Amendment_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1. To answ er questions from the bidders.

2. To incorporate all changes made to the solicitation through fbo.gov Amendments 1 through 3 .

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Sep-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N55236-16-R-0023

X 9B. DATED (SEE ITEM 11)

08-Sep-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Sep-2016

CODE

SOUTHWEST REGIONAL MAINTENANCE CENTER

CODE 410 3755 BRINSER STREET, STE 1

SAN DIEGO CA 92136

N55236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N55236-16-R-0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

BIDDER QUESTION AND ANSWERS

1. WI 992-11-208: According to paragraph 3.2.1, Contractor is to provide tow service for the fuel barge.

Where is fuel barge being towed from and towed back to?

A: Contractor is to provide fuel barge(s) with capability of storing 250 thousand gallons of fuel. Contractor is to provide any towing services as necessary in support of de-fueling and re-fueling of the ship. Paragraph 3.1.4 directs the contractor to provide storage for fuel.

2. WI 992-11-208: Paragraph 3.1.3 states that the contractor is to allow for two days of work for the government to defuel the ship but the solicitation schedule shows the ship going to dry dock the day it arrives. Please Clarify.

A: The Milestone date for the docking is reflected in the Solicitation for 14 Oct 2016 in the Section C, Scope of work.

3. WI 997-11-001: Paragraph 3.1.3 states that the contractor is to provide a tow of the ship from its current docked location. Contractor was lead to believe that the vessel would be delivered to contractor’s facility.

Please clarify.

A: Ship will depart its homeport when directed and arrive at the selected shipyard under its own power. Tug services will be required for docking and undocking evolutions. Clause 5252.247-9110 added to Section H.

4. WI 259-12-201: Para 3.6.2 states to “Remove existing, fabricate and install a total of (20 LF) linear feet, (10 LF) linear feet of damaged heat deflector in exhaust duct located in 1.2.2, as directed by the

SUPERVISOR, using 2.2 for guidance.”

Page 12, 1.A, states cracks exist in the flow liners (or heat deflector rings) in the 1B and 2B horizontal uptake sections in the 01 level..

Page 14, 1.B.2 states “Attachment 2 is the uptake manufacturer flow liner drawing.”

Work item pdf file provided did not include Attachment 2. Contractor cannot estimate work item requirement of para 1.3.5 and 1.3.6.

Please provide Attachment 2 of QA Form 12 – DDG-83-1000-2016.

Answer will also apply to work item 259-12-202.

A: Attachment 2 will be provided via fbo.gov.

5. WIs 110-21-201 and 110-21-202: Estimator notes no direction is provided in regards to opening, emptying, cleaning and gas freeing tanks listed in 1.2.

Is contractor to provide said services?

Please review and advise.

A: Defueling is included in WI 992-11-208.

Cleaning, pumping, and gas-freeing is included in WI 992-31-001.

6. Milestone table shows the Docking Date at A0 and a date of 14 Oct 16.

Will an amendment be issued, correcting the “A + Day” column?

The information provided does not correspond to the dates provided.

Please advise.

A: A+14 has been updated in Section C of the solicitation.

7. WI 997-11-001: Specification requires contractor to align the blocks for Position Number 2. Please confirm this is correct.

A: Contractor will align blocks for Position Number 2.

8. WI 992-31-001: Specification requires contractor to clean each chain locker free of silt, mud and foreign matter.

Since there isn’t an item to remove anchor chain or any other specified work in/around chain lockers, should contractor exclude this paragraph?

A: Contractor is not required to perform paragraph 3.6 to clean Chain Locker free of silt, mud, and foreign matter. In addition paragraphs 3.1.4, 3.2, and 3.5.3 will be deleted from the basic.

9. The Solicitation cover page lists the deadline for the submission of proposals as 2:00pm on 19 September

2016. The RFP states in Section L submissions are due in by 10:00am on 19 September 2016. Can you clarify which is correct?

A: The RFP has been updated in Section L to reflect submissions to be due by 2:00pm on 19 September

2016 on page 67.

10. Paragraph 3.1.1 is to provide the services of Rolls-Royce Naval Marine technical Rep. with all special tools, parts and guidance

Although we have received pricing for the tech rep, the following notes also were received from Rolls-

Royce:

Please also note that due to the extremely high volume of DDG’s currently on dock (2 more than we are able to accommodate), DDG special tool boxes (3) are reserved on projects for the remainder of the year if not longer (notice special tool costs are not provided on our estimates). Do you have an alternative plan for tooling and parts?

Our Tech Rep’s look to be scheduled out through approximately October of this year, so let us know when the ship is due in and provide a Purchase Order well in advance so we are able to secure the first available

Rep

Support of Rolls-Royce on the USS HOWARD, may require some prioritizing by the Government.

Question: Please advise how to proceed.

