FINAL Combined Syopsis Solicitation.pdf

FINAL RFP # N66001-17-T-0091

This requirement is in support of Navy’s Consolidated Afloat Networks and Enterprise Services (CANES) program tactical afloat network that consolidates legacy networks into a single integrated network onboard surface ships and submarines.

This is a SSC Pacific combined synopsis/solicitation for commercial items prepared in accordance with Federal

Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition

Procedures.

This announcement constitutes the only solicitation. Competitive offers are being requested under (RFP) # N66001-

17-T-0091. The NAICS code applicable to this acquisition is 334111 and the small business size standard is 1,000 employees. This is a Total Small Business Set-Aside. Only offers submitted by Small Business Concerns will be accepted by the Government. Any offer that is submitted by a offeror that is not a Small Business Concern will not be considered for award.

To be considered acceptable and eligible for award, Offers must provide all of the items and quantities listed below.

The Government will not consider offers for partial items or quantities.

Anticipated Contract Line Items are as follows:

Base Purchase:

ITEM DESCRIPTION QUANTITY UNIT

0001 1 Rack Unit (1RU) Server 1 Each

0002 2 Rack Unit (2RU) Server 2 Each

0003 3 Rack Unit (3RU) Server 1 Each

Option for Additional Quantities:

ITEM DESCRIPTION QUANTITY UNIT

0004 1 Rack Unit (1RU) Server 12 Each

0005 2 Rack Unit (2RU) Server 44 Each

0006 1 Rack Unit (1RU) Server 18 Each

0007 2 Rack Unit (2RU) Server 60 Each

0008 3 Rack Unit (3RU) Server 6 Each

The below items are to be sent to the Government for evaluation purposes, if, and only if, an offeror is notified that its offer has been found Acceptable under Factor I:

ITEM # DESCRIPTION QUANTITY UNIT

N/A 2 Rack Unit (2RU) Server 2 Each

If an offer is selected for a contact award, the Government will consider the two 2RU servers provided for evaluation purposes as delivery for Contact Line Item Number (CLIN) 0002.

Note: The Government may make one, or, multiple awards off of this solicitation and is not required to order Option

Line Items, but may do so unilaterally, at its discretion.

Offer Instructions:

The Government may consider offers that fail to follow instructions to be unacceptable and ineligible for award.

Offers shall:

1. Include a separate Technical Volume that excludes prices and pricing information;

2. Include a separate Price Volume using the attached Price Model that includes pricing for each individual server unit and a total price in US Dollars ($);

3. Be written in English and show the Offeror name, address, DUNS and CAGE code, business size and type of small business, and telephone and e-mail address of an Offeror point of contact;

4. Stay within the page limitations indicated below;

5. Be submitted in electronic PDF or Excel format;

6. Provide two 2 Rack Unit servers as described below under Factor I instructions for evaluation purposes ( only required if an offeror is notified that its offer is rated Acceptable under Factor I below);

7. Agree to sign and enter into the attached Bailment Agreement (only required if offer is rated Acceptable under Factor I below); and

8. Include the following certification and supply chain information. The certification statement below applies to the two 2 Rack Unit servers provided for evaluation purposes and Line Items 0001 through 0008 listed above.

Certification: “[Insert Offeror Name here] certifies that the product(s) being offered is an original, new and Trade

Agreements Act (TAA) compliant product, and that the subject products are eligible for all manufacturer warranties and other ancillary services or options provided by the manufacturer. [Insert Offeror Name here] further certifies that it is authorized by the manufacturer to sell the products that are the subject of this action in the US (i.e., that the products are TAA compliant and that the offeror is authorized to sell them in the US).” Certification is not limited in pages.

Offerors are required to submit documentation with the offer identifying its supply chain for the product, and certifying that all products are new, TAA compliant, and in their original packaging. By making an offer, offeror also consents to no cost cancellation of the non-compliant awarded items if, upon inspection after delivery, any products provided are not recognized or acknowledged by the manufacturer as new and original products that are eligible for warranties and all other ancillary services or options provided by the manufacturer or that offeror was not authorized by the manufacturer to sell the product in the US, or that the product is in some manner not TAA compliant. TAA documentation is limited to 10 pages.

All text shall be formatted on an 8 ½ by 11 inch page in 12 point Times New Roman font. All pages of the

Technical File shall be numbered.

