MARMCINST.pdf

DEPARTMENT OF THE NAVY

MID-ATLANTIC REGIONAL MAINTENANCE CENTER

9727 AVIONICS LOOP

NORFOLK VA 23511-2124

MARMCINST 11000.2A

Code 1150

13 Oct 15

MARMC INSTRUCTION 11000.2A

From: Commanding Officer, Mid-Atlantic Regional Maintenance Center

Subj: ZONE INSPECTION PROGRAM

Ref: (a) OPNAVINST 3120.32D

(b) OPNAVINST 5100.19E

(c) OPNAVINST 5100.23G

Encl: (1) MARMC Building Zone maps

(2) Inspection/Inspector Schedule

(3) MARMC 11000/1 (10-14) Zone Inspection Deficiency List (ZIDL)

(4) MARMC 11000/2 (10-14) Zone Inspection Deficiency Tracker

1. Purpose. To establish policies and procedures for conducting Zone Inspections of Mid-Atlantic Regional Maintenance Center (MARMC) facilities per guidance in references (a) through (c).

2. Cancellation. MARMCINST 11000.2

3. Policy. The Zone Inspection Program is a tool to ascertain the current material condition of MARMC’s facilities; ensuring proper upkeep, cleanliness, and adherence to established safety precautions in the work environment.

4. Scope. This instruction applies to all MARMC personnel.

5. Schedule. Each zone identified in enclosure (1) will be inspected semi-annually as scheduled per enclosure (2).

6. Discussion. Zone Inspections shall be conducted by the Inspecting Official (department head/deputy or designated representative). Inspecting Officials will rotate through the zones listed in enclosure (1) as scheduled in enclosure (2).

U

NITED STATES OF AMERIC

A

13 Oct 15

7. Action

a. Executive Director. Ensure this instruction is effectively implemented.

b. Inspecting Official. Responsible for conducting a thorough inspection of all zones assigned.

(1) Prior to the inspection, review the previous Zone Inspection Deficiency Lists (ZIDLs) paying particular attention to safety deficiencies.

(2) Provide safety, preservation, cleanliness, and material condition discrepancies to the inspection recorder.

(3) Upon completion of the zone inspection, ensure all data fields are complete and legible on the ZIDL.

c. Department Heads/Deputies. Ensure the zone inspection instruction is adhered to by all departmental personnel.

(1) Review all ZIDLs and assign the appropriate division head responsibility for corrective action as necessary.

(2) Track the progress of departmental ZIDLs and the actions taken to correct the deficiencies. Brief the inspection results and deficiency status at the quarterly department head meeting.

d. Division Heads. Ensure their designated areas are ready for inspection by conducting quarterly walk-throughs identifying deficiencies and initiating corrective actions within the divisions’ ability to correct. Deficiencies outside the divisions’ capabilities, a trouble ticket will be submitted through MARMC Help Desk to facilities for corrective action.

(1) Accompany the inspection team through their divisional spaces in the zone under inspection and provide an inspection recorder to document deficiencies using enclosure (3). If the Division Head is unavailable a divisional delegate will be designated.

(2) Upon completion of the inspection, review all ZIDLs and initiate corrective actions for each deficiency within the division’s capability. Examples include general housekeeping, cleanliness, and minor safety deficiencies (empting trash, desk area cleanliness, microwave or coffee maker cleanliness, removing unsafe personal devices, etc.).

(3) Any deficiency outside of the division’s capabilities will be submitted through the MARMC Help Desk to facilities for corrective action. Examples include:

preservation/painting, carpet replacement, inoperative lighting or electrical outlets, material condition of installed equipment, emergency equipment, etc.

(4) Manage and track all ZIDL deficiencies via the Zone Inspection Deficiency Tracker, enclosure (4). Coordinate with the Facilities Division to obtain status of deficiencies submitted through the MARMC Help Desk.

(5) Maintain a binder of all ZIDLs from past and present zone inspections.

(a) ZIDLs should note corrective actions for each deficiency with the Division Head’s initials and date when the deficiency was corrected.

(b) Total the number of deficiencies and record them in their respective category on the ZIDL. Totals will be tracked to show the level of improvement from previous zone inspections to present.

e. Facilities Manager

(1) Manage and track all deficiencies submitted through the MARMC Help Desk and provide a monthly status report to all Department Heads/Division Managers. All deficiencies outside the capabilities of MARMC will be referred to Naval Facilities Engineering Command (NAVFAC) for correction.