A: Government shall re-prioritize Rolls-Royce support and special tool support requirement as necessary to support this avail POP date.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Sep-2016 02:00 PM to 19-Sep-2016 02:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

CONTRACT LINE ITEM DESCRIPTION

ITEM 0001 Prepare for and accomplish and emergent dry-docking on the USS HOWARD (DDG-83) in accordance with standard items, work item specifications (042-11-201, 077-11-001, 110-21-201, 110-21-202, 110-21-203, 110-

21-204, 110-21-205, 243-11-206, 245-12-201, 245-12-202, 245-12-203, 245-12-204, 245-12-205, 259-12-201, 259-

12-202, 980-31-201, 991-11-001, 992-11-001, 992-11-202, 992-11-208, 992-31-001, 993-21-202, 997-11-001), drawings, test procedures, and other detailed data provided by the Government listed in Section J.

ITEM 0002 Over and Above Work in accordance with Section I Clause DFARS 252.217-7028.

Category I Standard Items are applicable to all items without further reference. Category II Standard Items are part of this specification when invoked and/or referenced in individual work items.

STATEMENT OF WORK

SCOPE OF WORK

1. GENERAL REQUIREMENTS

1.1 The Contractor under the direction of the Regional Maintenance Center (RMC) and as an independent Contractor and not as an agent of the Government, shall furnish the material, support

(electrical, crane, rigging, etc.) and facilities (except those furnished by the Government under express provisions of this contract) and provide the management, technical, procurement, production, testing and quality assurance necessary to prepare and accomplish the repair and alteration of the FY16 USS HOWARD (DDG 83) Dry Docking Availability in accordance with the requirements stated in this Section, the Work Item Specifications and Work Item Plans, Drawings, and Other References, the Delivery Schedule, and all other terms and conditions set forth in this contract. Category I NAVSEA FY16 Standard Items through CHG 2 identified under Attachment J-

1 are applicable to all items without further reference. Category II NAVSEA FY16 Standard Items through CHG 2 are applicable when invoked and/or referenced in individual work items specified in

Attachment J-1.

NAVSEA Standard items may be found at:

http://www.navsea.navy.mil/Home/RMC/CNRMC/OurPrograms/SSRAC/NSI.aspx

1.2 The Contractor shall accomplish planning and scheduling to ensure a rational, integrated and timely plan for receipt, storage and installation of Government Furnished Material as identified in work item specifications, and for accomplishment of production work.

1.3 The Contractor shall provide integrated milestone plans for the availability in accordance with

NAVSEA Standard Item 009-60. These milestones will include a schedule of key events necessary to meet the contract delivery dates. A critical path analysis and a milestone schedule shall be used to measure schedule accomplishment of the functions and elements required to successfully complete the repair and alteration of USS HOWARD (DDG 83) within the availability dates herein.

1.4 INTEGRATED PRODUCTION SCHEDULE REVIEW MEETINGS: The Contractor shall formally present their Integrated Production Schedule to the Navy Supervisory Authority at the

Work Package Execution Review (WPER), Start Availability, 25% Complete conference, 50%

Complete conference and 75% complete conference. The Integrated Production Schedule shall include Alteration Installation Team (AIT), Government-Contracted Third Party Maintenance

Providers, Ship's Force, Commercial Industrial Services (CIS), and Fleet Maintenance Activity

(FMA) work to the maximum extent this information available. At each meeting, the contractor shall present and explain, at minimum, the following information:

- The Contractor's latest, Government approved, Integrated Production Schedule created in full compliance with NAVSEA Standard Item 009-60

- The Contractor's current progress in preparing for and/or executing the Availability in accordance with their Integrated Production Schedule. The Contractor shall provide an explanation and mitigation plan for any preparation or execution delays in comparison to their Integrated Production

Schedule.

- The Contractor's plan to complete remaining preparations and/or execution of the Availability in accordance with their Integrated Production Schedule. The Contractor's plan shall describe opportunities for schedule acceleration requiring Government concurrence and potential risks and mitigations to remaining schedule attainment.

1.5 Wherever the term “Job Order” is used in this solicitation/award, it also means “Contract.”

1.6 The Contractor shall report and recommend corrective action during contract performance for those deficiencies discovered which are not covered by the work specifications. As found conditions, needed repairs and corrective action reports will be submitted to the Government in the form of a

Condition Found Report (CFR). The Contractor's conditions found reporting shall be in accordance with that set forth in NAVSEA Standard Item 009-01.

1.7 GOVERNMENT FURNISHED MATERIAL: Government Furnished Material (GFM) cited in the solicitation will be shipped to the contractor’s facility. The successful offeror is to coordinate delivery of Government Furnished Material with the Project Manager. Government property permanently removed from a vessel that requires a Property Administrator's disposition instructions shall be properly prepared for shipment and be delivered as directed by the Property Administrator.

