Synopsis_N40084-13-R-0022_AsiaNeco_2013-04-30.pdf

C -- Indefinite Quantity Contract for A/E Design Services primarily for Architectural (and Multi- Disciplinary) projects in Singapore

Solicitation Number: N40084-13-R-0022

Agency: Department of Navy

Office: Naval Facilities Engineering Command, Far East, IPT PSC 473 BOX 13, FPO AP, 96349-0013

Location: NAVFAC Far East, Integrated Product Team (IPT), Japan

General Information

Document Type: Solicitation

Solicitation Number: N40084-13-R-0022

Original Posted Date:

Posted Date:

30 APRIL 2013

Response Date: 3 JUNE 2013

Archiving Policy:

Original Archiving Date:

N/A

N/A

Original Set Aside:

Set Aside:

Classification Code:

N/A

N/A

C -- Architect and engineering services

NAICS Code: 541330 -- Engineering Services

Synopsis:

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM

(SF) 330, ARCHITECT ENGINEER QUALIFICATIONS, IS CONTAINED HEREIN. THERE IS NO

SEPARATE Request for Proposal (RFP) PACKAGE TO DOWNLOAD.

1. Architect-Engineering and Engineering Services that may be required under this contract include that the Architect-Engineer (A-E) shall provide design and engineering services for the preparation of construction plans, specifications, design analyses, cost estimates, studies, and design-build requests for proposal (RFPs) primarily for renovation projects at various locations in Singapore that may include multi-disciplinary architectural/engineering teams. The types of renovation projects will primarily include, but not be limited to residential, business and light industrial type occupancies. Cost estimates shall be prepared and based in Singapore dollars. Post Construction Award Services (PCAS) may also be included as required. Work shall be performed in accordance with Unified Facilities Criteria (UFC) 1- 300-9N, Design Procedures, available on the National Institute of Building Sciences Whole Building Design Guide (WBDG) website: http://www.wbdg.org/references/pa_dod.php and Environmental Governing Standards (EGS) applicable in Singapore, and, as applicable, other U.S. and Singapore regulations.

The resulting contract will be an indefinite-delivery indefinite-quantity, firm fixed-price type where projects are ordered by issuance of task orders. The proposed contract shall not exceed one (1) base year plus four (4) option year periods for the same professional services. The total amount of all task orders issued under this contract in the base period will not exceed Singaporean Dollars SGD798,780. In addition, the total amount of task orders issued in each option period will not exceed Singaporean Dollars SGD798,780. A minimum fee of Singaporean Dollar SGD13,313 will be guaranteed for the base year with no minimum fee guarantee for any option years.

The minimum and maximum values of individual contract task orders executed under this contract are a minimum of Singaporean Dollar SGD13,313 and a maximum of Singaporean Dollar SGD332,825.

At the Government’s discretion, option periods may be exercised within 365 days of award of the basic contract or prior option. An option period may be exercised sooner if the total value of task orders awarded under the basic contract or prior option reaches the limit identified. The total term of the contract inclusive of all options, if exercised, shall not exceed 60 months.

During performance of projects under this contract, if asbestos or other hazardous materials are found to exist, the A-E shall identify and prepare removal plans in accordance with applicable codes, rules, and regulations pertaining to such hazardous materials.

Projects will primarily be located on U.S. military installations in Singapore. The majority of the projects are expected to be located in Singapore.

The estimated start date for projects under this contract is December 2013.

Local Source Restrictions: This solicitation is intended only for local sources in accordance with FAR 5.202(a)(12). Local sources are those persons or entities normally resident and licensed to conduct business in Singapore. Offers from non-local sources will not be considered under this solicitation.

2. SELECTION CRITERIA, are as follows:

(1) Firm's ability to legitimately conduct business in Singapore. This criterion must be met by a firm (or one of a firm's joint venture partners) having the Singaporean architect-engineering registration. Provide registration number, associated dates, and issuing organization. This criterion is mandatory and a firm’s submission will not be evaluated if this Criteria Element is not met.

