N4523A18R1050_0004_1FEB2018.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The Purpose of this Amendment is to:

1) The time of submission is extended. Proposals are DUE NO LATER THAN 2:00 PM PST 20 FEBRUARY 2018.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Feb-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4523A18R1050

X 9B. DATED (SEE ITEM 11)

08-Dec-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Feb-2018

CODE

PUGET SOUND NAVAL SHIPYARD CODE 400

1400 FARRAGUT

CONTRACTING CODE 440

BREMERTON WA 98314

N4523A 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4523A18R1050

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS FOR OFFERORS

1. GENERAL:

a. Instructions:

1. Offerors shall submit their proposals in accordance with the following preparation instructions. The Government will consider any failure on the part of an offeror to comply with these instructions to be an indication of the quality of performance it can expect during contract performance. Therefore, the Government encourages offerors to contact the contracting officer (KO), and contract specialist in writing in order to request an explanation of any aspect of these instructions.

2. A proposal should not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the offeror meets these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

3. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale as well as the remedies the offeror is asking the KO to consider as related to the omission or error.

4. Relationship between Instructions and Evaluation: Your attention is directed to the functional relationship between Sections L and M of this solicitation. Section L provides information for the purpose of organizing the proposal and is not intended to be all inclusive. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover areas identified in section M, proposals should address all such areas of evaluation.

5. ALL INQUIRIES shall be made via email and directed to Cindy Means, contract specialist, George Rutt alternate contract specialist and Charles Smith, contracting officer, at cindy.means@navy.mil , george.rutt@navy.mil , and charles.r.smith13@navy.mil . To ensure the Government is able to adequately address and respond to offeror requests for clarification (RFCs) via amendment if applicable, it is requested questions be submitted no later than 16 January, 2018 at 2:00 pm Pacific Standard Time (PST). The government reserves the right to not answer any questions received after 16 January, 2018 at 2:00 pm PST. Furthermore, offerors should note that the proposal due date will not be extended solely on the basis of questions received. RFCs shall reference the solicitation and specification page and paragraph number and be submitted on a request for clarification form (Attachment J-3) provided with this solicitation. A request via clarification form (Attachment J-3) shall be submitted for each separate question.

b. Proposal Submission Instructions:

1. Time of Submission: Proposals are DUE NOT LATER THAN 2:00 P.M. PST, 20 Febuary, 2018. Late proposals will not be considered.

2. Method of Delivery: Proposal submissions shall only be accepted electronically. Offerors must submit one electronic copy of their proposal, via the Safe Access File Exchange (SAFE) file transfer tool.

Table 1- Required Submission Methods Transmission Method Government POC emails SAFE cindy.means @navy.mil george.rutt@navy.mil charles.r.smith13@navy.mil

NOTICE: Prospective offerors are hereby cautioned to allow sufficient time to become familiar with the

SAFE system well before the proposal due date and to contact the SAFE helpdesk immediately if a system outage is detected. The government accepts no responsibility for the offeror’s e-business systems compatibility with SAFE. Public accessibility to SAFE is well established therefore offerors are responsible for making any alternative arrangements if their specific e-business system software or configuration prevents access to SAFE.

3. Electronic Delivery of Proposals: Proposals are DUE NOT LATER THAN 2:00 P.M. PST, 20 Febuary, 2018.

Late proposals will not be considered. The timeliness of proposals will be determined in accordance with (IAW) FAR 52.215-1(c)(3)(ii)(A).

4. Safe Access File Exchange (SAFE) Submission Instructions:

Utilization of the Safe Access File Exchange (SAFE) file transfer tool at https://safe.amrdec.army.mil/safe/Welcome.aspx is a mandatory transmission method.

For an electronic document to be considered as part of the proposal, it must be uploaded to SAFE prior to the closing deadline. Electronic files date-stamped (Central Standard Time) in the SAFE tool after the closing deadline will not be considered as part of the proposal. The government will convert all times recorded in SAFE in Central Standard Time to Pacific Standard Time for the purposes of evaluating timeliness. If any portion of the proposal is unreadable or contains corrupted files, re-submission of such portions shall be handled IAW FAR 15.207(c). IAW FAR 15.208(b)(1)(i), it is highly recommended that offerors upload and transmit their proposal via SAFE at least twenty four (24) hours prior to the solicitation closing deadline as well as read and become familiar with the SAFE user guide located at https://safe.amrdec.army.mil/safe/Guide.aspx. For further questions about the SAFE tool see the help section of the SAFE website.