GFM will be listed in paragraph 5 of the Work Item(s).

1.8 QUALITY ASSURANCE

1.8.1 QUALITY ASSURANCE PROGRAM - The Contractor shall provide and maintain a quality assurance program acceptable to the Government, and shall perform or have performed the inspections and tests pursuant to that program to substantiate that the material and workmanship provided pursuant to the job order conform to the drawings, specifications, job orders, and contract requirements listed herein. The Contractor's quality assurance program shall be in accordance with that set forth in NAVSEA

Standard Item 009-04. In addition to its rights under Clause 252.217-7005, the

Government shall have the right to deem work or material furnished by the Contractor to be incomplete and not in accordance with the requirements of the job order by reason of the Contractor's failure to comply with the requirements of its quality assurance program and, as such, the Contractor shall not be entitled to progress payments for said work and material.

1.9 REQUEST FOR CONTRACT CHANGES (RCC) TIMELINE - The contractor shall provide all

Change Order Price Analysis (COPA) proposals in response to Request for Contract Changes

(RCC) within three business days. If circumstances arise where the contractor is unable to submit a

COPA within three business days, the contractor shall notify the Government in writing of the specific circumstances and provide a date on which a COPA will be submitted. The contractor’s timeliness in submitting COPAs in response to RCCs will be evaluated in CPARS and utilized for past performance ratings on future proposal evaluations. Notification of late submission of A

COPA does not exempt the contractor from meeting the three business day requirement, but will be considered by the Government when conducting a CPARS evaluation.

1.10 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER – No order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the

Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer's. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

1.11 NAVY MAINTENANCE DATABASE (NMDr): The Contractor shall use NMDr for the submission of Condition Found Reports throughout the administration of this contract.

1.12 ORGANIZATION CHART AND EMPLOYEE ROSTER:

1.12.1 ORGANIZATION CHART - Within 30 days of contract award, submit a chart detailing each management, technical, engineering and production position from the highest company level to the lowest supervisory level. Include descriptions of each position describing the duties, responsibilities, authority and names of the individuals filling the positions. The organizational chart must represent the facility that will perform the work.

1.12.2 EMPLOYEE ROSTER: After receipt of award and prior to starting work aboard the vessel, the contractor must submit a list of employees who will work aboard ship to the

Commanding Officer of the ship via the NSA Security Office. The list should be on company letterhead, include each employee's name and security clearance when required, and bear the signature of a company official.

2. LOCATION: Government facilities are not available for this requirement. All work shall be completed at the contractor’s facilities.

2.1 DRYDOCK CERTIFICATION - The dry-docking of all vessels shall be accomplished in dry docks certified in accordance with MIL-STD-1625D(SH) dated 27 August 2009.

3. SCHEDULE: USS HOWARD (DDG 83) must be delivered, mission-ready, no later than 9 December

2016.

3.1: MILESTONES: In addition to the contract completion date of 9 December 2016, the Government has established execution dates for the following milestones:

EVENT A + DAY DATE

START AVAILABILITY A0 30 Sep 16

DOCK A+14 14 Oct 16

25% CONFERENCE A+15 15 Oct 16

UNDOCK A+61 30 Nov 16

50% CONFERENCE A+37 06 Nov 16

75% CONFERENCE A+25 25 Nov 16

SEA TRIALS START A+69 8 Dec 16

SEA TRIALS END A+70 9 Dec 2016

END OF AVAIL A+70 9 Dec 2016

3.1.2 - If any milestone event is not accomplished by the date provided, and the failure to accomplish any such milestone event does not arise from a cause beyond the control and without fault or negligence of the Contractor, such failure may be deemed to constitute a failure to perform this contract in accordance with its terms within the meaning of subparagraph (a)(1)(ii) of the clause of this contract entitled "DEFAULT” (DFARS 252.217-7009).

3.2. DELAYS / DISRUPTIONS: The contractor shall coordinate the work effort with the NSA Project

Manager on a daily basis to prevent changing situations from causing delays and disruptions. Disruption due to minor delays in obtaining access to spaces and operation of equipment are to be expected. A minor delay is defined as eight (8) hours. These disruptions are considered normal rather than unusual occurrences during the performance of tasks ordered under this contract. If, during contract performance, delays greater than those indicated above are encountered, the Contractor shall immediately verbally notify the Project Manager and Contracting Officer, followed by a written statement within 24 hours after occurrence of delay, stating time of impact, reason for delay, duration of impact, number of people affected, action taken to properly schedule the work, action taken to minimize impact, and the names of the

Government person(s) contacted.

3.3 - SCHEDULE AND ASSOCIATED REPORTS: The proposed scheduling of work, resources, key events and milestones submitted by the Contractor in accordance with NAVSEA Standard Item 009-60 during the course of contract performance shall not be materially different from the Schedule and

Associated Reports provided in the Contractor’s technical proposal.

