Wally_Schirra_High_Lead_Content_Paint_Testing_SOW.docx

Statement of Work (SOW)

Point of Contact:

Alternate:

Andrea Orlowski Thong Nguyen 757-943-7952 757-443-3949 E-mail: andrea.orlowski@navy.mil thong.n.nguyen@navy.mil

References:

a) MSC Standard Drawing 803-7081122 Revision “-“; Military Sealift Command General Technical Requirements (GTRs)

b) MSC Standard Drawing 803-7080803 Revision P9; Preparation of Computer Aided Design (CAD) Drawings for USNS Ships.

Enclosures:

(1) Lead Paint Compartments.xls

(2) NAVSEA Drawing Number 631-7488891 Rev J; Paint Schedule.

(3) NAVSEA Drawing Number 802-7488866 Rev S; General Arrangement.

(4) Lead Paint Map Drawing Numbers.xls

1. Scope of Work:

This statement of work (SOW) requires the services of an Industrial Hygiene firm to test for the presence of lead onboard T-AKE Class vessels in suspect paint with an X-ray fluorescence analyzer. Sample points and positive/negative readings will be annotated on a Lead Paint Map.

2. Background:

During the USNS MATTHEW PERRY (T-AKE 9) Post Shakedown Availability, paint with high lead concentrations was found to have been applied, pre-delivery, in elevator pits and bilge pockets.

Subsequent investigation by the manufacturer has determined the paint with high lead content to be International Paint 262 clear-base, dark grey paint. Paint with high lead content was installed, pre-delivery, on USNS AMELIA EARHART (T-AKE 6), USNS CARL BRASHEAR (T-AKE 7), USNS WALLY SCHIRRA (T-AKE 8), USNS MATTHEW PERRY (T-AKE 9), and USNS CHARLES DREW (T-AKE 10).

3. Specific Tasks:

The Contractor Shall:

3.1. Arrange kick off meeting within 5 working days after the acceptance of the task.

3.1.1. Contact MSC TPOC and arrange a mutually agreeable time to meet, in the Hampton Roads, VA area or Via Phone conference to develop a mutual understanding of the requirements and details of work.

3.1.2. A meeting agenda discussing the topics listed in Section 3.1.3. shall be forwarded to the MSC TPOC 1 business day prior to the kick-off meeting.

3.1.3. Topics to be presented to MSC at this meeting to include:

3.1.3.1. Project Schedule

3.1.3.2. Project Milestones

3.1.3.3. Statement of Work Review

3.1.3.4. Access to ship for ship checks

3.1.3.5. Deliverables

3.1.4. Create a set of minutes stating all agreements and understandings discussed during this meeting. The MSC and Contractor TPOC will verbally agree to the finalized meeting minutes.

3.2. Conduct ship check onboard USNS WALLY SCHIRRA (T-AKE 8).

3.2.1. Analyze paint in locations and quantities in accordance with Enclosure (1).

3.2.1.1. Utilize an X-ray Fluorescence (XRF) Analyzer with the following specifications

3.2.1.1.1. Niton XLp300 Series or equal.

3.2.1.1.2. No inclusive readings

3.2.1.1.3. No need for substrate correction

3.2.1.1.4. No false positives/false negative reading.

3.2.1.1.5. Does not contain an inclusive range.

3.2.1.1.6. Capable of detecting lead in paint in excess of 10 mils thick.

3.2.1.1.7. In calibration.

3.2.1.2. Tanks, cofferdams, voids, chain lockers, and the hull of the vessel shall not be analyzed.

3.2.1.3. Total Quantity not to exceed 2769.

3.2.2. Validate XRF readings.

3.2.2.1. Collect paint chip samples in the amount of 1% of the total XRF readings.

3.2.2.2. Analysis shall be conducted by a laboratory accredited by the American Industrial Hygiene Association Environmental Lead Laboratory Accreditation Program

3.2.2.3. Total quantity not to exceed 28 chips.

3.2.3. Analysis of presumed lead-free paint codes in accordance with Enclosure (2)

3.2.3.1. Utilize an X-ray Fluorescence (XRF) Analyzer with the specifications of 3.2.1.1.1 to 3.2.1.1.7.

3.2.3.2. Paint codes include FD, HR, AS, HT, KC, and KD.

3.2.3.3. Tanks, cofferdams, voids, chain lockers, and the hull of the vessel shall not be analyzed.

3.2.3.4.

