Request_for_Specification_Clarification_ANSWERS.pdf

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PARA. NO: 4.a.i.2.c.i

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CONTRACTOR QUESTION 1: Can you advise if a site visit is planned for this Solicitation?

GOVERNMENT RESPONSE: Site Visit information has been submitted to FBO posting.

CONTRACTOR QUESTION 2: Does the Combined Synopsis/Solicitation posted as solicitation number N5005419T0005 on FBO contain requirements similar to a existing contract or will this be a new requirement?

If possible, please provide the current contract number.

GOVERNMENT RESPONSE: This is a follow-on requirement.

Current contract number is N50054-15-P-0009

GOVERNMENT RESPONSE: All labor categories mentioned in PWS section 3.2 require personnel to maintain a Secret clearance.

CONTRACTOR QUESTION 3: Instructions to Quoters, paragraph 4.a.i.2.c.i, page 24, states: “The minimum level of security required is SECRET for personnel performing classified tasks on this project.”

Will the Government please identify, by job category, which categories require personnel to be cleared to SECRET?

CONTRACTOR POC:

REQUEST FOR SPECIFICATION CLARIFICATION

CONTRACTOR PHONE:

DATE OF REQUEST: 21 January 2019 SOLICITATION NO: N50054-19-T-0005

TITLE: MARMC Facilities Building Support Services MARMC POC: Sara Van Gorder

CONTRACTOR: MARMC PHONE: (757) 400-0328

TITLE: Instructions to Quoters

PARA. NO: 4.a.ii.2.b

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CONTRACTOR QUESTION 5: We have a strategic partner interested in working with us on this project, and they have existing personnel in place that meet the specified clearance requirements. However, [ . . .] would like to take the lead, and while the management personnel we have would clearly qualify for clearance, the solicitation states that these clearances must be in place within 60 days of award. It is our understanding that this process typically takes longer than 60 days, so our question is whether you, as the contracting officer and sponsor, have the ability to “fast-track” the application so that we can meet the 60 day deadline.

GOVERNMENT RESPONSE: The Government does not have a way to "fast-track" security clearance applications.

CONTRACTOR QUESTION 4: Instructions to Quoters, paragraph 4.a.ii.2.b, page 25, requires a Resume for each candidate proposed in Staffing Matrix.

In accordance with FAR 52.222-17 (E.O. 13495) we intend to make offers of right of first refusal to all qualified incumbent employees working on the current contract. Obtaining resumes from the incumbent workforce in the time allotted before the deadline for proposal submittal is prohibitive and gives a decided advantage to the incumbent. Also, obtaining resumes from non-incumbent candidates, who are already cleared SECRET and possess the required State of Virginia certifications as outlined in the PWS, to be submitted by the proposal due date, is prohibitive and offers a decided advantage to the incumbent. Proposing job descriptions and outlining how an offeror will recruit, screen and retained qualified, cleared personnel, could be an acceptable alternative; leveling the playing field for all offerors. Will the Government please re-consider the requirement for Resumes to be submitted as part of the Technical Proposal?

-CLARIFICATION-

We are asking for the government to remove from the proposal requirements the submission of resumes for all staff members proposed in our staffing plan for the following reasons:

The RFP states that we must include, in our proposals, resumes for each candidate we are proposing in our staffing plan (4.a.ii.2.b, page 25).

However, FAR 52.222-17 (E.O. 13495) is also referenced in the RFP, requiring right of first refusal to incumbent employees.

Requiring both resumes and right of first refusal, limits competition because the RFP does not give us contact information for the incumbent workforce. Even with the contact information, the timeframe for the proposal is prohibitive for proposers to approach these incumbent employees and receive their resumes. The exception is the incumbent contractor, who presumably already has the resumes for all of its staff members on file.

There is not sufficient time to advertise for and receive resumes from all of the required, qualified non-incumbent people and ensure that they can be hired for proposed positions within the proposal timeframe.