4. SAFETY:

4.1 SAFETY INSPECTOR / FIRE MARSHALL: In addition to the safety standards provided in the specifications, the contractor is responsible for providing an experienced Safety Inspector/Fire Marshall who will accomplish daily inspections of the Contractor's entire work area on the ship, together with the

Contracting Office’s Safety Representative. This Inspector or Fire Marshall shall not be one of the

Contractor's supervisors or superintendents normally assigned to the ship and shall be identified in the contractor’s approved Safety Plan.

4.2 PERSONAL PROTECTIVE EQUIPMENT: Whenever work is performed aboard U.S. Naval Ships or vessels at piers or dry docks of a Naval Shipyard or Naval Station, Contractor employees (including management personnel) shall have and use at all times the following personal protective equipment:

(a) Protective hard hats that meet the following specifications:

(1) Protective helmets purchased after July 5, 1994 shall comply with ANSI Z89.1-1986, "American National Standard for Personnel Protection-Protective Headwear for

Industrial Workers-Requirements," or shall be demonstrated to be equally effective.

(2) Protective helmets purchased before July 5, 1995 shall comply with ANSI Standard

"American National Standard Safety requirements for Industrial Head Protection," Z89.1-

1969, or shall be demonstrated by the employer to be equally effective. [Ref. 29 CFR

1910.135 Head Protection]

(b) Approved type Plano or prescription glasses meeting the following specifications:

(1) Protective eye and face devices purchased after July 5, 1994 shall comply with ANSI standard Z87.1-1989, "American National Standard Practice for Occupational and

Educational Eye and Face Protection", or shall be demonstrated by the employer to be equally effective.

(2) Protective eye and face devices purchased before July 5, 1994 shall comply with

ANSI "USA standard for Occupational and Educational Eye and Face Protection", Z87.1-

1968, or shall be demonstrated by the employer to be equally effective. [Ref. 29 CRF

1910.133 Protective eye and face devices.]

(c) Safety toe shoes, with built-in protective toe box that meet the following specifications:

(1) Protective footwear purchased after July 5, 1994 shall comply with ANSI Standard

Z41-1991, "American National Standard for Personal Protection-Protective Footwear", or shall be demonstrated by the employer to be equally effective.

(2) Protective footwear purchased before July 5, 1994 shall comply with the ANSI standard "USA Standard for Men's Safety Toe Footwear", Z41.1 1967, or shall be demonstrated by the employer to be equally effective [Ref. 29 CFR 1910.136 Protective eye and face devices.]

4.3 BLACK OXIDE COATED THREADED FASTENERS (BOCTFs): Due to safety concerns, use of

BOCTFs is not authorized when installing or replacing threaded fasteners in the accomplishment of any work required by any Work Item in this contract.

5. OTHER REQUIREMENTS

5.1 USE/POSSESSION OF PERSONAL ELECTRONIC DEVICES (PED'S) - The possession and use of portable electronic devices (PED's) within the confines of any naval vessel, or in the contractor's facility where equipment removed from the vessel is being worked, is strictly controlled. Cellular phones with digital imaging capabilities are strictly prohibited. PED's may not be connected to any Navy-owned or controlled network. PED's may not be used to store or process any digital information associated with the conduct of the contract without written authorization from the Naval Supervising Activity (NSA). PED's include:

mobile computing devices such as personal digital assistants (PDA's);

hand-held or laptop computers;

mobile telephone devices such as data-enabled cellular telephones;

two-way pagers, including those with e-mail capability;

analog and digital sound recorders; and digital cameras, including cellular phones with digital imaging capabilities.

5.2 NON SMOKING POLICY - For bidding purposes, contractors are advised that in light of the Navy's policy regarding smoke-free facilities, the entire vessel, topside and below decks, is to be considered a "No

Smoking Area" unless otherwise indicated by shipboard policy.

5.3. CITIZENSHIP REQUIREMENTS - The contractor shall comply with the Department of Defense

Industrial Security Manual (DoD 5220.22), and any revisions to that manual as of the Bid Opening Date prescribed, for verification of all U. S. Citizens. Prospective offerors shall refer all questions pertaining to the above to SWRMC, Security Manager .

CONTRACT LINE ITEM DESCRIPTION

ITEM 0001 Prepare for and accomplish and emergent dry-docking on the USS HOWARD (DDG-83) in accordance with NAVSEA standard items, work item specifications (042-11-201, 077-11-001, 110-21-201, 110-21-202, 110-

21-203, 110-21-204, 110-21-205, 243-11-206, 245-12-201, 245-12-202, 245-12-203, 245-12-204, 245-12-205, 259-

12-201, 259-12-202, 980-31-201, 991-11-001, 992-11-001, 992-11-202, 992-11-208, 992-31-001, 993-21-202, 997-

11-001), drawings, test procedures, and other detailed data provided by the Government listed in Section J.

