N62473-20-C-0015 Cafe Del Monte Companion Project AWARD.pdf

ACQR5805495

DESCRIPTION: Cafe Del Monte Companion Project, Naval Support Activity Monterey, CA 93943-5035

Note: Execute blocks 14 through 20C on page 2 SF1442

The magnitude of this requirement is betw een $250,000 and $500,000.

A site visit is scheduled for 12 June 2020 @ 9:00 A.M. (local time) at Naval Support Activity Monterey, CA.

Proposal is due Monday, 25 June 2020, no later than 12:00 P.M. (local time) at FEAD Monterey.

SBA Requirement No. CHANGE THIS CHANGE THIS CHANGE THIS CH1587582965J

ASHLEY N THORNTON 831-656-3694

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

30-Jun-2020

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______15 calendar days and complete it w ithin ________180 calendar days after receiving aw ard, notice to proceed. This performance period is mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

N6247320C0015

7. ISSUED BY CODE

NAVFAC SOUTHWEST

MONTEREY FEAD/CODE ROPWM

NAVAL POSTGRADUATE SCHOOL MONTEREY

511 GARDNERS RD BLDG 426 RM 23

MONTEREY CA 93943-5035

N62473

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

(hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

N6247320R00770001 142

See Item 7

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE

5CSL6

FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

SEE SCHEDULE

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

$585,183.62 See Schedule

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE N6873227. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

DEFENSE FINANCE AND ACCOUNTING SERVICE

DFAS CLEVELAND

CLEVELAND NORFOLK ACCOUNTS PAYABLE

PO BOX 998022

CLEVELAND OH 44199-8022

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR

MOUNTAIN METHODS, INC.

MOUNTAIN METHODS

DAVE SANDERS

17735 SADDLE DR

TUOLUMNE CA 95379-9780

15. TELEPHONE NO. (Include area code) 209-288-2906

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.)1 Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract. REF: Proposal dated 29 June 2020

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print) Erik Meyer / Supervisory Contract Specialis

TEL: 831-656-3454 EMAIL: erik.meyer3@navy.mil

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY 30-Jun-2020

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENTX

(M ust be fully completed by offeror)OFFER

Section SF 30 - Block 14 Continuation Page (SF 30)

AMENDMENT NO. 001

AMENDMENT NO. 0001 – DATED 23 JUNE 2020

CONTRACT NO: N62473-20-R-0077

TITLE: Café Del Monte Companion Project, Naval Support Activity Monterey (NSAM), CA 93943-5035

CS/PHONE: Ashley Thornton / (831) 656-3694 SOLICITATION ISSUE DATE: 11 June 2020

Subject: SOLICITATION NO. N62473-20-R-0077; Café Del Monte Companion Project, NSAM, CA 93943-5035

1. The following information is provided in response to the following RFIs dated 17 June 2020:

1) Contractor Question: Is the new patio paver section to be permeable draining in place with an excavated subfloor aggregate drain system? Or will the patio paver section need to surface drain to existing drains?

Government Answer: The patio paver section can drain to existing drains and into no paver areas.

2) Contractor Question: Will the patio paver section need to be designed to support vehicles or just pedestrians?

Government Answer: Patio area shall support vehicles.

3) Contractor Question: Is there an existing Geotech report for the proposed patio paver section?

Government Answer: No existing Geotech reports exist for the proposed patio paver section.

4) Contractor Question: Is the contractor to provide new paver patio furnishings? If yes does contracting have preselected specific patio furniture picked out? Is the contractor responsible for furniture layout?

Government Answer: Contractor shall not provide patio furniture or paver patio furnishings.

5) Contractor Question: Are the new connecting walkways to tie the new patio to the new café and existing sidewalks to be concrete or pavers?

Government Answer: Material used for the new connecting walkways shall continue the design of the new patio.

6) Contractor Question: Is the seat wall within the scope of work? If yes does the navy have a preselected specific manufacturer for the wall lights mounted in the face?

Government Answer: A seat wall is not included within the scope of work.

7) Contractor Question: Are non-planted and irrigated groundcover solutions acceptable or desired by the Navy

– Such as DG, cobble, aggregate, or mulch only (no planting, just mulch cover) in addition to living plants? If irrigated living plants are within the scope of work will irrigation tie into an existing irrigation system or will this be an independent system (its own point of connection and irrigation controller)? If tied to existing will the Navy have as-builts of existing or will the contractor need to conduct a site visit with base personnel that understands the existing irrigation system?

Government Answer: Yes, the area shall have living plants and temporary irrigation installed. The irrigation shall be connected to the potable water system and be designed for use up to two years from planting. Just enough to get the plants well established. The Navy will designate a place to tie into the water system and will support as needed. There is no existing irrigation system in this area; the new system shall include the controller and all other equipment.

Irrigated ground covers without a larger plant structure are tricky because people walk over them with impunity.

