N6264919Q0163_Attach1_Specification_of_Pontoons.docx

DEPARTMENT OF THE NAVY

COMMANDER FLEET ACTIVITIES YOKOSUKA PORT OPERATIONS DEPARTMENT

SOLICITATION: N6264919Q0163 ATTACHMENT (1)

WORK DATES: TBD

COVER SHEET – SPECIFICATION

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL REQUIREMENTS

3. WORK SPECIFICATIONS

4. PRESERVATION

5. DATA SUBMISSION

6. POINT OF CONTACTS

7. GOVERNMENT FURNISHED MATERIAL

1 INTRODUCTION

1.1 Commander, Fleet Activities Yokosuka is the largest naval installation outside of the U.S. and its territories. We provide 24/7 mooring service. We are committed to providing the best service worldwide even on short notice. We coordinate the most suitable berthing arrangement according to your maintenance and operational needs. 7th Fleet forces facilitate rapid response to natural and manmade crises in the region, all the while ensuring the security and stability. Pusher boats are utilized to open and close security barriers, relocate paint floats & utility barges. In addition they are utilized to open and close oil boom around ships and oil barges. As per OPNAVINST 5090.4B Chapter 4 all Navy activities shall identity means and methods for the elimination or minimization of pollutants and, where possible, incorporate them at the earliest stages of planning, design, and procurement of facilities, ships, aircraft, weapon systems, equipment, and material. Fleet Activities Yokosuka maintains ten pusher boats and eight work boats which are moored on the pontoon floats, and without the required pontoons there is no space to moor up.

1.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied. By agreeing to perform the services described in these specifications, the SRF acknowledges that he/she is not, and shall not become, an employee of the U.S. Government.

1.3 Shall manage and administer the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract.

1.4 Shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but shall, pursuant to the Government’s right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the SRF as is necessary to ensure accomplishment of the contract objectives.

2 GENERAL REQUIREMENTS

This document invokes the requirements applicable to the fabrication and undocking work to be performed on Three (3) Pontoons. Work performed and accomplished shall be in accordance with the highest quality workmanship standards and practices commonly accepted in the commercial marine industry and the technical references listed herein. The Contractor is responsible for understanding and complying with all requirements specified herein. The requirements listed herein work in conjunction with the technical drawings and other references to describe the essential features, functions, and requirements of the work performed.

2.1 Definitions: As used throughout this Specification, the following definitions and terms are meanings as indicated:

2.2 Unless otherwise stated, “As shown”, “as indicated”, “as detailed”, or other words of similar import refer to the contractual documents including reference documents and publications.

2.3 The words “as directed”, “as approved”, “when authorized” or words of similar import refer to the direction, requirements, permission, approval, or acceptance by the Contracting Officer.

2.4 The term “Objective Quality Evidence” (OQE) shall mean current, accurate, and complete objective documentation and information submitted together as a complete data package sufficient that a qualified and disinterested third party could analyze, evaluate, and formulate an opinion as to whether technical requirements were achieved.

2.5 Where “in accordance with Regulatory Body requirements” is stated, the industrial efforts shall be in accordance with the appropriate commercial regulatory body requirements unless otherwise authorized by the Government Contracting Officer and/or designated Technical Point of Contact (TPOC).

2.6 The term “marine” or “marine quality” means an item constructed of materials unaffected by moisture, sea spray, extremes in temperature or other hazards of the marine environment, and designed and constructed to perform its intended functions under marine operating conditions.

2.7 The term “herein” means the applicable section(s) of this Specification.

2.8 The term “NAVSEA” means the Naval Sea Systems Command, one of five system commands, responsible for engineering, building, supporting, and maintaining the Navy’s fleet of vessels.

2.9 Contracting Officer: Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts, make related determinations and findings and issue the contract. Only the Contracting Officer has the authority to extend the delivery date of the contract.

2.10 Technical Point of Contact (TPOC): A TPOC is limited to the authority specified in the letters of appointment. A TPOC is not empowered to obligate the Government for additional work or services beyond items of work listed in the contract.

2.11 Dash Item: A dash item is an item of work and/or material which is necessary to complete an original item of work in the contract. Contractor will receive profit on both subcontractor labor and G&A markup on subcontractor labor. Although contractor will receive G&A markup on materials, no profit is allowed on materials of a dash item. Profit and G&A Rate must be separately shown in the List of Individual Prices. Failure to indicate a profit figure or G&A Rate in the List of Individual Prices can result in denial of: (1) G&A and profit on subcontractor labor; and, (2) G&A markup for materials on dash items.

2.12 Furnish: The Contractor shall provide what is needed at the Contractor’s expense, as part of the work item price. All parts shall be new, unless the specification allows for a reconditioned item.

2.13 Includes: Includes, but not limited to:

2.14 Marine Maintenance Officer (MMO): The person who acts as the TPOC in inspecting work performed by the Contractor for compliance with the contract and any modification thereto.

2.15 SSPC: Society for Protective Coatings.

2.16 Surface Cleanliness: SSPC standards for surface cleanliness is the condition of the substrate after cleaning has removed partial or total residues of chloride, soluble ferrous salts and sulfate contamination. The acceptable standard of cleanliness in this specification is SC-2.

