SOW_-_Duplex_Strainers_(17_Aug_2015).docx

Duplex Strainers June 2015

STATEMENT OF WORK

FOR

COOLING WATER AND LUBRICATING OIL DUPLEX STRAINERS

Distribution authorized to DoD and DoD Contractors only, (1 June 2015). Other U.S. requests referred to: Commanding Officer, Naval Ships Systems Engineering Station (NAVSSES), BLDG. 4-3, ATTN: Code 3352, Philadelphia, PA 19112-1403.

For all CLINS that may be ordered, the Contractor shall provide supplies and/or services in accordance with this Statement of Work and any Appendices referenced therein.

DESTRUCTION NOTICE: Destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

Prepared by:

NAVSSES

Philadelphia, PA

Table of Contents

List of Appendices APPENDIX A – Deliverables Matrix (Attachment 1) APPENDIX B – Contract Data Requirements List (CDRL) DD Form 1423 (Attachment 2) APPENDIX C – NAVSSES Closed Loop Cooling Water Duplex Strainer Technical Specification – UID 8035_0002 (Attachment 3) APPENDIX D – NAVSSES De-ionized Water Duplex Strainer Technical Specification – UID 8036_0003 (Attachment 4) APPENDIX E – NAVSSES Lubricating Oil System Duplex Strainer Technical Specification – UID 8037_0003 (Attachment 5) APPENDIX F – NAVSSES Lubricating Oil System Duplex Strainer Technical Specification – UID 8038_0003 (Attachment 6)

1.0 SCOPE

1.1 Purpose

This Statement of Work (SOW) identifies the requirement for six (6) duplex strainers. The following duplex strainers shall be required:

· Duplex strainers installed in a facility closed loop cooling water system (size 3”, 12”, and 12”), qty 3 (Appendix C)

· Duplex strainer installed in a facility de-ionized (DI) cooling water system (size 8”), qty 1 (Appendix D)

· Duplex strainers installed in facility lubricating oil systems (sizes 3” and 6”), qty 2 (Appendices E and F)

The duplex strainers will all be installed and operated indoors on the Government provided site at NAVSSES, Philadelphia, PA. The duplex strainers are required for a future land based test site at NAVSSES to be installed in a facility closed loop cooling water system, a facility de-ionized (DI) cooling water system, and lubricating oil systems:

2.0 APPLICABLE DOCUMENTS

Unless otherwise specified, the equipment shall be designed, constructed, and tested in accordance with the applicable provisions of the following standards. The latest edition of each referenced document (including any amendments or corrigenda) shall apply.

2.1 Industry Standards; Codes and Standards

ASME Section VIII, Div 1, Design and Fabrication of Pressure Vessels ASME B16.5, Pipe Flanges and Flanged Fittings ASTM A182, Standard Specification for Forged or Rolled Alloy and Stainless Steel Pipe Flanges, Forged Fittings, and Valves and Parts for High-Temperature Service ASTM A312, Standard Specification for Seamless, Welded, and Heavily Cold Worked Austenitic Stainless Steel Pipes ASTM A403, Standard Specification for Wrought Austenitic Stainless Steel Piping Fittings ASME B40.1, Accuracy for Pressure Indicating Dial Type, Elastic Element Gauges AWS D1.1, Structural Welding Code - Steel

2.2 Military Standards and Specifications

MIL-PRF-17331, Lubrication Oil Specification 2190-TEP

2.3 Order of Precedence

In the event of a conflict between the text of this SOW and the references cited within, the text of the SOW shall take precedence. Nothing in this document, however, shall supersede applicable laws and regulations unless exemption has been obtained.

3.0 REQUIREMENTS

3.1 Contract Data Requirements List (CDRL) DD FORM 1423

All deliverable data items cited in Appendix A of this SOW shall be developed and delivered IAW the CDRLs, attached as Appendix B to this SOW.

3.2 Equipment Selection and Design

The Contractor shall ensure that all equipment selection and performance will support a procurement of six (6) duplex strainers. The Contractor shall adhere to the Performance Specifications and requirements identified in Appendices C, D, E, and F of this SOW, for all applicable equipment selection and design under this SOW.

3.3 Testing

The Contractor shall conduct testing IAW section 4.10 of this SOW.

4.0 DEVELOPMENT REQUIREMENTS

4.1 Purpose

The following paragraphs outline the requirements that will be used to design and build six (6) duplex strainers.

