N64498-19-R-4022_Amendment_0001_dated_27_Mar_2019.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

(1) The purpose of this amendment is to update the NOTE listed under FAR Clause 52.217-7, Option for Increased Quantity -- Seperately Priced Line Item (Mar 1989), located in in Section I. Sections L & M are also updated. See "Summary of Changes" for details.

(2) The purpose of this amendment is to also update the Delivery Information in Section F for CLIN 0003 from 78 w eeks to 60 w eeks in accordance w ith the Statement of Work in Section C.

(3) The closing date of this RFP has also been extended from 7 April 2019, 12:00 PM EST to 12 April 2019, 12:00 PM EST. Any and all questions in reference to RFP N64498-19-R-4022 and RFP requirements must be submitted to Angela Cusati at angela.cusati@navy.mil no later than, COB 3 April 2019.

(4) All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Mar-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6449819R4022

X 9B. DATED (SEE ITEM 11)

07-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Mar-2019

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 02312, ANGELA CUSATI

215-897-1891, ANGELA.CUSATI@NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449819R4022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES:

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

0.0. INTRODUCTION

The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 437, which is responsible for procuring subsea hydraulic actuators for a U.S. Navy application.

0.1. BACKGROUND

The U.S. Navy has a need for a technical data package for multi-stage and single stage hydraulic actuators which will be used in a subsea application on a U.S Navy System. The single-stage design will require both a port and starboard variant. In addition, The U.S. Navy has a need for prototype units for each multi-stage and single stage hydraulic actuator design which will be used in a subsea application on a U.S Navy System.

Detailed design requirements can be found in Section 3 of the Statement of Work (SOW).

0.2. SCOPE OF WORK

The contractor shall provide one (1) single-stage design (inclusive of each variant) and one (1) multi-stage design for hydraulic actuators in accordance with Section 3 of the SOW. The base contract shall culminate with the delivery of a production level Technical Data Package (TDP) per CDRL B001, testing and acceptance procedures per CDRL A005, and logistic and design documentation for each design as defined in CDRLs A004, A006, A007, and A008. More detail for these CDRLs can be found in Section 4. All data rights related to these CDRLs and the TDPs (CDRL B001) shall become the property of the Government at the time of delivery.

During the course of design development, the contractor shall support two (2) design reviews at their location.

The Preliminary Design Review (PDR) shall be scheduled by the contractor No Later Than (NLT) fourteen

(14) weeks after date of contract award once the design concept and analysis are mature enough to proceed into detailed design. The PDR shall be scheduled such that changes in the design based on government feedback have minimal schedule impacts. The Critical Design Review (CDR) shall be scheduled NLT twenty-four (24) weeks after date of contract award and shall serve as the final review of the design, Technical Data Package, and CDRLs. The content expected at both of these reviews is outlined in CDRL A002 in Section 4 of this document.

In addition to the design reviews, the contractor shall be available for informal working meetings with NAVSEA and NSWCPD technical personnel to be held as mutually agreed to discuss the direction, progress, and/or problems which occur during execution of this effort.

At the Government’s discretion, Option Year 1 may be invoked in which the contractor shall produce and deliver one (1) multi-stage design, and two (2) single-stage designs, one (1) of each variant. This option shall include all costs associated with the procurement of manufacturing and testing equipment needed to fully produce and test the actuators. After passing all required testing, actuators ordered under this option shall be delivered to the Government sixty (60) weeks after the option is exercised. In addition, the contractor shall deliver the Quality Assurance Program Plan (CDRL A009) no later than thirty (30) day before production work is scheduled to begin.

The contractor shall perform first article and qualification acceptance testing on all actuators produced under this option per the approved procedures generated during the base contract. Should any changes be needed due to issues found during testing, the contractor shall perform these design changes, update all technical documentation, produce new actuators meeting the updated design(s), and rerun all testing at no additional cost to the government. Only with approval from the Government shall the previously tested actuator(s) be modified to be in conformance with the new design and accepted in place of a new actuator(s). The Government shall be invited and allowed access to witness all testing.

CLIN CLIN Description Quantity Delivery

CLIN 0001

(Base Year)

Technical Data Package for Single Stage Actuator in accordance with the Statement of Work in Section C, Attachment 1 and CDRLs A004 through A008 and

B001.

1 Each 22 weeks after date of contract award

CLIN 0002

(Base Year)

Technical Data Package for Multi Stage Actuator in accordance with the Statement of Work in Section C, Attachment 1 and CDRLs A004 through A008 and

B001.

1 Each 22 weeks after date of contract award

CLIN 0003

(Option Year 1)

First Article Test Units – One (1) multi-stage and two

(2) single-stage actuators (1 of each variant) in accordance with the Statement of Work in Section C, Attachments 1, and the TDPs (CDRL B001).