Proposals submitted via the SAFE tool will be downloaded upon receipt but not opened until the solicitation closes.

All interested offerors should take into consideration the time the electronic transmission process may take to ensure timely proposal submission. When submitting documents through SAFE, offerors shall reference their company name, CAGE code, and the solicitation number in the “Description of File(s)” block of the SAFE uploading screen.

The SAFE transfer tool provides confirmation of successful upload upon submission of proposal. Offerors can also check the “notify me when file(s) downloads are completed” box within the SAFE submission screen to receive an additional confirmation that the government POCs have fully downloaded all proposal attachments.

Offers that experience technical difficulties accessing the SAFE website should immediately contact the SAFE helpdesk at usarmy.redstone.rdecom-amrdec.mbx.safe-team@mail.mil via email to seek resolution and carbon copy both government POCs.

5. Electronic File Format:

Only the following extensions shall be used:

.docx for Microsoft® Word files .xlsx for Microsoft® Excel files .pdf for Adobe® Acrobat™ files

Offeror shall not embed sound or video files into submittals. Graphics, tables, photographs, and other data beyond the capability of Microsoft® Word ™, Microsoft® Excel ™, or not in currently NMCI- supported applications may be submitted in Adobe Acrobat format. Any submission document that requires a “wet signatures” or other data input by hand shall be scanned and formatted in Adobe Acrobat (PDF).

All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected.

6. Volume Layout and Page Limitations: Proposals shall be submitted in the following quantities and volume layout. At a minimum, each section as outlined below shall constitute a separate file.

Volume

Section Title Digital Copy

Page Limitations

I I

Technical Proposal, Sub-factors 1.1 and 1.3 1

I

II

Technical Proposal, Sub-factors 1.2 1

No Page Limitation

I

III

Technical Proposal, Sub-factors 1.4 1

No Page Limitation

II I Past Performance Proposal 1 10

III I Cover Letter 1 4

III

II

Completed Solicitation and Applicable Amendments 1

No Page Limitation

III

III

Price Proposal Worksheet Attachment J-2 1

Completed J-2 Attachment

a. Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 10 point, uncompressed font.

b. Pages shall be single sided, one and one half spaced, with a minimum of one inch margins on all sides. Pages shall be dated and numbered sequentially by volume. A header should be present in each volume submission stating the volume number, title, solicitation identification, and the offeror's name.

c. Each volume shall contain a glossary of all abbreviations and acronyms used with an explanation for each.

d. Elaborate format and/or color representations are not desirable.

e. Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs, and figures, the text shall be no smaller than 8 point, Times New Roman.

NOTE: The government’s strong preference is for clear, concise proposals that support the evaluation criteria listed in section M of the solicitation.

c. Ship Check:

a. Ship checks will be conducted at 8:30 A.M. – 11:30 A.M. PST on 9 January, 2018 at Naval Base Kitsap, Bremerton WA. Prospective offeror’s shall notify John Tiemeyer at (360) 476-4054 or email at john.tiemeyer@navy.mil AND C/C cindy.means@navy.mil by 1:00 P.M. on (15 December, 2017) in order to reserve time and submit the names of employees and subcontractors who will attend. Pre-registration is mandatory to meet security and access requirements prior to arrival at Naval Base Kitsap, Bremerton WA. Offerors shall include the company name, CAGE code, and solicitation number in the subject line of the email. Upon receipt of this information, a government POC will confirm receipt and provide any final instructions required to attend.

Offerors are encouraged to provide cellular contact numbers for company officials attending to allow for last minute site location or instruction changes if necessary. Pre-registration is mandatory to guarantee adequate time for security and access requirements prior to arrival; pre-registration after 15 December, 2017 could result in the offeror not being able to attend the ship check.

b. Per OSHA 29 CFR 1915 Occupational Safety and Health Standards for Shipyard Employment, Section 1915.158(a)(1), Contractor personnel attending ship-checks shall wear United States Coast Guard-approved Type I, II, III OR V Personal Floatation Devices (PFDs) i.e. life preservers, life jackets, or work vests while on floats, barges, and finger piers.

c. The decision by any offeror to not attend the ship check will be construed to mean that the offeror fully understands all requirements of the solicitation. All prospective offerors are advised that at the conclusion of the ship check, unless this solicitation is amended in writing, it will remain unchanged. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the ship check constitute grounds for a claim after award of the contract.

d. There is a short amount of time between ship check date and the close of questions; therefore to allow adequate time to prepare a response submit all questions regarding the Statement of Work (Attachment J-1) as soon as possible.

e. Subcontract Information: In requesting proposals from prospective subcontractors, offerors should provide all necessary information for the contemplated purchase. The Government will not advise prospective subcontractors as to the requirements of their transactions with offerors, nor will the Government respond to direct inquiries from prospective subcontractors concerning clarifications of specification or solicitation requirements.