4.2 Design Requirements

The Contractor shall design and develop the duplex strainers IAW the following paragraphs and Appendices C, D, E, and F of this SOW.

4.2.1 Design Data and Calculations

The Contractor shall deliver a design datasheet for each duplex strainer IAW CDRL E001, Design Data and Calculations, As-built Design Datasheet and Dimensions of Each Duplex Strainer, of this SOW.

4.2.2 General Requirements

The duplex strainers will be located indoors in a non-climate controlled space and shall be designed for, and be protected against, these prevailing conditions as well as those identified in this SOW. The duplex strainers shall function at any continuous environmental temperature from 40° F to 122° F.

4.2.3 Nameplates, Markings, and Notices

1. Nameplates and notices (if required) shall be permanently attached to the equipment to bring the attention to the following:

1. Notices required by statutory regulations such as maximum safe working load.

2. Warning / caution notices such as “DANGER”, “HOT SURFACE”, and “NOISE HAZARD.”

3. Equipment nameplates with the manufacturer’s model and data.

4. Direction arrows for flow, rotation, “lift here” notices, “OPEN / CLOSE”, and weight in lbs.

Nameplates and notices (if required) shall be of appropriate size and the information contained thereon be easily read from all operating positions. Each shall be affixed to the equipment so that they cannot be removed or destroyed through wear and tear.

If required, stampings and engravings shall be of sufficient depth so that the letters, numbers, and wording shall not be worn away by the prevailing environmental conditions.

Nameplate material shall be of stainless steel. The nameplate shall be permanently attached to each duplex strainer and clearly legible.

If required, direction arrows shall be integrally cast into the body of the main casting.

Equipment nameplates for all duplex strainers shall have all necessary information to facilitate identification and installation including but not limited to:

5. Name of manufacturer

6. Government contract number

7. Equipment tag number

8. Manufacturer’s serial number, drawing number, model number, and manual number

9. Date of manufacture

10. Design and performance information as applicable, including at minimum:

i. Design Pressure or Maximum Allowable Working Pressure (MAWP), psig

ii. Design Temperature, °F

iii. Size, inches

iv. Connection Type and Specification

v. Design Flow, gpm

vi. Differential Pressure (DP, clean) at Design Flow, psid

vii. Perforation Size, micron, mesh, or inches

viii. Material

4.2.4 Cleaning, Painting, and Protective Coverings

The duplex strainers specified in Appendices C, D, E, and F shall not be painted.

4.3 Government Furnished Equipment (GFE)

With the exception of any special tooling noted in para. 4.15 of the SOW, the Government will provide all necessary tooling and equipment (GFE) required to install each duplex strainer at NAVSSES.

The Government will not provide any GFE to the Contractor to assemble each duplex strainer prior to shipment to NAVSSES.

4.4 Services to be Provided by the Government

The Government shall be responsible for the following services:

1. Offload all equipment from the shipping transportation at the staging facility.

1. Prepare the site for placement of the furnished equipment at the test site location.

1. Install the equipment per the drawing(s) and the IO&M Manual(s).

1. As required, install all necessary facility cooling water system or facility lubricating oil system interface connections and instrumentation.

4.5 Design Verification

The Contractor shall propose the level of design verification (formal or informal reviews) required for the equipment selection and arrangement. Informal design reviews may be held at times agreed to by the Government and the Contractor. Informal design review dispositions shall be documented in the meeting minutes for design approval. The Contractor shall conduct a PDR and CDR, or combined PDR/CDR, as required by the complexity of the design. During PDR, the Government shall review the design selected by the Contractor. Informal design reviews, such as Table Top Reviews may be held at times agreed to by the Government and Contractor. Approval or disapproval of the design review will be noted by the Government at the conclusion of the review, and followed up in writing within 7 business days by the Government that will allow progression to the next milestone of the project. The decision shall be documented IAW CDRL A001, Conference Minutes, of this SOW.

4.6 Design Release for Fabrication

Written approval from the Government via email will constitute authorization to proceed with the fabrication of the six (6) duplex strainers, before formal written direction.

4.7 Drawings

4.7.1 General

The Contractor shall document the necessary design, engineering, manufacturing, testing and quality assurance requirement information for the duplex strainers of this SOW. The Contractor shall deliver general arrangement drawings IAW CDRL E002, Commercial Drawings/Models And Associated Lists; Certified Outline and Detail Drawing of Each Duplex Strainer, of this SOW.