(2) Professional Qualifications. Professional qualifications of the firm and staff, including consultants, to be assigned to this contract. List only the team members who will actually perform the major tasks for these projects. While emphasis should be placed on registered architects, include all team members in supporting disciplines such as civil, mechanical, electrical, and fire protection engineering. Key personnel must have professional registration in their discipline. Provide license name and issuing organization. For Singaporean licenses, provide this information in English. Qualifications should reflect each individual’s skills and abilities to contribute to the successful completion of task orders on this contract.

(3) Specialized Recent Experience. Recent specialized experience and technical competence of the firm or particular staff members, including consultants, for primarily renovation projects to include, but not be limited to residential, business and light industrial type occupancies. The firm that has design experience related to US Military installations will be preferred. Do not list more than ten (10) projects in Column F of the SF-330; projects listed shall have been for the most part completed within the last three years. Indicate which persons from the proposed team participated in each of these projects in Section G of the SF330.

(4) Capacity. The firm’s ability to complete multiple task orders simultaneously. Provide the firm’s anticipated workload and the availability of the proposed members (including any proposed sub-consultants) for the base year period.

(5) Past Performance. Provide past performance evaluations, awards, certificates of accomplishment, etc. (translated into English) for contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.

(6) Quality Control (QC) and Sustainable Design Program. Provide a description of the firm's Quality Control and Sustainable Design program. Identify and describe key personnel and procedures used by the firm to ensure the quality of its submittals. The QC program must address coordination with sub-consultants, if utilized.

(7) Location in the general geographic area of the project and knowledge of the locality of the projects; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract.

(8) Volume of work previously awarded to the firm by the U.S. Department of Defense (DoD).

Value of contract awards during the previous 12 months will be considered, with the object of affecting an equitable distribution of DoD A-E contracts among qualified A-E firms and firms that have not been awarded DoD contracts. Applicant firms shall provide this information in Section H of the SF 330. Include the total amount of Prime A-E fees awarded to your firm in the past 12 months by DoD agencies (US Navy, US Army, US Marine Corps, US Air Force).

3. Evaluation and selection will be based on the most highly qualified firm upon evaluation of the selection criteria stated herein. The Selection Board will evaluate firms in terms of the selection criteria, so it is very important to describe your firm's qualification for each criteria element. Selection criteria (1) is mandatory and criterias (2) through (6) are listed in the order of importance; criteria (7) and (8) are of lesser importance and will be used as tie-breakers among technically equal firms. Company brochures, pamphlets, or other presentations are not desired and will not be evaluated.

4. For selection criteria element (5), the Selection Board will review performance evaluations from previous DoD projects performed by each firm. When available, the Selection Board will also review performance evaluations from private sector projects.

5. The selected firm, its subsidiaries or affiliates which design or prepare specifications for a construction contract, cannot provide construction services for the same contract. This includes concept designs, design-build requests for proposals, facility sitting studies, environmental assessments, or other activities that identify the scope of a project and its estimated cost.

6. SYSTEM FOR AWARD MANAGEMENT (SAM)

Contractors must be registered in the System for Award Management (SAM) prior to award of a DoD contract. Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.sam.gov/portal/public/SAM/ or by calling 866-606-8220, or 334-206-7828 for international calls. For SAM Customer Service, contact the Federal Service Desk at URL: www.fsd.gov. A contract cannot be awarded to a contractor not registered in the SAM. Remember to review the NAICS codes listed in your record and make sure that you have the NAICS code listed for this procurement.

Offerors are encourage to have an active registrations and current Representations and Certifications in the System for Award Management (SAM) at the time of proposal due date.

7. A-E firms which meet the requirements described in this announcement are invited to submit a complete Standard Form 330, Architect-Engineer Qualifications Part I, Contract-specific Qualifications, and Part II, General Qualifications.

