N40080-14-D-0306.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 08 Aug 2013

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A X B X C

D

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X G F

X H brenda.uyeda@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

28-Feb-2014

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

JEE E PARK

1 170

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

NEIL S. VILLARIN / EXECUTIVE VICE

PRESIDENT

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE

703-787-8100

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

NVE, INC

NEIL S. VILLARIN

455 SPRINGPARK PL STE 200B

HERNDON VA 20170-5275

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40080-14-D-0306

N40080 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

WNY Bldg 212, Mail Room 104 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

BRENDA UYEDA 202-685-3070

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 12 13 - 20

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

21 - 84 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

85 - 88 89 - 93

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 94 - 98

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 99 M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

3RKV2 FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

jeeeun.blanton@navy.mil

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: 202-685-3299 (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

$14,858,122.19

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) X 41 U.S.C. 253(c)( )5

N40080

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE N68732

PUBLIC WORKS DEPARTMENT

NORTH POTOMAC/FEAD

8901 WISCONSIN AVENUE

BLDG. 14

BETHESDA MD 20889-5601

DFAS-CLEVELAND, NORFOLK ACCTS PAYABLE

P.O. BOX 998022

CLEVELAND OH 44199

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

100 - 112

PART II - CONTRACT CLAUSES

NAVAL FACILITIES ENG COMMAND

1314 HARWOOD ST

WASHINGTON DC 20374

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

ACQR3089651

5. DATE ISSUED

12 Jun 2013

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N40080-13-R-0457

N40080-14-D-0306

Section SF 30 - BLOCK 14 CONTINUATION PAGE

RFI #1 RESPONSE

Reponses to RFI:

1) Factor 2 - Corporate Experience, subparagraph (a) concerning recent and relevant corporate experience.

Under the description of "Size" it states "Approximately $10M or greater". Does this mean $10M or greater per project during any one contract period and under one contract number?

Response: Yes, $10 M or greater per project during any one contract period under one contract.

2) Can you tell me how long the site visit on 19 June at WRNMMC for the Janitorial Services at Naval Support Activity (NSA) Bethesda, MD is supposed to last?

Response: The site visit, including the pre-proposal conference, will take approximately four to five hours.

Please plan accordingly as the length of the site visit may be shorter or longer.

3) Can you provide me with the hours of operation for the visitor center. Is it possible to get a day pass the day before the site visit for the site visit or must it be done the morning of the visit? And finally do you have an estimated time frame for the site visit (when it is expected to conclude)?

Response: The Visitor Center hours are from 0800 to 1530. You must check in at the visitor’s center on the day of the site visit. Please see the response to #2 above for estimated time frame of site visit.

RFI #2 RESPONSE

Responses to RFI:

4. When is proposal due date. It is not on the FBO solicitation.

Response: The proposal due date and time can be found on NECO and the first page of the solicitation document.

You have to click on "See Solicitation" on the right column of the FBO page to get to NECO. You can download the solicitation from the NECO site.

5. After reviewing the documents, I find that in the evaluation factor 2 – Corporate Experience, it is mentioned that a completed Questionnaire of Attachment D needs to be provided. Similarly a Past Performance Questionnaire (PPQ) also needs to be provided too. However I did not find Attachment D or the PPQ in the solicitation package, could you please help me understand where do I find them or from where these needs to be downloaded.

Response: The attachments have been incorporated to the solicitiation by way of this amendment and are now uploaded on NECO.

RFI #3 RESPONSE

6. After reviewing the original Synopsis for NSA Bethesda, I wanted to clarify if the award amount given is for the period of performance from 10/01/2012 to 07/31/2013 or is the total contract value for a five year period. Moreover, I wanted to clarify if there is a specific standard size and set aside for companies that will enter in a partnership with a prime contractor.

RESPONSE: Please see B.9 Period of Performance in the RFP for the period of performance. Please see B.5 NAICS Code for size standard. Please see B.4 Set-Aside for set-aside information.

7. Reference two documents: (1). Building Inventory Sheet for Bldg 9A, ICU and ER Rooms on floors 3 & 4;

and (2). Attachment J-1503010-08(1) Critical Care Areas. Building Inventory Sheet for Bldg 9A, Floors 3 & 4 does not list any ICU or ER rooms; however, Attachment Critical Care Areas does list ICU and ER rooms. Please provide ICU and ER room #’s on the Building Inventory Sheet for Bldg 9A or provided a corrected Attachment Critical Care Areas sheet reflecting no ICU and ER rooms.