2.17 Requirements and Contractor Responsibilities: These requirements and responsibilities shall be considered to be a part of this contractual specification. Consideration shall be given to these requirements and responsibilities and shall be reflected in the Contractor's bid/offer. The Contractor shall comply with all National, prefecture and local environmental regulations. The Contractor shall assume these responsibilities and perform as required.

2.18 Damages: The Contractor shall be responsible for all damages to the pontoon(s), incurred while the pontoon(s) is under the Contractor's care, due to the Contractor’s, his employees’ or his subcontractor’s negligence or failure to act to protect the pontoon(s).

2.19 Cleaning: All dirt, grease marks and debris caused by the Contractor’s personnel in performance of work throughout the pontoon(s) shall be thoroughly cleaned by the Contractor after all work and test runs have been completed and before the pontoon(s) have been accepted by the MMO. (Debris shall be cleaned up periodically to ensure a safe working environment.)

2.20 Ventilation: All painted areas not having free access to natural ventilation and which are required to be closed or sealed upon redelivery of the pontoon(s) shall be ventilated by forced dry air between coat applications and for not less than twenty-four (24) continuous hours prior to closing.

2.21 Painting: All surface preparation, priming and finish painting required in the contract under the Contractor’s responsibility shall conform in all respects to the detailed instructions contained in NAVSEA Standard Item. Damage to any items on the pontoon(s) will be corrected by replacement or repair by the Contractor at no cost to the Government, and to the satisfaction of the Contracting Officer. The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) requirements during sandblasting and painting.

2.22 Disturbed Areas: All painted surfaces that are disturbed, soiled or marred by the accomplishment of work specified herein, and authorized changes thereto, shall be cleaned, primed and painted at no additional cost to the Government.

2.23 Gas Freeing: In the performance of any burning, heating, welding, or access for entry required to accomplish the repairs specified in this specification, it shall be the responsibility of the Contractor to provide a “gas free” or “safe for hot work” certificate issued by a certified chemist to the MMO, certifying that all tanks or other adjacent areas in the way of repairs or alterations are free of gas or other fire hazards.

2.24 Paints: The Contractor shall submit test reports establishing compliance with all National, prefectures and local environmental standards pertaining to marine paints, red lead removal, painting processes, and the handling, storing, and disposal of hazardous wastes.

2.25 Drydock Certification: The Contractor shall provide a sound graving or floating drydock, marine railway, or a travel lift capable of lifting and accommodating a vessel(s) with displacement and dimensions as specified in the drydock item of the contract. The Contractor shall provide qualified docking personnel and a qualified dockmaster. Ensure the drydock and docking equipment are capable of stabilizing and undocking the pontoon(s) at all ranges of tidal conditions. The following details apply:

2.25.1 The Contractor shall ensure the drydock is certified safe for drydocking US Navy vessels in accordance with NAVAL SHIPS TECHNICAL MANUAL CHAPTER 997” Docking Instructions and Routine Work in Dry Dock”, S9086-7G-STM-010/CH-997

2.25.2 The Contractor shall submit proof of current certification on the drydock facility prior to contract award.

2.25.3 Certification by a registered professional engineer shall include the following: (1) date of the inspection; (2) principal dimensions; (3) capacity; (4) a statement that the professional engineer observed the operation of the mechanical/electrical systems and that the systems are satisfactory to lift the vessel(s); (5) a statement that the professional engineer visually inspected the structure and verifies the wastage that currently exists is less than 25% or, if wastage is more than 25% in certain areas, thickness readings for those areas and an analysis (preferably a Finite Element Analysis) to indicate what the structure can support in its current condition. If applicable, fire protection services, and fire alarms and locations.

2.26 Arrival Conference: The Government will arrange an arrival conference with the Contractor at CFAY PORT OPS facility after contract award and prior to start of production work. The Contractor shall submit the following information five (5) working days after contract award and/or prior to the scheduled arrival conference:

2.26.1 List of all subcontractors with extent of work to be accomplished by each subcontractor.

2.26.2 List of manufacturer’s Technical Representatives to be provided per the particular specification requirement.

2.26.3 Welder Qualification List, with name, type of qualification(s) and date of last qualification test for each qualification and a list of qualified silver brazers.

2.26.4 Material Safety Data Sheets (MSDS) or equivalent for all materials to be used by the Contractor to accomplish the requirements of this contract.

2.26.5 List of key Contractor personnel with names, positions, telephone, and fax numbers, e-mail addresses and emergency contact information.

2.26.6 Copy of the Contractor’s Inspection and Quality Control System with copies of all related forms, reports, and other supporting documentation.

2.26.7 Copy of Contractor’s Property Administration Program for Government Furnished Equipment (GFE) or Material (GFM) including copies of all related forms and reports.