Finally, it would be disingenuous of us to advertise for and propose nonincumbent personnel, when we know that at least some of the incumbent personnel will be hired for the contract as per FAR

GOVERNMENT RESPONSE: The contractor shall comply with FAR 52.222.17, Nondisplacement of Qualified Workers. Please note that the incumbent contractor’s employees may elect to refuse any job offers provided by the successor contractor. Thus, to ensure a smooth transition, the quoters shall provide a staffing plan with resumes of possible candidates meeting the Solicitation’s minimum requirements that clearly demonstrates the quoter has the capability to begin and sustain operations at all times. Please also note that some new requirements have been incorporated in the new Performance Work Statement (PWS) to comply with applicable laws, regulations, and policies; see PWS in Solicitation for all requirements.

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GOVERNMENT RESPONSE: Facilities maintenance is considered renovation projects and routine PMs of the buildings internal systems.

All other projects are considered construction or a capital project.

Examples for construction and capital projects designation would be Main Utilities repair or replacement, external and internal construction that would be considered structural. Projects of this nature will fall under the jurisdiction of NAVFAC (Naval Facilities Engineering Command). Facilities Maintenance involves such tasks as erecting temporary/non-structural walls, electrical work excluding mainline utilities, plumbing work excluding main supply, drop ceiling installation, painting interior walls and doors.

CONTRACTOR QUESTION 7: How many spaces exist for facilities personnel? What are those spaces for?

GOVERNMENT RESPONSE: There are several spaces within LF-18 and CEP-200 for our Facilities Workforce, Currently in LF-18 there is the Carpenter shop which provides computer workstations for the carpenters and site lead, also this shop provides a full service wood shop located to the rear of the space. The Pipe Shop provides Computer workstations for the HVAC maintenance personnel, the plumber, the painter, electrician journeyman, and the locksmith. This shop also provides tool and equipment storage for the inhabiting tradespeople. The Electricians shop provides a computer workstation for the master electrician, and tool and equipment storage. The Facilities DPAS office provides a computer workstation for the Architect, as well as space for printing equipment and plans storage.

Currently within CEP-200 there is a phone shop which provides the phone technician a computer workstation and storage for equipment and tools. Also there is an electricians shop that provides a computer workstation and storage for equipment and tools.

CONTRACTOR QUESTION 6: How does the Government differentiate between construction and facilities maintenance?

CONTRACTOR QUESTION 8: How do we purchase furniture for the building? What is the manufacturer of our furniture?

GOVERNMENT RESPONSE: Furniture is purchased through Government processes; Contractor is not responsible for purchasing furniture.

CONTRACTOR QUESTION 9: What kind of phone system do we use? Is that secure, if so, who handles that?

GOVERNMENT RESPONSE: AVAYA, System is indeed secured and monitored by NCTAMSLANT.

CONTRACTOR QUESTION 10: What is the availability for "swing-spaces" or "staging" during projects?

GOVERNMENT RESPONSE: There is currently no availability of swing space.

CONTRACTOR QUESTION 11: Are tools, equipment and materials government furnished? Is there a tracking/management system currently used?

GOVERNMENT RESPONSE: All tools, equipment and materials will be provided by the government. A tracking/management process is in place for major property, however there is no tracking system for minor property. Tools and materials are considered to be minor property.

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CONTRACTOR QUESTION 14: What is the square footage of each building listed in the PWS?

GOVERNMENT RESPONSE: Facilities Square Footages:*** LF-18 Grand Total Sq. Footage = 288,280 Sq. Ft *** CEP-200 Grand Total Sq. Footage = 215,802 Sq. Ft *** CEP-160 Grand Total Sq. Footage = 7,483 Sq. Ft *** Building 19, NNSY Grand Total Sq. Footage = 28,136 Sq. Ft *** Building 51, NNSY Grand Total Sq Footage = 29,948 Sq. Ft *** V-147 Grand Total Sq. Footage of MARMC Space = 23,467 Sq. Ft *** V-58 Grand Total Sq. Footage = 23,467 Sq. Ft *** CEP-209 Grand Total Sq. Footage = 45,982 Sq. Ft *** Building 1602 Little Creek, Grand total of Sq. Footage of MARMC Space = 1,452 Sq. Ft ***

CONTRACTOR QUESTION 12: Is there a work order management program in use?

