SF 1449 - N6264926Q0008 (2).pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Solicitation/Contract Form Continuation

WAREHOUSE STORAGE SERVICES

N6264926Q0008

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

STATEMENT OF WORK

FOR

WAREHOUSE STORAGE AND UPKEEP SERVICES

1.0 INTRODUCTION AND DESCRIPTION OF SERVICES

1.1 The purpose of this Statement of Work (SOW) is to define the requirements of a warehouse storage & upkeep services contract to procure secured, forklift-accessible, indoor storage space with a climate-controlled workspace in support of USS BLUE RIDGE (LCC 19) 6C1 Docking Selected Restricted Availability (DSRA) for U.S. Naval Ship Repair Facility and Japan Regional Maintenance Center (SRF-JRMC), within Yokosuka, Japan. The Contractor shall provide all facilities, equipment, forklifts, and services necessary to support Government receipt and storage of materiel associated with this availability. The Government will retain responsibility for all ongoing inventory tracking, kitting, and logistics management of materiel stored at the facility. All services performed In Accordance With (IAW) this SOW shall adhere to all applicable U.S. Navy (USN) and local Japanese instruction, regulations, and guidance.

1.2 PERIOD OF PERFORMANCE (POP):

1.2.1 The base POP for this contract shall be one (1) nine (9) month period starting from the date of facility readiness, with a projected start no later than 30 November 2025.

Period: 30 November 2025 - 31 August 2026 (275 days) 1.2.2

2.0 SCOPE OF WORK

2.1 The Contractor shall provide secured indoor storage space and a climate-controlled workspace with sufficient amenities to support daily use by up to two (2) Government or Government affiliated personnel within 60 kilometers of Commander Fleet Activities Yokosuka (CFAY), located in Yokosuka, Japan. The Contractor shall provide storage of up to 859 pallets of kitted materiel, arriving in approximately eleven (11) deliveries of 20 to 40, forty-foot (40') containers between 30 November 2025 and June 2026. The Contractor shall furnish and maintain a minimum of two (2) operational forklifts for the duration of the contract to support all Government-directed movement of materiel on-site. The Government or Government affiliated personnel will perform all inventory tracking and logistics management.

2.1.1 Estimated required secured indoor storage space is from 6,400 square feet min/12,000 square foot max or 47,800 cubic feet to 95,600 cubic feet max.

2.1.2 As specified in SOW Section 5.0, in the absence of Government or Government affiliated personnel, the Contractor shall, when directed, coordinate the receipt and placement of items shipped to the warehouse. When performing this function, the Contractor shall verify quantities and conditions of received items against the applicable shipping documentation, record the receiving information, and provide such documentation to the Government. This requirement is limited to receipt verification and does not constitute ongoing inventory management. The Government retains sole responsibility for all ongoing inventory tracking, kitting, and logistics management.

2.1.3 In the event that materiel received is damaged, and under the conditions in SOW Section 2.1.2, the Contractor shall document damaged items prior to storage and provide a written or electronic report of all damaged items to include description of the damage, number of damaged items, order number, box number, and copy of receiving reports from product providers to the Government or Government affiliated personnel.

2.2 The Contractor shall perform all facility upkeep and management functions necessary to maintain continuous operational availability, to include:

2.2.1 Routine cleaning of the workspace and storage areas, including dust control and debris removal. Routine cleaning includes light dusting and debris removal which shall be conducted once per week by not more than two (2) personnel, limited to two (2) hours per occurrence.

2.2.2 Preventative maintenance and repair of building systems (e.g., Heating, Ventilation, and Air Conditioning (HVAC), lighting, electrical, plumbing). Preventative maintenance and repair of building systems shall be conducted quarterly to include preventive inspections of HVAC, lighting, electrical, and plumbing systems, with corrective maintenance outside of this frequency performed only when deficiencies are identified.

2.2.3 Maintenance and testing of fire suppression, alarm, and emergency lighting systems. The Contractor shall perform inspections and testing of fire suppression, alarm, and emergency lighting systems quarterly or as required by law or regulation.

2.2.4 Pest control and infestation prevention. The Contractor shall perform professional pest control treatments quarterly (four (4) times per year), or more frequently only if directed by the Government due to evidence of infestation.