ITEM 0002 Over and Above Work in accordance with Section I Clause DFARS 252.217-7028.

Category I Standard Items are applicable to all items without further reference. Category II NAVSEA Standard

Items are part of this specification when invoked and/or referenced in individual work items.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been added by full text:

5252.247-9110 TUG AND PILOT SERVICES (SEP 1990)

The Contractor shall provide necessary tug and pilot services to move the vessel(s) from the fairway of the plant to the pier or dock, and upon completion of all work from the pier or dock, to the fairway of the plant.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following document(s), exhibit(s), and other attachment(s) form a part of this solicitation:

Attachment 1: Work Item(s) 042-11-201, 077-11-001, 110-21-201, 110-21-202, 110-21-203, 110-21-204, 110-21-

205, 243-11-206, 245-12-201, 245-12-202, 245-12-203, 245-12-204, 245-12-205, 259-12-201, 259-12-202, 980-31-

201, 991-11-001, 992-11-001, 992-11-202, 992-11-208, 992-31-001, 993-21-202, 997-11-001.

Attachment 2: Reference Information Sheet, 1 page.

Attachment 3: Request for Specification Clarification Form, 1 page

Attachment 4: Pricing Spreadsheet

Attachment 5: Eligibilty Criteria

Attachment 6: Technical Capabilties

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

1.0 INTRODUCTION

This solicitation is a Request for Proposals (RFP) that will result in the award of a single Firm Fixed-Price contract for the Dry Docking Availability for USS HOWARD (DDG 83). The Government anticipates awarding a single contract through a best value source selection process. The Government expects the best value to result from selection of the technically acceptable proposal with the lowest evaluated price and will thus use the Lowest Price

Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2

ALL INQUIRIES shall be made in writing and directed to Joaquin Alvarez, Contract Specialist, and Dawn Redman, Contracting Officer, at joaquin.alvarez@navy.mil and dawn.redman @navy.mil. To ensure the Government is able to adequately address and respond to offeror requests for information (RFIs) via amendment, it is requested questions be submitted no later than 16 September 2016 at 10:00am, Pacific Standard Time (PST). The Navy reserves the right to not answer any requests received after 16 September 2016 at 10:00am, Pacific Standard Time

(PST). Furthermore, offerors should note that the proposal due date will not be extended solely on the basis of requests received after 16 September 2016. RFIs should reference a solicitation and/or specification page and paragraph number and be submitted on the Pre-Proposal Information (PPI) form (Attachment J-3) provided with this solicitation.

Estimated Award Date: The Government anticipates making a single award on or around 30 September 2016.

2.0 INSTRUCTIONS FOR THE SUBMISSION OF OFFERS

Proposal Due Date: All copies of proposals (Volumes I & II) shall be received by the Government at the address below no later than than 19 September 2016 at 10:00 am, Pacific Time (PT). Electronic submittal of proposals will be accepted. Hard copy back ups must be received no later than 20 September 2016 at 2:00pm (PT). Late proposals WILL NOT be considered. Partial proposals or attachments submitted late WILL NOT be considered.

Offerors are advised to consult FAR 15.208 related to timely receipt of proposals.

Proposal Submission:

Proposals shall be addressed to:

NAVAL SEA SYSTEMS COMMAND

SOUTHWEST REGIONAL MAINTENANCE CENTER

ATTN: Joaquin Alvarez or Dawn Redman, CODE 410B

3755 BRINSER STREET, SUITE #1

SAN DIEGO, CA 92136-5105

Offerors shall mark all submittals “DO NOT OPEN PACKAGE IN MAIL ROOM—FORWARD UNOPENED

DIRECTLY TO CODE 400”. The outside of the package shall clearly indicate the offeror’s name, the solicitation number, and the contents of the package.

Offerors shall submit:

Volume Title Number of

Paper Originals

Number of

Paper Copies

Number of CDs

I Price Proposal 1 3 3

II Technical

Proposal

1 4 4

Note 1: The CDs must be scanned to ensure that the files contained on them do not contain any computer viruses.

The CDs shall be labeled to indicate the Offeror’s name, the solicitation number and the associated volume numbers.

Note 2: The files on the CD shall be in a format that is compatible with and capable of being opened in Microsoft

Office Suite 2007 or Adobe Acrobat. The material presented in electronic format shall be identical to the paper copy of the proposal. In cases where the hard copy and the electronic copy of the proposal conflict, the hard copy shall take precedence. All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected. If files are compressed, the necessary decompression program must be included.

Note 3: Originals may be shipped in the same boxes as the copies to eliminate excess shipping costs. However, originals should be separately wrapped inside the container, and clearly labeled “ORIGINAL TECHNICAL

PROPOSAL” or “ORIGINAL PRICE PROPOSAL.” The exterior of each box MUST clearly indicate its contents.

