, such as torque wrenches, voltmeters, etc. shall be documented by range, e.g. 0 – 150 ft-lbs.

c. Those items of Support Equipment identified will be reviewed by the Government to determine if a similar, suitable item already exists in the Government’s inventory. Those items identified as peculiar to the generator will be provided by the Contractor to the Government to evaluate during Government testing and will be identified by Part Number, Cage, source of supply, and estimated cost.

Material Requirements are defined as all consumable items required to accomplish a specific task such as o-rings, seals, rags, oils, and lubricants.

4.7 Failure Modes, Effects and Criticality Analysis (FMECA)

The Contractor shall perform a FMECA on the Liquid Oxygen/Nitrogen Generator using the hardware, top-down, and quantitative analysis approach. The FMECA shall be performed down to, and including, failure modes of the lowest replaceable items. The FMECA shall be performed to achieve a broad scope of analytical results that completely identify and classify all hardware item and interface potential failure modes. Each failure mode shall be evaluated in terms of the worst potential consequential effects that ma y result from the failure mode. The scope of the analytical results shall also provide all data and information required for inputs to other reliability, maintainability, and logistics related tasks, databases, and documents required herein. (CDRL LM03) SAE ARP 926A, SAE ARP 1834, and/or SAE J1739 shall be used for guidance in performing the FMECA. The Contractor shall use this information as the basis for developing corrective and preventive maintenance tasks. The FMECA shall be fully integrated with the LSA process and the results documented in the LPD Record. Updates to the FMECA shall only be accomplished with any changes in design to the end item under analysis, or corrections to existing data.

4.8 LSA DATA REVIEWS/MAINTENANCE PLAN REVIEWS

Maintenance Plan are derived from the LPD Record. Maintenance Plan reviews will include a preliminary review and final Maintenance Plan review chaired by the DAPML/LEM. The locations for all other reviews are to be divided between Contractor and Government. MaPl reviews will be held in conjunction with In Process Reviews (IPRs) of the technical narrative and shall include engineering to verify procedures. All source data used by the Contractor shall be made available for reviews, to include drawings, price data, failure data. Agenda and minutes shall be prepared and submitted IAW CDRL LB01 AND LB02.

4.9 DIMINISHING MANUFACTURING SOURCES AND MATERIAL SHORTAGES (DMSMS) MANAGEMENT PROGRAMPLAN/BILL OF MATERIALS

The Contractor shall develop a DMSMS Management Plan in conjunction with the IPT, for managing the loss or impending loss of manufacturers or suppliers of parts and/or materials (per DoD 4140.1 R, Section C 3.6 and the DoD DMSMS Guidebook (SD-22) November 2006). Program should include timely identification of DMSMS/obsolescence issues, comprehensive analysis of issues and alternatives and strategies for obsolescence resolution. The Contractor shall develop and implement a proactive DMSMS Management Plan that clearly defines the procedures, processes, roles, and responsibilities to be used by the DMSMS Management Program Team (per DoD DMSMS Guidebook (SD-22) November 2006 and the Assistant Secretary of the Navy (RD&A) DoN DMSMS Management Plan and Metrics Guidance (April 2005)). Execution of Management Plan will include identification of DMSMS/obsolescence issues, comprehensive business case analysis of risks, cost/readiness impacts, identification of best value alternatives, and strategies for DMSMS issue resolution. The contractor is responsible for DMSMS for the duration of the HCTS production run. The Contractor shall prepare a complete Bill of Materials (BOM). The BOM is a necessary source data in forecasting DMSMS. (CDRL LL03)

5.0 CALIBRATION REQUIREMENTS:

Calibration is defined as the set of operations that establish, under specified conditions, the relationship between values of quantities indicated by a measuring instrument or measuring system or values represented by a material measure or a reference material, and the corresponding values realized by standards. The Naval Surface Warfare Center (NSWC) Corona serves as the scientific and technical agent for the Navy Metrology and Calibration (MetCal) Program by serving as the METCAL technical agent to the Navy’s acquisition and logistics managers to help ensure that the Navy’s measurement capability and calibration standards are properly planned, implemented, and supported per OPNAV Instruction 3960.16.