Government preference is for trees and shrubs that will withstand the high traffic of the area. Ground covers under or around the larger plants would be acceptable. (See Attachment B for approved list of plants) Cost for these items shall be on a separate line item in which it can be removed if unable to fit within Government budget.

8) Contractor Question: Are attachment 2 construction limits for this RFP. If not will the contractor be providing landscape (planting and irrigation) for all the portions of the site plan that are shown in ‘butter’ color in attachment 1 or will it be focused to just around the new patio?

Government Answer: Attachement 2 represents the demolition limits. The new “butter” area after demo shall blend in with existing areas.

9) Contractor Question: Are all existing concrete curbed islands to remain untouched? If no, please identify on the drawings which islands are to be removed or adjusted.

Government Answer: Concrete curbed islands shall be removed within the demolition area.

10) Contractor Question: Please identify on the drawing which light standards are to be retrofitted to accommodate the new proposed landscape along with the light standards that require new ground up installation?

Government Answer: The existing light standards may be used to accommodate the lighting requirement.

New ground up installation may be required to meet lighting requirements.

11) Contractor Question: Is the new proposed delivery truck / pedestrian walkway located on the southeast corner of Cottage Way & Cunningham Road within the scope of work?

Government Answer: No, the referenced delivery truck / pedestrian walkway located on the southeast corner of Cottage Way & Cunningham Road is NOT within the scope of work.

12) Contractor Question: In response to this RFI will contracting provide one final map drawing identifying portions of work with working limits within this RFP for estimating purposes?

Government Answer: Answer: Yes, please refer to Attachment A.

*NOTE: ALL ATTACHMENTS ARE PROVIDED VIA EMAIL TRANSMISSION.

ALL OTHER PARAGRAPHS, PROVISIONS, AND CONDITIONS TO N62473-20-R-0077, CAFÉ DEL MONTE

COMPANION PROJECT, NSAM, CA, REMAIN UNCHANGED.

THE OFFEROR MUST ACKNOWLEDGE RECEIPT OF AMENDMENT 0001 ON THE OFFER SCHEDULE.

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each $585,183.62 $585,183.62 NTE Cafe Del Monte Companion Project, NSAM

FFP

Provision of all work for renovation of the Student Quad at Naval Support Activity Monterey, CA in accordance with the attached scope of work. The scope includes but is not limited to design, demolition, grading, paving, striping, curbing, concrete, installation of pavers, masonry, and lighting. Scope of work includes Option One (1).

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR5805495

PSC CD: S216

NET AMT $585,183.62

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

000101 $0.00

FUND ACRN AA

FFP

Funding Doc. No. N6101420PR020AG Customer ACRN: AA

MILSTRIP: N6101420PR020AG

NET AMT $0.00

ACRN AA

CIN: 000000000000000000000000000000

$585,183.62

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 30-JUN-2021 1 NAVFAC SOUTHWEST