RESPONSE: The Building Inventory for Building 9A includes the ICU and ER rooms on the inventory but is not labeled as such. While the rooms are not labeled the same between the inventory and Attachment J- 1503010-08(1), the proper service class has been associated with those rooms on the inventory. Please submit pricing based on the service classes in the inventory and the ICU and ER will be covered.

8. In the “Inventory Document” Bldg 19 American Zone, on the bottom of the page (Service square Footage and fixture count) it shows rest room fixture count. However in the upper portion of the bldg. room inventory it does not list “Rest Rooms”. Is Rest Room cleaning excluded from this bldg?

RESPONSE: Please review J-1503010-10 as the inventory includes restrooms for Building 19.

9. Wounded Warrior Barracks, Buildings 50, 60, 61 & 62, are the bedrooms to be cleaned daily or just at discharge and notified by the government?

RESPONSE: The bedrooms are to be cleaned per attachment J-1503010-08(10).

10. The solicitation currently has a due date of July 24, 2013. Since we have not completed a Navy Request for Proposal and since we would like to have the opportunity to present a proposal that encompasses all aspects as requested. Is it possible that this solicitation will be extended for an additional two weeks?

RESPONSE: The solicitation due date is July 25, 2013. This office does not anticipate extending the due date at this time.

11. Factor 2 – Corporate Experience requests three (3) corporate experience examples. Do all three (3) experience examples need to be of the same size and complexity or can (1) one of the three (3) be of the same size and complexity and the other two (2) relevant to healthcare housekeeping but not the same size and complexity? Does a renewed contract count as two examples?

RESPONSE: Proposals will be evaluated as stated in Section M of the RFP. If the renewed contract has different contract numbers it will be considered as two examples.

12. Reference Section L - Proposal Preparation Instructions – Paragraph B. Will the Government please clarify the statement, “Page limit is one hundred twenty five (125) pages (front and back)….” Does this mean a total of 250 printed sides (a total of 125 sheets)? Or does this mean 62.5 sheets total if there is printing on both sides?

RESPONSE: Page limit is 125 sheets, 250 printed on both sides.

13. Proposal Instructions for submitting Price Proposal (page 181 of 189) states that no Acrobat files are permitted, but NSA provided Section B CLINS in Acrobat format. Please provide guidance as to Section B CLINS format preference.

RESPONSE: Please use the ELIN Excel file to submit Section B CLIN pricing.

14. Proposal Instructions for submitting Technical Proposal (page 181 of 189) states that one original and four copies and two CD’s of Technical Proposal shall be submitted; however, pre-proposal conference minute states for submittal of Technical Proposal: One original and four copies. Are two CD’s for Technical Proposal still requested by NSA?

RESPONSE: Please provide two CD’s as required in Section M of the RFP.

15. Questionnaire received in Amendment 0003 is one page long, it does not provide for grading/scoring. Is NSA using this Questionnaire as a reference to make contact after proposals are submitted or is NSA wanting the Offeror to send to our contracts for evaluation purposes and return the NSA POC?

RESPONSE: The information provided in the questionnaire will be validated with the point of contact provided.

16. Please Clarify the following instruction clause from L.1.2:

Team Arrangements: FAR 9.6 defines contractor team arrangements. Team arrangements mean

(1) two or more companies form a partnership or joint venture to act as a potential prime contractor or (2) a potential prime contractor agrees with one or more other companies to have them act as its subcontractor under a specified Government contract or acquisition program.

Question: For this acquisition will the government (NAVFAC Wash) allow the Prime to subcontract a small business parts of the WRNMMC hospital contract in lieu of a joint venture partnership? If so are there size and award restrictions? The FAR is vague with regards to this info.

RESPONSE: FAR 52.219-14 Limitations on Subcontracting states, “Contract for services (except construction), the firm will perform at least 50 percent of the cost of the contract incurred for personnel with its own employees.”

17. Will the government consider extending the due date of the proposal response to at least mid to late

August?

RESPONSE: Please see response to #10 above.