5.1 CALIBRATION STANDARDS: The Contractor shall select standards/calibration equipment from NAVAIR 17-35NCE-1, “Navy Calibration Equipment List”, or obtain Government approval of selected items not listed in NAVAIR 17-35NCE-1. The Government (NSWC Corona) will provide instructions for access to NAVAIR 17-35NCE-1 at the Calibration and Measurement Requirements Summary (CMRS) Guidance Conference. A CMRS Guidance Conference shall be scheduled with NSWC Corona concurrently with the Post Award Conference or NLT 90 days prior to the Preliminary Design Review (PDR). The Guidance Conference will provide further direction in the development of the CMRS data to ensure adequate traceability of measurement, and conformance with the Navy MetCal Program requirements.

5.2 INSTRUMENT CALIBRATION PROCEDURES (ICPs) SOURCE DATA:

The Contractor shall provide ICP source data: system/subsystem specifications, functional specifications, manufacturer’s catalogs or data sheets, user’s manuals, Acceptance Test Procedure (ATP), engineering drawings and associated technical data including all versions of relevant software (which impact calibration) for all Test, Measurement and Diagnostic Equipment (TMDE) and calibration equipment/standards that do not have US Navy-approved ICPs. The Contractor shall submit specific recommendations and data using any Contractor’s Technical Report process. Vendor prepared ICPs must have Government approval for Navy use. The Contractor shall provide drafts of the ICP source data at the Preliminary Design Review (PDR) and shall provide the final versions of the ICP source data at the Critical Design Review (CDR). (CDRL LC01)

5.3 CALIBRATION AND MEASUREMENT REQUIREMENTS SUMMARY (CMRS):

It is the intent of the CMRS to document and outline the traceability from actual system and equipment level measurements to the National Institute of Standards and Technology (NIST) through an unbroken chain of comparisons. These measurements are traced through properly selected and calibrated Test, Measurement, and Diagnostic Equipment (TMDE). Traceability of all system, subsystem, and equipment parameters will ensure system and equipment operational integrity and accuracy. The Contractor shall prepare a CMRS, which shall be developed using MIl-HDBK-1839A, MIl-STD-1839D and DI-QCIC-80278B as guidance. The CMRS identifies the System’s calibration and measurement requirements, the measuring and test equipment, and the calibration equipment or standards required to maintain a proper calibration system. The Operational/System Equipment should be reflected under Category I of the CMRS; the Test/Measurement and Diagnostic Equipment under Category II and the Calibration Equipment /Standards under Category III. (CDRL LC02)

5.4 TEST, MEASUREMENT, AND DIAGNOSTIC EQUIPMENT (TMDE): The recommended TMDE shall be capable of measuring or generating to a higher accuracy than the measurement parameters being supported. The Target Accuracy Ratio (TAR) of 4:1 has been established within the Navy METCAL program to minimize erroneous acceptance or rejection decisions based on calibration results. Per NAVAlR Instruction 13640.1B, a minimum test accuracy ratio of 4 to 1 shall be maintained between the test instrument and the reference Calibration Standards. The METCAL PST must approve exceptions to this minimum test accuracy ratio. The actual TAR shall be documented in the CMRS.

5.5 INITIAL CALIBRATION OF DELIVERABLE ASSETS: The Contractor is responsible for the initial calibration of the deliverable assets. The initial calibration shall be performed such that it can be verified in accordance with NAVAIR instruction 17-35QAC-01. If on-site installation is required, on-site calibration and any on-site calibration standards required for the initial calibration of the installed assets shall be performed and provided by the Contractor. The Contractor’s calibration sticker shall be affixed where it is viewable by the operator. Each sticker shall identify when the calibration was completed and when the next calibration is due.

A letter in Contractor format will also be provided with each unit stating date calibration was performed, procedures, standards used and date recalibration is due. (CDRL LC03)

5.6 POST INITIAL CALIBRATION REQUIREMENTS:

Note

To be authorized to repair calibratable equipment for the Navy the Contractor shall be compliant with the requirements of ANSI/NCSL Z540, “Calibration Laboratories and Measuring and Test Equipment – General Requirements”. The repair site may be subject to a Commercial Services Provider (COMSP) audit conducted by Navy representatives. Compliance with this standard ensures that equipment returned to the Fleet can be immediately placed into service.

For the Navy to accept contractor calibration following the initial calibration, the contractor shall be audited and certified by the Joint Navy/Marine Corps Audit Certification Team (JNACT) as meeting the requirements specified in NA17-35QAC-01, Navy and Marine Corps Audit/Certification Manual, or, be accredited as meeting the criteria in International Organization for Standardization (ISO) 17025, General Requirements for the Competence of Testing and Calibration Laboratories, and/or American National Standards Institute (ANSI) Z-540, by an Accreditation Body (AB) approved by NAVAIR METCAL. There are three methods to obtain Navy certification: (1) JNACT audit for military or Calibration Service Provider (CSP) laboratories, (2) Commercial Service Providers (ComSPs) audit for commercial laboratories, or (3) accreditation to (ISO) 17025 / ANSI Z-540 by a NAVAIR METCAL approved Accreditation Body.