ASHLEY N THORNTON

MONTEREY FEAD/CODE ROPWM

NAVAL POSTGRADUATE SCHOOL

MONTEREY

511 GARDNERS RD BLDG 426 RM 23

MONTEREY CA 93943-5035

831-656-3694 FOB: Destination

N62473

000101 N/A N/A N/A N/A

Section 00 21 13 - Instructions to Bidders

INSTRUCTIONS/STATEMENT OF WORK

TABLE OF CONTENTS

CHAPTERS

PART 1: PROPOSAL FORMS AND DOCUMENTS

1.0 DESCRIPTION

2.0 LOCATIONS

3.0 SKETCHES/DRAWINGS AND ACCOMPANYING SPECIFICATIONS

4.0 INQUIRIES

5.0 MINIMUM WAGE RATES

6.0 INCURRED EXPENSES

7.0 PROJECT CONCEPT

CONTENT OF PROPOSAL

PRICE PROPOSAL

9.0 BASIS FOR AWARD

10.0 DEFINITIONS (AWARD)

11.0 PRECONSTRUCTION MEETING

12.0 FEDERAL CONTRACT PROGRAM

13.0 POST-AWARD LIMITATION ON SUBCONTRACTING CERTIFICATION

PART 2: SMALL PROJECT GENERAL REQUIREMENTS

1.0 DEFINITIONS

2.0 ORDER OF PRECEDENCE

3.0 POST AWARD KICKOFF MEETING (PAK)

4.0 DESIGN

5.0 FIRE PROTECTION AND LIFE SAFETY REQUIREMENTS

6.0 QUALITY CONTROL

7.0 SUBMITTAL PROCESS

8.0 SUPERVISION

9.0 SCHEDULE

10.0 BUDGET MANAGEMENT

11.0 PRECONSTRUCTION CONFERENCE

12.0 ACCESIBILITY

13.0 CONTRACTOR’S PRODUCTION REPORTS

14.0 SCHEDULE OF PRICES

15.0 CONTRACTOR INVOICES

16.0 PROTECTION OF GOVERNMENT PROPERTY

17.0 EXISTING UNDERGROUND UTILITIES

18.0 LICENSE/PERMITS

19.0 CONTRACTOR WORKSITE

20.0 TEMPORARY UTILITIES

21.0 ENVIRONMENTAL CONTRAOLS AND PROTECTION

22.0 WASTE MANGEMENT

23.0 RECORD DRAWINGS AND OPERATION & MAINTENANCE (O&M) DATA

24.0 WARRANTY

25.0 PERFORMANCE EVALUATIONS

26.0 WORK HOURS, ACCESS AND PASSES

27.0 SECURITY REQUIREMENTS

28.0 REQUIRED INSURANCE

29.0 PROPRIETARY RIGHTS

30.0 GOVERNMENT FURNISHED MATERIAL AND EQUIPMENT

32.0 NO WAIVER BY THE GOVERNMENT

33.0 EQUITABLE ADJUSTMENT – WAIVER AND RELEASE OF CLAIMS

34.0 SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

PART 3: STATEMENT OF WORK / PROJECT PROGRAM

PART 6 ATTACHMENTS: WAGE DECISION

Preface

This Request for Proposal (RFP) consists of six parts.

Part 1 contains typical contractual forms, procedures, bidding instructions, bond information, clauses and wage decisions.

Part 2 contains general contract administrative and execution requirements including, but not limited to safety, design criteria & process, quality control, security, schedule, invoicing, temporary facilities, and design and construction oversight processes.

Part 3 lists the project requirements, specific scope items, and expected quality level.

Part 6 contains background project information, references, and other project-specific requirements.

PART 1

PROPOSAL DOCUMENTS CONTRACT FORMS, CONDITIONS (SECTIONS: 00100, 00600 AND 00700)

DESCRIPTION OF WORK

This is a design, build construction project. The intent is to perform renovations to the Quad area adjacent to what will be the newly constructed Café Del Monte. Work includes but is not limited to designing, demolishing, grading, paving, striping, curbing, concrete, pavers, masonry, and lighting. Work performed shall be in compliance with general safety and ADA/ABA requirements. Contractor shall verify all measurements. Contractor shall provide all labor, materials, and equipment necessary to perform said objectives. Contractor shall comply with the Uniform Facilities Criteria (UFC), NEC, and EM 385, with special attention to USACE EM385-1-1; 29 CFR 1926.500-FP and FAR Clause 52.236.13 Accident Prevention. \

LOCATION

The work is located in the Student Quad area adjacent to Starbucks within Naval Support Activity Monterey (NSAM), CA. Site location drawings will be provided via separate email attachment.

SKETCHES/DRAWINGS AND ACCOMPANYING SPECIFICATIONS

The following attachments are included, and hereby incorporated in the RFP.

Wage Decision

INQUIRIES

All inquiries concerning any part of this contract shall be made to Erik Meyer, e-mail erik.meyer3@navy.mil or Ashley Thornton, e-mail ashley.thornton@navy.mil.

FEAD Monterey, 511 Gardners Road, Naval Postgraduate School, Monterey, California 93943-5035.

NOTE: REQUESTS FOR INFORMATION SHALL NOT BE SUBMITTED WITHIN FIVE (5) CALENDAR

DAYS OF THE DATE OF RECEIPT OF PROPOSALS.

MINIMUM WAGE RATES

The minimum wages required to be paid for work under this contract are in accordance with U.S. Department of Labor, Generated 6/11/2020, and are hereby incorporated into this solicitation.

INCURRED EXPENSES

The government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

PROJECT CONCEPT

This proposal is focused on establishing a strong partnership between FEAD Monterey, the client and the Design- Build contractor. The goal is to develop a project that is sufficiently defined before the contract award to allow for an accurate understanding of the work by the team and an accurate proposal from the contractor. By developing the scope with the contractor, the project execution schedule will be greatly shortened and the risk to the contractor will be greatly reduced.

The Project Delivery Team includes FEAD Monterey, the client, and the contractor and design group. FEAD Monterey’s acquisition approach for this project includes three main phases.

To begin the process, FEAD Monterey and the client will provide a general written description of the basic project to the offeror via an initial RFP.

Any changes to the initial RFP will be issued in a formal amendment.

The contractor will then submit a final proposal that includes the finalized cost breakdown. The Government will receive and review the Contractor’s proposal to determine its acceptability and negotiations will be conducted as necessary.

CONTENT OF PROPOSAL

The offeror shall sign the SF1442 and print or type its name on the schedule of prices and each continuation sheet on which it makes an entry. The person signing the SF 1442 must initial erasures or other changes. Offers signed by an agent shall be accompanied by evidence of that agent’s authority.

Site Visit is scheduled for Friday, 12 June 2020 at 9:00 A.M. (local time).