2.26.8 Contractor’s production performance and material ordering schedules.

2.27 Extension: All requests for an extension shall be submitted in writing to the Contracting Officer and the Contracting Officer is the only authority who can authorize an extension to the performance completion date. Extensions for severe foul weather and other circumstances will be considered provided the progress schedule clearly indicates that the severe foul weather as defined by the five (5) year norm for that month, or other circumstances impacted work along the critical path. The Contracting Officer will coordinate with the MMO on site to determine the impact of the severe foul weather or other circumstances on the Contractor’s progress. The severe foul weather must occur within the performance period, or any extension, before it will be considered by the Contracting Officer.

2.27.1 Omissions from the drawings or specifications or the miss description of details of work which are manifestly necessary to carry out the intent of the drawings and specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or miss described details of the work, but shall be performed as if fully and correctly set forth and described in the drawings and specifications.

2.28 Welder’s Certification: Welders must be certified for the types of metal and position of welding being performed with a minimum of three (3) years’ experience relating to repair of vessels.

2.29 Protection of Pontoon(s): The Contractor is responsible for the protection of the pontoon(s) while under tow and in its yard. The Contractor must at all times have the pontoon(s) secured and protected from fire, acts of God, vandalism and theft.

2.30 Final Inspection: Final inspection of the end item shall be performed by the Contractor in accordance with the contract. The Contractor’s inspectors making final inspection shall document all inspection records. Deficiencies disclosed by the inspection and corrective action taken shall be described in detail on a deficiency sheet attached to the inspection record.

2.31 Examination and Tests:

2.31.1 All examinations and tests required to be performed by the Contractor shall be subject to the surveillance of the MMO. Prior to the commencement of any such examinations or tests, the Contractor shall give a written four (4) hour notice to the MMO of the date, time and place where said examinations and tests will be conducted. Unless otherwise specifically identified and set out in the schedule, the original line item price shall include all the cost and expenses of all examinations and tests required to be performed by the Contractor.

2.32 Required Delivery Date: 14 November 2019

2.33 Delivery Period: Pontoon(s) delivery are required to be completed no later than the number of calendar days stated in the bid schedule upon commencement of performance period. Normal weather variations at the Contractor’s plant must be taken into account when scheduling work under this contract quotation. An extension of time for foul weather will not be granted unless the Contractor can present documentation substantiating (1) the weather was unusually severe, and (2) the work controlling the overall completion of the contract was delayed by the unusually severe weather. Unusually severe weather is defined as weather that is abnormal compared to the past weather at the same location for the same time of year. The Contractor is responsible for presenting United States weather statistics showing the weather recorded during the performance period was more severe than weather recorded over a five-year preceding period for the plant area.

2.33.1 The pontoon(s) must be delivered between the normal working hours of the activity on or before the completion date. Pontoon(s) delivered after the contract completion date will be considered late.

2.33.2 The period for contract includes time to perform all items listed.

2.34 Normal Working Hours and Normal Working Days: (MMO) Normal working hours are 0730 hours (7:30 a.m.) to 1600 hours (4:00 p.m.) on normal working days, which are Monday through Friday, inclusive, except legal holidays (1st of January; 3rd Monday in January; 3rd Monday in February; last Monday in May; July 4th; 1st Monday in September; 2nd Monday in October; November 11; 4th Thursday in November; and 25th of December; Fridays which precede holidays falling on Saturday and Mondays which follow holidays falling on Sunday. Any work which requires the MMO’S inspection must be scheduled during the normal working hours and days.

2.35 Required Insurance:

$500,000.00 per occurrence Comprehensive Automobile Minimum liability of $200,000.00 per person. $500,000.00 per occurrence for bodily injury and $20,000.00 per occurrence for property damage.

2.35.1 Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation, or any material change in the policies adversely affecting the interests of the Government in such insurance, shall not be effective for such period as may be prescribed by the laws of the State in which the contract is to be performed, and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

2.35.1.1 Should the cancellation statement on the certificate be used with appropriate modifications, the authorized representative who signs the certificate must initial inside the block containing the cancellation statement. If another cancellation clause is attached as page 2 of the certificate, the cancellation clause at the bottom of the certificate must be deleted and the deletion initialed by the authorized representative, who will also sign page 2 to indicate agreement with the clause.

2.35.1.2 The Contractor agrees to insert the substance of this clause in all subcontracts hereunder.

2.36 Approval of Additional Materials: Only the Marine Maintenance Officer will approve additional materials. Procedure for approval will be as follows:

2.36.1 If it is determined by the MMO that an item or a component of an item must be changed (new item or newly fabricated because a new item is not available), a Condition Report shall be completed by the Contractor and forwarded to the MMO.

2.36.2 Upon approval from the MMO authorizing the additional material, a modification to the contract will be processed through the Contracting Officer.

2.36.3 Any additional materials approved under these procedures will be priced at cost under the terms of the paragraph herein.

2.37 Subcontract Work on Additional and Extra Items: When work is to be subcontracted, the following information shall be furnished on the Specification Worksheet:

2.37.1 Subcontractor’s Firm Name

2.37.2 Billing Rate per Man-hour

2.37.3 Man-hours Required for Performance of Specified Work

2.38 Itemized cost is required and suppliers’ invoices for materials shall be furnished upon request. Hours and materials are estimated and payment shall be adjusted up or down to the invoices. Costs shall be allowed to the extent they are reasonable, allocable and allowable in view of the principles of FAR Part 31.