8. SF330 Submittal due date: SF330s Submittals are due by mail/package delivery service by 15:00 p.m. JAPAN time, 3 JUNE 2013 and 15:00 p.m. SINGAPORE time, 3 JUNE 2013.

Proposals submitted to both locations shall be submitted on time to be considered. Late submittals will not be considered. Electronic (E-mail, facsimile, etc.) submissions are not authorized. Proposal must be clearly marked on the outside of the package with the solicitation number. THIS IS NOT A REQUEST

FOR PROPOSAL.

In total, submit ONE Original and THREE (3) Copies of your SF330.

In addition, submit four DVD disks containing your complete SF330/submittal.

Submit SF330s to the following addresses:

MAIL THE ORIGINAL AND ONE COPY (EXACT DUPLICATE) AND TWO DVDs TO:

Contracting Office Address Department of the Navy Naval Facilities Engineering Command Far East Integrated Product Team (IPT)

U.S. Address:

PSC 473 Box 13

FPO AP 96349-0013

Japan Address:

NAVFAC Far East, IPT 2F, Building 1828 Yokosuka Beikaigun Kichi Tomari cho, Yokosuka Kanagawa, Japan 238-0001

MAIL TWO COPIES (EXACT DUPLICATE) AND TWO DVDs TO:

Public Works Department Singapore Attn Contracting Officer PSA Sembawang Deptford Road, Bldg 7-4 Singapore 759657

9. A paper solicitation will not be issued. Offerors can view and/or download the solicitation at https://asia.neco.navy.mil/ when it becomes available.

10. All inquiries of this announcement should be made, in writing, to Ms. Rachel Kriescher at e-mail rachel.kriescher@fe.navy.mil. Inquiries concerning this project should include solicitation number and title.

11. Place of Performance: SINGAPORE

STATEMENT OF INDEFINITE QUANTITY

ARCHITECT-ENGINEER SERVICES PRIMARILY FOR

ARCHITECTURAL (AND MULTI-DISCIPLINARY) PROJECTS

IN SINGAPORE

22 April 2013

Ref: (a) Unified Facilities Criteria (UFC) 1-300-9N, Design Procedures, available on the

National Institute of Building Sciences Whole Building Design Guide (WBDG) website: http://www.wbdg.org/references/pa_dod.php

(b) Singapore Overseas Environmental Baseline Guidance Document (OEBGD)

(c) Department of the Army, Manual No. EM 385-1-1, Safety and Health Requirements, Current Version

(d) NAVFAC FE CADD Standard, Release 1.0, April 2008

(e) PWC Code 400 Create PDF Standard, 4 Jun 2002

(f) Singapore Standards, codes of practice, rules and regulations.

1. SCOPE OF WORK

a. The Architect-Engineer (A-E) shall provide design and engineering services for the preparation of construction plans, specifications, design analyses, cost estimates, studies, and design-build requests for proposal (RFPs) primarily for Architectural projects, but may also include Mechanical, Civil-Structural, and Electrical projects at various locations in Singapore. Cost estimates shall be prepared and based in Singapore dollars. Applicable exchange rates for each project may be obtained from the Contracting Officer (KO).

b. Post Construction Award Services (PCAS) may also be included as required.

c. Work shall be performed in accordance with references (a) through (f) and, as applicable, other U.S. and Singapore regulations.

2. PROJECT DEVELOPMENT. Each project will be issued as a negotiated task order against the basic contract.

a. Project Schedule: The project schedule will be set up separately for each task order.

Normally, the Government review time will be 14 days after submittal. For projects with urgent completion dates, “over the shoulder” review conferences may be scheduled.

b. Submittal Items: The items to be submitted shall be as indicated in reference (a) or as specified in the scope of work for each project. Some submittals will need to be shipped or delivered directly to specific customers to arrive on the required schedule. Each submittal shall include all annotated review copies and review comment sheets from the previous submittal indicating the action(s) taken by the A-E.

c. Reproduction Requirements: All reproduction requirements will be summarized in the scope of work for each project.

