14T8705_B.pdf

SR No. 7632633

SEWAGE SLUDGE PUMPING / DISPOSAL / TRANSPORTATION SERVICES

AND OTHER RELATED SERVICES

AT

THE U.S. NAVAL AIR FACILITY, ATSUGI, JAPAN,

THE U.S. NAVAL SUPPORT FACILITY, KAMISEYA, JAPAN,

AND

THE NAVY RADIO TRANSMITTING FACILITY, TOTSUKA, JAPAN

SPECIFICATION AND DRAWINGS PREPARED BY:

NAVFAC FAR EAST, PUBLIC WORKS DEPARTMENT ATSUGI

FACILITIES ENGINEERING & ACQUISITION DIVISION

PART I - THE SCHEDULE

SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Annex Sub-Annex Spec Item # Title

Annex 1 0100000 1 General Information

Annex 2 0200000 2 Management and Administration

Annex 16 1604000 1 General Information

Annex 16 1604000 2 Management and Administration

Annex 16 1604000 3 FFP Work

Annex 16 1604000 4 IDIQ Work

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at U. S. Naval Air Facility, Atsugi, Japan, the U.S. Naval Support Facility, Kamiseya , Japan, and Navy Radio Transmitting Facility, Tostuka, Japan by means of a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ). The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page). Also, indicate "N/A" (Not Applicable) for annexes not used.

Annex 1 General Information Annex 2 Management and Administration Annex 3 N/A Annex 4 N/A Annex 5 N/A Annex 6 N/A Annex 7 N/A Annex 8 N/A Annex 9 N/A Annex 10 N/A Annex 11 N/A Annex 12 N/A Annex 13 N/A Annex 14 N/A Annex 15 N/A Annex 16 Utilities / 1604000 Waste Water Annex 17 N/A Annex 18 N/A

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations.

(1) Sewage Water and Sludge Pumping, Transporting and Disposal

Services

(2) Provide Portable Toilets Services

(3) Other related Services

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional related works at additional locations in addition to the services and locations identified in the Firm-Fixed Price requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information The intent of this solicitation is to Sewage Water Sludge Pumping/

Disposal/ Transportation, Provide Portable Toilet, and other related Service. The contract is a performance based specification relying on the contractor’s experience and expertise to determine the best method to deliver the service. The Contractor is required to have a Quality Management System in place to provide quality control of both the Prime Contractor operations, any subcontractor’s operations and all Task Order operations.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Climate patterns is very typical to Yokohama city’s climate patterns that have four seasons.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Contract Partnering Level C

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Instructions, Directives, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.3.11 Cost Account Code (CAC) Reporting

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Reports

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Appearance

2.7.2.2 Employee Conduct

2.7.2.3 Identification as Contractor Employee

2.7.2.4 Removal of Employees

2.7.2.5 Proof of Legal Residency

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 NCACS Program

2.8.4.2 One-Day Passes

2.8.4.3 Background Screening

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Access to Air field

2.8.7 Security Clearances

2.8.8 Trustworthiness Security – Navy Contract/Task Orders

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Occupational Risk and Compliance Plans and Programs

2.9.3.1 Abrasive Blasting Plan

2.9.3.2 Access/Haul Road Plan

2.9.3.3 Alcohol and Drug Abuse Prevention Plan

2.9.3.4 Asbestos Abatement Plan

2.9.3.5 Confined Space Program

2.9.3.6 Critical Lift Plan

2.9.3.7 Demolition Survey and Plan

2.9.3.8 Emergency Response Plans

2.9.3.9 Excavation/Trenching Plan

2.9.3.10 Fall Prevention and Protection Plan

2.9.3.11 Fire Prevention Program

2.9.3.12 Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan

2.9.3.13 Hazardous Energy Control Program

2.9.3.14 Health Hazard Control Program and Hazard Communication Program

2.9.3.15 Heat/Cold Stress Monitoring Plan

2.9.3.16 Lead Compliance and abatement Plan

2.9.3.17 Radiation Safety Program

2.9.3.18 Respiratory Protection Program

2.9.3.19 Site Sanitation Plan

2.9.3.20 Temporary Facility Layout Plan

2.9.3.21 Underground Emergency Rescue Plan

2.9.3.22 Crane Package

2.9.3.23 Safety on Airfield

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting Notification

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 FFP Work Procedures

2.14.1 Notification to the Government for Work Above the FFP Limitations

2.14.2 FFP Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.15 IDIQ Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 IDIQ Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 IDIQ ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0745-1630, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes may require Contractor to work outside regular working hours. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise.

Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

Except as may otherwise be specified, all work shall be performed during regular working hours as defined in Section C. If the Contractor desires to carry on work outside of the station's regular working hours, he shall submit, no later than 15 calendar days prior to the requested date, a written application giving the specific dates, hours, location, type of work to be performed, contract number, and project title to the KO for approval consideration. Trouble call work will not need this request.

2.2.2 Wage Determinations Not Applicable

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend scheduled by the

KO.

2.3.2 Training for Maintenance

and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used. As such the following partnering level applies to this contract

2.3.3.1 Contract Partnering Level

C

This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President *Contract/Project Manager *Supervisor/Superintendent *Quality Manager Safety Manager

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of permits and licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 15 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

COVERAGE

(1) Comprehensive General Liability: ¥50,000,000 per occurrence.

(2) Automobile Liability: ¥20,000,000 per person, ¥50,000,000 per occurrence, ¥2,000,000 per occurrence for property damage.

(3) Workers' Compensation: As required by Japanese workers' compensation and occupational disease statutes.

(4) Employer's liability coverage: N/A

(5) Other as required by Japanese law.

Above insurance coverages are to extend to Contractor personnel operating Government owned equipment and vehicles.

2.3.6 Protection of Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government Information

Technology (IT) System

Not Applicable

2.3.8 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-0200000-03.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures Invoicing procedures are identified in J-0200000-04, and contract clause.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in J-0200000-05.

2.3.11 Cost Account Code (CAC)

Reporting

Not Applicable

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.4.1 Government-Furnished

Facilities (GFF)

None

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electric current at existing outlets as may be required for the on-site work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at his expense, the necessary service lines from existing Government outlets to the site of work.

2.4.3 Government-Furnished

Materials (GFM)

None

2.4.4 Government-Furnished

Equipment (GFE)

None

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

(1) Materials. Materials not otherwise specified here in shall be Contracting Officer approved commercial products and suitable for the intended purpose. Materials containing asbestos, lead and PCBs shall not be bought on site. Applying unapproved materials may result in rejection and, if rejected, all cost of rework shall be at the Contractor’s expense.

(2) Sample and Data. The following items shall be submitted to the Contracting Officer for approval when pre-conference, if they applicable. An MSDS (Material Safety Data Sheet) shall be also submitted for each and every material that contains chemical substances. The MSDS must be provided in both English and Japanese. The MSDS sheets shall be located the place easy to check for all Contractor employees.

Toilet Paper One Roll Deodorant One Container Detergent One Container

The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO. A written status report of any item of work must be provided within four hours of the inquiry during regular working hours, and by 1000 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor’s work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government.

The Contractor will be required to provide close coordination with all concerning activities including but not limited to NAVFAC UEM division for establishment of work schedule. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in

Section F.

2.6.5 Service Interruptions If any utilities or other services (including road) must be discontinued

(even temporarily) due to scheduled contract work, the Contractor shall request in writing a minimum of 15 calendar days prior to the desired work date. As soon as the request is approved by the KO/Security/Fire Dept or other Department, notify affected tenants, occupants, and customers of the outage or closure. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized

Maintenance Management Systems (CMMS)

The Contractor shall provide a CMMS to manage all service operations and performance data, if requires.

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F.

The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions.

The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract.

2.6.7.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Control/Assessment Report per Section F.

The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month.

The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.8 Property Management The Contractor shall establish and maintain a plan that meets the

Plan contract clause requirements of Specification Item 2.4 of this Annex.

This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per Section F.

2.6.9 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use.

The KO will furnish available information for the existing systems and equipment.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, QM, SSHO, and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hours after the Government's regular working hours.

PM (including alternate) shall be an employee of the prime contractor. Sub-contractor employee cannot assume PM and alternate

PM.

2.7.1.2 Quality Manager (QM) The Contractor shall provide a QM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The QM or alternate shall be available on-site within one hour after the Government's request.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have completed three years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and shall have completed the OSHA 30-hour construction safety class or equivalent within the last five years. The SSHO may be the same person as the PM but shall have fulfilled the pre-requisite qualification and experience. If PM will be the same person as QM, SSHO shall be the different person.