18. Are we allowed to submit a proposal for this solicitation if we did not attend the site visit?

RESPONSE: You may submit a proposal. The site visit is intended to allow offerors to gain a better understanding of the magnitude of work involved with this solicitation.

All RFIs that have been submitted prior to the issuance of this amendment but have not been addressed in this amendment will be addressed in the next amendment.

RFI #4 RESPONSE

19. Reference 02000000 – Management and Administration – 2.7.1.5. In the description for the EH the following statement is made. “The EH shall serve as the on site manager representing the Contractor and shall...” In several other places in the solicitation, including the proposal instructions, Factor 1 – Technical Management Approach, Item C – Key Personnel, there seems to be a clear distinction between the positions of Project Manager and Executive Housekeeper. Can the Government please clarify the requirement?

RESPONSE: The Project Manager (PM) has oversight of total project (NSA, WRNMMC, JTF). The Executive Housekeeper (EH) has direct control and supervision of the hospital inpatient, critical care areas, MOR and outpatient medical areas of the WRNMMC section of the contract. Thus the EH must meet the medical JC Accredited Hospital 10 year experience factor. The PM must have experiences on large projects of similar size and scope of the total contract.

20. Reference 1503010 – Custodial – 3.1.3. “Restroom supplies shall be compatible with existing dispensers and specific types listed”. 3.3.3 states, “… there will be no changing of dispensers without KO approval.” Is the Government open to looking at options for changing of dispensers provided all approvals are received?

RESPONSE: No, the present dispensing system took 3 years to put into place. The government will listen to future options, but at present contractor must use existing toilet tissue, paper towel and hand soap dispenser systems.

21. Can the Government please identify the brand names of dispensers in use throughout the project? Can the Government identify the types of hand soap in use throughout the project? Can you please advise the types of paper products in use such as toilet paper (single, jumbo, jumbo jr., etc., paper towels (single fold, multi-fold, roll, etc.)?

RESPONSE: Dispensers at WRNMMC and NSA

Toilet Tissue Dispensers:

1. SCA Tork 55-55-28A Jumbo Roll Mini Twin T2 System Supplies: SCA Tork 12-02-44-02 2 Ply L12X75ft W3.55 inches

2. Single Roll Dispensers Supplies: 2 ply reg bathroom tissue

Hand Towel Dispenser:

SCA Tork 55-10-28A Hand Towel Matic Roll H1 System Supplies: SCA Tork 29-00-88 Brown 1 Ply L700ft W7.75 inches

Multifold Hand Towel Dispenser:

Supplies: Multifold Brown L3 1/8 inches X W9 1/4 inches 4,000Pk

Hand Soap Dispenser:

GOJO Black 5155-06 Supplies: Gojo Luxury Foam Handwash 1.25L (42 Fl oz) 5161-03

Hand Sanitizer Units in Elevator Lobbies:

GOVT furnishes Dispensing units and hand sanitizer Gel.

Contractor stocks only

22. Can the Government please list the different size and thicknesses of liners used throughout the project?

RESPONSE: Bags Sizes (Govt requires clear (see thru) NO BLACK bags):

Trash can liners sizes throughout facility:

Small - 24X33 6 mic Medium - 30X37 8 mic Large - 40X48 12 mic (recommend some 16-18 mic for outside trash to prevent double lining)

23. Reference 1503010 – Custodial – 3.3.5. Under Related Information it is mentioned there is an average of 15 surgeries performed Saturday-Sunday. Is this an average of 15 each day or total for both days?

RESPONSE: Daily.

24. Reference 02000000 – Management and Administration – 2.4.4. It is stated that there is no GFE. Is the TRU-D Rapid Room Disinfectant system Government furnished for the contractor’s use? When not in use is the system stored in a Government-controlled area or is it the responsibility of the contractor?

RESPONSE: The System will be stored in a Government-Controlled space.

25. QUESTION 4: Work Force Management, item iv. (page 183). Are we to assume that ALL areas not directly associated with In/Out patient /CDC care to be “Administration” ? Such as corridors, elevators, storage, lobbies, foyers, dining, break areas and the like.