GOVERNMENT RESPONSE: There is an in-house trouble ticket system that provides for tracking of maintenance and repair tasks.

These tasks are received and distributed to the appropriate trade for action, that task person then uses the program to report/record any and all info involving the performance of the task. Finally the tradesperson will complete and close out the ticket.

CONTRACTOR QUESTION 13: What are the manufacturer and model # of HVAC equipment in each space?

GOVERNMENT RESPONSE: The following equipment is used throughout MARMC Building LF-18: Trane and Carrier: 15-30 Ton Air Handler Units (AHUs) using Chill Water and Steam to include the Chiller Plant Trane / Carrier / York: Heat Pump Systems Mitsubishi: Multi-Zone Split Systems Data Aire: Computer Room Air Condition

CONTRACTOR QUESTION 15: What BAS is used and when was it upgraded?

GOVERNMENT RESPONSE: Building Automation System (BAS) is provided by Trane's Tracer System Control (SC). MARMC Facilities is currently upgrading the remaining four Building Control Units (BCUs) to the Trane Tracer SC and applicable communication bridge and COM devices.

CONTRACTOR QUESTION 16: What software is used to manage all HVAC systems?

GOVERNMENT RESPONSE: Software is the Tracer Summit

CONTRACTOR QUESTION 17: Does the contractor need to obtain an FCL clearance by award?

GOVERNMENT RESPONSE: An FCL must be obtained by award.

Contractor shall explain any issues with obtaining clearances and plans to acquire them in the Transition Plan.

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CONTRACTOR QUESTION 23: Which positions require a secret clearance?

GOVERNMENT RESPONSE: See answer to Question 3. All labor categories listed in PWS require a Secret clearance. Questions about any additional clearances needed by the Contractor should be brought to the Defense Security Service (DSS) who provides clearances to contractors.

CONTRACTOR QUESTION 24: Will the Government please clarify which billets are to be staffed at the Apprentice, Journeyman or Master level, as Apprentice and Journeyman are not used consistently?

This has a significant impact because 3.1.6 statesman Journeyman and above require a VA State License.

For example:

• 3.1.6 Contractor personnel at the Journeymen level or above shall possess current, active Virginia State license(s) appropriate for their trade.

• 3.2.3 Electrician Apprentice. 3.2.3.1 The Contractor shall provide Journeyman Level Electrician support

• 3.2.7 Heating, Ventilation, and Air-Conditioning (HVAC) Mechanic Apprentice. 3.2.7.1 The Contractor shall provide Journeyman level HVAC/Plumbing technician support.

• Section 11. Education and Certifications o There is no mention of the Electrician Apprentice in this section.

o Tasks at sub-paragraphs 3.2.7 are those of an HVAC Apprentice requiring proof of appropriate Freon certification(s).

• Section 15.3 Indicates that two of the three Electricians and one of the HVAC technicians should be Journeyman, however it does not clarify the certification level of the remaining electrician and HVAC Tech.

GOVERNMENT RESPONSE: The Government recognizes the confusion between Virginia licensing language and PWS. The Government has revised the PWS to clarify the difference between billets; Journeymen and Apprentice have been identified in each applicable labor category. The Government has also removed the requirement for the HVAC Apprentice to obtain Freon certification(s).

Please see revised Solicitation.

CONTRACTOR QUESTION 21: MARMCINST are mentioned to be available on request. How can we get a digital copy of all referenced instructions?

GOVERNMENT RESPONSE: The instructions will be available as attachments with this solicitation update.

CONTRACTOR QUESTION 22: Which of the 14 positions are classified under SCA? Which labor categories does each position get classified under?

GOVERNMENT RESPONSE: Each labor category mentioned in the PWS (except the Facilities Lead and Architect) are classified under

SCA.

CONTRACTOR QUESTION 19: If a contractor is teaming, is quote limited to only 3 past performance examples?