2.39 Payment and Performance Bonds: When payment and performance bonds are required, the Contractor shall submit them within ten (10) calendar days after contract award. Failure to provide bonds within ten (10) calendar days may result in termination for default without a Cure Notice being issued by the Contracting Officer. Proof that a performance and payment bond can be attained may be required prior to award.

2.40 Order of Precedence: Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

2.40.1 Specifications.

2.40.2 Schedule (excluding the specifications).

2.40.3 List of Individual Prices

2.40.4 Representations and other instructions.

2.40.5 Contract clauses.

2.40.6 Other documents, exhibits and attachments.

2.41 Progress Schedules:

2.41.1 The Contractor shall, within five (5) days after acceptance of the contract, prepare and submit to the Contracting Officer for approval two (2) copies of a Progress Schedule, listing work by individual item, and showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the work (including acquiring the material). The schedule shall be in the form of a Progress Chart of suitable scale to indicate the percentage of each item of work scheduled for completion by any given date during the period and shall clearly identify the critical path for performing the work. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule. The Contractor shall, within five (5) days after acceptance of the contract, submit one (1) copy of Progress Schedule (as submitted to the Contracting Officer) to the attending MMO for the pontoon’s file.

2.41.2 The Contractor shall keep the Progress Schedule current by making entries to include added or deleted items of work or changes in scheduled dates and upon doing so shall immediately deliver three copies of the updated schedule to the Contracting Officer for approval.

2.42 Limitations on Subcontracting: By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract the concern shall perform at least 50 percent of the cost of the contract, not including the cost of materials, with its own employees.

2.43 Modification Proposals – Price Breakdown: Reference DFARS 252.236-7000, the time specified by the Contracting Officer is three (3) calendar days.

2.44 Availability of Drawing and Other Documents: Drawings and other documents will be available for review upon request.

2.45 Physical Security Requirements:

2.45.1 The following security measurements will be placed in affect if the U.S. Navy pontoon(s) are docked outside of the U.S. Navy Yokosuka Base Installation:

2.45.1.1 The Contractor shall take the necessary steps and precautions to insure the security of all U.S. Navy pontoon(s) while physically present at Contractor’s facility throughout the performance period of the contract.

2.45.1.2 Access to pontoon(s) in the drydock or floating dock shall be limited to a single access control point located on the pier side of the drydock or floating dock brow or gangway. Contractor shall post security guard at access control point 24 hours per day, 7 days per week.

2.45.1.3 Access to Pontoon(s) in synchro lift repair bays shall be limited to a single access control point designated by tape marked barrier or equivalent surrounding all U.S. Navy pontoon(s) in repair bays. U.S. Navy pontoons shall be grouped as far inland as practical.

2.45.1.4 The Contractor shall furnish all workers, foremen and supervisory personnel with easily visible photograph access badges to be worn at all times while within the specified security perimeter. All authorized visitors will be given a clearly marked visitor badge and will only be granted access to the security perimeters with escort.

2.45.1.5 The Contractor shall provide roaming guards in the drydock or floating dock and/or repair bay security perimeters 24 hours per day, 7 days per week. The Contractor shall provide security patrols of the harbor area adjacent to the facility at all times while pontoon(s) are either moored at their facility or within the dock. These guards and security patrols shall insure that only personnel with proper identification badges are allowed access to US Navy pontoon(s) and the immediately adjacent waters.

2.45.2 The Contractor shall report any suspicious activity or violations of security policies to the MMO and Base Security within 24 hours of the incident.

2.46 Care of Vessel: The Contractor shall be responsible for the care of pontoon equipment, materials, and components related to the work being performed. Each pontoon shall be kept free of chips, shavings, refuse, dirt, scrap materials, welding slag, and other extraneous materials. Piping ends shall be covered with appropriate covers to prevent system contamination. Open areas in structure shall be covered to prevent water entry. Tanks and voids opened shall be clean, dry, and pass Government inspection prior to being closed. Do not operate or utilize existing, newly installed, or repaired shipboard equipment for or in the performance of the Contractor’s work effort. Ship’s Force will accomplish such operation when required for test and checkout purposes. Temporary protective measures shall be taken to avoid wear and damage to the pontoon and all associated components. Water shall not be allowed to accumulate on the structure during work performance. Measures shall be taken to prevent corrosion and deterioration of the pontoon and all associated components. Pontoon shall be broom clean and with all preservation coatings fully cured prior to final delivery to the Government.

2.47 Workmanship: The Government reserves the right to accept or reject material and workmanship nonconformance. Noncompliance with Contractor’s quality control processes will influence past performance rating provided on contract evaluation. Plating and structural member cuts shall be neatly and accurately made with edges cleaned and prepared for welding. Sharp edges shall be ground smooth to avoid injury to personnel. Equipment, machinery and associated support systems shall not leak oil, water or other type of fluids. Machinery and equipment shall be protected against weather hazards. Machinery, equipment and electrical cables shall be protected against accidental movement or shifting in exposed locations.