The Technical Volume shall include the following:

Factor I – Product Specifications:

Each offeror shall provide specification details by filling out the rightmost column, highlighted in yellow, in

Attachment No. 1 - Specification Table Part I. The submission shall also include a drawing that clearly shows the external dimensions of the product (footprint) and the location of any mounting holes. Exact dimensions, footprint, and mounting hole specifications are provided in Attachments #2, 3, and 4. To be considered acceptable, Offers shall provide products that meet all specifications, including exact dimensions, footprint, and mounting hole specifications in attachments. See Attachment #1 for all servers, attachment #2 for the 1RU server, attachment #3 for the 2RU server, and attachment #4 for the 3RU server. Submitted drawings are limited to 5 pages per chassis configuration (15 pages total).

Factor II – Product Life-cycle and Use of Open Architecture:

The Offeror shall provide the following for each product offered:

a. Date of product release*;

b. Date the product will no longer be available for purchase*; and,

c. Date the product will no longer be supported by the manufacturer*.

*Offerors shall indicate in the offer if any of the dates above are estimates.

Offerors shall include a narrative (not to exceed three pages) that describes historical lifecycle trends and the three dates listed above for its own similar or family products previously offered for sale. The narrative shall indicate how long similar or family products were available for purchase and support after release. The narrative shall describe the extent to which the offeror shall meet the requirements identified in Attachment No. 1 - Specification Table Part

II and shall provide historical evidence of the offers ability to meet these requirements. The purpose of the narrative is to provide the Government information that supports the life cycle requirements for the products offered for this solicitation.

In addition, offerors shall provide a narrative (not to exceed two pages) that describes the extent to which its product use open architecture and identifies the use of any proprietary interfaces.

Factor III – Verification of Server Measurements and Ability to meet Environmental Qualification Testing (EQT) and Shock Requirements:

Offers shall provide information about the product’s ability to meet Environmental Qualification Testing (EQT) and shock requirement specifications by filling out the rightmost columns (two columns) in Attachment No. 1 -

Specification Table Part III. If the product was previously environmental qualifications or shock tested, offerors may provide a ½ page summary for each test describing the test, test results, and may provide any applicable certification letters. Certification letters have no page limitations.

For products that are not currently proven to meet all EQT and shock requirements, Offerors shall provide a summary description (not to exceed two pages) of features incorporated into the server design that will aid in meeting EQT and shock requirements.

If an offeror is notified that it is rated acceptable under Factor I, it shall provide two units of the 2RU server to the government at no cost for Factor III evaluation purposes. The evaluation units shall be provided to the CANES lab no later than 3 weeks after offeror is notified of the results of the Factor I evaluation. The unit will remain with the government for up to one year. Offerors shall pay all shipping and handling charges to and from the Government

CANES lab and these costs will not be reimbursed by the Government.

The POC for shipment on the two 2 Rack Unit Servers is Shawn Simmons. The location for shipment is as follows:

Receiving Officer

47 Chandler Street

NAVSTA Newport

Newport, RI 02841-1716

ATTN: Shawn Simmons, NUWC Bldg 1259, Test Bay 6, (401) 832-1318

Offerors that provide 2RU servers for evaluation shall agree to sign and enter into Attachment #5 Bailment

Agreement. The Bailment Agreement will cover the two 2 RU server units that will be provided to the Government for evaluation. The Government will fill out the Bailment with the Offerors name and forward to the company representative on the offer for signature. Offerors that do not sign the attached Bailment Agreement within 7 calendar days of when the request is sent will not have their offer evaluated and will not receive an award.

Factor IV – Price:

The Price Volume shall include the following and is limited to one page: Offerors shall provide a unit price for each item and a total Firm-Fixed-Price for all line items required above using the attached Price Model. Fill out the yellow highlighted cells. Pricing shall include all applicable taxes, warranties, and shipping and handling charges.

See Attachment 6 for details.

Evaluation Factors for Award:

The Government will award a contract or multiple contracts, resulting from this solicitation, to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, with price and other factors considered. The Government anticipates awarding firm-fixed-price purchase order(s).

Offers will be rated and ranked using a five-step methodology. If an offer is determined to not be in compliance with the solicitation or found to be Unacceptable under any of the five steps, the offer will not be further evaluated and will not be considered for award. In Step One, the offer will be evaluated to determine compliance with the terms and conditions specified in this solicitation. Step Two is an evaluation of product specifications in Factor I. Upon completion of step two, vendors will be notified of results. For offers rated Acceptable under Factor I, those offerors will be required to provide two 2RU servers for further evaluation. Step Three is an evaluation of the product life-cycle in Factor II. Step Four is Verification of Server Measurements and an evaluation of the Ability to meet

Environmental Qualification Testing and Shock Requirements in Factor III. Upon completion of the other steps, Step Five is a price/technical tradeoff analysis and best value selection decision.