RESPONSE: Yes, except special cleaning instructions for areas as stated in section J, (Example - B9 and B62 Main Dining areas are 3D7)

26. On page 145 in the solicitation METU the total square footage adds up to 8,722; however, in the “Inventory List “ it says 4,360 sq feet. What is the correct square footage?

RESPONSE: The correct square footage is listed on Attachment J-1503010-08(5), 8,722 sf.

27. HCAHPS data is not available online for the hospital. Can you provide the hospital’s HCAHPS scores for the past two years? If not HCAHPS, can you provide the equivalent patient satisfaction scores?

RESPONSE: WRNMMC has their own patient survey program NAVFAC does not have access to this information.

28. Pertaining to the dedicated personnel for key areas (200000, 2.7.1.7), will the government consider options that do not provide dedicated personnel if it helps to improve efficiency?

RESPONSE: No. WRNMMC requires dedicated staff for key areas.

29. Can you please clarify what, if any, office space will be provided for on-site management and how many square feet?

RESPONSE: B19 - Rooms B204, B205 & B118

B9A - Rooms B008 & B010

B11 - Rooms 23 & 24

B3 - Room 1053

B2 - Rooms 1441, 1442, 1443 & 1449

B62 - Room B103

30. Page 101, Section 5252.245-9300 addresses Government Furnished Property, Materials and Services, and references Attachment J-C.

a. I cannot locate this attachment, and in all areas in which it is referenced, it states, “N/A”. Can you please provide clarity as to what, if any, equipment, materials, and utilities will be provided by the government?

RESPONSE: In section C Annex 0200000 2.4.1 – Government Furnished Facilities (GFF) locations are provided in Attachment J-0200000-05. See 2.4.2 for Government Furnished Utilities. The Government does not provide any 2.4.3 - Government Furnished Materials or 2.4.4 Government Furnished Equipment.

b. Page 102, letter e. does not specify if the government will or will not provide refuse collection from existing collection points. Is the contractor expected to provide transport to an off-site landfill?

RESPONSE: No.

b. Is the contractor expected to provide waste containers, or will the existing containers remain in place?

RESPONSE: No.

c. Is the contractor expected to provide their own computers and other office equipment and furniture? If so, what are the security requirements for e-mail access and document storage?

RESPONSE: Yes. Contractor provides their own office equipment and computer system that WILL NOT be connected to the govt system. At present contractor is using COMCAST. In some offices there are govt owned desks and chairs that maybe used by contractor (if they wish). All other office equipment, file cabinets and telephone system must be provided by contractor. The govt provides one govt telephone line per buildings 62, 2 and 19 office.

31. Please provide a window count for all buildings.

RESPONSE: Window count will not be provided. Window cleaning services will be provided on Task

Order when ordered IDIQ.

32. Are there any specific uniform requirements for any of the specialty/critical care areas?

RESPONSE: Government provides scrubs at no cost to contractor personnel ONLY in the following areas: MOR, MICU, NICU, ARC/IVF and ICU.

33. What are the technical requirements for the CMMS? What approval process is required?

RESPONSE: The CMMS must follow requirements stated in 2.6.6 of Annex 0200000. No approval process is required. The following lines are deleted from 2.6.6 of Annex 0200000: “The Contractor shall provide a CMMS to manage all service operations and shall provide all required data as identified below.”

34. Section 1.5 states that offerors are encouraged to visit the technical library during posted hours as part of its due diligence. What access is required for entry to the technical library?

RESPONSE: No technical library exists for this solicitation.

35. Section 2.3.1.2 states that Hepatitis B immunizations and TB tests will be performed at WRNMMC.

Does the government cover the cost of these immunizations, or will the government bill us for those?

RESPONSE: No cost to the KTR.

36. Please Refer to Page 25 and 26 of 189. Section 2.7.2.5 and Section 2.8.1. -We understand that some employees on site are currently working with "employee authorization cards" which permit them on site. After reading these sections we do not see any writing accepting the employees who have that permit. Please review and let us know if you can see any discrepancies for these requirements.

RESPONSE: All Contract personnel shall obtain access to the installation by participating in the Navy Commercial Access Control System(NCACS). Please refer to Annex 0200000, Spec Item 2.8.4.

37. I have reviewed this solicitation for Janitorial Services and do not see an approximate square footage for the locations. Would it be possible to get this information? Thank you in advance for your timely response.