(2) Provide updates on safety deficiencies to the Safety Department for ESAMS updates.

f. Safety Department (Code 106)

(1) Provide a Safety Specialist to accompany the Inspecting Official during the inspection.

(2) Coordinate corrective action on all safety discrepancies with the Facilities Manager. Follow-up on all safety discrepancies that require NAVFAC or outside entities to correct.

(3) Document all required safety deficiencies in ESAMS.

(a) Ensure all Department Heads and division managers have “view only” access to ESAMS. Deficiencies will be corrected by the parent division and reported to the Safety Department (Code 106).

(b) The Safety Department will re-inspect all discrepancies that have been reported corrected and verify the correction prior to clearing the deficiency in ESAMS.

(3) Provide updates on all completed ESAMS deficiencies to the Facilities Manager for inclusion in his monthly status report to the department heads.

g. Inspection Recorder. Take clear and legible notes using enclosure (3), documenting all deficiencies indicated by the inspector(s). Upon completion of the inspection, provide copies of the ZIDLs to the facility manager, safety office, and cognizant Department Head(s)/Division Manager(s).

8. Procedures

a. The zone to be inspected and the Department Head conducting the inspection will be listed in the MARMC Plan of the Week based on the schedule in enclosure (2). Department Heads will coordinate the day and time of their inspection with the Division Heads responsible for areas contained in the zone to be inspected.

b. The inspection team will be comprised of the inspecting official (Department Head or designated alternate), a Safety Specialist from the Safety Department, a Facilities representative, and an inspection recorder (provided by the division responsible for each area within a zone being inspected).

c. Zone inspection results will be presented quarterly at the Department Head meetings.

9. Forms. Zone Inspection Deficiency List MARMC 11000/1 (10-

14) and Zone Inspection Deficiency Tracker MARMC 11000/2 (10- 14).

10. Records Management. Records created as a result of this instruction, regardless of media and format, shall be managed per SECNAV Manual 5210.1.

S. L. STANCY

Distribution:

Electronic only, via MARMC Intranet https://navsea.portal.navy.mil/field/cnrmc-nssa/Pages/Directives.aspx

TABLE OF CONTENTS

Pg 1 LF-18 Zones Pg 2 Zone 1: LF-18 Entire 2nd Deck, CONEX Box area, and

Submarine ESM Module.

Pg 3 Zone 2: LF-18 North wall to USS John F Kennedy (CV-61)

BLVD

Pg 4 Zone 3: LF-18 USS John F Kennedy (CV-61) BLVD to USS

Theodore Roosevelt (CVN-71) BLVD Pg 5 Zone 4: LF-18 USS Theodore Roosevelt (CVN-71) BLVD to USS

George Washington (CVN-73) BLVD Pg 6 Zone 5: LF-18 USS George Washington (CVN-73) BLVD to

South Wall and LF–18 parking lots Pg 7 Zone 6: CEP 160 MARMC Dive Locker Pg 8 Zone 6: CEP 209 MARMC Dive Chamber Pg 9 Zone 6: CEP 160/CEP 209 Parking lots, Diver real estate next to CEP 203, and Lay-down area across Virginia Ave.

Pg 10 CEP 200 Zones Pg 11 Zone 7 CEP-200 Front Administration Offices (1ST floor) Pg 12 Zone 7 CEP-200 Front Administration Offices (2ND floor) Pg 13 Zone 8 CEP-200 Pump Shop, AC&R, Flex Hose, Powder

Coating, Inside Machine, Valve Shop, Classrooms, and loft areas

Pg 14 Zone 9 CEP-200 Tool Room, Weight Test, Hull Branch, and loft areas

Pg 15 Zone 10 CEP-200 Code 300, Planning, QA, Core team, ADP, NAMTS, 246, Gas Turbine, Outside Electrical, Cableway and Rigging Shop, and loft areas

Pg 16 Zone 11 CEP-200 SCBA, MAT Teams, Outside Machine, Gun Shop, Hoist Shop, Pro Team, and loft areas

Pg 17 Zone 12 NNSY Bldg 19 (1ST floor) Pg 18 Zone 12 NNSY Bldg 19 (2ND floor) Pg 19 Zone 12 NNSY Bldg 51 (1ST floor) Pg 20 Zone 12 NNSY Bldg 51 (2ND floor) Pg 21 Zone 13 Bldg V-58 (1ST floor) Pg 22 Zone 13 Bldg V-58 (2ND floor) Pg 23 Zone 13 Bldg V-58 Perimeter