CSP is an umbrella term including Original Equipment Manufacturers (OEMs), Commercial Calibration Activities (CCAs), and government agencies providing calibration services to the Navy as a major line of business. CSPs can be accredited as meeting the criteria of ISO 17025/ANSI Z-540 by an approved accreditation body such as National Voluntary Laboratory Assistance Program (NVLAP), American Association for Laboratory Accreditation (A2LA), Laboratory Accreditation Bureau (L-A-B), International Accreditation Services (IAS), or Assured Calibration and Laboratory Accreditation Select Services (ACLASS). They can also be accredited by a JNAC audit to NA17-35QAC-01 criteria.

ComSPs are OEM suppliers of Navy TMDE who calibrate their own products but are not engaged in calibration as a major line of business, and other commercial laboratories providing low volume, model specific, or unique parameter calibration services. To be accredited, they must be certified by a Navy ComSP audit. The ComSP audit is a JNACT audit with the criteria tailored to apply only to the equipment being calibrated. The ComSP evaluation process is broken down into three parts: notification and desktop assessment, on-site assessment, and post assessment corrective actions.

Notification and desktop assessment consists of the NAVAIR METCAL Quality Manager contacting the contractor and requesting copies of the contractor's quality manual and supporting documentation, calibration procedure, and company information. The contractor is provided a questionnaire and requested to supply the supporting documents that relate to the criteria specified in the ComSP checklist. A desktop assessment of the supplied documentation is performed to ensure the documentation complies with the requirements of NA17-35QAC-01() and the results, including non-conformances, are supplied to the contractor. A date for an on-site assessment is set.

The on-site assessment is normally performed by a Lead Auditor and a Subject Matter Expert and is one to two days in length. The on-site assessment validates the contractors performance is in accordance with their quality system and meets the requirements of NA17-35QAC-01(). The Subject Matter Expert observes a calibration of the product. The results of the on-site assessment are discussed with management upon its conclusion along with and any corrective actions that may be required.

During the post assessment period, the Lead Auditor advises the contractor with corrective actions. Once all corrective actions have been completed and approved by the Lead Auditor a recommendation to certify the contractor is forwarded to the NAVAIR METCAL Program Manager. (LC04)

6.0 TRAINING Requirements Summary:

The training method established herein is designed to ensure adequate Navy/Marine training capability based on the generator results of supportability task analysis and test evaluation. It shall enable Navy/Marine maintenance and instructor artisans to provide initial familiarization and/or formal follow-on training to fleet Support Equipment (SE) operators/maintainers.

6.1 FAMILIARIZATION Training Conduct Requirements:

The contractor shall evaluate approved generator source data and develop familiarization training sessions in accordance with the stated requirements contained herein.

6.1.1 TECHNICAL Evaluation Training (TECH EVAL TRNG) Conduct:

The contractor shall conduct a Technical Evaluation (TECHEVAL) training session at a location mutually agreed to by the government. Attendees will consist of designated, highly skilled Navy/Marine technicians assigned to perform the generator Technical Evaluation. This scheduled training shall be conducted prior to the shipment of units to the designated government site for Technical Evaluation. Course instructional materials used during this training session shall be retained by the attending students. The contractor shall provide a Course Conduct Information Package (CCIP) at the end of the training session. (CDRL LT03)

6.1.2 INITIAL Factory Training (IFT) Conduct:

The contractor shall provide the generator’s initial operator/maintainer training (Initial Factory Training, IFT) to Navy/Marine instructors, initial cadre of fleet personnel, and other personnel deemed essential by the generator Program Manager. The contractor shall utilize a “DRAFT” and condensed version of the deliverable Training Course Conduct Package (TCCP) to perform this training session. The initial factory training session provides the vehicle for the contractor to validate his training course at the time of initial delivery to the government. The training session should stress the performance of job related tasks in a practical/laboratory environment and be directly traceable to the Technical Manual (TM) and the Maintenance Plan (MAPL) for the end item. Class lecture time shall be held to a minimum. Trainees shall have as much time as can be given to learn/perform the tasks that will be required in the performance of future jobs. The student-instructor ratio shall not be greater than 10 to 1 in the theoretical phase of the course, and no greater than 5 to 1 in the practical application phase. Course instructional materials used during this training session shall be retained by the attending students. The IFT shall take place no later than 210 days prior to the delivery of units to the fleet. The contractor shall provide a Course Conduct Information Package (CCIP) at the end of the training session. (CDRL LT02.)