4.7.2 Outline and Detail Drawings and 3-D Solid Models

For each duplex strainer, three (3) sets of outline and detail drawings (hardcopy format) are required to include the following information at minimum: equipment and outline dimensions, space and removal requirements (including basket removal requirements), wet and dry weights, flange data (sizes, types, and locations), the pressure drop (clean) at the rated flow rates and other design data (design pressure or MAWP, design temperature, design flow, perforation size, and material), lifting point locations and details, component and material lists, and nameplate data.. The Government will review and approve the Contractor’s drawings prior to release for manufacture.

The Contractor shall submit drawings and other data for review and approval. This information shall be sufficient to provide the Government with a complete understanding of the equipment being supplied.

All drawings shall also be submitted in AutoCAD and/or PDF format, suitable for mark-up with comments and printing. The title block shall contain NAVSSES, the contract name and number, and the equipment tag number.

The Contractor shall provide 3-D solid models of all equipment in both native CAD file format and in a neutral solid file format such as Standard for the Exchange of Product model data (STEP) or Initial Graphics Exchange Specification (IGES) format. The 3-D solid models may also be submitted in AutoCAD 2012 format.

The Contractor shall deliver the 3-D solid models IAW CDRL E003, Commercial Drawings/Models And Associated Lists; 3-D Solid Model of Each Duplex Strainer (CAD Files), of this SOW.

Review of the Contractor’s drawings by the Government shall not relieve the Contractor of any part of their obligation to meet all requirements noted in this SOW (including appendices) or the responsibility for the accuracy of such drawings.

The Contractor shall make all necessary changes in design that are required to make the work conform to the provisions of the contract without additional cost to the Government.

4.8 Hazardous Materials

The Contractor shall notify the Government in writing if hazardous materials are involved in the duplex strainers. This shall include identification of the hazardous materials, their amounts and locations. This notification shall be submitted IAW CDRL A002, Contractor's Progress, Status and Management Report, of this SOW.

4.9 Fabrication

The Contractor shall fabricate the duplex strainers using the GFE listed in paragraph 4.3 and any necessary additional components.

4.10 Testing Requirements

The duplex strainers shall each be tested to the extent specified in para. 4.10.1 below. The Contractor shall be responsible for the performance of all testing requirements.

If the Contractor predicts a delay in testing due to the inability to obtain access to the necessary components to perform the tests or due to any other programmatic delay, the Contractor shall notify the Government as soon as possible and report a schedule risk with mitigation plan. This notification shall be submitted IAW CDRL A002, Contractor's Progress, Status and Management Report, of this SOW.

4.10.1 Performance and Acceptance Testing (PAT)

The PAT shall demonstrate the end items ability to perform its intended function in the intended operating environment. PAT shall also demonstrate compliance with the End Items drawing package and performance specifications. The Contractor, IAW the SOW, shall perform the PAT. The Contractor shall notify the Government no later than 15 working days prior to PAT as to when and where the test will take place. As a minimum, at least one Government representative shall witness each phase of the PAT. All Contractor or supplier-performed proof-load, environmental and reliability tests, when applicable, shall be completed prior to start of the PAT.

For each duplex strainer, the required equipment inspections and tests are specified in Section 6 of Appendices C, D, E, and F as applicable.

4.10.2 Performance Acceptance Test Plans

The required equipment inspections and tests are described in para. 4.10.1 of this SOW. The PAT Plans shall be submitted IAW CDRL E004 Test Procedures, Test Procedure Documentation, of this SOW.

4.10.3 Test Report

The Contractor shall prepare a test report, IAW CDRL E005, Test/Inspection Report; Test Reports, of this SOW, to document the result of the PAT. If a failure occurs during any test, the Contractor shall document the failure and causes in the Test Report. The final Test Report shall be submitted only after failures (if any) have been corrected, and the applicable test has been repeated to verify adequacy of the correction.

4.10.4 Test Readiness Review (TRR)

The Contractor shall conduct a Test Readiness Review (TRR) 30 days prior to performance of a PAT. The review shall be conducted at a mutually agreed upon location, determined at the post award conference. The TRR shall be a formal review of the Contractor’s readiness to begin PAT on the end item. It is conducted after all prerequisite and or developmental test(s) have been successfully completed and all design changes to both hardware and software have been incorporated. A technical understanding shall be reached on any informal as well as formal test results and on the validity and degree of completeness of the operator and maintenance manuals. Review of schedules and remaining milestones will also be conducted to determine readiness to proceed. The Contractor shall provide meeting minutes IAW CDRL A001, Conference Minutes, of this SOW.