Enclosure (1)

Enclosure (1)

2 Enclosure (1)

3 Enclosure (1)

4 Enclosure (1)

5 Enclosure (1)

Zone 6 - CEP 160 MARMC Dive Locker

6 Enclosure (1)

7 Enclosure (1)

8 Enclosure (1)

9 Enclosure (1)

10 Enclosure (1)

11 Enclosure (1)

12 Enclosure (1)

13 Enclosure (1)

14 Enclosure (1)

15 Enclosure (1)

16 Enclosure (1)

17 Enclosure (1)

18 Enclosure (1)

19 Enclosure (1)

20 Enclosure (1)

21 Enclosure (1)

22 Enclosure (1)

Inspection / Inspector Schedule

QTR

WEEK

ZONE

FISCAL YEARS 14-18

FY 15 FY 16 FY 17 FY 18

1ST 3RD 1ST 3RD 1ST 3RD 1ST 3RD

1 1 CODE 100 CODE 200 CODE 500 CODE 1100 CODE 130 CODE 400 CODE 900 CODE 106

7 CODE 106 CODE 300 CODE 600 CODE 100 CODE 200 CODE 500 CODE 1100 CODE 130

2 2 CODE 130 CODE 400 CODE 900 CODE 106 CODE 300 CODE 600 CODE 100 CODE 200

8 CODE 200 CODE 500 CODE 1100 CODE 130 CODE 400 CODE 900 CODE 106 CODE 300

3 3 CODE 300 CODE 600 CODE 100 CODE 200 CODE 500 CODE 1100 CODE 130 CODE 400

9 CODE 400 CODE 900 CODE 106 CODE 300 CODE 600 CODE 100 CODE 200 CODE 500

4 4 CODE 500 CODE 1100 CODE 130 CODE 400 CODE 900 CODE 106 CODE 300 CODE 600

10 CODE 600 CODE 100 CODE 200 CODE 500 CODE 1100 CODE 130 CODE 400 CODE 900

5 CODE 900 CODE 106 CODE 300 CODE 600 CODE 100 CODE 200 CODE 500 CODE 1100

11 CODE 1100 CODE 130 CODE 400 CODE 900 CODE 106 CODE 300 CODE 600 CODE 100

6 6 CODE 100 CODE 200 CODE 500 CODE 1100 CODE 130 CODE 400 CODE 900 CODE 106

13 CODE 106 CODE 300 CODE 600 CODE 100 CODE 200 CODE 500 CODE 1100 CODE 130

7 12 CODE 130 CODE 400 CODE 900 CODE 106 CODE 300 CODE 600 CODE 100 CODE 200

Note: Weeks 8 through 13 will be used to reschedule zones that cannot be inspected during their assigned week.

Enclosure (2)

ZONE INSPECTION DEFICIENCY LISTING

Building: Zone: DATE:

Location: (Office # or Name, Workspace Identifier, Zone grid #)

SHEET NUMBER:

_____OF_____

INSPECTOR RECORDER

Level of Improvement: 1=Improvement, 2=No Improvement, 3=Declined Number of Deficiencies from previous inspection CATEGORY Number of Deficiencies from current inspection Improvement

Level

SAFETY

FACILITY

PRESERVATION

CLEANLINESS

DEFICIENCY

(Annotate category for each deficiency: S=Safety, F=Facility, P=Preservation, C=Cleanliness)

DIVISION

(Responsible for action)

DATE

COMPLETED

DIV HEAD

INITIALS

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

MARMC 11000/1 (10-14)

Enclosure (3)

DEFICIENCY

(Annotate category for each deficiency: S=Safety, F=Facility, P=Preservation, C=Cleanliness)

DIVISION

(Responsible for action)

DATE

COMPLETED

DIV HEAD

INITIALS

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

31.

32.

33.

34.

35.

36.

37.

38.

39.

40.

41.

42.

43.

44.

45.

MARMC 11000/1 (10-14)

Department Head Signature/Date: _________________________

*Copy to Facilities Manager, Safety Department, and Department Head

2 Enclosure (3)

Zone Inspection Deficiency Tracker for _____________ (Code )

Division/ Code

ZIDL sheet and line #

Help Desk Ticket # and date entered

Deficiency Category:

(S=Safety, F=Facility, P=Preservation, C=Cleanliness)

Description of Deficiency Action Taken / Status Date entered into Tracker

Date Corrected/ Completed

MARMC 11000/2 (10-14)

Enclosure (4)