2.2.5 Snow and ice removal or mitigation. If applicable, the Contractor shall provide as needed services only when accumulation prevents safe access. If safe access to the facility is maintained during the POP of this contract, snow and ice removal or mitigation may not be required.

2.2.6 Trash removal and waste disposal services. The Contractor shall provide weekly waste removal service sufficient to maintain sanitary conditions. Additional removal shall be carried out only when directed by the Government.

2.2.7 Maintenance of exterior access points and loading areas, including doors, ramps, and docks. The Contractor shall maintain loading doors, ramps, and docks on an as needed basis to ensure safe and functional operation during the POP of this contract.

2.2.8 Management of facility security systems, including locks, access control, and surveillance. Provide and maintain locks, access controls, and surveillance equipment (if installed) sufficient to restrict access to authorized personnel only.

2.2.9 Provision and restocking of restroom facilities and janitorial supplies. Restock restroom facilities on a weekly basis or as needed to support not more than two (2) Government or Government affiliated personnel on-site.

2.2.10 On-site Point of Contact (POC) availability for coordination with Government or Government affiliated personnel and delivery drivers. The Contractor shall designate a POC reachable from the hours of 0600 to 1800, Japan Standard Time (JST), Monday through Friday. The POC shall be able to report on-site within two (2) hours of Government request. Continuous daily presence of contractor personnel is not required.

2.2.11 Compliance with all local building codes, safety ordinances, and environmental regulations. The Contractor shall comply with all applicable USN, U.S. Government, and Government of Japan building codes, safety, and environmental regulations.

2.3 The Contractor shall determine the staffing model necessary to meet the requirements in SOW Sections 2.2.1 through 2.2.11.

2.4 The Contractor shall be liable for loss of, or damage to Government property while stored or handled at the Contractor's facility. Any such incidents shall be reported within 24 hours and investigated jointly with Government or Government affiliated personnel. The Contractor shall reimburse the Government for repair or replacement costs arising from Contractor negligence.

2.5 The Contractor shall notify the Government as soon as known, but not later than 30 calendar days, in advance of any facility changes that could impact the requirements as defined within this SOW.

2.6 All pricing shall be inclusive of storage, utilities, janitorial services, facility upkeep, security systems, and other indirect costs. No separate reimbursement shall be made for these services.

3.0 REFERENCES

3.1 The Contractor shall comply with all applicable technical standards and procedures cited in this SOW and are responsible for adherence to the most current editions where applicable. Where newer standards exist, the Contractor shall ensure compliance with the latest published revisions.

The Government will furnish referenced documents as necessary upon request.

(a) Commander, Fleet Activities Yokosuka (CFAY) Base Regulations and Access Control Policies

(b) ISO 45001:2018 - Occupational Health and Safety Management Systems (as guidance)

(c) Japanese Fire Service Act and Building Standards Act - Facility Fire Prevention and Structural Safety Compliance

(d) Japanese Waste Management and Public Cleansing Law - Requirements for Facility Trash and Waste Disposal

(e) NAVFAC P-307 - Management of Weight Handling Equipment (for forklift compliance)

(f) OPNAVINST 5100.23 (Series) - Navy Occupational Safety and Health (NAVOSH) Program annual

(g) SRF-JRMCINST 5500.2 (Series) - Physical Security Requirements

4.0 PERFORMANCE LOCATION

4.1 All services shall be performed at the Contractor's facility, which shall be located within a 60 kilometer radius of CFAY. The site shall be accessible by commercial carriers and Government or Government affiliated personnel from the hours of 0600 to 1800 JST, Monday through Friday.

The Government reserves the right to request access or delivery to this facility outside of these hours as specified within SOW Section 5.0.

5.0 WORK SCHEDULE

5.1 The Contractor shall ensure the facility is open and available for Government use Monday through Friday from 0600 to 1800 JST, including Japanese national holidays unless otherwise coordinated. Contractor personnel shall be present or on-call during these hours to provide facility access, receive scheduled deliveries by exception when Government or Government affiliated personnel are not available, and perform contractor-responsible services as defined in this SOW. If Government or Government affiliated personnel are not present to receive material, the Contractor shall, on an as needed basis and expected not to exceed ten (10) occurrences per year, provide personnel to receive, verify, and secure shipments. The Government may, on an infrequent basis, request after-hours access to the facility. Such requests will generally be for operational contingencies and will be made with no less than 48 hours advance notice whenever practicable. The Contractor shall accommodate after-hours access requests with no less than 48 hours advance notice whenever practicable. After-hours access request frequency is expected to be low, not to exceed approximately five (5) occurrences per year.