NOTE: CDRL A009 shall be submitted no later than thirty (30) days before production work begins.

3 Each

*60 weeks after date of option exercise*

It should not be assumed that Option Year 1 will be exercised. Award of the contract guarantees the base portion only. Option Year 1 will be exercised at the sole discretion of the Government.

At the end of the contract period, all materials, deliverables, and intellectual property rights procured or produced specific to the design, manufacture, and/or test of items under this contract shall become property of the Government and delivered to that effect. These items include, but are not limited to:

Technical Data Package (TDP) Test Equipment Test Fixtures Special Tooling

2. APPLICABLE DOCUMENTS

Attachment 1 - Subsea Actuator Procurement Specification #PHS_APS_REV- (To include Enclosures 1-5) Attachment 2- MIL-STD-31000

Contractors shall reference and utilize the latest version available when performing tasks within this Statement of Work. FOR ANY INTERESTED PARTIES WHO WOULD LIKE TO PROPOSE ON THIS OPEN

SOLICITATION, SPECIFICATION DRAWINGS (ATTACHMENTS 1 AND 2) MUST BE REQUESTED

THROUGH NSWCPD VIA EMAIL NO LATER THAN (NLT) FIFTEEN (15) DAYS FROM THE

ISSUANCE OF THIS REQUEST FOR PROPOSAL (RFP). THE POINTS OF CONTACT FOR THIS

REQUEST ARE AS FOLLOWS:

1. Cynthia Esposito cynthia.esposito@navy.mil

215-897-7063

2. Angela Cusati angela.cusati@navy.mil 215-897-1891

3. Corey Dawson corey.dawson@navy.mil 215-897-1644

3. DESIGN REQUIREMENTS

3.1. Actuator Detailed Specifications:

See Attachment 1 - Subsea Actuator Procurement Specification #PHS_APS_REV- (To include enclosures 1-5)

3.2. Shipping Requirements:

Each assembly/component shall be wrapped with plastic or other suitable material in order to protect it and maintain cleanliness during the shipping process. Packaging shall be in accordance with ASTM D3951, "Commercial Packaging of Supplies and Equipment."

Each completed assembly shall be individually packaged in its own wooden container. If a wooden container is not feasible due to sizing requirements, the assigned COR shall be notified for disposition.

The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hydroscopic or non-neutral material) is prohibited. In addition, loose fill polystyrene is prohibited.

Shipping containers under this contract shall include the following markings:

Nomenclature Drawing number with revision Contract Number

3.3. Commonality of Systems, Subsystems, Components, and Manufacturing Techniques and Tooling

The Contractor shall use standard architectures, design guidelines, and specifications whenever practical.

The Contractor shall limit the use of proprietary manufacturing techniques, tooling, and quality assurance techniques wherever practical, except where there is substantial value added as deemed by The Government. The inclusion of any proprietary manufacturing technique, tooling, or quality assurance technique in the TDP is subject to written approval by the Government per CDRL A003.

4 DATA REQUIREMENTS

4.1 Contract Status Report (CDRL A001)

4.2 Presentation Material (CDRL A002)

4.2.1 The Preliminary Design Review (PDR) shall occur at The Contractor Facility. The PDR shall review the following:

Preliminary Models Preliminary Design Calculations

Material Selections Integrated Master Schedule

Production plan should option be exercised Material lead times CDRL Status

Logistics Concepts Special tools/equipment needed for operation/maintenance Handling Concept Packaging Concept Maintenance Concept Failure and reliability estimates Initial Manufacturability Study

Testing Concept Test fixtures Test outlines Test schedule Requirements Verification Traceability Matrix (RVTM)

4.2.2 The Critical Design Review (CDR) shall occur NLT 14 weeks after contract award at the contractor facility. The CDR shall review the following:

Integrated Master Schedule

Production plan should option be exercised Material lead times CDRL Status

Technical Data Package To include all special tooling for manufacturing, handling, operation, and maintenance To include all test fixtures To include any special handling or maintenance tools

Logistics Handling Instructions Maintenance Instructions Manufacturability and Quality Plan

Test Procedures

RVTM

Completed Analysis for non-physical test verification items

4.2.3 The contractor shall provide an electronic version of the presentations and materials NLT one (1) week before the reviews.

4.3. Proposed Critical Manufacturing Process Description (PCMPD) (CDRL A003)

4.4. Operation and Maintenance Instruction for Research and Development (R&D) Equipment (CDRL A004)

4.5. Test Procedures (CDRL A005)

4.5.1. The contractor shall provide test procedures for all tests outlined in Subsea Actuator Procurement

Specification #PHS_APS_REV- (To include enclosures 1-5)

4.5.2. The Government shall review these procedures prior to the CDR, with the intent to approve at the

CDR.