2.47.1 At the time of delivery, work performed shall meet the performance requirements specified. In the event that deficiencies are discovered during the Guarantee period, an opportunity will be afforded the Contractor to witness, inspect and comment on such deficiencies. Materials and articles used for work performed shall be of commercial marine quality, conforming to the requirements of the Regulatory Bodies listed herein, unless specified to be otherwise. Where terms such as machinery, fittings, structures and equipment are herein specified to be in accordance with Government specifications it is intended that commercial marine equivalents, when approved by the Government, may be substituted.

2.48 Corrective Action Request (CAR): The Contractor is solely responsible for implementation of the Inspection and Quality Control System being submitted. Government observer(s) will monitor production work performed at any time or at any facility where work is ongoing. If, during the performance of work, the Government observer(s) witness work that fails to meet the specifications or would lead to an unsatisfactory end product the observer will alert the Contracting Officer and advise the Contractor of the deficiency. If the deficient work is not corrected within a reasonable amount of time (determined by the TPOC) the Contractor will be issued a CAR and shall respond in writing within 48 hours of CAR receipt to the Contracting Officer concerning the corrective action taken to remedy the issue and prevent future occurrences.

2.49 Progress Meetings: Monthly progress meetings will be held at the Contractor’s facilities near the pontoon(s). The day and time of the meeting will be set by the TPOC upon consultation with the Contractor. A review of percentage completion for each work item shall be conducted including the Contractor’s assessment of schedule adherence, production schedule, CAR, material lead times and other issues shall be discussed.

2.50 Safety Requirements: All work on Base shall be conducted in a safe manner and shall comply with the current safety and environmental requirements as indicated in EM385-1-1, Safety and Health Requirements Manual issued by the U.S. Army Corps of Engineers and JEGS, Japanese Environmental Governing Standards issued by Headquarters, U.S. Forces Japan. EM385-1-1 is obtainable from Internet address, http://www.usace.army.mil/CESO/Documents/EM385-1-1FINAL.pdf, and a copy of the current JEGS will be made available for the contractor’s inspection and review upon request to MMO. The Contractor shall brief the safety and environmental consideration at the pre-performance conference specified above, and submit the minutes in Japanese and English to MMO after the briefing immediately.

2.51 General: Contractor shall be responsible for the compliance of the above requirements by all subcontractor personnel performing work related to this contract. In cases of conflict between the above regulations, the stricter of the requirements shall take precedence.

2.52 Accidents and Injuries: Report injuries to Contractor and subcontractor employees immediately to the TPOC. A written report of the incident shall be submitted within 24 hours of investigation completion. Written report shall include narratives of the circumstances leading up to and including the injury and any actions (immediate and contemplated) taken to mitigate future reoccurrences of injuries.

2.53 Scaffolding: These requirements are hereby invoked and are applicable to Contractor assembled scaffolding and ladders at any location where Port Operations & IMF personnel administer the contract.

2.53.1 Install a swinging gate guardrail at the entrance to each scaffold ladder access opening(s) and each through-platform access opening(s).

2.53.2 Install standard railing around the non-access sides and a swinging gate guardrail on the entrance side of through-platform access openings.

2.53.3 Install standard toe-boards around all scaffold floor openings, except at the entrance to the swinging gate guardrail, on all exposed sides of through- platform access openings.

2.53.4 Install each ascending ladder section with a landing platform and with each ladder section platform in an offset position from the previous or adjacent ladder section for heights above 21 feet. Position each ladder perpendicular to each landing or work platform to the greatest extent practicable.

2.53.5 Construct, load, and maintain scaffolding in accordance with the qualified person’s design.

2.53.6 Develop detailed engineered drawings and specifications for scaffolds when manufacturers designed guidelines do not exist, such as for “hanging scaffolding.

2.53.7 Maintain on the jobsite a copy of the detailed engineering drawings and specifications showing the sizes and spacing of members and the calculations developed for the engineered design(s).

2.53.8 Construct, load, and maintain scaffolding in accordance with the registered professional engineer’s design.

2.53.9 Install a commercially available scaffold tag system on all scaffolds. The tagging system, as a minimum, shall be prominently attached to the scaffold structure, consist of green colored “Okay to Use” tag(s), red colored “Danger” tag(s), and accomplish the following:

2.53.9.1 Ensure that only qualified Competent Person’s apply tags;

2.53.9.1.1 Ensure that any scaffolds not properly tagged shall not be used; apply all tags on the scaffold structure as close as practicable to each ladder access and/or entry point;

2.53.9.1.2 Apply a red tag to indicate to users that the scaffold is being dismantled, is not yet completely erected, or for some reason is unsafe for use.

2.53.9.1.3 Apply a green tag to indicate to users that the scaffold is safe for use.

2.53.9.1.4 Ensure green tags contain the following information as a minimum: the location of the scaffolding structure; a unique reference number to identify each separate scaffolding structure, if necessary; the date the scaffolding structure was first erected; the name(s) of the scaffold builder(s); the load rating of the scaffold structure; and the Competent Person’s printed name and signature.