6.0 REQUIREMENTS

6.1 The Contractor shall comply with all applicable SRF-JRMC instructions, policies, and rules in performance of the following.

(a) The Contractor shall provide forklift accessible, secured indoor storage space sufficient to accommodate up to 859 pallets of kitted materiel and large truck offload and onload.

(b) The Contractor shall provide a clean, climate controlled workspace within the warehouse that is suitable for use by two (2) Government or Government affiliated personnel. The workspace shall include adequate lighting, power, HVAC, and restroom access.

(c) The Contractor shall receive deliveries of Government materiel between November 2025 and June 2026 and shall coordinate unloading and secure placement of all items upon arrival.

(d) The Contractor shall furnish a minimum of two (2) fully operational forklifts. Forklifts shall be rated to safely lift and transport palletized loads of up to two (2) metric tons ( 4,400 pounds), with fork dimensions and load center appropriate for International Organization for Standardization (ISO) standard pallets. Forklifts shall be suitable for indoor warehouse use, equipped with pneumatic or cushion tires as appropriate, and maintained IAW reference (e) and applicable Japanese safety regulations. The Contractor shall be responsible for all fueling, preventative maintenance, inspections, and repairs required to ensure forklifts remain functional for the duration of the contract. Daily dedicated staffing for forklift operations or maintenance is not required.

(e) The Contractor shall support movement of items on-site at the direction of Government or Government affiliated personnel.

(f) The Contractor shall limit access to the storage and workspace areas to authorized personnel only and shall ensure the facility is secured IAW industry standards.

(g) The Contractor shall notify the Government within 24 hours of any incident involving theft, damage, or unauthorized access to Government property.

6.1 Facility Controls. The facility should have physical security controls consistent with industry standards for secured warehousing, including:

(a) Lockable doors, gates, and access points,

(b) Controlled key or access card issuance to authorized personnel only,

(c) Surveillance cameras (CCTV) covering entry points and loading areas, if installed,

(d) Adequate exterior lighting for security and safety,

(e) Procedures to restrict entry to authorized personnel and visitors escorted by authorized personnel

7.0 GOVERNMENT-FURNISHED PROPERTY

7.1 The Government will not furnish any property under this contract. Government or Government affiliated personnel will manage materiel once on-site, including all inventory control and internal logistics operations.

8.0 CONTRACTOR-FURNISHED PROPERTY

8.1 The Contractor shall provide the following in performance of this contract:

(a) All required indoor storage spaces,

(b) Climate-controlled workspace for two personnel,

(c) A minimum of two (2) forklifts suitable for container and pallet movement,

(d) All equipment, fuel, and services necessary to maintain forklifts in operational condition,

(e) Physical security controls for the facility,

(f) Utilities and general building services

9.0 SAFETY, ENVIRONMENTAL, AND HEALTH

9.1 In performance of work under this contract, the Contractor shall:

9.1.1 Take proper safety and health precautions to protect the workers, public, property of others and the environment, IAW Occupational Safety and Health Administration (OSHA), USN, federal, state and local laws and regulations.

9.1.2 Be responsible for ensuring that their agents, employees, or subcontractors perform the work in a safe manner while executing the services of this contract.

9.1.3 The Contractor shall maintain a disaster preparedness and business continuity plan to safeguard Government property in the event of natural disasters or other emergencies. This plan shall be made available to the Government upon request.

10.0 GOVERNMENT POC

10.1 Technical POC:

Name: TBD

10.2 Government POC:

Name: TBD

**1. All requests for clarification on the subject solicitation shall be emailed to the Contract Specialist by 13 Nov 2025, 1300 of publication of solicitation.

* Partial or incomplete quotations are ineligible for award. All or none bases.

