Revised SOW _N4008521Q2500.docx

Statement of Work (revised) Audio/video Installation Naval Facilities Engineering Command (NAVFAC) Mid-Atlantic, Total Force Development Naval Station Norfolk, Virginia

General Description:

This requirement is for the removal, relocation, purchase, and installation of audio/video equipment, hardware and accessories.

Scope of Work:

The contractor shall provide all labor, management, equipment, hardware, supplies, accessories, transportation, and installation services required to remove and install audio/video equipment and accessories provided by NAVFAC, and the vendor. Services to be provided for the following rooms 108 & 116, and building CEP-87 (conference room), at Naval Station Norfolk, Norfolk, VA.

Location:

Removal:

NAVFAC, Mid-Atlantic 9742 Maryland Avenue Building A-81, First Floor Norfolk, Virginia 23511

Installation:

NAVFAC, Mid-Atlantic 8855 First Street Building CEP-87, First Floor Norfolk, Virginia 23511

Scope:

a. The Contractor will remove, relocate and install the following equipment provided by NAVFAC Mid-Atlantic, Total Force Development:

• Remove two TVs with mounts from walls (Bldg. A-81, Rooms 117 B)

· Sharp model # LC-70LE640U

• Mount three TVs (Bldg. CEP-87, Room 108)

· Samsung model # QB65H-N

• Mount two TVs (Bldg. CEP-87, Room 116)

· Sharp model # LC-70LE640U

• Mount one VTC system including TV (Bldg. CEP-87, Room 116)

· Polycom model # AA185004-M

· LCD Monitor # OLS-8410NL

• Mount one TV (Bldg. CEP-87, Conference Room, No room number)

· Samsung model # QB65H-N

REQUIREMENTS:

The Contractor shall provide and install an independent touch panel control system in training rooms 108 & 116; create cable tail from wall to rack. Rack will be mobile without disconnecting cables and in room 108. System shall have active ventilation to ensure equipment is kept within temperature tolerances.

The Contractor shall program control system to sense room condition and adjust audio and video outputs appropriately.

The Contractor shall provide wireless 7-inch touch panels for each room 108 & 116. Rooms 108 & 116 are dividable/combinable space. When rooms are in a combined state (one big room). All displays shall display the same image. The rooms, when divided (two separate rooms) shall have displays that perform independently, to include the audio video and microphone selection. Each room shall have audio conferencing capability.

Rooms 108 & 116 shall have one HDMI and VGA auto switching video output wall plates in white. Room 108 wall plate shall be in between the two TVs facing front of room. Room 116 wall plate shall be on the wall to the right of the VTC.

Rooms 108 & 116 shall have speakers and microphones in the ceiling. The speakers shall act as tile replacements and look similar to HVAC vents, microphones should be inconspicuous. When divided, each room shall have independent audio level and microphone control, and single control when combined. One wireless microphone (for instructor) shall be installed for each room.

Smartboards will have two possible functions, (1) to be used as an extra display TV, mirroring the same output of other TVs in the room when connected to HDMI or VGA video output wall plate, and (2) to be used as a stand-alone Smartboards capable of displaying images from a PC separate from AV/VTC system. AV/VTC system needs to support at minimum 1080p video for support of Microsoft Teams and Zoom software on PCs.

The Contractor shall include UHD/1080P capable matrix video switcher for all video inputs and selections. Current inputs consist of Cox Cable and wall plates only. Outputs consist of DVD player and streaming client.

The Contractor shall provide uninterruptable power supply (UPS) as needed to protect the equipment. NAVFAC will provide power requirement for equipment. NAVFAC is responsible for network connection for the VTC codec on the rack location and all other requirements to include licensing.

The Contractor shall program room controller for ease of use.

The Contractor shall provide end user training for general use.

All work shall take place between 0800 and 1600 daily.

The Contractor shall perform an operational check with the NAVFAC Point of Contact (POC), after installing all audio/video equipment.