4.6. Qualification Test Report (QTR) (CDRL A006)

4.6.1. After each first article or qualification test, the contractor shall provide a test report within fourteen (14) days of completion of test.

4.6.2. All supporting data in the test reports shall be collected and reported as outlined in the approved test procedures delivered under CDRL A005.

4.7. Integrated Master Schedule (CDRL A007)

4.8. Design Data and Calculations (CDRL A008)

4.8.1. This CDRL covers the design data and calculations required for the PDR only, per the requirements in Attachment 1 - Specification #PHS_APS_REV- (To include enclosures 1-5).

4.8.2. Design data and calculations for the CDR will be governed by the RVTM that will be reviewed and approved at the PDR.

4.9. Quality Assurance Program Plan- Production Quality Plan (CDRL A009)

4.9.1. This CDRL covers all quality efforts pertaining to production work in the option portions of the contract. It does not pertain to the base contract.

4.10. Technical Data Package (CDRL B001)

5. PLACE OF PERFORMANCE

Contract performance will occur at the contractor facility.

6. COUNTERFEIT MATERIAL PREVENTION

Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high risk materiel shall implement a risk mitigation process as follows:

• If the materiel is currently in production or currently available, solicitations shall require the materiel to be obtained only from authorized suppliers.

• If the materiel is not in production or currently available from authorized suppliers, solicitations shall require the materiel to be obtained from suppliers that meet appropriate counterfeit avoidance criteria.

• Require the contractor to notify the contracting officer when critical or high risk materiel cannot be obtained from an authorized supplier.

• Require the contractor to take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier.

• Require the contractor to report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0003 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

78 wks. AOE 3 NAVAL SURFACE WARFARE CENTER

PHILA

GLENN EBERHARDT

NSWC PHILADELPHIA DIVISION

1601 LANGLEY AVENUE

BLDG 542

PHILADELPHIA PA 19112

215-897-8738 FOB: Destination

N64498

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

60 wks. AOE 3 NAVAL SURFACE WARFARE CENTER

PHILA

GLENN EBERHARDT

NSWC PHILADELPHIA DIVISION

1601 LANGLEY AVENUE

BLDG 542

PHILADELPHIA PA 19112

215-897-8738 FOB: Destination

N64498

SECTION I - CONTRACT CLAUSES

The following have been modified:

52.217-7 OPTION FOR INCREASED QUANTITY--SEPARATELY PRICED LINE ITEM (MAR 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor once CLINs 0001 and 0002 have been submitted and evaluated. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

NOTE:

As per FAR 12.207, Exercise of Option, the Contracting Officer may exercise Option Year 1 (CLIN 0003) only after determining that the requirement covered by the option fulfills an existing Government need and is the most advantageous method of fulfilling the Government’s need. The Contracting Officer will also take into consideration price and other factors when making this determination.

Upon timely submittal of CLINs 0001, Technical Data Package (TDP) for Single Stage Actuator, and CLIN 0002, Technical Data Package (TDP) for Multi Stage Actuator, in accordance with the Statement of Work, Attachment 1 and CDRLs A004 through A008 and B001, the Government reserves the right to exercise Option Year 1. It should be noted that if this RFP results in more than one (1) award, the Government also reserves the right to exercise one

(1) or both of the awardees’ options as per the below evaluation procedures.

The exercise of Option Year 1 will be determined based on a technical evaluation of the following factor:

OPTION YEAR 1 TECHNICAL EVALUATION FACTOR

FACTOR 1

Design Complexity of CLIN 0001 and CLIN 0002 Technical Data Packages (TDP) in accordance with the Statement of Work in Section C, Attachment 1 and CDRLS A004 through A008 and B001

FACTOR 2 Price of CLIN 0003

FACTOR 1 - DESIGN COMPLEXITY OF CLIN 0001 AND CLIN 0002 TECHNICAL DATA PACKAGES

The Government will evaluate the design complexity of the delivered Technical Data Packages (TDP) for CLINs 0001 and 0002 relating to manufacturability, maintainability, and ease of installation of the option prototype. In accordance with B001, designs that show a reduced number of parts and commonality among parts will be rated more favorably then designs that do not illustrate this design functionality. Offerors whose design show ease of maintenance and ease of installation will be evaluated more favorably then designs that do not show this capability.

EVALUATION APPROACH

The Government will utilize the subjective best value, tradeoff process when evaluating the above technical factor.

This process allows for a tradeoff between the above non-price factor and the price of CLIN 0003, and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated TDP to result in the exercise of Option Year 1.

PRICE OF CLIN 0003

The Government will evaluate the price of CLIN 0003 for the exercise of Option Year 1.