"This is a competitive, unrestricted action among sources duly authorized to operate and do business in JAPAN. Offerors may be required to submit additional documentation demonstrating their ability to perform in Japan prior to award."

Item Supplies/Service Quantity Unit Unit Price Amount

1. Warehouse lease (10,319 sqft): 9 month, 2. Forklift lease (2 unit):

9 month, 3. Forklift maintenance: 156 Hours, 4. Weekly cleaning (2p x 2hx 39 weeks): 156 hours, 5. Waste removal: 1 group, 6.

Preventive maintenance (quarterly): 24 hours, 7. Fire safety/alarm testing (quarterly): 24 hours, 8. Pest control (quarterly): 24 hours, 9.

Receiving support (10 events): 160 hours, 10. Security/access control upkeep: 1 group, 11. Restrooms and janitorial supplies: 1 group, 12. On-call POC support reserve: 100 hours

Pricing Arrangement: Firm Fixed Price

9 Months

Continuation of Description

Requirements Warehouse Storage and Upkeep Services to support of USS BLUE RIDGE.

Continuation of Packaging and Marking

Continuation of Inspection and Acceptance

Continuation of Deliveries or Performance

Contractor Destination

Continuation of Accounting and Appropriation Data

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.204-21 Basic Safeguarding of Covered Contractor Information Systems. Nov 2021 52.204-27 Prohibition on a ByteDance Covered Application. Jun 2023 52.204-7 System for Award Management. Nov 2024

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.

Dec 2023

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Nov 2021

52.225-13 Restrictions on Certain Foreign Purchases. Feb 2021 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim. Oct 2004

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities.

Nov 2024

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Dec 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023

FAR Clauses Incorporated by Full Text

52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures. (Dec 2023)

FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS-REPRESENTATION AND DISCLOSURES (DEC 2023)

(a) As used in this provision, Definitions. Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, and have the meaning provided in the clause 52.204-30, Sensitive compartmented information, Sensitive compartmented information system, Source

Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(b) Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products Prohibition.

or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

.(c) Procedures

The Offeror shall search for the phrase "FASCSA order" in the System for Award Management (SAM)( for any covered (1) https://www.sam.gov) article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR

52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not Representation.

propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any Disclosures.

products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver Executive agency review of disclosures.

may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

DFARS Clauses Incorporated by Full Text

252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States. (Jun 2015)

ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS OUTSIDE THE UNITED STATES (JUN 2015)

(a) . " United States ," as used in this clause, means, the 50 States, the District of Columbia , and outlying areas. Definition

(b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall-

(1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S. entity;

(2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality;

(3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and

(4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel.

(c) The requirements of this clause do not apply to any subcontractor that is -

(1) A foreign government;

(2) A representative of a foreign government; or

(3) A foreign corporation wholly owned by a foreign government.

(d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from ____(Contracting Officer to insert .applicable information cited in PGI 225.372-1 (DFARS/PGI view))

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2 in 1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0721

Issue By DoDAAC N62649

Admin DoDAAC** N62649

Inspect By DoDAAC N62758

Ship To Code N62758

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N62758

Accept at Other DoDAAC N/A

LPO DoDAAC N62758

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Ms. Miyuki Hiwatari:

E-mail: Miyuki.hiwatari.ln@us.navy.mil

DSN: 243-4393

Intl: +81-46-816-4393

Ms. Kayo Oobayashi:

E-mail: kayo.oobayashi.ln@us.navy.mil

DSN: 243-4392

Intl: +81-46-816-4392

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

N6264926Q0008 mailto:Miyuki.hiwatari.ln@us.navy.mil

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

ELECTRONIC FUND TRANSFER (EFT)

The Contractor must agree to receive payment by EFT. Transaction fee (currently JPY735) will be deducted by the Financial Institution (Bank of America) making payment. Additional fee may be imposed by the bank designated to receive payment.