ALL SUCH REQUESTS FOR CLARIFICATION MUST BE SUBMITTED TO THE GOVERNMENT

THROUGH THE PRIME CONTRACTOR (OFFEROR).

f. SOW reference documentation: Offerors may request SOW reference file access and/or password protected picture file access electronically via an email request to cindy.means@navy.mil, george.rutt@navy.mil and charles.r.smith13@navy.mil. All SOW references and picture files are encrypted via WinZip and require WinZip or a compatible decryption program to access.

3. VOLUME I – Technical Capabilities Proposal

A. Organization: Volume I shall be organized conforming to the required proposal content. Volume I shall be clearly labeled. At a minimum, each section as outlined below shall constitute a separate file.

Volume I shall not include pricing information.

The Technical volume shall be organized in the following manner:

Section I Title Page Sub-factor 1.1 – Corporate Experience Sub-factor 1.3 – Facility

Section II Sub-factor 1.2 – Certifications

Section III

Sub-factor 1.4 – Quality Management Plan (QMP)

Submission Requirements:

Evaluated Sub-factor Section L Submission Requirement

Subfactor 1.1, Corporate Experience:

The prospective offeror shall demonstrate corporate

Offerors are required to provide Corporate Experience Offerors are required to complet and provide a experience through a narrative of one (1) contract within the last five (5) years demonstrating completion of preservation and repair work on a Navy caisson for a contracted work package of $500,000 or greater.

Corporate Experience Data Sheet (Attachment J-5) on one (1) contract that meets the requirements of subfactor

1.1 of Section M of the solicitation.

Narratives must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against sub-factor 1.1. Any supporting documentation included should clearly substantiate claims and be verifiable.

Offeror’s shall include a complete contract number, to include specific delivery/task order number as applicable, within the narrative to allow for the verification of claims. However, a copy of the contract referenced is not required as part of the proposal.

Subfactor 1.2, Certifications:

The prospective offeror shall provide current certificates identifying all personnel certified as paint inspectors in accordance with NAVSEA Basic Paint Inspector (NBPI), NACE International Coatings Inspector or SSPC Protective Coating Inspector programs, as required for accomplishing the requirements of the statement of work.

The offeror shall provide copies of current certifications for all paint inspectors that meet one of the requirements outlined in evaluation sub-factor 1.2.

Subfactor 1.3, Facility:

The offeror shall identify that the facility to be used has adequate lifting and operational capacity to safely dock the vessel per the requirements set forth in Section C of this solicitation. An on-site survey conducted by the Government Docking Observer (GDO) may be required to validate the facility’s capability.

To facilitate proper government oversight, the facility shall be located in the Puget Sound, WA region. For this procurement, the Puget Sound, WA region is defined as the West Coast of the continental US, starting from Olympia, WA and extending northward to Bellingham, WA.

The offeror shall provide a narrative illustrating that they satisfy the requirements of sub-factor 1.3. Narratives must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against sub-factor 1.3. Any supporting documentation included should clearly substantiate claims and be verifiable.

Subfactor 1.4, Quality Management Plan (QMP) The offeror shall provide evidence of its Quality Management Plan. The plan addresses, at a minimum, control of documents, controls of records, corrective action plan(s), preventative action plan(s), internal audit, and management review which comply with the following International Organization for Standardization (ISO) 9001:2008 standards.

A. Control of documents. A documented procedure that meets or exceeds ISO 9001:2008 paragraph 4.2.3.

B. Control of records. A documented procedure that meets or exceeds ISO 9001:2008 Paragraph 4.2.4

C. Corrective actions. A documented procedure that

A complete and current copy of the offeror’s written Quality Management Plan (QMP) meeting or exceeding the requirements of sub-factor 1.4.