1. STEP ONE – Compliance of the Offer

The Government will determine the compliance of each offer, on an acceptable or unacceptable basis, by evaluating the consistency of each offeror’s assent to the terms and conditions of this solicitation. An offeror’s failure or refusal to assent to any of the terms and conditions of the RFP, imposition of additional conditions, or any material omission may constitute a deficiency, which may make the offer unacceptable and may lead to rejection.

2. STEP TWO – Factor I - Product Specifications Factor I – Product Specifications:

The Government will evaluate the extent to which the product meets the specification requirements.

The Government will evaluate and provide an overall Acceptable or Unacceptable rating. Acceptable and

Unacceptable are defined as follows:

ACCEPTABLE – Offer clearly shows that the proposed products meet each of the corresponding qualifications in

Attachment 1, 2, 3, and 4.

UNACCEPTABLE – Offer shows that the proposed products do not meet each of the corresponding qualifications in Attachment 1, 2, 3, and 4.

3. STEP THREE – Factor II – Product Life-Cycle and Use of Open Architecture

Factor II – Product Life-Cycle:

The Government will evaluate the duration of the product’s life-cycle and the amount of time that the product will be available for support and purchase. Products that are early in their lifecycle are preferred to products that are later in their life cycle. Products with longer time available for support and purchase are preferred to products with a shorter time for support and purchase. The most advantageous product is one that is early in its lifecycle with a long period of time for support and purchase.

If estimated life-cycle dates are provided, the Government will evaluate historical life-cycle trends and the length of time that similar or family products were available for purchase and support after release. The Government will evaluate how well historical information supports the estimated dates provided for the products offered for sale in this solicitation. The Government will evaluate the extent to which the product meets or is able to meet the specification requirements in Attachment No. 1 - Specification Table Part II.

The Government will also evaluate the offer to see if the product(s) conforms to open architecture and industry interface standards.

4. STEP FOUR – Factor III - Verification of Server Measurements and Ability to meet Environmental

Qualification Testing and Shock Requirements

Factor III – Ability to meet Environmental Qualification Testing and Shock Requirements:

The Government will verify servers meet specifications, by loading software and taking measurements as follows.

Software will be loaded on each of the provided 2RU servers and the following tests will be run.

1) Power Measurements will be made with the server running at various loads;

2) Chassis Measurements will be made, including validation of mounting hole and footprint specifications;

3) Weight Measurements will be made; and

4) Hard Drive Input/output operations per second (IOPS) will be measured.

The Government will evaluate the extent to which the offered products meet EQT and shock requirements in accordance with Attachment No. 1 - Specification Table Part III. Items that have already been certified or proven to meet EQT or shock requirements will receive a more favorable rating than items that have not. For products that are not currently proven to meet all EQT and shock requirements, the Government will evaluate features incorporated into the server design that the Government expects will aid in meeting environmental and shock requirements. The servers will be evaluated against a limited set of Government run EQT testing with the evaluation units provided by the offeror. The EQT testing will include structure-borne noise and airborne noise.

5. STEP FIVE – Cost/Price Factor IV- Price:

The Government will evaluate the total price to determine if it is fair and reasonable. The price evaluation will also include evaluating the unit prices to see if prices are significantly over or understated as indicated by the application of price analysis techniques. Any offer with a price determined to be significantly over or understated may be rejected by the Government and determined to be ineligible for contract award. See Federal Acquisition Regulation

(FAR) 15.404-1(g) for details.

Basis For Award:

This procurement will use the Best Value – Trade-off source selection methodology. Factor I will be rated on an

Acceptable/Unacceptable basis. Factor III is more important that Factor II. All non-price factors, when combined, are significantly more important than the price factor.

This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC)

2005-80 and Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice 20150406. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at www.farsite.hill.af.mil or https://acquistion.gov/far/.

The following provisions apply to this acquisition: FAR 52.204-7, System for Award Management, FAR 52.212-3 and Alt I, Offeror Representations and Certifications—Commercial Items (Dec 2014); FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and

Certifications.

The following clauses, incorporated by reference, apply to this acquisition:

52.203-3, Gratuities;

52.203-17, Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower

Rights;

52.204-6, Data Universal Numbering System (DUNS);

52.204-7, System for Award Management;

52.204-16, Commercial and Government Entity Code Reporting;

52.204-18, Commercial and Government Entity Code Maintenance;

52.209-7, Information Regarding Responsibility Matters;

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters;

52.212-4, Contract Terms and Conditions -- Commercial Items.