6.2 FORMAL Training Course Development:

The contractor shall develop, in AIM CPM, the data products for the end item follow-on training program. The products should consist of Job Duty Task Analysis (JDTA) and TCCP as described in the following paragraphs.

6.2.1 LEARNING Objectives data (lOd):

The contractor shall develop and deliver a JDTA. This information shall support the development of the generator Operator and Maintainer Courses. The JDTA should identify duties/tasks previously analyzed and developed from existing training courses, as well as new tasks associated with the new equipment. The JDTA will be used by government and contractor training managers to track course development during scheduled In Process Reviews (IPRs). (CDRL LT01)

6.2.2 TRAINING Course Conduct Package (TCCP):

The contractor shall develop a TCCP capable of supporting Navy/Marine SE operator/maintainer personnel in existing Cryogenics Naval Enlisted Classifications (NEC) and Marine Military Occupational Series (MOS). The TCCP shall consist of a JDTA, Training Project Plan, Course Training Task List, Training Course Control Document, Curriculum Outline of Instruction, Course Master Schedule, Lesson Plans, Trainee Guide, Test and Testing Plan and Instructional Media Package in accordance with NAVEDTRA 130B, Course Development Guide and CENNAVAVNTECHTRA 1540, Curriculum Management Manual or latest versions. These training materials shall be documented using the AIM CPM/LO software package, and be directly traceable to the generator TM and MAPL. The above mentioned deliverables will be developed in the order stated and delivered incrementally to the government. A Training timeline for these deliverables will be developed during the Training IPRs. The Government SE Training Manager and Contractor Training Manager (CTM) shall coordinate the development of the above documents in order to meet the Center for Naval Aviation Technical Training (CNATT) requirements and projected delivery date. There will be two formal Training IPRs, a curriculum kick-off meeting and a development meeting, at a mutually agreed site. They may be held separately or in conjunction with the 60% and 90% Technical Manual Reviews. Once a 90% TM is achieved, the contractor shall plan for a monthly agreed upon telephone conference, with the Government SE Training Manager and CNATT representatives, to discuss issues and the status of the training package development. If the contractor has a commercial training course already established it can be used as the basis for the TCCP.

6.2.2.1 Maintainer Training Course Conduct Package:

The contractor shall develop an Intermediate Maintenance Course TCCP to provide maintenance training to Navy and Marine SE maintenance personnel. (CDRL LT04)

NOTE

The Full Rate Production Decision(FRPD) will not be made without the Training Conduct Package(TCP) delivered at least 30 days before the FRPD is to be made.

6.3 Government Furnished Information (GFI):

Upon request, the following materials will be provided by the Government, at or soon after, the Post Award Guidance Conference. The GFI will assist the contractor in the development of training course materials:

a. Copy of existing legacy formal course materials that provide background information on comparable, legacy CSE.

b. Technical Manuals for legacy CSE will be provided, as approved by the Contracting Officer’s Representative (COR), for source data analysis and comparison by the contractor during development of course material.

c. AIM software package and training if required.

d. Copies of the NAVEDTRA 130B, NAVEDTRA 132, NAVEDTRA 136, NAVEDTRA 137, NAVEDTRA 139, MIL-PRF-29612B, CENNAVAVNTECHTRA 1540 and all CDRL referenced Data Item Descriptions (DIDs).

7.0 TECHNICAL MANUALS: This section specifies the requirements for development, validation/verification and delivery of the generator Technical Manuals (TMs). The TMs shall be delivered IAW the Technical Manual Contract Requirements (TMCR) provided as Appendix E. The requirements established herein are designed to provide accurate, comprehensible, and usable TMs, which are based upon the approved Maintenance Plans.

7.1 TECHNICAL MANUAL REQUIREMENTS: THE OEM will submit a Technical Manual Concept and Product Plan (TMCPP) IAW with the TMCR 12-015 Appendix E (CDRL LN01). Upon Government acceptance of the TMCPP, a complete Operation and Maintenance Instructions Technical Manual with Illustrated Parts List, shall be developed for the In-Service operation, maintenance, repair and training. A Pre-operational Checklist (Pre-Op) and Periodic Maintenance Requirement Cards (PMRCs) will also be created. The OEM shall develop all three manuals in MIL-SPEC format IAW the TMCR, 12-015 Appendix E (CDRL LN03).