Your proposal shall be delivered to FEAD Monterey, Attn: Erik Meyer and Ashley Thornton, no later than 2:00 P.M. (local time), Thursday, 25 June 2020, or earlier if possible. The government is encouraging and accepting proposal submissions early. E-mail and facsimile proposals are allowed.

PRICE PROPOSAL

Price Proposal shall contain the following:

Original 1442 (Solicitation, Offer and Award) with an original signature and date;

Bid Schedule. In addition the Offeror shall complete and submit a detailed price breakdown.

Performance and Payment bonds are required within 15 calendar days after contract award;

Financial Questionnaire (Exhibit B); and Reference Information (Exhibit C) – N/A Proposal supporting data:

Completed NAVFAC 4330 Description of item(s), system(s) or component(s) being procured;

List of names of the supplies/vendors who were contacted for quotes;

Copy of all price quotes for the system or component;

Reason why the chosen source is other than the lowest price quote.

AMENDMENTS – Contractor (offeror) shall acknowledge all amendments to the RFP as specified and provided for on the SF 1442, Block 19 under “Acknowledgement of Amendments” with submission of their proposals no later than the established proposal receipt date.

Offeror shall provide two (2) references for work performed that is similar in nature to this project performed within the five year period prior to this solicitation.

BASIS FOR AWARD

The contract award will be based on low price. The offeror’s proposal will be incorporated into the contract. Contractor past performance information will be reviewed to ensure a satisfactory performance history.

DEFINITIONS (AWARD)

The date of award is the date the SF 1442 is signed by the Contracting Officer and the Notice of Award is also a Notice to Proceed.

The contract completion date will be computed starting 15 days after the date of award, regardless of when performance and payment bonds are provided. This 15-day period is to allow for mailing of the award and the contractor’s submission of the required bonds.

The date by which performance and payment bonds must be submitted is 15 calendar days after the date of award.

The commencement of work either on or off site, or the incurring of any costs, will not be allowed until the performance and payments bonds are approved.

The date of receipt of the Notice to Proceed is considered to be five (5) calendar days after the date of award.

PRECONSTRUCTION MEETING

Prior to commencement of construction, a meeting will be held with the Contractor and Government representatives to discuss matters of mutual interest concerning the contract. The Contractor shall contact Facilities Engineering and Acquisition Division (FEAD), 511 Gardner Road, Monterey, CA 93943, Attn: Erik Meyer, Supervisory Contract Specialist (831) 656-3454, or Ashley Thornton, Contract Specialist, at (831) 656-3694 within 24 hours following contract award to schedule this meeting.

FEDERAL CONTRACTOR PROGRAM

In accordance with Federal Acquisition Regulation (FAR) 22.1303, any contractor or subcontractor with a contract of $25,000.00 or more with the Federal Government must take affirmative action to hire and promote qualified targeted veterans which includes, special disabled veterans of the Vietnam-era, recently separated veterans, and any other veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized. Companies must file an annual VETS-4212 report, which shows the number of targeted veterans in their work force by job category, hiring location, and number of new hires, including targeted veterans hired during the reporting period and the maximum number and minimum number of employees of such contractor during the period covered by the report. Instructions, information and follow-up assistance is provided at VETS- 4212 Internet site at https://www.dol.gov/vets/vets4212.htm or e-mail at VETS-4212-customersupport@dol.gov. A contract cannot be awarded to a contractor that has not submitted a required annual form, VETS-4212, Federal Contractor Veterans’ Employment Report (VETS-4212 Report) if subject to the reporting requirements of 38 U.S.C.4212(d) for that fiscal year.

POST-AWARD LIMITATIONS ON SUBCONTRACTING CERTIFICATION

In accordance with the provisions of FAR 52.219-14, Limitations on Subcontracting (JAN 2019) (DEVIATION 2019- O0003), 13 CFR 124.510, and 13 CFR 125.6, all 8(a) Contractors must agree that:

In the case of a contract for services (except construction), the concern “…will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded…” (FAR 52.219-14(e)(1))

In the case of a contract for supplies or products (other than procurement from a non-manufacturer in such supplies or products), the concern “…will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded…” (FAR 52.219-14(e)(2))

N6247320R1004

In the case of a contract for general construction, the concern “…will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 85 percent subcontract amount that cannot be exceeded…” (FAR 52.219-14(e)(3))

In the case of a contract for construction by special trade contractors, the concern “…will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 75 percent subcontract amount that cannot be exceeded…” (FAR 52.216-14(e)(4))

A joint venture agrees that, in the performance of the contract, the applicable percentage specified in above paragraphs will be performed by the aggregate of the joint venture participants. (FAR 52.219- 14(f))

FAR 52.219-14 (b)“’Similarly situated entity’ means a first-tier subcontractor, including an independent contractor, that has the same small business program status as that which qualified the prime contractor for the award and that is considered small for the NAICS code the prime contractor assigned to the subcontract the subcontractor will perform.

