81279595-04170-Combined_SOW_SSN_715.docx

STATEMENT OF WORK (SOW)

REV 8/9/17

JML #: 8127-9595

RCP #: N4523A18RC45081

Ship/Activity: PSNS SSN 715 Title: Rental Forklift Place of Performance: Puget Sound Naval Shipyard and Intermediate Maintenance Facility, Bremerton, WA Period of Performance: 12 months 6/4/2018 to 6/3/2019

1. BACKGROUND.

This is a non-personnel services contract for the leasing of 3-ton, 7-ton, and 10-ton forklifts that will be used to move materials throughout the installations associated with Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF). Operators of the leased forklifts will include federal civilian operators and contracted operators.

The following are applicable to this requirement: 40 CFR 63.6625 (i) or (j), 29 CFR, Part 1926, Subpart H, Materials Handling, Storage, Use, and Disposal; and Industrial Truck Standard Development Foundation, ITSDF B56 standard.

2. FORKLIFT SALIENT CHARACTERISTICS AND REQUIRED SERVICES

Delivery location will be Puget Sound Naval Shipyard and Intermediate Maintenance Facility, Bremerton, WA, Building 455 - Transportation.

The contractor shall weigh vehicle(s) prior to delivery and mark (4 inch high black lettering) with the individual weight in pounds on each side of vehicle(s). OEM weight markings are acceptable.

2.1 The contractor shall provide five 3-ton forklifts (herein referred to as vehicle), equipped as follows:

· Rated Capacity: 6,000 lbs. (minimum)

· Load Center: 24 inches

· Transmission: Automatic

· Tires: Solid (foam filled)

· Mast Type: Nested channels to provide maximum visibility of the attachment and load 2.

· Mast Extended Height: 175” (minimum)

· Lowered Mast Height: 90” (maximum)

· Turning Radius: 93” to outside edge (maximum)

· Overall Width: 52” (maximum)

· Fork Length: 42” pallet type

· Forks shall have side-shift capability

· Fork Thickness: 2”

· Fuel: Diesel

· Parking Brake: Hand / foot operated

· Lights: Brake, front and rear drive lights, work-lights

· Dash Instruments: Battery discharge, oil pressure, fuel gauge, water temperature, and engine hour meter.

· Lifting Attachment Points listed below

2.2 The contractor shall provide two 7-ton forklifts (herein referred to as vehicle):

· Rated Capacity: 14,000 lbs. (minimum) with side-shifting capabilities

· Load Center: 24 inches

· Transmission: Automatic

· Tires: Solid Pneumatic (foam filled)

· Mast Type: Nested channels to provide maximum visibility of the attachment and load.

· Mast Extended Height: 260” (minimum)

· Lowered Mast Height: 148” (maximum)

· Turning Radius: 135” to outside edge (maximum)

· Overall Width: 82” (maximum)

· Overall Length (to face of forks): 145” (maximum)

· Fork Length: 72” pallet type

· Forks shall have side-shift capability

· Fork Width: 6” (maximum)

· Fork Thickness: 2.5”

· Fork Spread: 6.3” minimum (to inside edge), 73.9” maximum (to outside edge)

· Fuel: Diesel

· Parking Brake: Hand or foot operated

· Lights: Brake, front and rear drive lights, work-lights.

· Dash Instruments: Battery discharge, oil pressure, fuel gauge, water temperature, and engine hour meter.

· Lifting Attachment Points listed below

2.3 The contractor shall provide two 10-ton forklift (herein referred to as vehicle), equipped as follows:

· Rated Capacity: 20,000 lbs. (minimum)

· Load Center: 24 inch (minimum)

· Transmission: Automatic

· Tires: Solid Pneumatic (foam filled)

· Mast Type: Nested channels with a minimum 28” of viewing space between mast towers with minimal obstructions (i.e. chains or flex hoses)

· Mast Extended Height: 205” (minimum)

· Mast Lowered Height: 160” (maximum)

· Turning Radius: 155" to outside edge (maximum)

· Overall Width: 96” (maximum) From outside tire to outside tire

· Length to Load Face: 170” (maximum)

· Fork Length: 96” pallet type

· Forks shall have side-shift capability

· Fork Spacing: 3” minimum spread (to inside edge), 89.4” maximum spread (to outside edge)

· Fuel: Diesel

· Parking Brake: Hand or foot operated

· Lights: Brake, front and rear drive lights, work-lights.