RESPONSE: Please refer to Attachment J-1503010-10 Custodial Inventory. The inventory provides square footage by building.

38. Refer to page 182, the solicitation states that we submit both a Section B-CLINS and a Section J-ELIN Pricing. If I were to follow Amendment 0004’s response, my proposal would most likely be a NO-GO since I did not include all required documents. If the government is eliminating Section B CLIN (it’s a Acrobat file) requirement and incorporating it into Section J-ELIN Pricing, please indicate such.

RESPONSE: RFI Response #13 is hereby deleted. Adobe files will be accepted for the following price proposal documents:

a) Narrative description of the price proposal and any underlying assumptions that influenced its preparation

b) Narrative detaileing the linkage of the proposed price with the proposed level of effort in Factor 1

– Technical/Management Approach

c) Narrative of rationale for the inflation rates applied to each of the option years pricing

d) Completed Section B, Contract Line Item Numbers (CLINs) 7000 through 9004

AMENDMENT 0006

The following changes have been made to Section C, Annex 1503010 Custodial:

1. Annex 3.3.14 - Replace Privacy Curtains

a. Add to the Related Information column "Informational Note: Approximately 350 curtain replacements quarterly."

2. Annex 3.3.15 - Perimeter Area Services

a. Add to the Related Information Column "Clarifying Information: Work to be performed daily

Monday-Friday.

3. Annex 3.3.15.2 - Dumpster and Compactor Cleaning - Related Information Column –

a. Replace 1st paragraph

From: The Contractor shall clean and power wash ground area within 15' of dumpsters and Compactors monthly.

To: The Contractor shall power wash ground area within 15' of dumpsters and Compactors monthly April-October.

RFI #5 RESPONSE

39. B.12 (p. 7 of 189). For option years not covered by the current CBA, would the NAVY prefer that the contractor build in an escalation for the cost of labor or would the NAVY prefer the contractor hold the labor costs flat? If the contractor holds the labor costs flat for the years not covered by the CBA, can we assume the NAVY will then allow an equitable adjustment based on the new CBA. Which method is acceptable to the NAVY?

RESPONSE: Applicable wage adjustments will be made in accordance with FAR 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multiple Year and Option Contracts). Before award the CBA will be incorporated into the contract in accordance with FAR 52.222-41(f).

40. 2.3.3 (p. 19 of 189). What specific permits, licenses, and authorizations are required? Section F does not specify.

RESPONSE: This is a standard statement. If not listed in Section F then no requirement exists.

41. 2.6.6 (p. 21 of 189). What Computerized Maintenance Management System (CMMS) is the Government currently using?

RESPONSE: Navy Marine Corps Internet (NMCI)

42. 2.7.1.4 (p. 23 of 189). Is the Environmental/Energy Manager a full-time, onsite position?

RESPONSE: No.

43. 2.7.1.5 and 2.7.1.6 (p. 24 of 189). The titles Executive Housekeeper (EH) and Assistant Executive Housekeeper (AEH) are common in the hospitality industry but not in the healthcare industry. Please confirm that the intent of the qualifications for both EH and AEH is the number of years of experience in a hospital environment with commensurate responsibilities and a valid certification rather than the specific title.

RESPONSE: Years of service in a full service acute care hospital certify by Joint Commission and certification is the requirement factor. Both EH (shall have ten (10) years) and AEH (shall have five (5) years) must have experience in a full service acute care hospital certified by Joint Commission, and certification as a Certified Executive Housekeeper (CEH) or Certified Healthcare Environmental Services Professional (CHESP). (Titles in some medical facilities are Housekeeping Manager, Director of Housekeeping, Director of Environmental Services (EVS), etc.)

44. 2.9.9 (p. 32 of 189). What specific safety certifications are required? Section F does not specify.

RESPONSE: This is a standard statement. If not listed in Section F then no requirement exists.

45. 3.1.5 (p. 53 of 189) and 3.3.15 (p. 70 of 189). Please confirm that the perimeter areas for NSA Bethesda buildings and WRNMMC buildings are different.

RESPONSE: Yes, they are different.

46. 3.2 (p. 54 of 189) and 3.3.4 (p. 72 of 189). Should the “or” in “An unscheduled service is limited to two labor hours or $50 of material cost per occurrence.” be “and” instead? Otherwise, the costs for labor and materials are mutually exclusive.