GOVERNMENT RESPONSE: The Government will accept a maximum of 3 past performance examples from each contractor. That could mean a maximum of 6 examples if a contractor is teaming, though they are still limited to 3 per contractor.

CONTRACTOR QUESTION 20: Is there a difference in number of employees between the current contract and what this solicitation anticipates?

GOVERNMENT RESPONSE: The level of effort remains the same as minimum projected skill level breakout stated in PWS. The position of the locksmith and additional electricians is additional.

CONTRACTOR QUESTION 18: When do all individuals working in the building need to have a clearance by? What about management? Is an interim clearance or DOJ/Public Trust clearance acceptable?

GOVERNMENT RESPONSE: As stated in PWS, all personnel working in the building need to have a Secret clearance within 60 days of contract award. At award, the Government will accept an interim clearance, not a DOJ/Public Trust clearance/certificate.

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CONTRACTOR QUESTION 32: What, if any, are the pain points for the current customer? I would like to know any major changes they are expecting with this new acquisition.

GOVERNMENT RESPONSE: The Government requests Contractors read the solicitation in full to understand the requirements of the work.

The level of effort between the current contract and the solicited contract remain the same.

CONTRACTOR QUESTION 30: I understand there was a site visit. Do you have any other site visit planned? If so, we would like to participate.

GOVERNMENT RESPONSE: The Government has no plans for any additional site visits.

CONTRACTOR QUESTION 31: Why is this up for re compete? Is the mission customer unhappy with the incumbent?

GOVERNMENT RESPONSE: The current contract will expire in March 2019.

CONTRACTOR QUESTION 28: What will the government accept as past performance if, due to the government shutdown, the contractor's customer is non-responsive?

GOVERNMENT RESPONSE: Please follow directions as stated in 52.212-1. The Government will accept what past performance information is submitted by the Contractor in the format required.

CONTRACTOR QUESTION 29: Could the Government clarify which positions are required to be Apprentice-level, and which positions are required to be Journeyman-level (i.e., Electrician Apprentice versus Electrician Journeyman)? This has a direct impact on which certifications are required for each position, and the requirements of the subsequent resume the contractor must submit for compliance.

GOVERNMENT RESPONSE: Please see Government Responses to Question 24.

CONTRACTOR QUESTION 27: The Facilities Lead is routinely considered a professional labor category, especially a primary liaison between the Contractor, contract employees and the government. Section

3. Requirements and Instructions to quoters state “all labor categories proposed in accordance with SCA.” The Facilities Lead services does not appear to have a SCA labor position and is not listed under Occupation Code within the WD/SCA; therefore, it should not apply to the SCA Clause. Please confirm that the Government means “all applicable labor categories proposed in accordance with Service Contract Act (SCA.)”

GOVERNMENT RESPONSE: Yes, the Government will update the language in Section 3 to state "all applicable labor categories proposed in accordance with Service Contract Act (SCA.)"

CONTRACTOR QUESTION 25: The Architect is routinely considered a professional labor category, especially a technical architectural project manager. Section 3. Requirements and Instructions to quoters state “all labor categories proposed in accordance with SCA.” The job description under 3.2.9 states Architect services and provide architectural project management. This does not appear to be a SCA labor Position and is not listed under Occupation Code within the WD/SCA Notice; therefore, it should not apply to the SCA Clause. Please confirm that the Government means “all applicable labor categories proposed in accordance with Service Contract Act (SCA.)”

GOVERNMENT RESPONSE: Yes, the Government will update the language in Section 3 to state "all applicable labor categories proposed in accordance with Service Contract Act (SCA.)"

CONTRACTOR QUESTION 26: USG did not give us the 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C.

206 and 41 U.S.C. chapter 67), nor the Service Contract Labor Standards wage determination to the solicitation.

In accordance with 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67), please provide the wages and fringe benefits payable to each position if they were employed by the contracting agency subject to the provisions of 5 U.S.C.

5341 or 5332.

GOVERNMENT RESPONSE: Clause 52.222-42 has been added as full text in this solicitation update.