· Dash Instruments: Battery discharge, oil pressure, fuel gauge, water temperature, and engine hour meter.

· Lifting attachment points listed below

2.4 Lifting attachment points shall meet the following requirements:

2.4.1 Lifting attachment points shall have an identified Working Load Limit (WLL) marked at each point. Alternatively, the lifting attachment point’s WLL shown in operations manual, or clearly identified in writing on OEM letter head, would be acceptable.

2.4.2 All lifting attachment points shall be clearly above the vertical center of gravity and symmetric about the vehicle(s) fore and aft centerline.

2.4.3 Lifting attachment points shall accept common rigging shackles.

2.4.4 Lifting gear shall only contact the vehicle at the lifting points. It is unacceptable to remove vehicle components to accommodate lifting gear.

2.4.5 Use of spreader beams, other special lifting gear or unusually complex lifting arrangements are not allowed unless evaluated and approved by PSNS & IMF Lifting & Handling Department (Department 700 Code 740).

2.4.6 Vehicle component assembly lift points, used during equipment fabrication, shall not be used for lifting the entire assembled vehicle unless specifically identified in the OEM operations manual.

2.4.7 Vehicle tow point, hitch, or draw bar shall not be used as a lifting attachment.

2.4.8 Ensure retrofitted, repaired, or modified lifting accessories on provided vehicle(s) comply applicable OSHA requirements as delineated in 29 CFR 1926.251(a)(4).. Additionally, size attachment points based on either pair of diagonally opposed legs of a four-point lifting assembly carrying the entire load for worst-case scenario of load distribution with respect to center of gravity.

2.4.9 Size lifting attachments for three-point lifts such that any two points carry the entire load based on worst-case scenario load distribution with respect to center of gravity.

2.4.10 Ensure the working load limit of each lifting attachment point is not exceeded by for sling angle tension when lifted. Minimum sling angle with respect to horizontal shall be 60°.

2.4.11 Orientation of lifting attachment points shall be such that when loaded, the direction of force applied to each sling shall be aligned with the plane of the padeye or lug within ±5°.

2.5 Prior to delivery, the Contractor shall provide a checklist to the COR that shows that each of the following was accomplished.

· Provide vehicle(s) that meets, or exceeds, the safety requirements Industrial Truck Standard Development Foundation, ITSDF B56 Standard relative to the elements of design, operation, and maintenance, the standardization relating to principal dimensions to facilitate interchangeability, and establishment of test methods and test procedures, for powered and non-powered industrial trucks.

· Provide new condition maintenance free battery. Inspect all hoses and belts for cracks, wear, etc. and replace items that suspect to failure. Replace the engine oil with new or perform an engine oil analysis per 40 CFR 63.6625(i) or (j) on existing engine oil to validate effectiveness.

· Operationally test the vehicle(s) to include all manufacturer safety features and performance criteria.

· Ensure vehicle(s) is/are crane ready for lifting.

· Inspect the vehicle(s) provided, at the time of delivery and before acceptance, with the Contracting Officer’s Representative (COR) or other authorized government representative.

· Document in writing the condition of the vehicle to ensure it meets contract requirements. Provide a signed copy of the inspection document to the government representative.

· Correct any discrepancies noted or replace the delivered vehicle(s) with a compliant unit.

· Inspect the vehicle(s), upon completion of the period of performance and at the time of pick-up, or prior to the return of the vehicle(s) to the contractor for maintenance, repair or replacement during the period of performance, with the authorized Government representative and document any new conditions or damage. Provide a signed copy of the inspection document to the government representative.

· Provide a copy of the manufacturer Operation and Maintenance manual(s), containing detailed operating instructions specific for the vehicle provided to the Contracting Officer’s Representative or designated Government employee.

· Perform any required scheduled maintenance, in accordance with the manufacturer’s maintenance standards, on vehicles provided during the period of performance.

· Provide the planned scheduled maintenance schedule, with the contractor’s proposal, and notify the Contracting Officer’s Representative four days in advance of performing maintenance on the vehicle(s), to permit coordination with project workload.

· Provide a replacement vehicle, within 24 hours, for any unscheduled repairs required.