An example of a similarly situated entity is a first-tier subcontractor that is a HUBZone small business concern for a HUBZone setaside or sole source award under the HUBZone Program.”

In the performance of this contract, the Contractor must certify at the end of every six-month period with a written determination that the Contractor will ultimately comply with the requirements listed above. The Contractor shall utilize the “Post Award Limitations on Subcontracting Report” at Part 6, unless otherwise instructed differently by the Contracting Officer.

PART 2 SMALL PROJECT GENERAL REQUIREMENTS

DEFINITIONS: As used throughout the contract, the following terms shall have the meaning set forth below:

Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

Contractor: The term Contractor refers to both the prime Contractor and subcontractors, including the Designer of Record.

Designer of Record (DOR): Licensed architect/engineer working as subcontractor to or partner with prime Contractor who provides design for this contract.

Quality Control (QC): Contractor’s system to control the quality of design, material, equipment and construction.

Quality Assurance (QA) Program: Government’s program to evaluate the effectiveness of the Contractor’s quality control. The Government’s QA Program is not a substitute for the Contractor’s QC Program.

Federal Holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day;

Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

Contract: Contract or task order.

ORDER OF PRECEDENCE: NFAS Clause 5252.236-9312. In the event of conflict or inconsistency between any of the below described portions of the confirmed contract, precedence shall be given in the following order:

Any portions of the proposal or final design that exceed the requirements of the solicitation.

Any portion of the proposal that exceeds the final design. Any portion of the final design that exceeds the proposal.

Where portions within either the proposal or the final design conflict, the portion that most exceeds the requirements of the solicitation has precedence.

The requirements of the solicitation, in descending order of precedence:

Standard Form 1442, Price Schedule, and Davis Bacon wage rates. Part 1 – Contract Clauses.

Part 2 – General Requirements.

Part 3 – Statement of Work/Project Program Requirements. Part 6 – Attachments (excluding Concept Drawings).

Part 5 – Prescriptive Specifications, exclusive of performance specifications.

Part 4 – Minimum Materials, Engineering and Construction Requirements, exclusive of prescriptive specifications.

Part 6 – Attachments (including Concept Drawings).

3. POST AWARD KICKOFF MEETING (PAK): Prior to commencement of design, and within 21 calendar days of award, meet with representatives of the Contracting Officer, installation and client to present the concept design for discussion and acceptance. The project team will develop a mutual understanding relative to the approved proposal, safety program, environmental permits and requirements, quality control procedures, and design and construction schedule. During the meeting, Contractor shall propose and gain acceptance for any critical path work activities requiring advance submittal and approval. If the contract includes work on any fire protection system, including fire alarm and mass notification systems, the Contractor and the appropriate DOR shall meet with the NAVFAC Fire Protection Engineer (FPE) to establish clear expectations of fire protection requirements of the project.

The Contractor’s key personnel shall attend at the expense of the Contractor. Key personnel are defined as the Project Manager, Superintendent, CQC representative(s), DOR, major subcontractors and specialized supplementary personnel.

The PAK includes partnering, held during normal work hours with the non-labor –related costs shared by both parties.

Partnering is a structured process, as well as philosophy of doing business with Contractors and clients that recognizes common goals through communication and teamwork. It helps create an environment where trust and teamwork prevent disputes, foster good working relationships to everyone’s benefit, and facilitate the completion of a successful contract. If included in Attachment A, a Performance Assessment Plan that provides monthly performance feedback to the Contractor, will be discussed during the partnering session.

Key personnel will meet to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start the turnover process at the PAK Meeting utilizing the NAVFAC Red Zone (NRZ) Checklist and convene the Facility Turnover Meetings once the project has reached approximately 75% completion or 3 to 6 months prior to Beneficial Occupancy Date (BOD), whichever comes first. The Contracting Officer’s Representative will lead the meetings and guide the discussions based on an agenda provided by the Government. The Facility Turnover effort shall fill in the NRZ Checklist including Contractor, Client, and NAVFAC Checklist Items and assign a person to be responsible for each item and a due date. The Contracting

Officer’s Representative will facilitate the assignment of responsibilities and fill out the NRZ Checklist. The Contracting Officer’s Representative shall develop a Plan of Action and Milestones (POAM) for the completion of all Contractor, Client, and NAVFAC Checklist items.

4. DESIGN: Design is the work necessary to ensure functionality, quality, and safety for critical facets of the project.

Special coordination requirements, such as for phone, LAN and cable, are included in Attachment A.

Provide work in compliance with the following design standards and codes, as a minimum. Government standards listed in this RFP take precedence over industry standards.

This RFP references published standards, the titles of which can be found in the Unified Master Reference List (UMRL) on the Whole Building Design Guide at the Unified Facilities Guide Specification (UFGS) Website. The publications referenced form a part of this specification to the extent referenced.