CONSUMPTION TAX

(a) The Governments of the United States and Japan have agreed that this contract is exempt from the Japanese Consumption Tax. In accordance with paragraph (c) of the clause FAR 52.229-6, "TAXES -- FOREIGN FIXEDPRICE CONTRACTS (FEB 2013)," the offerors or quoters shall not include the Consumption Tax (including underlying taxes) in their proposal or quotations. By submission of your proposal or quotation, you are certifying that your proposal or quotation does not contain any such tax. The following U.S. Government (USG) proof of purchase forms shall be used to claim the exemption at tax offices:

USG Standard Form 1034 USG Standard Form 1113 USG Standard Form 44 Department of Defense Form 1155 Navy Comptroller Form 2277

(b) The Contractor shall retain the appropriate USG proof of purchase forms set forth above for a period of seven (7) years. In addition, the Contractor shall maintain adequate records containing all pertinent information with regard to the claiming of Consumption Tax exemptions related to this contract. These records shall be subject to review by the Contracting Officer, or his or her designated representative, at any time up to seven (7) years from the date of final payment under this contract.

(c) Any questions concerning the applicability of the Consumption Tax should be directed to the appropriate local tax office.

CUSTOMS AND TAX EXEMPTION

(a) The Contractor shall, notwithstanding any other clause in this contract to the contrary, be required to submit a request in writing to the Contracting Officer for issuance of a Tax Exemption Certificate for any import duties and all taxes paid or to be paid from which the U.S. Government is entitled to an exemption. These taxes and duties are enumerated in Article XII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between the Governments of the United States of America and Japan, regarding facilities areas and the status of United States Armed Forces in Japan. The Contractor's request shall include the following information:

(1) Name of contractor;

(2) Contract number and job order number (if applicable);

(3) Nomenclature of taxable material to be delivered and intended use;

(4) Quantity of taxable material used or to be delivered; and

(5) Period of taxable material use.

(b) In the case of gasoline and other petroleum products, the Contractor shall be responsible for making every reasonable effort to determine the accuracy of his figures on consumption. In this regard, the Contractor shall, upon request of the Contracting Officer, present all available data used by the Contractor as the basis for determining such figures. The Contractor shall be required to maintain adequate records containing all pertinent information with regard to the above requirements. Further, these records shall be subject to review by the Contracting Officer at any time up to three years from the date of final payment under this contract.

SUBMISSION OF PROPOSALS

The offeror is required to submit a proposal in the following quantities:

(XX) SF 1449 (Solicitation No. N6264926Q0008 ) - Signed original and one copy.

(XX ) Submit a cost breakdown of the proposal (XX ) Price List.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

NAVSUP FLCY may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance.

The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLCY contract.

(1) SUPTXT204-9400(4-22) CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED

FACILITIES, SENSITIVE INFORMATION, INFORMATION TECHNOLOGY (IT) SYSTEMS OR

PROTECTED HEALTH INFORMATION

The security text does not apply in cases where the contractor/vendor does not have access to Navy Marine Corps Intranet (NMCI) computers, is not issued a Common Access Card (CAC) and is involved in training or other short term duties of less than 30 days duration that allow for the use of a visitor request. In these cases, the government employee must submit a Visitor Access Request (VAR) to the main gate or applicable processing entity for your facility and assume responsibility to escort those without CAC Credentials.

This local text does not apply to non-United States (U.S.) Nationals (foreign nationals) who are contactor employees performing work overseas. This text is applicable to the U.S. Nationals living in the U.S. or overseas who are performing work on a Navy contract.

The investigation of a non-U.S. national at a foreign location must be consistent with a National Agency Check with Written Inquiries (NACI), to the extent possible and include a fingerprint check against the Federal Bureau of Investigation (FBI) criminal history database, an FBI investigations file (name check) search and a name check against the terrorist screening database. Also, the above cited reference notes that Foreign Nationals may not be granted CAC credentials until completion of their investigation and not in the interim.

Per Department of Defense Memorandum (DoDM) 5200.2, Department of Defense (DoD) components must initiate and ensure completion of a background investigation before applying the credentialing standards to a non-U.S.

national at a foreign location. The background investigation must be favorably adjudicated before a CAC can be issued to a non-U.S. national at a foreign location. The type of background investigation may vary based on standing reciprocity treaties concerning identity assurance and information exchanges that exist between the U.S. and its allies or agency agreements with the host country.

CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES, SENSITIVE

INFORMATION, IT SYSTEMS OR PROTECTED HEALTH INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense (OSD), the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC. Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Definition. As used in this clause - Military installation means a base, camp, post, station, yard, center, or other activity under the jurisdiction of the Secretary of a military department, or, in the case of an activity in a foreign country, under the operational control of the Secretary of a military department or the Secretary of Defense (see 10 U.S.C. 2801(c)(4)).

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command's Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

Training. Contractor employees who require routine physical access to a Federally controlled facility or military installation shall complete "Level I Antiterrorism Awareness Training" prior to gaining access to a facility and annually thereafter in accordance with DoDI O-2000.16 Vol. 1. In accordance with Department of Defense Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation: DoD AT Standards, Level I Antiterrorism Awareness Training shall be completed by:

1. Completion of "Level I Antiterrorism Awareness Training" available at https://jkodirect.jten.mil/pdf/atl1/launch.html; or

2. Under the instruction of a qualified Level I Antiterrorism Awareness instructor; or

3. By providing a training certificate for "Level I Antiterrorism Awareness Training" training showing completion within the last calendar year.

The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, prior to being granted access to a Federally controlled facility or military installation.

Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts, including subcontracts for commercial items, when subcontractor performance requires routine physical access to a Federally-controlled facility or military installation.

OPERATION SECURITY (OPSEC)

It is DoD policy according to DoD Directive 5205.02E, "DoD Operations Security (OPSEC) Program," June 20, 2012, as amended to establish and maintain OPSEC programs to ensure national security-related missions and functions are protected.

Training: Contractor employees shall comply with all DoD OPSEC requirements and complete "OPSEC Awareness for Military Members, DoD Employees and Contractor" training within 30 days of onboarding the contract and annual refresher training thereafter. Training shall be completed through a DoD sponsored and certified computer or web-based learning instruction available at https://securityawareness.usalearning.gov/opsec/index.htm.

The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after training is completed by all employees and subcontractor personnel.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of "productive":

a. OF-306 signed by contractor employee

b. FD-258 Fingerprint Card (Contingent upon availability of electronic fingerprinting submission)

c. Completed Electronic Investigation (e-QIP)

d. All contractor employees with need for a Common Access Card (CAC) must have an active Defense Information System for Security (DISS) profile.

e. Common Access Card (CAC)

f. DISS Visit Request submitted (Contingent upon classification of work being performed, Confidential, Secret, Top Secret).

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In accordance with DON CIO Memorandum (IT LEVEL DESIGNATION ON DD FORM 2875 SYSTEM AUTHORIZATION ACCESS REQUEST) 08 September 2020, contractor employees who require access to Department of the Navy (DoN) or DoD networks are categorized as Privileged, Enhanced, or Authorized users. All user level accesses may include positions which require access to Controlled Unclassified Information (CUI). CUI includes sensitive information protected under the Privacy Act, to include Protected Health Information (PHI). IT System levels are determined by the requiring activity's Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged access, (when specified by the terms of the contract) require a Tier 5 (T5) or T5R equivalent investigation, which is a higher level investigation than the Tier 3 (T3) and T3R described below.

Due to the privileged system access, an investigation suitable for High Risk national security positions is required.

Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance (IA) Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Contractors requiring Enhanced access, (when specified by the terms of the contract) require a T3, T3R, or equivalent investigation, which is a higher level investigation than the Tier 1 (T1) described below. Due to the enhanced system access, an investigation suitable for Moderate Risk national security positions is required.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the

Navy CSM and ISSM/IAM manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the Contracting Officers Representative (COR) shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM upon contractor employee acquiring a Common Access Card (CAC) credential. Failure to obtain a CAC credential may result in delaying the individual's start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all contractor employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The contractor's security representative shall contact the CSM for guidance when reinvestigations are required.

INTERIM ACCESS

The CSM may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

ACCESS TO CONTROLLED UNCLASSIFIED INFORMATION

Safeguarding sensitive unclassified information is critical to achieve NAVSUP Modernization efforts and deliver cutting-edge and uncompromised capabilities. The Secretary of Defense's operations security (OPSEC) campaign plan stresses the importance of protecting controlled unclassified information (CUI). CUI encompasses OPSEC, critical technology, intelligence, and personally identifiable information that, if not properly identified, marked, and controlled, could impair NAVSUP's ability to conduct its mission.