3.0 GENERAL INFORMATION

Ship Checks: The USS HOWARD (DDG 83) will be available for a ship check prior to the proposal submission due date. Offerors, including significant subcontractors, may inspect the USS HOWARD (DDG 83). To schedule a ship check, offerors shall email a request for shipcheck to Joaquin Alvarez and Dawn Redman, joaquin.alvarez@navy.mil and dawn.redman@navy.mil, respectively. Participants will be subject to security, safety, and other applicable regulations established by Southwest Regional Maintenance Center (SWRMC) and the

Commanding Officer of the USS HOWARD (DDG 83).

Specifications and associated reference documentation: The Government will provide, upon request, CD/DVDs including Attachment J-1 Work Items and Work Item References not already in the possession of the offerors, commercially available, listed under 52.211-2, or available through the following websites:

https://jedmics.net/ https://webjed.nnsy.navy.mil/ https://psjed.psns.navy.mil/

Offerors may request a CD/DVD by contacting Joaquin Alvarez and Dawn Redman, joaquin.alvarez@navy.mil and dawn.redman@navy.mil.

Alteration of Solicitation: Offerors shall respond to the solicitation as posted. Offerors who alter the solicitation

(except for completing appropriate “fill-in” blocks and certifications) may be considered non-responsive and thus ineligible for award.

Proposal Information: Offerors shall not presume the Government has knowledge outside of information provided in the proposal. Additionally, offerors are advised that statements such as: “the offeror understands”, “the offeror has a long history of outstanding support”, “standard procedures shall be used”, “well known techniques shall be employed”, or any paraphrasing of the solicitation, shall be considered inadequate to demonstrate experience, knowledge of, or compliance with solicitation requirements. Offerors are encouraged to provide specific and concise information to validate all assertions.

Amendments: The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the Federal Business Opportunities (FBO) website to view potential amendments and procurement notifications for this solicitation.

Teaming Arrangements: Proposals must be submitted by one (1) prime contractor. An Offeror may be listed as a subcontractor in multiple proposals but may only submit one (1) proposal as a prime contractor with a unique

Commercial and Government Entity code and Taxpayer Identification Number. To be evaluated as a Joint Venture

(JV), offerors must provide a notarized agreement (with the price proposal) delineating roles and responsibilities for all proposed work.

4.0 PROPOSAL FORMAT

To facilitate efficiency and consistency in proposal evaluation the following is mandatory. Proposals which do not follow this direction may be rejected as non-responsive and thus ineligible for award.

Hard Copy Proposals: All pages shall be double-sided on 8.5 x 11 inch paper with a one-inch margin. The text used shall be Times New Roman with a minimum font size of 12-point. Each side of the page will count as one “page”.

Any type contained on graphics pages will not be smaller than 10-point font. Any pages that may be revised as a result of discussions (if required) shall contain revision numbers and date of the proposal revision submission.

Offerors shall use the attachments provided with this solicitation for their proposal content as specified in Section

5.0 where required.

Page Limits:

https://psjed.psns.navy.mil/

The cover letter is limited to three (3) pages

Non-price proposals shall be limited to ten (10) pages for the Technical Capabilities Data Sheet

(Attachment J-6) for Factor 2 – Technical Capabilities

There are no other page limitations

5.0 PROPOSAL CONTENT

VOLUME I

Price Proposal: The price proposal shall not contain non-price factor information. The price proposal shall be comprised of the following documentation:

a. Cover Letter,

b. Signed SF 33 with all amendments acknowledged,

c. Small Business Subcontracting plan per FAR Part 19 (large businesses only),

d. Any Joint Venture / teaming agreements (if applicable),

e. Completed Section B carrying forward information from J-4, and

f. Pricing Workbook Spreadsheet containing Work Item Pricing and Labor & Material Burden Rates (J-4)

Cover Letter: The cover letter, which shall not exceed three (3) pages, shall meet all the requirements of the “first page of the proposal” outlined in FAR 52.215-1(c)(2)(i-v). In addition to those requirements, the offeror shall include the following in the cover letter:

Identification of all enclosures included with the proposal, CAGE and Data Universal Numbering System (DUNS) numbers for the Prime contractor, Notice of any alterations to the solicitation, such as “fill-in” blocks and certifications, and

Notice of any alterations to the solicitation (except for completing appropriate “fill-in” blocks and certifications).

Standard Form 33 (SF 33): As part of the price proposal package, the offeror shall submit the completed SF 33 with blocks 12 through 18 completed, as well as all sections with applicable “fill-ins” filled in and shall acknowledge all amendments. The representative who signs this form must be authorized to contractually bind the company providing the offer. Section B CLIN pricing must also be completed for ALL CLINs. The Offeror shall complete and provide all Representations, Certifications, and Other Statements included in Section K of the solicitation.