RELATIVE IMPORTANCE OF EVALUATION FACTORS – OPTION YEAR 1

All evaluation factors other than price, are approximately equal to price. However, when the non-price factors are rated more equally between offerors, price becomes more of a deciding factor in determining best value.

OPTION EVALUATION INSTRUCTIONS

The Government intends to evaluate the TDPs and exercise Option Year 1 without communications/discussions with awardees. Additionally, it should noted that the Government reserves the right of flexibility in conducting the evaluation as is necessary to assure that the exercise of the option is in the Government's best interest, including reserving the right to conduct communications/discussions with the awardees.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

PROPOSAL PREPARATION REQUIREMENT

CONTENT OF PROPOSALS

L.1 GENERAL INSTRUCTIONS

The Offeror shall submit all information required by this RFP and in the same format as outlined herein. Failure to comply with the requirements of the RFP may result in the Offeror being removed from consideration for award.

The Government does not assume the duty to search for data to cure problems it finds in proposals. Proposals shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation and to arrive at a sound determination as to whether or not the prospective Offeror has a thorough understanding of the requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet the requirements.

No classified information shall be provided in any volume.

A “subcontractor” includes any person or entity other than the prime contractor (e.g., consultants, temporary purchased labor, or firms) who will furnish or furnishes any effort in connection with this prospective contract award.

A “major subcontractor” is considered to be any entity proposed to perform 30% or more of the total proposed contract value for the purposes of this solicitation.

The projected award date/start date for the contract(s) resulting from this solicitation is 30 September 2019.

L.1.2. SUBMISSION OF QUESTIONS AND COMMENTS

Offerors may submit questions, concerns, or request clarification of any aspect of this solicitation electronically as follows:

TO: angela.cusati@navy.mil CC: cynthia.esposito@navy.mil SUBJECT LINE: Question (insert name of Offeror) N64498-19-R-4022

The questions should include the page number and paragraph number or identifier which pertains to the Offeror’s question. Questions received without this information may not be answered. The deadline for receipt of questions is three weeks after date of solicitation issuance. Although every effort will be made, the Government makes no guarantee that questions received after this deadline will be answered. Acknowledgement of receipt of questions will not be made.

L.1.3. SOLICITATION CHANGES

Any changes or additional information (responses to questions, amendments, etc.) related to the solicitation will be made available only through the following website: http://www.fbo.gov. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall provide proposals in response to any and all amendments to this solicitation by the date and time specified in the amendment(s). The cover letter /transmittal letter shall acknowledge receipt /response to the amendment version).

L.2. PROPOSAL FORMAT

Proposals shall be prepared on standard 8-1/2” by 11’ paper, set at single-spaced with 1” width spacing, 0” left and right indent and a single blank line before and after each paragraph. The font shall be Times New Roman with a font size of 12 throughout the document.

The Offeror’s company name, the solicitation number and the date of the proposal shall appear at the top of each page. Each page shall contain a footer that includes, at a minimum, the volume number, page number and, if applicable, restrictive legend (see FAR 52.215-1(e) (2)).

The Non-Price Volumes of a Proposal shall not contain any reference to price. They should be written so that government personnel evaluating the proposal can arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Contractor has a clear understanding of the technical requirements contained in Section C of this solicitation. Statements such as "the Offeror understands", "will comply with the Performance Work Statement," "standard procedures will be employed"; "well known techniques will be used" and general paraphrasing of the Performance Work Statement are considered inadequate.

L.2.1. PAGE NUMBERS AND LIMITS

A page is defined as one sheet of paper with typing on one side. When information is contained on both sides of a single sheet of paper it will be counted as two pages and shall be numbered accordingly. Partial pages count as a full page. Foldouts may be used for diagrams, charts, or graphic material only that could not be depicted otherwise on standard 8-1/2” by 11” paper. Foldouts shall fold from left to right (sideways), shall not exceed 11” by 17” and shall count as two pages.

Specific page limitations are provided below in Table L.3. Pages that exceed the page count limit will not be evaluated by the Government. If the proposal exceeds the identified page limit, the Government will remove all pages exceeding the specified page count. Blank pages must contain only material pertinent to the page heading and marked "Intentionally Left Blank." Index pages and Tabs are required and shall be cross-referenced to the TOC.

All pages within a page limited volume shall be consecutively numbered, starting at page one, and shall not exceed the page limitation.

The following are not included in the page limitations:

a. Title/Cover pages

b. Tables of Contents

c. Glossaries of abbreviations and acronyms

d. Subcontracting/Teaming/Consulting Agreements,

e. Proposal Cross-Reference Tables

f. Past Performance References

i. Quality Assurance Plan

j. Section J Attachments

m. Proposal Adequacy Checklist (DFARS 252.205-7009)

L.2.2 DELIVERY AND PACKAGING INSTRUCTIONS FOR HARD COPY PROPOSALS

Responses shall be submitted in sealed envelopes or boxes clearly marked:

Offeror’s name and return address Government address; and The solicitation number.