RESPONSE: No.

47. Section I, 52.219-23 Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (p. 89 of 189). Clause 52.219-23 is incorporated by reference but no associated adjustment is identified. Please confirm whether or not the clause is applicable, and, if it is, please identify the applicable adjustment.

RESPONSE: This clause will be deleted from this solicitation.

48. Section I, 5252.245-9300 Government-Furnished Property, Materials and Services (c) (p. 101 of 189).

Please either identify the appropriate attachment or confirm that this provision is N/A.

RESPONSE: 5252.245-9300(c) has been updated to reflect “N/A.”

49. Section K (p. 161 of 189). In which volume of the proposal should an acknowledgement of reps & certs be included?

RESPONSE: Please submit as a separate atatchment to Volume I: Technical Proposal. The acknowledgement will not count against the page limit of Volume I.

50. L.1.b (p. 167 of 189) and M.2 (p. 181 of 189). May the sections of the Price Proposal that are not spreadsheets be submitted in PDF format instead of Microsoft Word? This will maintain consistency with the format (and so the appearance) of the text in Technical Proposal, which must be submitted in PDF format.

RESPONSE: Please see Amendment 0005, RFI #39 for response.

51. L.6 (p. 170 of 189). Is financial information to be included in a volume of the proposal or under cover?

RESPONSE: Please provide the financial information with Volume II: Price Proposal. The document may be submitted as an Adobe Acrobat File.

52. L.6 (p. 170 of 189). If a small company does not normally have financial statements prepared by an accountant and cannot get them prepared by the due date of the proposal, may copies of corporate tax returns be submitted instead of financial statements?

RESPONSE: No, the Government will not accept tax returns.

53. Amendment 0004, 52.208-9 Contractor Use of Mandatory Sources of Supply or Services (OCT 2008) (p. 6 of 6). What supplies or services under this contract must be obtained from the identified non-profit agencies, and which of those supplies and services are currently available through the DLA/GSA/VA distribution facilities?

RESPONSE: The clause was removed with Amendment 0005.

54. In review of the pricing proposal sheet we’ve not found a Transition CLIN line item where one can be compensated for the up front start-up costs, such as “partnering, equipment purchases, supplies, manpower hiring costs, etc.”.

RESPONSE: No transition CLIN exists. The cost for this should be submitted in accordance with cost principles, FAR Part 31.

55. Will the Contractor be granted office and storage facilities at both Walter Reed and the Navy Yard.

RESPONSE: The Contractor will be granted office and storage facilities at Walter Reed but not at the Navy Yard.

56. Will the Contractor be allowed to have a washer/dryer on site.

RESPONSE: At present WRNMMC offer space with the capability of the use of a washer and dryer. In the spring/summer of 2014 this space will be demolished and the government will not provide hookups for washers and/or dryers.

57. Are the costs of the Government furnished background checks charged to the contractor and if so what is the cost.

RESPONSE: Yes, see Annex 0200000, Spec Item 2.8.4.1.

58. The RFP requires that “partnering” be included within this contract. In some cases “partnering” costs are shared by both parties and in others the Contractor has to cover all of the costs. What is the case in this proposal.

RESPONSE: Partnering is addressed in Annex 0200000, Spec Item 2.3.2.

59. Does the Government have facilities which can be used for the “Partnering” meetings or do off site facilities need to be provided by the Contractor.

RESPONSE: No.

60. Is the new facility Contractor required to purchase the supplies and equipment from the existing Contractor and if so can a cost be provided prior to submittal of this RFP.

RESPONSE: No.

61. The RFP does not specify the location of the Contractor’s Financial Information, please provide which

Volume to attach this information.

RESPONSE: Please see response to #51 above.

62. Does the Site Safety and Health Officer (SSHO) have to be a full-time on-site position.

RESPONSE: No.

63. Under the IDIQ bid items B-001 and B-002 can the Government please provide approximate locations so the Contractor can calculate the time to travel between container locations.

RESPONSE: No, the Government will not provide that information.