Submission of a signed offer to the Government constitutes agreement and acceptance of the terms and conditions of the solicitation in a FFP contracting environment.

Subcontracting Plan: An acceptable subcontracting plan is required to be submitted by large business concerns. A subcontracting plan is NOT REQUIRED from small business concerns and will not be evaluated.

Completed Section B and Attachment J-4 : Offerors must propose on all contract line items (CLINs), complete the clause entitled “SCHEDULE OF PRICES / RATES: SHIP REPAIR LABOR RATE (FULLY

BURDENED)” in Section B, complete the Pricing Workbook Spreadsheet containing Work Item Pricing and Labor & Material Burden Rates (J-4) to be considered responsive.

The contractor must submit prices for the Pricing Workbook Spreadsheet containing Work Item Pricing and Labor and Material Burden Rates (J-4) in Microsoft Excel in the format provided in this solicitation. The breakdown of

CLIN prices, corresponding to the work item pricing, must add up to the total of each CLIN. If there is a discrepancy between the two, the CLIN price shall govern. The Labor & Material Burden Rates must match the rates provided in the Section B clause entitled “SCHEDULE OF PRICES / RATES: SHIP REPAIR LABOR RATE

(FULLY BURDENED)”. If there is a discrepancy between the two, the Section B clause rates shall govern.

For Attachment J-4, offerors are to insert pricing in all yellow shaded fields.

The RFP specified 14,400 labor hours and $114,048 included for material in the Labor and Material Rate workshhet contained in Attachment J-4 are for evaluation purposes only. The proposed labor and material burden rates included in Attachment J-4 and inserted in Section B, Note A paragraph (7) shall be the fixed rates and be used for negotiating growth and new work during the entire availability regardless of how many labor hours and material dollars are procured and negotiated.

An Interport Differential shall be proposed for offerors that do not plan to perform the proposed work at the USS

HOWARD (DDG 83) homeported in San Diego, California. If applicable, include the value for the inter-port differential as follows:

Location Differential

San Francisco, CA $1,249,945

Portland, OR $950,665

Seattle, WA $1,214,740

*Offeror’s whose location is not listed in the above inter-port differential table shall submit a bidder’s question requesting an inter-port differential be calculated for the location of the offeror’s proposed place of performance for the USS HOWARD (DDG 88) FY16 Dry Docking Availability.

VOLUME II

Non-Price Proposal: The non-price proposal shall be comprised of three (3) factors, Factor 1 – Eligibility Factor, Factor 2 – Technical Capabilities, and Factor 3 - Past Performance:

Factor 1 – Eligibility Factor: Offerors must provide the following to demonstrate eligibility:

Eligibility Criteria Data Sheet (Attachment J-5) with the top portion filled out

A letter signed by the Principal identifying and confirming ownership or committed access (in the form of a letter signed by the subcontractor identifying and confirming committed access) to a pier capable of berthing the DDG-60 and a dry-dock capable of docking the DDG-60

Co-signed Master Ship Repair Agreement or proof of MSRA Equivalency to demonstrate capability

MSRA Equivqlency (Applicable to Non-MSRA holders only): Offerors that do not hold an MSRA must submit

MSRA equivalency documentation to demonstrate sufficient organization and facilities’ capabilities. (Specific documentation requirements provided upon inspection request).

To be eligible for the this award, a prospective contractor must possess a MSRA as described in DFARS 217.71

Master Agreement for Repair and Alteration of Vessels (MARAV) or demonstrate organization and facilities equivalent to that reflected in a MSRA. Offerors meeting this eligibility requirement with documents and evidence outside of a MSRA must contact the PCO to schedule an on-site inspection. All requests for MSRA equivalency inspections must be received by 2:00pm, Pacific Standard Time, (PST) on 19 September 2016. Requests shall be sent to Joaquin Alvarez and Dawn Redman, joaquin.alvarez@navy.mil and dawn.redman@navy.mil. Failure to request an inspection by the designated time may result in a negative determination of offeror eligibility. All inspections will be completed by a representative from Commander, Navy Regional Maintenance Center (CNRMC).

All offerors requesting equivalency inspections will receive a copy of the final inspection report prior to the date of contract award. The on-site inspection will supplement documentation provided with the offeror’s proposal.

The Government reserves the right to conduct a pre-award survey or to require other evidence of technical, production, managerial, financial, and similar abilities to perform prior to the award of any proposed contracts;

regardless of whether the offeror has an existing MSRA. There is no page limit associated with this documentation.

Factor 2 - Technical Capabilities: Offerors shall complete the Technical Capabilities Data Sheet (Attachment J-6), provided with this solicitation for a previous availability or equivalent project. Offerors may not exceed a total of ten

(10) pages between the data sheet and the narrative.