Proposals are to be delivered by mail to the recipient in Block 7 of the front page of the solicitation.

L.2.3 INSTRUCTIONS FOR HARD COPY PROPOSALS CONTAINING CD-ROM/DVDS

a. Emailed proposals are *NOT* permitted.

b. CD-ROM/DVDs submitted to accompany hard copy proposals shall be in accordance with the following requirements:

The electronic media and hard copy proposals shall be identical in content. Any discrepancies between the electronic and hard copy proposals will result in the hard copy taking precedence.

(1) All electronic/soft files shall be submitted on CD-ROM or DVD.

(2) The disks shall be labeled to indicate the Offeror’s name, the solicitation number, date of submission, appropriate security classification markings, format, and associated volume number.

The electronic/soft copy proposal on the CD-ROM/DVD shall meet the following format requirements:

a. All file names shall include the Offeror's company name and title/subject of file content; all files shall be named with the file extension .doc/.docx, .xls/.xlsx, .ppt, or .pdf.

b. When printed, the length and width of each spreadsheet shall not exceed one 8.5 x 11-inch paper in landscape orientation. The font shall be in 10-point Times New Roman Font. Spreadsheets shall not contain hidden cells, formulas, or tabs. No scaling reductions will be allowed. Files or spreadsheets that exceed these parameters will not be evaluated.

c. Compression tools are limited to PKZip or WinZip.

d. No graphics or pictures other than necessary or specifically requested graphs/tables/charts are allowable in any volume of the proposal.

e. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 8-point font.

L.3. PROPOSAL CONTENT AND ORGANIZATION

The proposal shall contain six (6) separate volumes with page limits identified as follows:

Volume Contents Original Hard

Copies

Electronic/ Soft

Copies

Page Limits

I. PROPOSAL DOCUMENTS 1 1 1 None

II. FACTOR 1 – TECHNICAL COMPLIANCE 1 1 5 50

Subfactor 1A – CORPORATE EXPERIENCE - - - 20

Subfactor 1B – STAFFING PLAN - - - 10

Subfactor 1C – DESIGN CONFORMANCE TO REQUIREMENTS - - - 10

Subfactor 1D – SUPPORTABILITY ANALYSIS - - - 10

III. FACTOR 2 – PROGRAM PLAN AND SCHEDULE 1 1 5 None

IV.

FACTOR 3 – SMALL BUSINESS SUBCONTRACTING

COMMITMENT

1 1 5 None

V. FACTOR 4 – PAST PERFORMANCE 1 1 5 None

VI. FACTOR 5 – TOTAL EVALUATED PRICE 1 1 1 None

L.3.1. VOLUME I: PROPOSAL DOCUMENTS

This volume is the Offeror’s contractual commitment, complete in every respect and ready for acceptance by the Government.

L.3.1.1 TRANSMITTAL/COVER LETTER

The Offeror’s proposal shall include a transmittal letter on the Offeror’s letterhead signed by an executive of the company who possesses authority to contractually bind the Offeror. The letter shall provide the name, title, phone number and e-mail address of the Offeror’s principal point of contact for the solicitation and identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The letter shall include the following information:

1. Reference the RFP number and acknowledge that it transmits an offer in response to the requirements as stated in the solicitation,

2. Identify all attachments and enclosures being transmitted as part of the response to the RFP,

3. List all subcontractors identified in the Offeror’s proposal and identify the type of subcontract proposed by each subcontractor (e.g., cost-type, fixed-price, etc.) with rationale for the selection of subcontract type.

4. Shall state that the proposal is made without qualification or exception to any terms and conditions appearing in the solicitation; or if the Offeror takes any exceptions to solicitation, provide a full explanation. Each exception shall be referenced to the applicable paragraph or contract line item number.

Any exceptions made, and not clearly delineated here will not be considered or accepted. Any material exceptions to the RFP may render the proposal unacceptable and ineligible for award.

5. Statement that the proposal is valid for at least 180 calendar days after the date established for receipt of offers.

6. Provide the following information pertaining to the Offeror:

a. Commercial and Government Entity (CAGE) number,

b. Data Universal Numbering System (DUNs) Number,

c. Taxpayer Identification Number (TIN),

d. Address(es) of the location(s) at which the Offeror intends to perform the proposed effort,

e. Name, address and telephone number of the cognizant Defense Contract Audit Agency (DCAA), audit office,

f. Name, address and telephone number of the cognizant Defense Contract Management Agency

(DCMA) office,

g. If no Organizational Conflict of Interest exists, then the Offeror shall clearly state this in its cover letter

h. Names, titles, phone numbers and electronic addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

i. If no Organizational Conflict of Interest exists, then the Offeror shall clearly state this in its cover letter

j. Names, titles, phone numbers and electronic addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

7. If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the contractor team arrangement to include any information that will help the Government understand the contractor team arrangement purpose and benefit.