3. SPECIAL REQUIREMENTS. The A-E shall be responsible for the following as applicable for each task order issued:

a. Accident Prevention Plan. The A-E shall prepare and submit an accident prevention plan for site work performed by their staff. The plan shall address personnel safety in accordance with reference (c) and local laws and regulations. The individual task order Statement of A-E Services (SAES) may require the onsite presence of a contractor Site Safety and Health Officer (SSHO), in such cases, the Contractor shall submit, along with the APP, the project specific SSHO Qualifications meeting the requirements of reference (c), section 1. Unless otherwise stated in the task order SAES, the contractor SSHO and QC manager or project manager/superintendent may be the same person, as long as the individual identified as the SSHO is on-site at all times while work is being performed.

NOTE: Host Nation Safety training will be considered to be the equivalent 30-hour OSHA Construction safety class training requirement. Singapore Ministry of Manpower (MOM)-accredited Construction Safety Orientation courses offered by many local firms will meet this requirement.

b. Design Quality Control. Conduct a formal quality check and coordination of the submittals. This check shall be conducted by a “third party,” meaning the review must be accomplished by an individual or individuals who did not work on the original project.

The final submittal shall include a completed review checklist.

c. Fire Protection: Consultation between the A-E and the NAVFAC FE Fire Protection Engineer may be coordinated to discuss project requirements such as water flow tests, fire protection design analysis, and verification of water supply.

d. Asbestos and Other Hazardous Materials: For design projects, the existence of asbestos containing material (ACM) and/or other hazardous materials is a possibility.

During the course of normal field investigation and research of available records, the A-E shall attempt to identify materials or conditions which may impact project performance and cost.

(1) If ACM or other hazardous materials are encountered, survey/identify and prepare removal plans for the material in accordance with applicable codes, rules, and regulations.

(2) The initial survey shall be conducted under the basic services of each contract, but sampling and/or lab testing would not be required unless specifically included in the scope of work.

e. Provisions for the Handicapped. The A-E shall ensure that design projects are in accordance with all applicable military and local regulations regarding accessibility for the handicapped.

f. Sustainable Design. The designer shall consider sustainability concepts through an integrated design approach and designing in accordance with the U.S. Green Building Council, Leadership in Energy and Environmental Design (LEED) Green Building Rating System or similar local rating system.

g. Design for Maintainability. The designer shall consider the maintainability of the facility. A summarization of maintainability considerations must be included in the basis of design.

h. Electronically Prepared Documents and Drawings. All drawings and documentation provided under this contract shall be accomplished and developed using computer-aided design and drafting (CADD) software and procedures conforming to the following criteria.

(1) Graphic Format. All drawings shall be supplied in AutoCAD format in accordance with reference (d).

(2) Delivery Media and Format.

(a) Electronic digital data and files shall be provided on CD-ROM in ISO9660 format.

(b) The A-E firm may prepare contract specifications using the SPECSINTACT program, which is available on the WBDG website and other sources. Note that many Uniform Guide Specifications must be adapted for use in Singapore.

Specification files may also be submitted in Microsoft Word 2003 (or later) format. Files must be formatted for printing on standard ‘US letter’ size paper.

(c) Spreadsheet files shall be submitted in Microsoft Excel 2003 (or later) format.

Files must be formatted for printing on standard ‘US letter’ size paper.

(d) Final design submittals shall include “ready to advertise” PDF format electronic copies of project drawings and specifications, prepared in accordance with reference (e). PDF format copies of drawings specifications and other documents may also be required for preliminary and pre-final review submittals.

(e) Documents such as studies or bases of design that often contain scanned photographs, hand-written calculations, and catalog cuts shall be submitted in Adobe Acrobat “PDF” format which will allow the document to be viewed in its entirety on a computer.