The Contractor shall provide this documentation for contracts/projects demonstrating relevant experience as a Prime contractor. The Government is looking for experience in executing projects of same or similar type and complexity of work as required by this solicitation. For purposes of this solicitation, the Government considers an offeror’s

Technical Capability relating to the following types of projects/contracts to be relevant:

a. Performance as a prime contractor of a ship repair availability similar in complexity and magnitude as the proposed USS HOWARD (DDG 83) availability, including approximately three (3) months production duration and 15,000 man-days in magnitude, using the same or similar personnel, processes and equipment the offeror is proposing to use to meet the solicitation requirements, to be relevant.

OR

b. Performance as a prime contractor of the construction of a ship of similar size and complexity and composition as a DDG 83 class ship or a comparable naval vessel of similar type and complexity using the same or similar personnel, processes, and equipment the offeror is proposing to use to meet the solicitation requirements.

The offeror’s proposed contract/project must demonstrate the following Technical Capabilities:

Demonstrate experience providing engineering and design support capabilities with sufficient capability to diagnose and evaluate technical problems and issues, and to make competent technical recommendations

Demonstrate experience providing an established management organization geared toward completing highly complex ship repair requirements, with clear lines of authority, delegation of responsibility, and mid-level managerial positions

Demonstrate experience in completing, controlling, integrating, scheduling, estimating and progressing complex ship repair requirements

Demonstrate experience purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material

Demonstrate experience managing subcontractors successfully, including successfully selecting, scheduling, managing, monitoring, and controlling of subcontractors

The project shall have been completed or be substantially complete within the past three (3) years. The project provided must be considered relevant based on its own features rather than demonstrating relevant experience as a combination of projects. Offerors are advised that the Technical Capability Factor is "prime contractor" specific.

Newly formed joint ventures may propose projects by the separate members of the joint venture as prime contractors. An offeror may not use the Technical Capabilities of an affiliated "prime contractor" to meet the

Technical Capability Factor requirements.

Factor 3 – Past Performance: The Government requires relevant performance information on all Offerors based on the past and present efforts provided by the Offeror and data independently obtained from other government and commercial sources. The Government will evaluate the Offeror’s past performance as a prime contractor. In the investigation of an Offeror’s past performance, the Government reserves the right to contact former customers and

Government agencies and other private and public sources of information.

Offerors with recent and relevant past performance shall submit information concerning contracts which offerors consider relevant in demonstrating their ability to perform the proposed effort. Offerors shall identify portions of the contracts that are relevant. Offerors are requested to provide information (up to five (5) previous contracts where the effort is recent and relevant to the effort required by this solicitation.

“Recent” is defined as a contract in-progress or completed within the last three (3) years as of the date of the initial solicitation. If the offeror has not completed up to five (5) contracts within the last three (3) years as of the date of the initial solicitation, information on recent and relevant subcontracts and/or commercial contracts may be submitted.

“Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements as set forth in this solicitation.

- Scope: Experience in the areas defined in the Solicitation Section C Statement of Work.

- Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the offeror’s submitted contracts to the requirements of this solicitation.

- Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the requirements of this solicitation. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract. Offerors are responsible for the accuracy of all data provided.

An offeror that does not have recent and relevant past performance to provide for consideration is requested to affirmatively state that it does not have recent and relevant past performance for the Government to consider.

The Offeror’s proposal shall identify the customer point of contact and which of the listed contacts that each questionnaire was sent to be completed. This will let the Contracting Officer know whether all questionnaires from all of the Offeror’s references were received.

Regarding Past performance information that is documented as a Contractor Performance Assessment Report

(CPAR) and available in the Past Performance Information Retrieval System (PPIRS), the offeror may list it in Past

Performance References, Attachment J-2. Attachment J-2 shall be used to identify the source of Past Performance information ( e.g., CPARs).

E-mail to:

Dawn Redman, Contracting Officer, dawn.redman@navy.mil and

Joaquin Alvarez, Contract Specialist, joaquin.alvarez@navy.mil

Any questionnaire received after the proposal due date/time may be considered as late and may not be considered in the Offeror’s past performance evaluation. The Government, at its discretion, will determine whether or not questionnaires received after the proposal due date will be considered.

In addition, the offeror shall provide for all Past Performance References included in Attachment J-2, a short description of the work performed and why the offeror considers it relevant to the requirements of this solicitation.

Government may validate past performance information with the source regardless of whether it is provided under a

CPAR reference.

All offerors (including small business offerors) are requested to address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) in a separate narrative not to exceed one page. In addition, large businesses are requested to address historical compliance with the requirements of FAR Part 52.219-

9 (Small Business Subcontracting Plan) and DFARS 252.219-7003 (Small Business Subcontracting Plan (DOD

CONTRACTS)) in a separate narrative not to exceed one page.

mailto:joaquin.alvarez@navy.mil