L.3.2 VOLUME II: FACTOR 1 – TECHNICAL COMPLIANCE

As part of Technical Compliance, Offerors shall address the following areas:

L.3.2.1 SUBFACTOR 1A – CORPORATE EXPERIENCE

Offerors shall demonstrate their overall corporate experience within the past five (5) years with designing, engineering, manufacturing and technical services directly related to the processes, procedures, products, and services required in the development, production and manufacturing of large scale, military grade, subsea hydraulic actuators, related to the technology required in the SOW.

L.3.2.2 SUBFACTOR 1B – STAFFING PLAN

The Offeror shall develop a staffing plan that demonstrates the ability to successfully accomplish all requirements of the Statement of Work contained in this solicitation. The Offeror should describe how they propose to staff the development and production team(s) for the large scale, military grade, subsea hydraulic actuator efforts. The Offeror should describe the credentials and specific work/education experience of the individuals intended to be utilized in the resultant contract. The Offeror should describe how their staffing is fully qualified and capable of performing all requirements of the Statement of Work.

L.3.2.3 SUBFACTOR 1C – DESIGN CONFORMANCE TO REQUIREMENTS

The Offeror shall provide a detailed description of the hydraulic actuator designs, features and characteristics. The Offeror shall demonstrate an understanding and conformance to the technical requirements of the RFP. The basis for conformance shall be identified. The Offeror shall identify any areas of complexity in design and describe the plan to address them.

The Offeror shall state the Government has “unlimited rights” in technical data (TD) resulting from award, as required by the Statement of Work, to ensure the unimpeded, innovative, and cost effective production, operation, and maintenance of the hydraulic actuators throughout their life cycle.

The Offeror shall provide estimated interface information in paragraph and diagrammatic form. This section should include at a minimum:

Critical dimensions o Actuator rod diameters o Actuator body outer diameters o Stroke length o Body length

Oil volume estimates Adjustability concepts Mounting concept Proposed materials Vent locations Seal locations and types Expected output forces Estimated minimum retract force (multi-stage design only) Dashpot concepts Dry Weight Locations for cable entrances and sensors

L.3.2.4 SUBFACTOR 1D – SUPPORTABILITY ANALYSIS

The Offeror shall provide a preliminary analysis on supportability of components or technologies to be implemented for the design. The analysis shall include components/ technologies selection factors to be employed, expected end of life dates for components, and risks to supportability over a ten (10) year span.

L.3.3 VOLUME III – FACTOR 2 – PROGRAM PLAN AND SCHEDULE

The Offeror shall fully demonstrate an understanding of the scope of the acquisition, and an overall capability to provide the required work in accordance with all requirements of the solicitation, and the practices planned to ensure compliance with all Federal, State, and local laws and regulations, in accordance with the program critical dates detailed in Section F. The Offeror shall provide a Program Plan with a draft Integrated Master Schedule. The Program Plan and draft Integrated Master Schedule should include the following:

a. The Offeror’s proposal should describe their ability to meet the schedule milestones and the Offeror’s understanding of the scope of work and degree of difficulty involved.

b. The Offeror should describe the flow of activities required to manufacture, assemble, inspect, and test large scale, military grade, subsea hydraulic actuators, and describe rework procedures. The Offeror’s draft Integrated Master Schedule should identify by each major item: the time spans for actuator manufacture, test and qualification, and delivery.

c. The Offeror should provide the methods used to monitor the work of all subcontractors. The Offeror should identify any tasks that are proposed to be fulfilled by a subcontractor. The Offeror should provide a description of the qualifications and experience of the proposed subcontractors as related to the task or tasks to be performed. The Offeror should also provide a description of how the subcontractor’s efforts shall be managed to ensure successful completion of the large scale, military grade, subsea hydraulic actuator requirements.

d. The Offeror should identify the technical and schedule risks associated with the effort. The Offeror should identify their risk mitigation strategy and describe how their strategy has been incorporated into their draft Integrated Master Schedule.

e. The Offeror should identify estimation of workload requirements and current workforce available for this project, including but not limited to number of employees by trade, and any plans for supplementing the workforce.

f. The Offeror should demonstrate usage of sound management and engineering principals. It should be evident in the proposed Program Plan that the Offeror employs sufficient management processes to resolve both the routine and complex issues. The evaluation will be based on the Offeror’s demonstration of their ability to provide an adequate organizational structure management plan to satisfy the large scale, military grade, subsea hydraulic actuator detailed specification and SOW requirements.

g. The Offeror should submit a draft Integrated Master Schedule that demonstrates the Offeror’s understanding of the complexities of the large scale, military grade, subsea hydraulic actuator detailed specification and approach to fulfilling requirements of the Statement of Work.