The advisory provisions of all codes, requirements, and standards shall be mandatory; substitute words such as “shall”, “must”, or “required” for words such as “should”, “may”, or “recommended,” wherever they appear. The results of these wording substitutions incorporate these code and standard statements as requirements.

Reference to the “authority having jurisdiction” shall be interpreted to mean “Contracting Officer”. Comply with the required and advisory portions of the current edition of the standard at the time of contract solicitation.

The following list of codes and standards is not comprehensive and is augmented by other codes and standards referenced and cross-referenced in the RFP. Refer to Parts 3 and 4 for specific requirements within other UFC’s.

UFC 1-200-01, General Building Requirements UFC 1-300-08, Criteria for Transfer and Acceptance of Military Real Property UFC 1-300-09N, Design Procedures UFC 3-560-01, Electrical Safety, O&M UFC 3-600-01, Fire Protection Engineering for Facilities UFC 3-600-10N, Fire Protection Engineering UFC 3-800-10N, Environmental Engineering for Facility Construction UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings UFC 4-020-01, Security Engineering: Facilities Planning Manual

Provide professional registration and design signing and stamping requirements per requirements of UFC 1- 300-09N, Design Procedures.

See Attachment A for project-specific submittal requirements.

FIRE PROTECTION AND LIFE SAFETY REQUIREMENTS: Work shall comply with applicable criteria identified herein and Attachment A. Any project including work on means of egress, fire rated elements, Fire Suppression, Mass Notification, or Fire Alarm Systems shall require the services of a Registered Fire Protection Engineer per Attachment A.

Final Life Safety/Fire Protection Certification Documentation: Unless otherwise specified in Attachment A, provide certification that all life safety and fire protection features and systems have been installed in accordance with applicable criteria, the contract documents, approved submittals, and manufacturer's requirements. This certification shall summarize all life safety and fire protection features.

QUALITY CONTROL: Maintain quality control for and inspect all work under the contract. The DOR, as a member of the Contractor QC organization, shall remain directly involved during the construction process. For certain projects, the Quality Control Manager, Superintendent, and Site Safety and Health Officer may be combined – see paragraphs 6 and 34 in Attachment A. Further QC requirements are identified in Attachment A.

Submit a QC Plan for Government review and acceptance. The QC plan shall include the following:

NAMES, QUALIFICATIONS and RESPONSIBILITIES: For each person in the QC organization (design and construction).

OUTSIDE ORGANIZATIONS: Outside organizations, including architectural and consulting engineering firms and a description of the services these firms will provide.

INITIAL SUBMITTAL REGISTER (DESIGN & CONSTRUCTION): Include submittal reviewer, estimated date of delivery, and identify which design submittals require Government approval prior to construction, and which construction submittals require DOR or Government approval prior to construction.

TESTING LABORATORIES: Accredited laboratories as applicable.

TESTING PLAN AND LOG: Tests required, referenced by specification paragraph number requiring the test, frequency, and person responsible for each test.

LIST OF DEFINABLE FEATURES: A Definable Feature of Work (DFOW) is a task, which is separate and distinct from other tasks, and has the same control requirements and work crews.

COMMUNICATION PLAN: Provide a plan for key decisions and possible problems the Contractor and Government may encounter during the design phase of the project. Communication Plan shall indicate the frequency of design meetings and what information is covered in those meetings, key design decision points tied to the Network Analysis Schedule and how the DOR plans to include the Government in those decisions, peer review procedures, interdisciplinary coordination, design review procedures, and comment resolution.

QC Manager Responsibilities:

Participate in the Post Award Kick-off, Partnering, Design Development and Coordination Meetings and Production Meetings.

Ensure that no construction begins before the DOR has signed and stamped the design for that segment of work, and design and construction submittals are approved as required in Attachment A and the QC Plan.

Immediately stop any work that does not comply with contract plans and specifications, and direct the removal and replacement of any defective work.

Prepare QC Reports.

Hold biweekly QC meetings with DOR, Superintendent and Government technical team; participation shall be suitable for the phase of work.

Ensure that safety inspections are performed. Attend weekly Toolbox meetings. Maintain submittal log.

Maintain updated as-built drawings on site.

Maintain testing plan and log. Ensure that all testing is performed per contract. Maintain deficiency log on site, noting dates deficiency identified, and date corrected.

Certify and sign statement on each invoice that all work to be paid under the invoice has been completed in accordance with contract requirements.

Perform Punch-out and Pre-final inspections, and participate in Final Inspections. Establish list of deficiencies; correct prior to the Final inspection.

Ensure that all required keys, operation and maintenance manuals, warranty certificates, and the As-built drawings are submitted to the Contracting Officer.

Use the Three Phases of Control process for construction QC.

Preparatory Phase: Review all applicable documents for compliance with all applicable laws, codes, regulations, and the requirements of the contract, including contract drawings and specifications. Determine requirements for testing and certification. Review submittal approvals for materials, equipment, shop drawings, and applicable methods of construction and installation. Include all Preparatory Phase items in the QC Report.