2.54 Hot Work/Welding: Prior to performance of any hot work/welding on the vessel, certify a safe atmosphere exists in and around the work area before starting any work that may produce the heat of ignition, sparks or flame. Accomplish necessary steps in order to make the area safe for hot work. A copy of the gas free certification shall be posted at the work site for the entire period that personnel entry into and around the work area is required.

2.54.1 All welding equipment and materials shall comply with the applicable requirements of NK (Nippon Kaiji Kyokai/Japan Maritime Association) welder qualification requirements. Welding shall be sequenced to keep the thermal expansion of structures to a minimum.

2.54.2 Perform visual, radiographic, ultrasonic, magnetic particle or dye penetrant inspection of welds, to determine conformance, in accordance with the requirements of American Society for Testing and Materials (ASTM) International. All welds shall be 100 percent visually inspected. All boundary integrity welds shall be 100 percent visually inspected and tested to the appropriate nondestructive testing method. All defects shall be repaired in accordance with approved procedures. All welders shall be certified by NK (Nippon Kaiji Kyokai/Japan Maritime Association) welder qualification requirements.

2.54.3 Submit one legible drawing or sketch of each proposed access cut and a list of each proposed bolted/riveted access removal to the TPOC and GDO (Government Docking Observer) three (3) working days prior to making any cut or removing any bolted/riveted access. Submittals are not required where access cuts are authorized per a NAVSEA approved drawing. Drawing or sketch shall contain, as a minimum, the following:

2.54.3.1 Describe the temporary access closure or enclosure.

2.54.3.2 Develop a plan and elevation view specifying the location of the access by deck, frame, and distance from the center line or deck edge including measurement and location of adjacent penetrations, bulkheads, framing, welds, and riveted joints within 12-inches of the proposed cuts.

2.54.3.3 Identify the location and number of previous cuts visible in each plate and the cutback of existing welds.

2.54.3.4 Identify structural reinforcement required to prevent distortion of the vessels structure fuel or fuel oil tank, CRES 304 fasteners shall be substituted in lieu of brass.

2.54.3.5 Identify the thickness and type of material of plating and structural members to be cut. Identify the source or document/drawing number identifying the material requirements, if possible.

2.54.3.6 Identify by positive methods any structural member, interference, and compartment boundary(s) on the opposite side of the proposed access cut or bolted/riveted access.

2.54.3.7 Furnish a copy of the weld procedure or identify the Government approved weld procedure number on/with the drawing or sketch.

2.54.3.8 Furnish all drawing titles, numbers, and technical documentation used to accomplish the requirements of 2.82.3.

2.55 Threaded Fasteners:

2.55.1 Except as otherwise specified herein, or on the drawings listed, threaded fasteners shall be in accordance with applicable standards. Coarse thread series shall be used unless the component’s design indicates a necessity to use fine thread series. Hole diameters for mounting bolts shall not exceed the diameters produced using standard size drill bits. Brass and cadmium plated fasteners are prohibited. Where drawings specify the use of brass fasteners on a fuel or fuel oil tank, CRES 304 fasteners shall be substituted in lieu of brass.

2.55.2 Threads on externally threaded fasteners, after being installed and tightened, shall protrude a minimum of two (2) threads to a maximum of five (5) threads beyond the top of the nut with the exception of minimum thread protrusion for self- locking (plastic insert) nut installations. For those installations, bolt or stud end minimum thread protrusion shall be flush with the face of the nut. For self-locking nuts, the bolt or stud end shall protrude a maximum of five (5) threads beyond the top of the nut after the nut is tightened.

2.55.3 Clean, chase, and tap exposed threaded areas of each fastener retained for reuse.

2.55.4 Tighten threaded fasteners in the sequence, patterns, and the torque values, when not otherwise specified, using the requirements of Section 4, paragraph 075-4.1 through 075-4.7.1.3.2 of NSTM Chapter 075 for guidance.

2.56 Condition Found / Inspection Discrepancy Report (CFR/IDR):

2.56.1 Utilize Figure A to communicate to the Contracting Officer concerning all conditions found, discrepancies noted, and other information requiring formal documentation. Provide the Contractor’s recommendation for corrective action and include Contractor’s estimated pricing (man hours and materials) to correct the condition found. The Government will review and respond to the submitted report. Additional repairs related to the found condition will be tasked if determined necessary by the Government. In the event difficulty is encountered in meeting requirements or difficulty is anticipated in complying with the contract schedule dates, immediately notify the Contracting Officer via verbal communication with the TPOC/MMO. Provide the TPOC/MMO a written report stating pertinent details as to why requirements cannot be met the following work day. Receipt of this notification by the Government is not to be construed as a waiver of the requirements, delivery schedule, or waiver of rights or remedies provided by law or under this contract, or any other requirements in the PWS relating to jeopardy of contract schedule dates.

2.56.1.1 Submission of this report does not authorize the Contractor to perform additional work not covered by the contract or authorized by the Contracting Officer.