L.3.4 VOLUME IV: FACTOR 3 - SMALL BUSINESS SUBCONTRACTING COMMITMENT

L.3.4.1 SMALL BUSINESS PARTICIPATION COMMITMENT DOCUMENT (SBPCD)

All Offerors (both other than small businesses and small businesses) shall comply with the requirements of this factor. In preparation of the SBPCD, please note the Minimum Quantitative Requirement (MQR) specified in Section M. Offerors shall submit the Small Business Participating Document (SBPCD) in the format provided under Attachment 3.

Attachment 3 shall include the following information:

A description of the products/services that the small business subcontractors shall provide. The socio-economic category of each proposed subcontractor and/or product (if available)/service.

In addition to the completion of Attachment 3, the Offeror shall also provide the following as part of the SBPCD:

A narrative on its plan to meet or exceed the baseline Minimum Quantitative Requirement (MQR) for small business participation equal or greater than the specified percentage of the Total Contract Value (TCV).

Signed letters of commitment/intent for each proposed small business subcontractor, performing labor hours, listed on the SBPCD. The letter of commitment/intent shall detail the teaming agreement between the prime contractor and each proposed small business subcontractor. If no letters of commitment are established, Offerors shall provide a narrative discussing the reason why one was not established (letters are not required for subcontractors providing ODCs).

The successful Offeror’s proposed Small Business Participation Commitment Document will be incorporated into the resultant contract award. Awardees shall report progress in accordance with CDRL A005, “Small Business Participation Commitment Report”.

The SBPCD and its attachments are excluded from the page count. The submission of the SBPCD and supporting documentation is separate from the subcontracting plan submitted pursuant to the clause at FAR 52.219-9 as required by DFARS 215.304(c)(i)(B).

L.3.4.2 SMALL BUSINESS COMMITMENT PAST PERFORMANCE

Offerors shall also provide a narrative describing their use of small business concerns over the past five years on relevant contracts. The Offeror’s narrative shall discuss its use of small businesses as subcontractors or teaming partners and demonstrate the extent of compliance with the Offeror’s small business subcontracting plans and any related contract incentives. The description must include small business goals and the extent to which the goals were achieved in relevant contracts that required subcontracting plans. DoD Comprehensive Subcontracting Plan Test Program participant’s narrative descriptions shall provide the Government with sufficient details of small business utilization performance on relevant contracts for the Government to assess the relevant contract’s small business utilization contributions to achieving comprehensive subcontracting plan goals and enhancing opportunities for small business concerns.

The Government will use the submitted Small Business Participation Commitment Document to assess the Contractor’s commitment to small business participation for this sub-factor (or Factor).

For large businesses, Offerors shall provide Individual Subcontracting Reports (ISRs) submitted within the last five years for up to three relevant contracts. Subcontracting Reports will not count against the page limitations for the Technical Proposal.

NOTE: SMALL BUSINESS SUBCONTRACTING PLAN (For Large Businesses Only):

Large business Offerors shall also submit a Small Business Individual Subcontracting Plan IAW FAR 52.219-9 (Alt II) inclusive of the information required in Paragraphs (d) (1) through (d) (15) of the referenced clause. The small business Individual Subcontracting Plan must be determined to be acceptable by the Contracting Officer in order for the large business Offeror to be eligible for contract award. The successful Offeror’s small business subcontracting plan shall be included in and become a part of the resultant contract award. DoD Comprehensive Subcontracting Plan Test Program participants comply with DFARS 252.219-7004 and may submit the most current Defense Contract Management Agency (DCMA) approved Comprehensive Subcontracting Plan. If submitting a comprehensive plan, DoD Comprehensive Subcontracting Plan Test Program participants shall also submit a Small Business Participation and Commitment Plan. Small Business Subcontracting Plans will also not count against the page limitations for the Technical Proposal. Subcontracting plans submitted in response to this solicitation are excluded from the overall page count.

L.3.5 VOLUME V: FACTOR 4 - PAST PERFORMANCE

The Government will evaluate the Past Performance of the Prime Offeror and major subcontractors proposed. The past performance evaluation factor assesses the degree of confidence the Government has in an Offeror’s ability to design, produce and manufacturer large scale, military grade, subsea hydraulic actuators, related to the technology required in the SOW.

List all relevant contracts performed within the last five (5) years, whether completed or not, including Federal, State and Local Government and private sector contracts.

For evaluation of Past Performance, the Government may use information from any sources available to it including, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Electronic Subcontract Reporting System (eSRS). The Government may review relevant past performance information from other sources. Offerors should provide relevant past performance information for similar or related work that has taken place during the last three years. Each Offeror has the opportunity to provide in its proposal any information regarding its past performance of contracts similar to the Government's requirement that it would like the Government to consider. This includes information that the Offeror considers essential to the Government's evaluation or explanatory information of poor performance.