Initial Phase: Observe and inspect the initial portion of the work performed under a DFOW to establish the quality of the workmanship, resolve conflicts in construction, ensure that testing is done and certified as required, and to check all work procedures to ascertain the work is in conformance with required safety requirements. Record and report nonconforming work and work not of acceptable quality and requiring correction or rework. Include all Initial Phase items, along with initial phase checklist and, in the QC Report.

Follow-Up Phase: Occurs at the completion of each DFOW. Ensure the work is in compliance with contract requirements, quality of workmanship for all work is maintained, and all work performed meets safety requirements.

Include all Follow-Up Phase items, including date, in the QC Report.

The QC Manager must posses a current certificate showing successful completion of the NAVFAC Contractor Quality Management (CQM) Training.

7. SUBMITTAL PROCESS: Provide to the Government submittals as listed. See Paragraph 4, DESIGN, and Attachment A for specific design and construction submittal format and approval and surveillance requirements.

Design drawings may be prepared more like shop drawings to minimize construction submittals after final designs are approved. Therefore, the Contractor is encouraged to prepare and submit with the design drawings, appropriate connection, fabrication, layout, and product specific drawings.

QC Plan, prior to Design/Construction (may be phased).

Design and construction submittals, prior to construction, approved IAW QC Plan, The DOR or QC Specialist is the approving authority for submittals unless otherwise indicated in Attachment A.

DOR-approved design and construction submittals identified in Attachment A for Government surveillance (typically Fire Protection system and Life Safety submittals). Stamp the submittals “FOR SURVEILLANCE ONLY.” Submit Surveillance submittals to the Government prior to starting work for that item. Submittals required for surveillance will be returned only if corrective actions are required.

Material Safety Data Sheets (MSDS) as applicable.

Schedule: Provide detailed design schedule and preliminary construction schedule, due prior to PAK. Environmental Protection Plan, prior to start of the work.

Contractor Safety Self-Evaluation Checklist. Accident Reports – submit if incidence occurs.

Safety Submittals: Per Paragraph 34 and Attachment A, prior to construction.

Schedule of Prices, initial due 21 calendar days after award and a detailed due prior to construction. Budget Management Summary: Per Attachment A.

Record Drawings, due at Beneficial Occupancy

Operation and Maintenance Information: Per Paragraph 23, Part 2 Attachment A, and Part 4. Due prior to testing as applicable, no later than 30 calendar days before Beneficial Occupancy.

Licenses and Permits: Per Attachment A and Part 4.

DD Form 1354: For all new construction, demolition, and any construction on an existing facility that adds new parts, items, or systems that are not maintenance or repair; e.g. replacement of windows, replacement of roofs, replacement of an exterior utility, adding an AC system, adding exterior lighting, the DOR shall prepare DD Form 1354 TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY, in accordance with UFC 1-300-08, available at http://65.204.17.188/report/doc_ufc.html. Submit form for Government approval a minimum of 30 calendar days prior to final acceptance of work.

SUPERVISION: The Contractor shall have a supervisor fluent in English on the job site during working hours.

Additional requirements per Attachment A.

SCHEDULE: Provide Design and Construction Schedule adequate for Contractor to efficiently manage project and for Government to efficiently manage QA and scheduling interfaces. Include construction phasing and any work restrictions (such as occupied spaces, special hours, potential work disruptions). Schedule shall contain DFOWs and dates for completion of each task including material procurement, and construction activities. Update the schedule at least monthly; use 3-week look-ahead for each QC meeting.

BUDGET MANAGEMENT: The Contractor shall be responsible for budget management throughout the entire project.

It is the intent of the Government to partner with the Contractor to maximize project value while strictly controlling contract modifications and maintaining overall fiscal control. When required in Attachment A, develop a Budget Management System for each phase of the design.

PRECONSTRUCTION CONFERENCE: Prior to construction or demolition start, meet with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the safety programs, environmental issues, safety of building occupants and surrounding area, hazardous materials, waste disposal, construction QC procedures, construction schedule, labor provisions and other construction phase contract procedures.

The Preconstruction Conference shall reinforce partnering philosophy initially established during the PAK.

ACCESSIBILITY: Barrier-free design should be in accordance with the requirements of the Federal Accessibility Standards (UFAS) as required by 42 U.S.C. 4151-4157, Architectural Barriers Act (ABA) of 1968, and consistent with 29 U.S.C. 794, Rehabilitation Act of 1973, but also meet the requirements of the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Use the criteria that provide the greatest barrier-free design requirements. The soon to be released DOD Accessibility Standards will implement the US Access Board’s update of the ABA and ADA guidelines and supersede the requirements noted above.

CONTRACTOR’S PRODUCTION REPORTS: Submit Contractor Production Reports on forms furnished for this purpose. Complete the reports weekly unless otherwise requested by the Contracting Officer. Reports shall include:

Worker hours by classification, move-on and move-off of construction equipment furnished by the prime, subcontractor or the Government, and materials and equipment delivered to the site.