4.11 Calibration Certificates

The Contractor shall prepare a calibration certificate, traceable to the National Institute of Standards and Technology (NIST) for all supplied instrumentation, and tooling, and shall be calibrated in accordance with its Instrument Calibration Procedure (ICP). If an ICP does not exist then best commercial practices shall be used. A calibration sticker must be attached to the item which indicates serial number of the item, date that the calibration was conducted and date when the items need to be re-calibrated. In addition, a calibration certificate must be provided on signed Company letterhead certifying that calibration was successfully performed on the item and as a minimum it shall contain the following information:

1. Part Number Nomenclature Date that the calibration was conducted Date when the items need to be re-calibrated Item Serial Number Contract Number Copies of calibration certificate documentation shall be delivered IAW CDRL E006, Calibration Certificates, of this SOW, and provided as part of the Technical Support Package (TSP) for the duplex strainers.

4.12 Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data The Contractor shall provide COTS manuals and supplemental data with all equipment and components for which manuals or data are available.

For each duplex strainer, three (3) sets of Installation, Operating and Maintenance (IO&M) Manuals shall be supplied by the Contractor to provide all information deemed necessary by the Government to operate and maintain the equipment throughout the intended service life. Copies of COTS manuals (IO&M manuals) and supplemental data shall be delivered IAW CDRL E007, Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data; Installation, Operation, and Maintenance (IO&M) Manuals, of this SOW.

The documentation (IO&M manuals) shall contain manufacturer contact information, warranty information, instructions, drawings (clearly legible drawing foldouts), parts lists, catalogs, and any other instructions that may be needed or be useful in the installation, start-up, planned maintenance, corrective maintenance, dismantling, assembling and for identification when ordering replacement parts. The manuals shall be provided in searchable, digital PDF format and in paper hardcopy format. All IO&M manuals shall be submitted in a single three-ring binder or multiple binders, as necessary. Where the Contractor’s standard brochures are included, each shall be clearly marked to indicate the part that has actually been furnished.

4.13 Quality Assurance Program

The Contractor shall maintain a quality system that adheres to the requirement of all FAR clauses within the contract, and shall document the quality system to be use in its technical proposal.

4.14 Item Unique Identification (IUID) Marking of U.S. Military Property In accordance with DFARS Clause 252.211-7003 Item Identification and Valuation, the Contractor is required to mark and register all end items and their components meeting the requirement called out in MIL-STD-130N. These include components for which the Government’s unit acquisition cost is $5,000 or greater, or any component, subassembly or embedded part that is serially managed, mission essential or a controlled inventory item.

4.14.1 Construct and Method

Details on creating the UID and the marking method are contained in MIL-STD-130N. The UID may be either UID Construct #1 or Construct #2 with Construct #2 being the preferred method.

4.14.2 UID Location and Marking

The locations and marking methods selected should bear no impact on the performance of the part and minimal configuration changes to the part. The UID (including 2D Matrix) should be incorporated onto the data plate. If the 2D matrix can’t be incorporated onto the data plate, a 2D matrix sticker can be applied onto the main data plate provided it can be done without covering any critical data. When the 2D Data Matrix is placed directly onto the data plate, the Part Number, Serial Number and CAGE human readable characters are not required. If the above cannot be accomplished, a separate data plate can be attached which contains the 2D Matrix plus the human readable characters of the Part Number, Serial Number and CAGE. This added data plate should be attached in close proximity to the main data plate.

4.14.3 Permanency and Legibility

The UID marking and identification plates, tags, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, or groups shall be permanent during the normal life expectancy of the item and be capable of withstanding the environmental test and cleaning procedures specified for the item. Legibility shall be as required for ready readability as per MIL-STD-130N.

4.14.4 UID Registration

The Contractor has the responsibility to furnish Item Unique Identification Data (IUID) to the IUID registry. Data submission of IUID data and acquisition cost should be via Wide Area Work Flow (WAWF), IUID XML file, IUID flat file or web entry. Additional information regarding data submission as well as the actual marking can be found at http://www.acq.osd.mil/dpap/UID/.