Host Nation Safety training will be considered to the equivalent 30 hour OSHA Construction safety class training requirement. The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction safety course "Kouji Shunin", or "Course for Construction Site Managers", which is an acceptable equivalent to the 30-Hour OSHA Construction Safety Course mentioned above.

Completion of this training will fulfill the requirements of the above.

This training can be viewed at the JCOSHA website http://www.kensaibou.or.jp, or http://www.kensaibou.or.jp/english.

Note 1: All Host Nation Safety equivalent training, OSHA 30- Hour OSHA Construction Safety Class, and other Competent Person training will require re-fresher training every 5 years from the date of completion.

Complete the NAVFAC Far East 24-hr EM 385-1-1 Awareness Course for Contractors within 6 months of award of contract. The completion of the 24-hr EM 385-1-1 Awareness Course for Contractors cannot be used as credit for the 24-hrs of additional formal safety training required by EM 385-1-1, para 01.A.17.

SSHO shall receive additional 24-hrs of formal safety training every four(4) years for continuing safety training from a Host Country or CONUS recognized training provider IAW EM 385-1-1, para 01.A.17.

Note 1: EM 385-1-1 Awareness course will require re-fresher training every 4 years or when a new EM 385-1-1 manual is issued. Which ever comes first will apply.

Note 2: Certification of training for the EM 385-1-1 Awareness can be valid up to two years after a NEW edition of the EM 385-1- 1 is placed into effect. GDA reserves the authority to terminate or grant extensions of validation for the EM 385-1-1 Awareness course up to two years.

EM 385-1-1 Awareness Course is not all inclusive of the contract or project site safety requirements. SSHO and Prime Contractor are still required to implement a safety program IAW contract specification and Host Nation safety requirements. The details of the Contractor’s safety training program shall be included as part of the Contractor’s Accident Prevention Plan, as required in Spec Item 2.9.1.

2.7.1.4 Environmental/Energy

Manager

The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy.

The Environmental/Energy Manager shall have a minimum two years experience with environmental procedures similar to those of this contract; familiarity with Environmental Management Systems (EMSs); and knowledge of environmental regulations and federal energy laws and policy (including energy and water reduction requirements and renewable energy requirements) that are applicable to operations similar to those of this contract.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Competent personnel shall be provided as required. The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform.

Competent personnel shall be provided as required.

(1) PM and QM must have the experiences which are more than three years experience same type of work and similar scale of this contract.

(2) Speak, read, and comprehend English to the extent that they can read and understand printed regulations, detailed written orders, operating procedures, training instructions and materials.

This requirement will be applied to any potential replacement of departing PM, QM. The Government will request the Contractor to submit official company documentation of above (1) for new key personnel.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Identification as

Contractor Employee

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.7.2.4 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.7.2.5 Proof of Legal Residency No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is furnished.

2.8 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

a. The Contractor shall comply with all activity security requirements. Upon request, the Contractor shall submit the name and address of each employee performing work under this contract and shall have the employees fill out questionnaires and other forms required for security.

b. Neither the Contractor nor any of his employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations.

c. Disclosure of information to any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under Title 18, Sections 793 and 798 of the United States Code.

d. All inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information shall be directed to the KO.

e. Deviations from or violations of any of the provisions of this paragraph will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and/or the individuals involved to a withdrawal of the Government's acceptance and approval of employment.

2.8.1 Employee Listing The Contractor shall maintain a current Employee List and submit per Section F. The list shall include following for each person:

(1) Name

(2) Date of Birth

(3) Place of Birth

(4) Citizenship

(5) Address

(6) Age

After receipt of the names and obtaining of security clearances, the Pass Office at NAF Atsugi will issue a Contractor's pass and/or badge to each person on the list. No personnel will be permitted on the site without a valid pass and/or badge. When within the confines of the U.S. Naval Air Facility, Atsugi personnel shall have their passes and/or badges immediately available and shall produce them for identification purposes when requested by security authorities. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned immediately to the Contracting Officer.

Passes and/or badges issued to Contractor employees shall not negate the requirement for employee identification required in the “IDENTIFICATION OF CONTRACTOR EMPLOYEES” item.