FAR Clause 52.212-5-Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items applies to acquisition and includes:

52.203-6 and Alternate I, Restrictions on Subcontractor Sales to the Government;

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards;

52.204-14 Service Contract Reporting Requirements;

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment;

52.219-6, Notice of Total Small Business Set-Aside;

52.219-8, Utilization of Small Business Concerns;

52.219-14, Limitations on Subcontracting;

52.219-28, Post-Award Small Business Program Representation;

52.222-3, Convict Labor (E.O. 11755);

52.222-19, Child Labor—Cooperation with Authorities and Remedies (E.O. 13126);

52.222-21, Prohibition of Segregated Facilities (Feb 1999);

52.222-26, Equal Opportunity (E.O. 11246);

52.222-35, Equal Opportunity for Veterans;

52.222-36, Equal Opportunity for Workers with Disabilities;

http://www.farsite.hill.af.mil/ https://acquistion.gov/far/

52.222-37, Employment Reports on Veterans;

52.222-40, Notification of Employee Rights Under the National Labor Relations Act;

52.222-54, Employment Eligibility Verification;

52.223-15, Energy Efficiency in Energy-Consuming Products;

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving;

52.225-13, Restrictions on Certain Foreign Purchases (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury);

52.232-33, Payment by Electronic Funds Transfer—System for Award Management;

52.323-40, Providing Accelerated Payments to Small Business Subcontractors ; and, 52.239-1, Privacy or Security Safeguards.

The following additional FAR and DFARS clauses, incorporated by reference, apply to this solicitation:

52.217-7, Option for Increased Quantity – Separately Priced Line Item

52.232-23, Assignment of Claims;

52.232-39, Unenforceability of Unauthorized Obligations;

52.232-40, Providing Accelerated Payments to Small Business Subcontractors;

52.233-4, Applicable Law for Breach of Contract Claim (Pub. L. 108-77, 108-78);

252.203-7000, Requirements Relating to Compensation of Former DoD Officials;

252.203-7002, Requirement to Inform Employees of Whistleblower Rights;

252.203-7005, Representation Relating to Compensation of Former DoD Officials;

252.204-7000, Disclosure of Information;

252.204-7003, Control of Government Personnel Work Product;

252.204-7006, Billing Instructions;

252.204-7011, Alternative Line Item Structure;

252.204-7012, Safeguarding of Unclassified Controlled Technical Information;

252.204-7001, Commercial and Government Entity (CAGE) Code Reporting;

252.211-7003, Item Unique Identification and Valuation (applies to items over $5K);

252.211-7008, Use of Government-Assigned Serial Numbers;

252.213-7000, Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System—

Statistical Reporting in Past Performance Evaluations;

252.222-7007, Representation Regarding Combating Trafficking in Persons;

252.225-7012, Preference for Certain Domestic Commodities;

252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of

Terrorism;

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports;

252.232-7006, Wide Area Work Flow Payment Instructions;

252.232-7010, Levies on Contract Payments;

252.239-7017, Notice of Supply Chain Risk;

252.239-7018 Supply Chain Risk;

252.243-7002, Requests for Equitable Adjustment;

252.244-7000, Subcontracts for Commercial Items;

252.246-7003, Notification of Potential Safety Issues;

252.246-7008, Sources of Electronic Parts;

252.247-7023, Transportation of Supplies by Sea; and, 252.247-7022, Representation of Extent of Transportation by Sea.

This RFP closes on 10 April 2017 at 10:00 AM, Pacific Time. E-mail offers will not be accepted. Late offers will not be accepted. For e-Commerce technical issues, contact the SPAWAR Paperless Initiatives Help Desk at 858-

537-0644 or paperless.spawar@navy.mil.

The point of contact for this solicitation is Contract Specialist Megan Simmons-Herrling at megan.simmonsherrlin@navy.mil . Please include RFP# N66001-17-T-0091 on all inquiries.

All responding vendors must have a completed registration in the System for Award Management (SAM) website prior to award of contract. Information can be found at https://www.sam.gov/. Complete SAM registration means offerors shall have a registered DUNS and CAGE Code.

mailto:paperless.spawar@navy.mil mailto:megan.simmonsherrlin@navy.mil https://www.sam.gov/

Attachments:

1. Specification Table Part I and II

2. CANES Shallow Depth 1RU Server Specification

3. CANES Shallow Depth 2RU Server Specification

4. CANES Shallow Depth 3RU Server Specification

5. Bailment Agreement

6. Price Model

7. Questions and Answers