Offerors should provide the following information:

1. Contract Number

2. Customer/Agency

3. Contracting Officer /Technical Point of Contact/POC (names and telephone numbers)

4. Brief description of the scope of work

5. Contract type

6. Award Price

7. Total Labor-Hours of Effort

8. Period of Performance

9. Contract Deliverables

To obtain information, the Government may contact the points of contact listed, however, the Government is not required to do so. The Government may contact references other than those provided by the Offeror to evaluate past performance.

L.3.6 VOLUME VI: FACTOR 5 – TOTAL EVALUATED PRICE

Offerors shall provide separate price information containing prices for each and every line item as designated in the solicitation and should ensure that all certifications and representations within Section K of the solicitation have been accurately completed. One original copy of the price proposal shall be submitted.

(a) This Volume shall contain a signed SF33 for the basic solicitation; a signed copy of each amendment; the signed Representations, Certifications and Acknowledgements or Online Representations and Certifications Application (ORCA) and a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and for evaluation purposes, the Total Prices filled in Supplies and/or Services and Prices and/or using the estimated quantities value in the solicitation and the instructions below.

(b) All price and price supporting information shall be contained in Section B. No price or pricing information shall be included in any other volume, including cover letters. Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price.

Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate competition anticipated, any price/cost documentation requested shall not be certified cost or pricing data in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price/cost. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

(b) The Offeror shall provide sufficient information to support its price as well as an explanation of all ground rules and assumptions that affect the price. Any apparent imbalances in the pricing, high or low proposed prices as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc.

L.3.4.1 COMPLETED STANDARD FORM (SF) 33 SOLICITATION OFFER AND AWARD DOCUMENT

Offerors shall submit the Standard Form 33, “Solicitation, Offer and Award,” for the solicitation and each amendment, as applicable with blocks 12 through 18 completed/signed by the Offeror and signed by or an authorized party in Block 17. Any signatures required under this section shall be pen and ink.

L.3.4.2 COMPLETED RFP

This document shall be fully executed. The document shall not be embellished with any cover or binding. If the Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in the transmittal letter to the proposal.

Offerors must fill in all areas of the RFP listed as Offeror fill-ins, including proposed prices including unit price and fees for each CLIN/SLIN in Section B (Note - This information is exempt from the font and spacing requirements identified under Paragraph L.2.1). Special attention should be taken to accurately enter the prices required in Section B.

Offerors shall submit signed Section K signed Representations, Certifications and Acknowledgements and System for Award Management (SAM). Offerors shall ensure that Representations and Certifications in SAM are current in the Online Representations and Certifications (ORCA) database at www.SAM.gov.

Each Offeror is required to submit a Price Volume for all priced CLINs. Electronic copies, if authorized, shall be submitted on separate media, using MS Word/MS Excel as applicable and shall be in accordance with Section. L.2.3

– Instructions for Hard Copy Proposals Containing CD-ROM/DVDs.

SECTION M - EVALUATION FACTORS FOR AWARD

SECTION M

EVALUATION OF PROPOSALS

M.1. BASIS FOR AWARD

The Government will utilize the subjective Tradeoff source selection process. This process allows for a tradeoff between non-cost factors and cost/price, and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated proposal to achieve an amongst the best value contract award(s). The basis for award of contracts as a result of this solicitation will be an integrated assessment by the Contracting Officer of the results of the evaluation based on the evaluation factors and their importance as indicated below. The integrated assessment will include consideration of the strengths and weaknesses of the proposals. Ultimately, the source selection decision will take into account the Offeror's capability to meet the requirements of this solicitation on a timely and cost effective basis. The Government reserves such right of flexibility in conducting the evaluation as is necessary to assure placement of contracts is in the Government's best interest. Accordingly, the Government may award to other than the lowest priced Offeror, or other than the Offeror with the highest evaluation rating.

The contracts resulting from this solicitation will be awarded to those responsible Offerors whose offers, conforming to the solicitation, in the Government’s estimation, provide the greatest overall benefit in response to the requirement.

Award will be made to up to two (2) offeror(s) whose offer(s) are determined to represent the best value to the Government.

M.2 RELATIVE IMPORTANCE OF EVALUATION FACTORS

Factor 1 - Technical Compliance, Factor 2 - Program Plan and Schedule, and Factor 4 - Past Performance are listed in descending order of importance. Within Factor 1 – Technical Compliance, Subfactor 1A - Corporate Experience, Subfactor 1B - Staffing Plan, Subfactor 1C - Design Conformance Requirements and Subfactor 1D - Supportability Analysis…