Safety meetings, checks and inspections.

Disposition of Construction Waste Material: Per Environmental Protection Plan. Design and Construction Services:

Including, but not necessarily limited to:

Check all Contract Documents for correctness and correlation. If the Contractor notes any discrepancy or ambiguity, immediately notify the COR.

Examine the work site as to conditions affecting the work. Field verify the site and scope of work, including but not limited to the measurement and location of all significant items required to perform the work. Failure by the Contractor to familiarize oneself with available information regarding these conditions shall not relieve the Contractor from the responsibility of successfully completing the work.

SCHEDULE OF PRICES: Submit on forms furnished by the Government. The initial schedule of prices may be preliminary for construction activities until the design is developed. Include a detailed breakdown of the contract price, with quantities for each kind of work. Include General Conditions, profit, and overhead in the unit prices. Break down into design and each construction category if stated in Attachment A. The Contractor may invoice for bonds once the Government has approved the bonds, however, no other requests for payment will be processed without an approved Schedule of Prices.

CONTRACTOR INVOICES: Contractor requests for payment shall conform and will be processed in accordance with the requirements of FAR 52.232-5 and FAR 52.232-27.

Content of Invoice: Requests for payment in accordance with the terms of the contract shall consist of the following: (If NFAS Clause 5252.232-9301 is present in the contract, documents shall be provided as attachments in Wide Area Workflow (WAWF). The maximum size limit per attachment is less than 2 megabytes, but you may have an unlimited number of attachments. If a document cannot be attached to WAWF due to system or size restrictions it shall be provided as instructed by the contracting officer). If NFAS Clause 5252.232.9301 is not present in the contract, follow the invoicing instructions provided in the contract.

Contractor's Invoice on NAVFAC Form 7300/30, which shall show, in summary form, the basis for arriving at the amount of the invoice.

Contractor's Monthly Estimate for Voucher (LANTNAVFACENGCOM Form 4-4330/110 (New 7/84)), with subcontractor and supplier payment certification.

Affidavit to accompany invoice (LANTDIV NORVA Form 4-4235/4 (Rev. 5/81)). Updated copy of submittal register.

Updated copy of progress schedule. Furnish as specified in "FAR 52.236-15, Schedules for Construction Contracts."

Network mathematical analysis.

Contractor Safety Self Evaluation Checklist (original) Final release (for final payment only) Payment:

Payment will be made on Contractor's submission of itemized requests and will be subject to reduction for overpayments or increased for underpayments from previous payments. The Government may withhold payment or reduce payments for the following:

Defects in material or workmanship.

Claims the Government may have against the Contractor under or in connection with this contract. Contractor's failure to submit an updated schedule.

Payroll violations.

Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor.

Payments may be made for materials, stored off construction sites, under the following conditions:

Conditions described in Attachment A.

Materials adequately insured and protected from theft and exposure.

Materials not susceptible to deterioration or physical damage in storage or in transit to the job site are acceptable for progress payments. Items such as steel, machinery, pipe and fittings and electrical cable are acceptable, but items such as gypsum board; glass, insulation and wall covering are not.

Materials in transit to the job or storage site are not acceptable for payment.

Conditions specified in FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

PROTECTION OF GOVERNMENT PROPERTY: Take special care to protect Government property. Return areas damaged as a result of construction under this contract to their original condition. In addition to FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, perform the following:

Remove or alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities that remain.

Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

Preserve the natural resources in accordance with the approved environmental protection plan.

EXISTING UNDERGROUND UTILITIES: Verify on-site utilities and have them marked out by a utility locator service prior to the start of construction. Where existing piping, utilities, oil and gas lines, and underground obstructions of any type that are to remain are indicated in locations to be traversed by new piping, ducts, and other work provided herein, and such are not indicated or specified to be removed, the elevations of the existing utilities and obstructions shall be determined before the new work is laid closer than the nearest manhole or other structure at which an adjustment in grade could be made. Obtain required dig permits and notify the Contracting Officer 21 calendar days prior to any excavation. Refer to Attachment A for specific station requirements.

LICENSES/PERMITS: Obtain all appointments, licenses, and permits required to perform work under this contract at no additional expense to the Government. See "Permits Record of Decision" (PROD) form for list of permits. Comply with all applicable federal, state, and local laws, and base regulations and procedures. Provide evidence of such permits and licenses to the Contracting Officer before work commences and at other times as requested by the Contracting

Officer (see FAR 52.236-7, Permits and Responsibilities). Coordinate permit applications with Navy or local environmental office.

The contractor shall submit a complete PROD form with the first design submittal package. A blank PROD form can be obtained at the Download Tab of Part 6 of the NAVFAC Design-Build website at the following link http://www.wbdg.org/ndbm/Download/Download.html?Tab=Download.