Plans must, at a minimum, fully address ALL of the ISO 9001:2008 procedures outlined in A-F of sub-factor 1.4.

Note: For offerors possessing an approved and current QMS on file with PSNS&IMF Code 132, submission of a copy of the current and signed approval letter is sufficient to fulfill this submission requirement.

meets or exceeds ISO 9001:2008 paragraph 8.5.2.

D. Preventative actions. A documented procedure that meets or exceeds ISO 9001:2008 paragraph 8.5.3.

E. Internal Audit. A documented procedure that meets or exceeds ISO 9001:2008 paragraph 8.2.2.

F. Management Review. A documented procedure which meets or exceeds ISO 9001:2008 paragraph 5.6.

Note: If offeror has an approved and current QMS on file with PSNS&IMF Code 132, offeror will be assigned an acceptable rating for this sub-factor.

4 VOLUME II- Past Performance Proposal

A. Organization: Volume II shall be organized conforming to the required proposal content. Volume II shall not include pricing information.

The Past Performance volume shall be organized in the following manner:

Contractor Performance Data Sheet

Section M Evaluation Criteria Submission Requirements

The prospective offeror shall demonstrate satisfactory past performance through a narrative of one (1) recent contract within the last five (5) years demonstrating completion of preservation and repair work on a U.S.

Navy caisson with a contracted work package of $500,000 or greater in which the Contractor Performance Assessment Report (CPAR) indicates that the assessing official would recommend the contractor for similar requirements in the future.

Offerors are required to provide a Contractor Performance Data Sheets (Attachment J-4) on one (1) completed contract that demonstrates relevant and recent work outlined in the section M past performance evaluation criteria for the required narrative.

Offerors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this RFP. Supporting documentation should clearly substantiate claims and be verifiable.

Offeror’s shall include a complete contract number, to include specific delivery/task order number as applicable, within the narrative to allow for the verification of claims. However, a copy of the contract referenced is not required as part of the proposal. A copy of the suporting CPARs evaluation report is also not required.

Past performance information obtained from established systems such as the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases.

Offeror’s are not required to submit any additional documentation in support of this evaluation criterion.

The government shall evaluate all recent and relevent CPARs, as defined in section M past performance evaluation criteria for the required narrative.

2. VOLUME III – LEGAL/PRICE OFFER

A. Organization: Volume III shall be organized conforming to the required proposal content. Volume III shall be clearly labeled. At a minimum, each section as outlined below shall constitute a separate file.

The Technical volume shall be organized in the following manner:

Cover Letter

Section 2 Completed solicitation and amendments

Section 3 Completed price proposal worksheet, Attachment J-2

B. Legal/Price Offer: The Legal/Price Volume consists of and must include the following:

1) A cover letter that addresses all the requirements of the “first page of the proposal” outlined in FAR 52.215-1(c)(2)(i-v). In addition to those requirements, the offeror shall include the following in the cover letter:

Identification of all separate files included in the proposal package, CAGE and Data Universal Numbering System (DUNS) numbers for the prime contractor, Notice of any alterations to the solicitation or attachments/exhibits (except for completing appropriate “fill-in” blocks and certifications).

Period for acceptance of offers. The offeror agrees to hold the prices in its offer for

150 calendar days from the date specified for receipt of offers, unless another time period is specified in an amendment to the solicitation.

2) The completed SF 33 with blocks 12 through 18 completed, as well as all sections with applicable “fill-ins” filled in and shall acknowledge all amendments (block 14). Block 12 must match the 150 days specified in the provided cover letter. The representative who signs this form must be authorized to contractually bind the company providing the offer. Section B CLIN pricing must also be completed for CLIN 0001 and be equal to the total price of the price proposal worksheet (attachment J-2). CLIN 0002 and CLIN 0003 are informational CLINs. The Offeror shall complete and provide all Representations, Certifications, and Other Statements included in section K of the solicitation. Submission of a signed offer to the Government constitutes agreement and acceptance of the terms and conditions of the solicitation.

3) Complete the price proposal worksheet, Attachment J-2 of the Solicitation.

C. Notification/Exceptions: The proper completion and submission to the Government of the above items will constitute an offer. Unless this solicitation expressly authorizes alternate offers with respect to specific terms and conditions of this solicitation, any exception to any of the terms and conditions shall constitute a deficiency which may make the offer unacceptable.

(End of Summary of Changes)