Submit a copy of picture ID per employees.

2.8.2 Vehicles Listing The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.

Vehicle List. Prior to the start of on-site work, and as changes are made thereafter, the Contractor shall submit a list of vehicles to be utilized during the project to the Contracting Officer and shall include the following information for each vehicle:

(1) Make

(2) Year

(3) Type

(4) License Number

(5) Insurance Company

(6) Policy Number

(7) Expiration Date of Insurance

The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.

2.8.3 Passes and Badges All Contractor employees shall obtain the required employee and vehicle passes. The Government will issue them without charge.

Each employee shall carry the Government issued pass (and were badge, if issued, over the front of the outer clothing) all the time.

When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within 10 calendar days.

Immediately report to the source of issue, badges or passes or decals missing or lost and the circumstances. Return them immediately to the source of issue upon termination, expiration, completion of contract, or when no longer required. (Badges issued at a certain facility only for during the work shall be returned to facility owner when the employee leaves the facility.) Furnish a signed letter, countersigned by the source of issue, stating that passes have been turned in. Refer to below Spec Item “Access to Installation” and its sub-spec item for installation’s pass.

2.8.4 Access to Installation All Contractor personnel shall obtain access to the installation by following installation access instructions, or by obtaining passes each day from the Base Pass and Identification Office. Example of installation access instruction is NAF Atsugi Instruction 5512.9 series for the access to NAF Atsugi. The Contractor shall prepare and submit installation access application in accordance with the instruction. The expiration date of the access pass shall be confirmed with Base Pass and Identification Office. Normally, the expiration date shall not exceed the final date of each contract period. Costs for obtaining passes are the responsibility of the Contractor. One-day passes, issued through the Base Pass and Identification Office, will be furnished without charge.

Contractors who receive the award of this contract will be allowed to obtain gate passes to access subject work areas. However, the administrative time necessary for the government to issue passes may vary depending on the security office on each base. For example, it will take approximately six (6) months to obtain a regular (one-year valid) pass for NAF Atsugi. (For new people to obtain a regular pass, it will take approximately six months.) Only regular pass holders may be provided with escort privilege.

Immediately report instances of lost or stolen badges to the Contracting Officer.

2.8.4.1 NCACS Program Not Applicable

2.8.4.2 One-Day Passes If the Contractor employee needs one-day passes, the Contractor’s escort privilege holder shall prepare and submit the request; the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation, and shall always be escorted by the Contractor’s escort privilege holder. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred.

2.8.4.5 Background Screening The Government performs background screening and credentialing.

Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued installation access privileges.

2.8.5 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas.

Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.6 Access Arrangements The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. Keys, if issued to the Contractor, shall be used only for the performance of the work and shall be returned to their owner immediately after the Contractor finishes the work. Duplication of keys will be required prior permission and will be at the expense of the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.8.7 Security Clearances The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.

2.8.8 Trustworthiness Security –

Navy Contract/Task Orders

Not Applicable.

2.9 Contractor Safety Program The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1 and Public Law 91-596, Occupational Safety and Health Act and Japanese Law No. 57 Industrial Safety and Health Law (Roudo Anzen Eisei Ho), and Contractor shall submit a monthly exposure report to the Contracting Officer.

Whenever the KO becomes aware of any safety noncompliance or any condition which poses a serious or imminent danger or hazard to the health or safety of the public or Government Personnel, the KO shall notify the Contractor orally, with written confirmation, and request immediate corrective action. This notice, when delivered to the Contractor’s representative or SSHO, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving this notice, the Contractor shall immediately take corrective action. If the Contractor fails, delays, or refuses to promptly take corrective action, the KO may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. Whenever such a stop work order has been issued, the Contractor shall waive all equitable adjustments to the contract related to the stop work ordered issued. The Contractor shall include this requirement in all of its subcontracts and vendor contracts in support of contract safety.

Plans that contractor employees shall read and understand shall be written both in English and Japanese.

As to weight handling equipment, comply with EM385-1-1, Sec 16, host nation safety standards, NAVFAC P-307, and NAVFAC INST 11260.1G or most current version.

2.9.1 Accident Prevention Plan

(APP)

To ensure that the Contractor has a well organized and thorough Safety Program, the Contractor shall prepare a site Accident Prevention Plan…