Quantity not to exceed 50 samples

3.1. Create a Lead Paint Map for the USNS WALLY SCHIRRA (T-AKE 8).

3.1.1. Create a Lead Paint Map in AutoCAD 2004 format using References (A) and (B) as guidance.

3.1.1.1. Enclosure (4) provides a list of Drawings Numbers.

3.1.1.2. The format and level of detail shall be in accordance with the following:

3.1.1.2.1. Sample locations shall be annotated.

3.1.1.2.2. Compartments testing positive/negative shall be annotated.

3.1.1.2.3. General Note to include date of ship check, analyzer used, date of calibration.

3.1.1.3. All drawings shall be reviewed by a senior level Engineer/Industrial Hygiene Surveyor with more than 10 years experience.

3.2. Ship check the USNS WALLY SCHIRRA in Guam. Ship check shall be conducted between 22 January and 21 February, 2012. The purpose of the ship check is to gather the necessary readings to develop a Lead Paint Map reflecting the ship’s current configuration. Actual ship check dates shall be coordinated with the MSC TPOC and the ship senior staff.

3.3. Deliver Ship Check Summary Report.

3.3.1. State who attended the ship check.

3.3.2. The duration of the ship check, and information that could not be gathered during the ship check.

3.4. Submit draft Lead Paint Map to MSC TPOC or APOC for review.

3.4.1. Drawings shall be delivered following the project milestones of section 5.

3.4.2. All AutoCAD drawings shall be fully vectorized AutoCAD files.

3.4.3. All readings collected during the Ship Check will be provided to the MSC TPOC during this review for reference.

3.5. Deliver finalized Lead Paint Map in AutoCAD and PDF.

3.5.1. Drawings will be delivered on labeled CDs.

3.5.2. Drawings shall be delivered in three sets of hard copies for each drawing.

3.5.3. Drawing size shall be in accordance with Reference (B).

3.5.4. All source files shall be provided to MSC.

3.5.5. Must be fully functional and editable to allow for MSC to update in the future.

3.6. Exercise Option to extend contract for additional vessel

3.6.1. Contractor will complete item 3.1 to 3.7 for T-AKE vessel agreed upon at time of option awarding.

4. Period of Performance:

4.1 Performance will commence upon acceptance of the order and end 29 February 2012.

4.2 All deliverables shall be submitted in accordance with the Delivery Schedule in Section 5.

5. Deliverable/ Delivery Schedule

Deliverable Format Due Date

Create Lead Paint Map

Delivery Schedule:

· MSC TPOC will review all draft deliverables for a period of no more than 5 business days at each milestone for drawing reviews.

· MSC TPOC comments shall be answered to with 5 business days from receipt.

6. Government Furnished Information (GFI):

6.1 Electronic copies of these documents are available from the MSC TPOC upon request.

6.1.1 MSC Standard Drawing No. 7081122 Revision “-“; General Technical Requirements

6.1.2 MSC Standard Drawing No. 7080803 Revision “A”; Preparation of CAD Drawings For USNS Ships

7. General Requirements

7.1 All contractors shall be U.S. Citizens.

7.2 Transportation, base or port access, and ship access issues concerning the XRF analyzer shall be addressed in the bid. Additionally, any support required by the MSC TPOC to facilitate use of the XRF Analyzer.

7.3 Bidder shall submit a standard test procedure for utilization of the XRF equipment, ensuring good/consistent/accurate results.

7.3.1 Procedure shall include methodology of how the paint chip samples will be used to provide accuracy assurance.