(f) All documents and files shall be prepared in the English language.

i. Government Property. All U.S. Government provided information such as printed or electronic drawings, maps, and reference materials remain the property of the U.S.

Government and will be returned upon completion of the project. All documented procedures, customized software, applications enhancements, and electronic data developed under this contract become the property of the U.S. Government. Upon final delivery of the requirements identified in the statement of work for each delivery order, software code and electronic data shall be removed from the Consultant's systems. Under no circumstances, without written authorization from the Contracting Officer, will electronic data and information developed from this project be used in the public or private sectors for demonstrations or commercialization. At the completion of the project tasking and after the deliverables have been forwarded and accepted by the Contracting Officer, the contractor will provide written notification that the software and data have been removed from their system.

j. Base Badges. All personnel associated with the design team shall obtain a pass for base access. The project manager/engineer shall obtain a base pass with escort privileges.

4. A-E FEE PROPOSAL

a. For each task order contract the A-E will be required to submit a fee proposal, including the hourly rates, unit costs, and overhead and profit rates proposed and required by the services specified in each SAES. The A-E shall submit with backup sheets itemized as outlined below or as outlined for each individual project:

(1) Meeting/Site investigation

(2) Data Analysis/Reports

(3) Specialist consultation services, if required

(4) Air/land travel and per diem expense, if authorized

(5) Document reproduction

(6) Post Construction Award Services, if applicable

b. Include a summary of all subcontracted effort in Section II, "CONSULTANTS/ SUBCONTRACTORS", supported with itemized backup sheets, including man-hours and hourly rates, overhead, profit, and miscellaneous costs for each subcontractor/consultant.

c. Where the use of equipment will be provided in the A-E proposal, provide a detailed breakdown or provide an invoice/cost estimate for the rental cost or unit cost being requested. The unit cost per time period being requested shall match the time period provided in the invoice/cost estimate.

5. POST CONSTRUCTION AWARD SERVICES (PCAS). PCAS shall be a pre-priced option for each design project. PCAS typically includes review of construction submittals; all submissions to local authorities for permits, approvals, etc.; re-submissions and completion submissions up to certificate of statutory completion (CSC) to authorities if required; office consultation; and preparation of “as-built” drawings. Field consultation may be required for some projects as determined by the PDE (Project Design Engineer).

6. RECORD OF COMMUNICATIONS. Provide a written record of each discussion and conference to the PDE within one week of the event. The record shall include a statement regarding the effect of guidance received relative to the scope, cost, and schedule of the project.

7. RELEASE OF INFORMATION. Information furnished to the A-E or developed as part of the contract requirements (such as drawings, specifications, and cost estimates) shall not be divulged to anyone (except to the A-E's sub-contractors and consultants as may be necessary for their participation in the project), without the written consent of the Contracting Officer.

Publicity regarding the work under the contract shall be approved by the Contracting Officer before release.

8. AVOIDANCE OF CONFLICTS OF INTEREST. The A-E firm and its subsidiaries, affiliates, or subcontractors which design or prepare specifications for a construction contract cannot provide design or construction services for the same contract. This includes concept designs, design-build requests for proposals, facility studies, environmental assessments, or other activities that identify the scope of a project and its estimated cost.

9. CONFLICTS WITH REFERENCE MATERIAL. Where conflicts occur between the SAES and reference (a) and/or other Unified Facilities Criteria, and/or other reference documents as provided for each project, the SAES will generally govern. The A-E should consult with the PDE for resolution in any case of conflict. Final determination of the governing condition will rest with the Contracting Officer (KO).

10. REPRESENTATIVES. A PDE/NTR (Project Design Engineer/Navy Technical Representative) will be named in each task order. Each PDE/NTR represents the Contracting Officer (KO) for administration of this contract and its task orders. Coordinate all technical matters with the PDE/NTR and keep them informed on the progress of work and of any problems encountered.