· Perform lockout/tag-out of vehicle(s) prior to performing maintenance. Notify the Contracting Officer’s Representative if vehicle(s) maintenance must be performed in a condition not requiring lockout or tag-out conditions.

· Replace inoperative or unsafe vehicles, upon notification by authorized Government representative, within 24 hours if repairs cannot be accomplished to return the vehicle to full operating status within 8 hours of a service call.

· Supply a manufacturer’s technical representative or ASME certified mechanic to respond on-site within 8 hours of Government notification of a problem on a 24hrs/day, including weekends and holidays.

· Provide the Contracting Officer’s Representative the name, telephone number/pager and/or other contact information to coordinate contact with the contractor’s representative for repair of defective or inoperative equipment.

· Coordinate scheduled pick-up of the vehicle(s), at the end of the period of performance, with the Contracting Officer’s Representative. If the contractor is unable to accomplish pick-up on this date, immediately notify the Contracting Officer’s Representative and provide an alternate date and time of pick-up that is mutually agreeable.

· Emergency point of contact to coordinate repairs.

Failure to provide the checklist that the above was accomplished may result in non-acceptance of the forklift. The government will perform a pre-operational and post-operational safety inspection of each forklift as part of daily use. If the forklift is defective, needing repair or maintenance or found to be otherwise unsafe it will be removed from service and the contractor will be notified of the forklift’s status.

2.6 Inoperable Forklifts: The COR shall contact the Contractor if there is an inoperable forklift or unsafe forklift. The Contractor shall have 24-hours to either repair the forklift or provide a replacement. The Contractor shall provide a report to the COR documenting the reason for the inoperability of the forklift or unsafe condition. Photographs are suggested, but not mandatory for the report (Note: There are no photographs allowed on PSNS & IMF installations but arrangements can be made with the COR to have the Government provide photographs).

2.7 Scheduled Preventive Maintenance: Upon delivery, the Contractor shall provide the Contracting Officer Representative (COR) or designated representative with a planned maintenance schedule for each forklift. Changes to the planned maintenance schedules shall be coordinated with the COR, or designated representative, one week in advance of the changed preventive maintenance schedule. The Contractor shall perform lockout/tag-out of vehicle(s) prior to performing maintenance unless the COR is notified that the preventive maintenance work does not require lockout or tag-out procedures.

2.8 Accident Reporting: If the Forklift is involved in an accident or mishap it will be removed from service and the contractor will be notified of the Forklift’s status. Depending on the nature of the accident or mishap, the forklift may not be released to the Contractor until completion of any investigation.

2.9 End of Period of Performance Pickup. The Contractor shall coordinate with the COR the time and pick up location of forklifts at the end of the period of performance.

2.10 Fuel. The Government will be responsible for fueling the forklifts during the rental period. The Government will also be responsible for crane lifting forklifts for locations desired such as on deck of a ship.

3. MANAGEMENT AND ADMINISTRATION

3.1 Definitions

3.1.1 Contracting Officer: The warranted individual(s) designated by PSNS & IMF will administer the contract. Throughout this contract, the term Administrative Contracting Officer (ACO) will be used to refer to the individual designated to administer the contract or his/her designated representative, if this individual is not the Procuring Contracting Officer (PCO).

3.1.2 Contract Discrepancy Reports (CDRs) is a report sent by the Government to the Contractor, which the contractor is required to complete when performance is unsatisfactory. The CDR requires the Contractor to explain to the Contracting Officer, in writing within 10 calendar days, why performance is unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

3.1.3 Contracting Officer Representative: The Contracting Officer delegates a Contracting Officer Representative (COR). The COR is the Contractor's point of contact for technical contractual matters and is responsible for day-to-day performance functions. The COR’s function is to ensure contract compliance. It should be noted that these individuals are not authorized to change the terms of the contract or commit the Government with respect to project scope, time or money. Only a warranted Contracting Officer has that authority.

3.1.4 Corrective Action Plan: The Contractor's proposed corrective actions for identified Contract deficiencies.

3.1.5 Deficiency/Defect: One or more documented poor performances or nonperformance.

3.1.6 Quality Control: A program used by the contractor to control the quality of goods and services provided.

3.2 Management and Administration

3.2.1 Regular Working Hours: The Government's regular working hours for forklift pickup and deliveries are 8:00 AM-3:00 PM, five days per week, Monday through Friday, except observed Federal holidays. These hours represent the core hours for work on this contract. Any deliveries or pickups outside the core hours shall be coordinated with the COR, or designated representative, at least 72-hours in advance unless there is an emergency. If there is an emergency that requires a replacement forklift within 24 hours, coordinate with the COR.