The Contractor shall properly dispose/recycle all material accumulated during installation.

The Contractor shall provide all additional equipment, hardware and accessories as required to complete NAVFAC’s audio/video upgrade for the rooms specified above.

The Contractor shall provide end user training for general use.

The Contractor shall provide all additional equipment, hardware and accessories as required to complete NAVFAC’s audio/video upgrade for the rooms specified above.

NAVFAC Responsibility:

NAVFAC will provide a cable STB for TV reception to system. Feed is required for both the training rooms and the small conference room area. TV viewing should be the same in each room (One tuner). Cox cable will be the provider. Additionally, NAVFAC will provide wall mounts for all TVs. The Contractor shall provide wall mount VTC Monitor. NAVFAC shall provide all electrical connections where needed.

Labor:

Labor consist of the installation of the audio/video equipment and accessories.

Period of Performance:

Estimated 10 May 2021 – 14 May 2021.

Warranty:

The contractor shall warranty the quality of workmanship, labor, and equipment provided.

Technical Point of Contact:

Kent Conley Ph: 505-563-0621 Email: kent.conley@navy.mil

Access to Installation: All Contractor personnel is required to have the appropriate credential to obtain access to the base. If the Contractor does not have a DBIDS pass, or other appropriate credential, the following can be obtained:

One-Day Passes - Contractor's personnel shall obtain daily passes (at no additional cost), and be subject to daily mandatory base vehicle inspection, and will have limited access to the installation. A daily pass can be obtained at Naval Station Norfolk, Pass & ID Office. It is:

Address: Pass & ID 9040 Hampton Blvd, Bldg. CD9.

Norfolk, Va. 23505.

Ph: 757-445-3124 Hours: 0700-1600.

Note: In light of the COVID-19 pandemic, call ahead to verify hours of operation.

INSTRUCTIONS TO QUOTERS

THE FOLLOWING LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

INSTRUCTIONS TO QUOTERS AND EVALUATION INFORMATION

Interested vendors may send the quotation by the specified closing date and time to the Navy in the following ways:

Electronic submission:

(a) By e-mail to susan.roberts2@navy.mil The quotation shall consist of one part: (1) Price. One (1) electronic version of the quotation shall be provided.

1. Price. The vendor shall submit pricing for all line items listed. Failure to do this shall be cause for rejection of the quotation for all line items.

EVALUATION OF QUOTATIONS

(a) The Government will issue an award resulting from this Solicitation to the responsible vendor whose quotation, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Technical Capability (required narrative describing how vendor will meet requirements of Statement of Work) and Price.

(b) Options. Not Applicable

(c) A written order in response to the vendor’s quotation will be e-mailed or otherwise furnished to the successful vendor. The Contracting Officer may ask the vendor to provide written acceptance of an order. In other circumstances the vendor may indicate acceptance by proceeding with the supplies or services ordered.

EVALUATION

Quotations will be evaluated as follows:

a) Price

PRICE FACTOR

The vendor’s proposed price will be evaluated on the basis of price reasonableness. The evaluation may include, but is not limited to:

a. Price comparison with other offerors;

b. Completeness: all pricing information as it directly related to what is requested in the Solicitation;

c. Comparison with Independent Government Cost Estimates (IGCE).

Vendors responding to this Solicitation are advised that, prior to award, the Government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items, sales history for the same or similar items, price lists with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

SOURCE SELECTION DECISION

The Government intends to evaluate the offers and award a contract using the simplified acquisition procedures of FAR Subpart 13.1. The Government shall select the vendor whose quote represents the best value to the Government, considering price and other factors when compared to other quotations. The Government also reserves the right to not award a contract if a contract award is not in the best interest of the Government.

QUESTIONS

Any questions in relation to this request for quotation shall be submitted to Susan Roberts by e-mail at susan.roberts2@navy.mil or by phone at 757-341-0091. The cut-off date for questions is 2:00 p.m. on March 30, 2021.