7.1.1 VENDOR DATA REQUIREMENTS: The Contractor shall require as part of its purchasing agreements with component sub-vendors, that these sub-vendors submit product specification data [i.e. part number, Original Equipment Manufacturer (OEM) info, etc.]. Technical Manual submissions will include sub-vendor data.

7.2 APPLICATION OF SERVICES TO STANDARD GOVERNMENT TM: Standard Government Tech Manuals (TMs) are those which address common maintenance practices such as corrosion control and treatment, hydraulic hose/tubing repair, electrical wiring/harness repair, etc. Services related to these TMs are limited to “reference to” in the End Item TMs for applicable maintenance actions. Procedures in standard Government TMs shall not be duplicated in the End Item TMs.

7.3 TECHNICAL MANUAL VALIDATION/VERIFICATION CERTIFICATION: A Contractor/Government TM Validation/Verification shall be conducted for all developed TMs and PMRCs. An End Item Validation Certification shall be submitted by the Contractor per CDRL LN04. Sample included in Appendix E. In support of Government Verification of the TMs, the Contractor will provide a complete operational generator in the Government approved configuration and facilities to allow the Government to perform and verify the full operational and maintenance procedures in the Technical Manual, Preoperational Checklist and Periodic Maintenance Requirements. Facilities will accommodate up to 8 Government personnel to independently verify the documentation.

NOTE

The Full Rate Production Decision (FRPD) will not be made without the Validated Tech Manual delivered at least 30 days before the FRPD is to be made.

7.4 TRACEABILITY OF CONDITIONS: Specific quantitative parameters, values and qualitative attributes such as End Item [system/subsystem] conditions to be measured, observed, maintained or established shall be derived from and traceable to related parameters and values documented on engineering drawings.

7.5 QUALITY ASSURANCE (QA): The Contractor shall provide and implement a TM QA Program as specified in the TMCR (CDRL LN02). In-Process Reviews (IPRs) shall be scheduled jointly between the Government and the Contractor as specified in the TMCR and when deemed necessary throughout the development of the TM. The TM IPRs shall be conducted in conjunction with milestone meetings. An IPR will occur prior to Government Testing.

7.6 TECHNICAL MANUAL (TM) COPYRIGHT RELEASE: The Contractor shall grant the Government the authority to reproduce, update, or change the data contained within the generator TMs for Government use only.

8.0 CONTRACTOR SUPPORT DURING TESTING: The Contractor shall establish a support program for the generator. The Contractor shall supply, at no cost to the Government, spare and repair parts required to correct failures/discrepancies that occur during Government testing. This testing is to include Pilot Production testing I and II, Tech Evaluation, Maintenance Demo and Verification and Validation for the generator. Appropriate consumables for periodic maintenance shall also be made available to support this effort. This support shall be provided by the Contractor within 48 hours of being notified of the requirement/need.

9.0 SUPPLY SUPPORT: The PSOW, which has been prepared by the NAVSUP Weapons System Support(NAVSUP WSS) specifies the provisioning documentation required for the generator provisioning program. The Contractor shall provide the data and support in accordance with the PSOW (Appendix D). The Contractor shall provide Provisioning Technical Documentation (PTD) using a Government furnished PC operated ADP database as specified in the PSOW. The PTD products shall be submitted in accordance with the PSOW (Appendix D).

9.1 INTERIM SUPPORT ITEM LIST

The Contractor shall provide an Interim Support Item List (ISIL) that reflects the recommended Contractor furnished (including vendor items) spares, high usage repair parts and scheduled maintenance parts required to support the generator for a period of 36 months (from IOC to MSD). The Contractor shall provide ISIL IAW the PSOW (Appendix D). The Preliminary ISIL shall be delivered 30 days after the Critical Design Review. The Final ISIL shall be delivered 30 days after successful completion of TECH EVAL. (CDRL LP02)

9.2 SUPPLEMENTAL DATA FOR PROVISIONING

The Contractor shall submit Supplemental Data For Provisioning (SDFP) in accordance with the PSOW (Appendix D and CDRL LP05).

9.2.1 VENDOR DATA REQUIREMENTS: The Contractor shall require as part of its purchasing agreements with component sub-vendors, that these sub-vendors submit product specification data [i.e. part number, Original Equipment Manufacturer (OEM) info, etc.]. SDFP submissions will include sub-vendor data.