64. Ref: PWS 2.1.7.2. Question: Can the QCM have 5 years exp as a AEH or EH? We would consider that to exceed the 5 years exp as AEH since EH has more responsibility for supervision and management of the workforce? Please clarify RESPONSE: Yes. The Government will not consider 5 years experience as EH to exceed 5 years experience as AEH.

65. Ref: PWS 2.1.7.4. Question: Can the Environmental Manager be Dual Hatted or be the same as the QCM or Project Manager? Please Clarify RESPONSE: Yes.

66. Ref: M.3.b.1).i.a, Phase-In Transition Plan. Question: We would like to clarify what the Government expects in response to the requirement found in phase-in "Specifically, offerors’ plans must clearly detail the number of days require to accomplish formally relieve the incumbent contractor of responsibilities at each location within the Contract" Normally a phase-in is a time sequenced accomplishment of tasks based on the number of days for phase-in. These tasks and subtasks are sequenced out to finalize with contractor being fully ready day 1 of contract start. Some tasks or areas may be finished and ready prior to contract start but all are normally phased-in to be ready by contract start. Please clarify the importance or requirements for specifying in the phase-in plan when an offeror is ready to relieve the incumbent at each location and which locations is the government talking about? Are the locations each building? Please Clarify.

RESPONSE: The phase-in plan is written at the discretion of the Offeror and this is the Offeror’s opportunity to provide the Government with how one plans to handle the phase-in. The Government will not provide clarification on importance or requirements for specifying the phase-in plan. The locations are what the Offeror decides it to be, whether it is specific floors, buildings, or multiple buildings.

67. Reference ELIN Schedule and Attachment J-1503010-05. Under which Line Item should Discharge

Cleaning be priced? Also, under which Line Item should VIP Visit Cleaning be priced?

RESPONSE: The ELIN for Discharge Cleaning has been omitted by mistake. ELIN “708 AY Discharge Cleaning (Spec Item 3.3.7) - J-1503010-08(4)” has been added. An updated ELIN file, Attachment J- 0200000-06 (Revised) will be uploaded with this amendment. VIP Visit Cleaning prices are to be included with METU ELIN, 708 AH.

68. Reference ELIN Schedule. CLIN’s A 708 AV, AW and AX refer to specific management personnel.

Paragraph’s 2.7.1.3 and 2.7.1.4 (respectively) state, “the contractor shall provide an SSHO and an Environmental Manager ….”. Under which CLIN’s should these mandatory positions be priced?

RESPONSE: SSHO and Environmental Manager are management and should be priced under overhead.

69. On page 167 0f 189, under Section L.b, Volume I: Technical Proposal, it states a font size 10. We interpret instruction of font size to mean no smaller than 10. Is this correct?

RESPONSE: Yes. Font size 10 shall be used for the technical proposal.

70. Attachment D, Corporate Experience Questionnaire is provided in PDF form. Are we able to convert to

Word document and is there page limit? Do we need to fit all information onto the pdf single page form?

RESPONSE: You may convert to Word document. There is no page limit for the attachment, but it will count againt the page limit for Volume I.

71. Window washing interior and exterior: Will this be under IDIQ and when requested will we be provided specifications during the D.O. process?

RESPONSE: Yes it will be done IDIQ with specification listed on the Task Order.

72. What is WRNMMC’s policy on allowing laundering of mops and rags on site? We noticed a large washer and dryer in the housekeeping office.

RESPONSE: Please see response to RFI #56 above.

73. We intend on delivering our proposal in person by a civilian representative. Are there special passes or access restrictions we should know of in advance prior to this delivery to the specified delivery address?

RESPONSE: Please see L.2, #2 regarding hand delivering proposals.

74. Is there a CLIN for Phase In costs?

RESPONSE: Please see response to RFI #54 above.

75. 2.7.1.2 (p. 23 of 189). Why is the Quality Control Manager (QCM) required to have experience as an

Assistant Executive Housekeeper (AEH) but not experience in QA/QC? The normal career progression for an AEH is to EH, not QCM.

RESPONSE: The QCM must have QA/QC experience, and due to the large size of this contract, number of medical services buildings, scope and complexity of this contract for the medical support of the military services, WRNMMC wants a QCM that has experience in full acute care hospital certified by the Joint Commission.