2.56.2 When work does not require a report, and one is determined to be necessary in order to produce a reliable or complete repair, submit one legible copy, in approved transferrable media, of a report with supporting data as early as possible in the contract period to the Contracting Officer, via the TPOC. The goal is to have required work completed within the original contract period.

2.56.3 For required reports that could result in a change in work to be accomplished or additional material to be procured, complete the preliminary documentation and submit one legible copy, in approved transferrable media, of the required report in a time frame to allow the Contracting Officer, via the TPOC, to initiate early action, but no later than the first 20 percent of the availability.

2.56.4 Drydock related inspection reports shall be submitted no later than the first 20 percent of the scheduled performance period. Drydock related reports which contain readings (final, thickness, etc.) clearances, alignments, test results, or other such data for work that has to be completed prior to pre- flood/undocking, shall be submitted to the Contracting Officer, via the TPOC within 24 hours after recording the data but no later than 72 hours prior to pre-flood/undocking, whichever occurs first.

2.57 Availability Requirements:

2.57.1 All written and electronic correspondence with the Government, however addressed, shall be submitted to the Contracting Officer via the TPOC. In general, for subjects related to payments, separate letters shall be submitted to the Government for each subject concerning changes or delivery. Company “authorized representatives” shall sign all Contractor correspondence. The contractor shall furnish the Contracting Officer with a listing of names, titles, and telephone numbers of these authorized representatives, including emergency contact numbers at the Arrival Conference and when Contractor employees change.

2.57.2 Prepare and keep current schedules necessary for the purpose of establishing an orderly and systematic accomplishment of production work and material ordering. Provide two (2) legible copies, one (1) in hard copy and one (1) in approved transferrable media, to the TPOC at progress meetings.

2.57.3 Document Contractor “conditions found” and inspection discrepancies on FIGURE A, included as part of this specification. Duplicate and complete the form to notify the Contracting Officer of problems and provide Contractor recommended corrective action. Items whereby the contractor recommends corrective action, impacting costs or schedule, shall be accompanied by the contractor’s proposed costs and schedule impact. Provide sufficient information to enable the Contracting Officer to make a determination if contract modification is required. Provide all inspection results including detailed measurements, photographs, sketches, and other means to accurately detail the inspection results using FIGURE A, with attachments as necessary.

2.57.4 Upon completion of all work, the Government will arrange delivery of pontoon(s) to CFAY Port OPS. Contractor shall provide all materials, labor, and insurance bonds necessary for the period that the vessel is located at the Contractor’s repair facility.

2.58 Integrated Logistic Support:

2.58.1 Submit original copies of manufacturer supplied operating instructions, warranty information, service manuals and other supporting documents for all new equipment and parts to the TPOC, for items supplied by the Contractor.

2.59 Materials:

2.59.1 All Contractor furnished materials (CFM) installed shall be new. Materials shall be as indicated on the listed drawings, publications or as specified in this Specification, unless noted otherwise. The use of asbestos, polychlorinated biphenyl (PCB), magnesium, cadmium, or mercury in any materials is prohibited.

2.60 Weight Control:

2.60.1 Institute a weight control program in which actual weights, for removed, relocated and installed equipment/structure, are measured by either weighing or from manufacturer certified data. The location of the center of the load must be recorded along with each weight entry in the weight control report. This location will show the distance vertically from the baseline of the vessel, longitudinally from amidships, and tangentially from the centerline of the vessel. Items that are permanently removed and replaced with the identical item, in the same location, are not required to be included in the weight control report. Items that are replaced with like items of differing material or quantity shall be included in the weight control report. Items that are new installations shall be included in the weight report. Submit a final weight control report to the TPOC 48 hours prior to undocking. Submit additional reports to the TPOC if changes are made after undocking.

2.61 Label Plates:

2.61.1 Label plates installed in locations exposed to the weather shall be CRES and shall be prepared by the “Metal-Photo” process and sealed to exclude moisture between the plate and the mounting surface. Label plates shall be installed to assure maximum visibility. Label plates shall be attached with corrosion-resistant steel (CRES) screws or adhesive, using drawing S2803- 980209 Rev L for guidance. Where adhesive is used, surface preparation shall be in strict accordance with the adhesive manufacturer’s instructions.

Test label plates shall be attached on or adjacent to all equipment or components tested without interference to equipment or component operation. The label shall identify the equipment or component, the test load, the test pressure, the dynamic and static load (if applicable), the rated load, the date of testing, and the activity performing the test, using the layout format of drawing S2803-980209 Rev L for guidance.

2.62 Gas Free:

2.62.1 Provide certified Marine Chemist, Certified Industrial Hygienist (CIH) services, and Shipyard Competent Person services as required:

2.62.1.1 Submit one legible copy, in hard copy or approved transferrable media, of a listing of the Contractor’s designated Shipyard Competent Persons, including Contractor certification that the Competent Persons’ training has been completed within the past year to the TPOC.

2.62.2 Provide the TPOC an updated roster each time Shipyard Competent Persons are added, deleted, or retrained.

2.62.3 Maintain certifications for the duration of the time that work is being accomplished, employees require access, and prior to hot work being accomplished on each vessel.