9.3 PROVISIONING PARTS LIST

The Contractor shall submit a Provisioning Parts List (PPL) for the generator IAW the PSOW (Appendix D). The PPL shall provide a top down breakdown of the generator unit from the end article to one level below a repairable item. The top down is accomplished by sequencing all parts comprising the generator unit in a lateral and descending “family tree”/generation breakdown. The breakdown shall consist of the generator including all components, listing every assembly and part, which can be disassembled, reassembled and/or replaced. The Contractor shall identify existing Government stocked items by National Stock Numbers (NSN). Use of existing, stock numbered material/parts may result in the reduction or elimination of Supplementary Provisioning Technical Documentation (SPTD). The Government reserves the right to screen the list for national stock numbers, change quantities, and to add/delete items as deemed necessary. For further guidance on the PPL refer to the PPL section of the PSOW (Appendix D).

9.4 STATEMENT OF PRIOR SUBMISSION

The Contractor shall comply with the Statement Of Prior Submission (SPS) requirements as defined in the PSOW (Appendix D and CDRL LP04).

9.5 PROVISIONING CONFERENCES

The Contractor shall provide support for and attend the provisioning conferences as specified in the PSOW. The guidance conference provides information concerning preparation of the data for compatibility with the NAVICP database.

10.0 ITEM UNIQUE IDENTIFICATION (IUID) MARKING OF US MILITARY PROPERTY: In accordance with DFARS Clause 252.211-7003 Item Identification and valuation, the Contractor is required to mark and register all end items and their components meeting the requirements called out in MIL-STD-130N. These include components for which the Government’s unit acquisition cost is $5,000 or greater, or any component, subassembly or embedded part that is serially managed, mission essential or a controlled inventory item. Refer to DFARS Clause 252.211-7003 for additional guidance. (CDRL LL04)

10.1 CONSTRUCT AND METHOD: Details on creating the IUID and the marking method are contained in MIL-STD-130N. The IUID may be either IUID Construct #1 or Construct #2 with Construct #2 being the preferred method.

10.2 IUID LOCATION AND MARKING: The locations and marking methods selected should bear no impact on the performance of the part and minimal configuration change(s) to the part. The IUID (including 2D Matrix) should be incorporated onto the equipment data plate required under Engineering SOW para. X.X. If the 2D matrix cannot be incorporated onto the data plate, a 2D matrix sticker can be applied onto the main data plate provided it can be done without covering any critical data. When the 2D Data Matrix is placed directly onto the data plate, human readable characters such as the Part Number, Serial Number and CAGE, are not required. If the above cannot be accomplished, a separate data plate can be attached which contains the 2D Matrix plus the human readable characters for the Part Number, Serial Number and CAGE. This added data plate should be attached in close proximity to the main data plate.

10.3 PERMANENCY AND LEGIBILITY: The IUID marking and identification plates, tags, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, or groups shall be permanent during the normal life expectancy of the item and be capable of withstanding the environmental test and cleaning procedures specified for the item. Legibility shall be as required for ready readability as per MIL-STD-130N.

10.4 UID REGISTRATION: The prime Contractor has the responsibility to furnish IUID data to the IUID registry. Data submission of IUID data and acquisition cost should be submitted via Wide Area Work Flow (WAWF), IUID XML file, IUID flat file or web entry. Additional information regarding data submission as well as the actual marking can be found at <http://www.acq.osd.mil/dpap/UID/>.

10.5 UID RECORDS: The Contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract. This shall be supplied to the Government periodically and upon request. The list shall include Part Number, Serial #, CAGE, IUID Location, Construct used, how it was marked and the registration method used. If a third party is utilized they shall be identified.

10.6 IUID PLAN: The Contractor shall develop a plan on how they intend on complying with the IUID requirement. The IUID plan shall identify the components that require IUID marking, the method of marking, material used, and if a third party is planned to produce the IUID 2D image they shall be identified. The Contractor shall verify that 100% of IUID’s have been produced correctly; the IUID plan shall address how the IUID 2D images will be verified. (CDRL LL05)

11.0 WARRANTY: At a minimum, the generator will be warranted by the Contractor that it is free from defects in workmanship and materials for one (1) year from the date of delivery for identified CONUS deliveries and 18 months for units destined for O-CONUS activities. A warranty sticker shall be affixed to each unit IAW MIL-STD 130N. Each warranty sticker shall include a warranty start date and end date. The end date shall incorporate any extended warranties that are purchased at the time of this procurement.