4.14.5 Records

The Contractor shall maintain an accurate, current list of UIDs for all manufactured items on this contract. The list shall include Part Number, Serial Number, CAGE, UID Location, Construct used, how it was marked and the registration method used.

4.15 Special Tools, Devices, and Test Equipment

The Contractor shall supply a complete list and recommended quantities of test equipment and any special tools required to install and maintain each duplex strainer. The list of recommended special tools and test equipment shall be noted in the IO&M manual.

The Contractor shall deliver one (1) set of necessary special tools and devices required for the installation, operation, and maintenance of each duplex strainer. These shall be new, of first-class quality, crated separately from other equipment and materials, and be clearly marked as to their intended use.

Lists of all special tools and test equipment, including costs, shall be delivered IAW CDRL E008, Special Tools and Test Equipment List, of this SOW.

4.16 Spare Parts

4.16.1 Maintenance Spares and Consumables

The Contractor shall submit to the Government for review and approval their recommended list of spare parts, assemblies, and consumables to be delivered to the Government for efficient maintenance of the equipment being supplied. The quantity of spares, assemblies, and consumables shall be based on one (1) year of operation. Examples of spares and consumables may include, but are not limited to, the following:

1. Seals

1. O-rings for basket covers

1. Gaskets for flange connections or basket covers Lists of all spare part data and costs shall be delivered IAW CDRL E009, Proposed Spare Parts List; Spare Parts and Price List, of this SOW.

The Contractor shall deliver to the Government all spare parts, assemblies, and consumables required for the normal operation and maintenance of each duplex strainer.

4.16.2 Spare Part and Consumables Packaging and Identification All spare parts and consumables supplied shall be listed in the IO&M manual.

All spares, assemblies, and consumables supplied shall be packed and delivered separately to the Government, and be identified using the part numbers listed in the IO&M manual.

Spare part and consumable packages shall be clearly labeled with the following information:

1. Government contract number Name of equipment supplied Name of spare part(s) Name of spare part(s) supplier(s) Manufacturer’s spare part(s) number Quantity of Items

4.17 Delivery Requirements

4.17.1 Packaging Plan

The Contractor shall package each duplex strainer according to all current commercial standards and codes. It is the Contractor’s responsibility to ensure that all applicable codes and standards are followed. The Contractor shall prepare a packaging plan for the duplex strainers. The packaging plan shall be delivered to and approved by the Government prior to delivery of the duplex strainers. The packaging plan shall detail the precautions the Contractor plans to use to protect and preserve the duplex strainers against corrosion, deterioration, and physical damage during shipment and handling. The packaging plan shall be prepared and submitted IAW CDRL A003, Packaging Plan; Preservation, Packaging, and Shipping Procedures, of this SOW.

The duplex strainers shall have a documented pre-shipment inspection to confirm their suitability for service, including identification of missing or loose hardware and proper mechanical fit up. This shall be submitted IAW CDRL A002, Contractor's Progress, Status and Management Report, of this SOW.

The Contractor shall furnish and install all bracing, shoring, and crating required. Any damage received in transit due to defective and/or insufficient packing and/or defective methods of packing shall be corrected by the Contractor at their expense and within a reasonable time when called upon to do so.

Equipment shall be shipped completely assembled and ready for installation. The equipment shall be packed for shipping in a manner which will ensure acceptance and safe delivery at the destination.

The Contractor shall ensure that all inlet / outlet connections and all openings for each duplex strainer are properly covered / sealed prior to shipment to the Government.

4.17.2 Technical Data

The Contractor shall package and ship all technical data in accordance with best commercial practices.

4.17.3 Hardware

The Contractor shall preserve and package all hardware in accordance with best commercial practices. All unit and exterior container/packs shall as a minimum be marked with the following information:

1. Part Number Noun nomenclature Quantity Serial Number Government contract or purchase order number Contractor’s name and address National Stock Number (if available)

4.17.4 Shipping Point of Contact

All duplex strainers and spares/consumables specified in this SOW shall be delivered to the Government point of contact identified below. The point of contact shall provide instruction at time of delivery for specific location/placement of equipment.

Naval Ship Systems Engineering Station (NAVSSES) Naval Business Center Bldg 542 1601 Langley Ave.

Philadelphia, PA 19112-5083 ATTN: Joseph Sturek (Code 211) Office Phone: (215) 897-7390