2.62.4 Post, update, and maintain gas free certificates at each access entry to the area certified.

2.62.5 Consolidate and maintain the Contractor’s current confined space entry/gas free certification processes into a single and comprehensive document as part of a confined space entry/gas free certification program.

2.62.6 Submit one legible copy, in hard copy or approved transferrable media, of any changes to the Contractor’s confined space entry/gas free certification program to the TPOC, after initial submission.

2.63 Environmental and Hazardous Waste Management: Comply with all local laws, codes, regulations, acts, ordinances, and rules for Environmental Protection and Hazardous Waste Management/Disposal, including obtaining required licenses, generator identification number, and permits. All hazardous waste generated by work under this contract shall be the responsibility of the Contractor.

2.63.1 The Contractor shall ensure that their price quotation for the work proposed herein includes reasonable compensation for all anticipated cost of managing and disposing of the wastes listed above.

2.63.2 Consider marine coatings to contain heavy metals (e.g. lead, chromium, and cadmium), hexavalent chromium, crystalline silica, and/or other toxic or hazardous substances until laboratory analysis establishes otherwise. Comply with all procedures and precautions required for employee protection, sampling, removal, and disposal.

2.63.3 Consider insulation, lagging, and mastics to be asbestos-containing material (ACM) until it can be established by laboratory analysis, or other reliable method(s), that the material does not contain asbestos.

2.63.4 Consider materials, debris, and/or residue associated with ventilation systems to contain toxic/hazardous substances including but not limited to cadmium, chromium, and PCB’s until laboratory analysis establishes otherwise.

FIGURE A - CONDITION FOUND/INSPECTION DISCREPANCY REPORT

CFR Number: Date:

Vessel: Pontoon(s) Section of Contract Affected:

Description:

Impact:

Recommended Action:

Port OPS response:

Signature of Port Ops Representative Date:

3. WORK SPECIFICATIONS

3.1 DESIGNING OF THREE (3) PONTOONS

3.1.1 References:

3.1.1.1 Drawing: NAVSEA F53711-02-005A

3.1.1.2 NAVSEA S9086-CH-010, CH 074

3.1.1.3 NAVSEA S9086-VD-STM-010, CH 631

3.1.1.4 NAVSEA S9AAO-AB-GOS-010/GSO, Section 192

3.1.2 Scope of Work

3.1.2.1 Contractor will redesign the older version of reference 3.1.1.1 to ensure that an updated version of the pontoon can be and will be used with older versions of pontoon that still exist.

3.1.2.2 Contractor will design three (3) new pontoons using the specifications and requirements listed below:

3.1.2.2.1 Specifications:

3.1.2.3 Mandatory requirements:

3.1.2.3.1 QTY 4, Tank Void

3.1.2.3.2 QTY 4, Vertical ladders that extend from within the void cover to the bottom of the void.

3.1.2.3.3 QTY 4 Sounding Tube for the tank voids 3.1.2.3.3.1 Size: 1-1/2 in IPS

3.1.2.3.4 QTY 14, Bitt, 7 of each side

3.1.2.3.5 QTY 4, Swivel lifting padeyes, weight tested 25 tons

3.1.2.3.6 QTY 1, Life ring holder

3.1.2.3.7 QTY 32, 3” x 2” welded rings near the top of the Pontoon for attaching tires that are spaced out one ring to two ring 2’6”, from the second ring to the third ring evenly spaced around the pontoon. Diagram will be provided for further explanation.

3.1.2.3.8 QTY 16, Tires, 8 on each side, attached to the rings with stainless steel chain and a screw-pin shackle.

3.1.2.3.9 QTY Upper Deck, The top of the pontoon shall be diamond deck/checkered deck.

3.1.3 Finalization:

3.1.3.1 Once contractor has finished with designing the three (3) new pontoons, the Technical Point of Contact (TPOC) and Marine Maintenance Officer (MMO), will review before the start of building the pontoons. To either approve or request changes to ensure the government receives the best and a useful product from the contractor.

3.1.3.2 Contractor will submit three (3) legible copies, in hard copy or approved transferrable media, of the final docking report (NAVSEA 9997/1 through 9997/5, as necessary) to the TPOC/MMO upon approval from TPOC and MMO. Electronic versions of the final drawings, in portable document format (PDF) and MSWord formable from the MMO upon request.

3.2 FABRICATION OF THREE (3) PONTOONS

3.2.1 Scope of Work:

3.2.1.1 References:

3.2.1.1.3 NAVSEA S9086-VD-STM-010, CH 631

3.2.1.1.4 NAVSEA S9AAO-AB-GOS-010/GSO, Section 192

3.2.1.2 Fabricate three (3) new pontoons using the approved design listed above in section 3.1.

3.2.1.3 Construct pontoon IAW approved drawing.

3.2.2 Requirements:

3.2.2.1 All welding shall be per reference: 3.2.1.1.2

3.2.2.2 All sharp or ragged edges shall be ground smooth in order to prevent injury to personnel.

3.