3.2.2 Observed Holidays: The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

In addition to the above listed holidays, Puget Sound Naval Shipyard is normally closed for all except necessary services during the week between Christmas and New Year's Day. If scheduled maintenance falls within this timeframe, the Contractor may perform the services before or after the break.

3.3 General Administration Requirements

3.3.1 Protection of Government Property: During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence/accident under the contract to their original condition at no cost to the Government.

3.3.2 Directives, Instructions and References: Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are attached that are applicable. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract. Specific requirements relating to work performed under the PWS may be located in the Technical Resource Center (TRC), online, or available for purchase. Other references are listed under the scope section.

3.4 Management and Personnel

3.4.1 Management: The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide personnel with the necessary expertise to ensure each delivery order is met.

3.4.2 Employee Conduct: Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

3.4.3 Identification of Employees: Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel.

3.4.4 Removal of Employees: The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

4 GOVERNMENT- SERVICES

The government will provide crane lifting and handling services as required for the vehicle(s) using the following attachments.

· NAVAIR Swab and Scrapper Assembly - towing capacity 500 lbs.

· NAVAIR Catapult Cylinder Strong-backs and Lifters - 5,000 lbs. capacity at 24” load center.

· Morse Model 285XGR Single Drum Barrel Lifter - 2,500 lbs. capacity.

· Lift-O-Matic Dual Drum Lifter - 2,000 lbs. capacity

· Hercules 5410 Barrel Lifter - 1,500 lbs. capacity

· Wesco Single Poly Drum Lifter - 1,000 lbs. capacity

· Wesco Single Drum Lifter - 1,000 lbs. and 1,500 lbs. capacity

· Caldwell Single Hook Beam 10S-2-20 - 4,000 lbs. capacity

· Caldwell Single Hook Beam 10S-5-24 - 10,000 lbs. maximum capacity (Not be used in excess of 6,000 lbs. at 24” load center).

· Caldwell Single Hook Beam 10S-7.5-36 - 15,000 lbs. capacity (Not be used in excess of 6,000 lbs. at a 24” load center)

· Forklift Boom Extension - maximum capacity 4,000 lbs. at 36” load center (Load center is based on the distance to the center-of-gravity of the load from the backrest of the forklift forks).

· OWTS Small Roto-bins - maximum capacity 1,300 lbs.

· Two Cubic Yard Roto-bins - maximum capacity 2,400 lbs.

· Additional forklift attachments may be provided by the government with approval from the Puget Sound Naval Shipyard and Intermediate Maintenance Facility Rigging Engineering Branch (PSNS&IMF, Department 700, Code 715).The government will provide all required government and contractor employees for vehicle operation.

· The government will provide all fuel and personnel/equipment vehicle refueling.

· The government will perform a pre- and post-operational safety inspection of the vehicle(s) as part of daily use. If the vehicle is defective, needs repair or maintenance or found to be otherwise unsafe it will be removed from service and the contractor notified.

· If the vehicle is involved in an accident or mishap it will be removed from service and the contractor will be notified. Contractor will inspect and provide a condition found report to the Contracting Officer for any damage as a result of accident.

5. QUALITY ASSURANCE SURVEILLANCE PLAN.

6. SECURITY REQUIREMENTS.

Contractor representative(s) will require base access to the Puget Sound Naval Shipyard Controlled Industrial Area (PSNS CIA) will comply with Attachment 1.

7. ENVIRONMENTAL AND SAFETY.

The Government shall comply with all federal, state and local laws, regulations and best practices in relation to establishing and maintaining a compliant safety program.

8. ADDITIONAL CONSIDERATIONS.

9. GOVERNMENT REPRESENTATIVE.

· Contracting Officer (KO): Patricia L. Kelly, patricia.l.kelly@navy.mil, 360-476-4053

· Contracting Officer Representative (COR): Samantha Harrell, samantha.harrell@navy.mil

Technical Clarifications: All technical clarifications/deviations will be coordinated through the Contracting Officer Representative. Any changes to the contract in terms of scope, time, quality or funding must be by a Contracting Officer.