76. 2.7.1.2 (p. 23 of 189) and 2.7.1.6 (p. 24 of 189). Please confirm that Assistant Executive Housekeeper

(AEH) is a title or a position and is distinct from any certification such as Certified Executive Housekeeper (CEH) or Certified Healthcare Environmental Services Professional (CHESP). Also, please confirm that it is possible for a housekeeping professional to hold the title or position of AEH without holding any certification, although such a person would not be qualified to fill the position of AEH under this contract.

RESPONSE: The Assistant Executive Housekeeper is a position that requires certification as a CEH or CHESP with five (5) years experience in the last seven (7) years in full acute care hospital certified by the Joint Commission. The AEH must be able to fill in for the Executive Housekeeper in his/her absence.

AMENDMENT 0007

The following changes have been made to Section C, Annex 0200000 Management and Administration:

1. Annex 2.7.1.3 Site Safety and Health Offiicer (SSHO) for NSA Bethesda and WRNMMC

a. Second Paragraph:

FROM: The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last five years and an average of at least 24 hours of safety training per year for the past five years.

TO: The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last five years and at least 24 hours of additional safety training in the past three years.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

7000 1 Each $14,671,807.19 $14,671,807.19

NSA BETHESDA FFP BASE PERIOD

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR3089651

NET AMT $14,671,807.19

7001 1 Each $15,076,749.07 $15,076,749.07

OPTION NSA BETHESDA FFP OY1

FFP

NET AMT $15,076,749.07

7002 1 Each $15,378,284.05 $15,378,284.05

OPTION NSA BETHESDA FFP OY2

FFP

NET AMT $15,378,284.05

7003 1 Each $15,588,351.41 $15,588,351.41

OPTION NSA BETHESDA FFP OY3

FFP

NET AMT $15,588,351.41

7004 1 Each $15,639,792.97 $15,639,792.97

OPTION NSA BETHESDA FFP OY4

FFP

NET AMT $15,639,792.97

9000 186,315 Each $1.00 $186,315.00 NTE

NSA BETHESDA IDIQ SERVICES

FFP

NET AMT $186,315.00

9001 191,457.29 Each $1.00 $191,457.29 NTE

OPTION IDIQ OY1

FFP

NET AMT $191,457.29

9002 195,286.44 Each $1.00 $195,286.44 NTE

OPTION IDIQ OY2

FFP

NET AMT $195,286.44

9003 197,954.05 Each $1.00 $197,954.05 NTE

OPTION IDIQ OY3

FFP

NET AMT $197,954.05

9004 198,607.30 Each $1.00 $198,607.30 NTE

OPTION IDIQ OY4

FFP

NET AMT $198,607.30

GENERAL INFORMATION

B.1 Contract Title: Janitorial Services at Naval Support Activity (NSA) Bethesda, MD

B.2 Type of Contract: This is a Firm-Fixed Price (FFP) / Indefinite Delivery Indefinite Quantity (IDIQ).

B.3 Minimum Guarantee: The Firm-Fixed Price portion of the contract is the minimum guarantee. Refer to Section H – Special Contract Requirement, NFAS 5252.216-9313 MINIMUM AND MAXMUM

QUANTITIES.

B.4 Set-Aside: This procurement is being set-aside for 100% small businesses.

B.5 NAICS Code: The NAICS Code assigned to this procurement is 561720 with a small business size standard of $16,500,000. Refer to On-Line Representations and Certifications Applications (ORCA) via https://www.sam.gov/portal/public/SAM) (FAR 52.219-1 Small Business Program Representation (May 2004)).

B.6 Wage Determination (Service)/Collective Bargaining Agreement (CB): Service Contract Act (SCA) Wage

Determination and a Collective Bargaining Agreement are included in this solicitation. Refer to Section J.

B.7 Contract Term: This contract contains provision for a Base Period with 4 option periods, not to exceed a total of five (5) years. The Government reserves the right to have a reduced base year. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clause, 5252.217- 9301, Option to Extend the Term of Contract-Services. In the option periods, the Government may adjust the prices, if applicable, based on the new Department of Labor Wage Determination.

B.8 Bid Guarantee/Bonding Requirements: NOT REQUIRED for this procurement.

B.9 Period of Performance: The proposed phase-in period, base period and option periods are as follows:

Phase-In Period 1 March 2014 through 31 March 2014 Base Period 01 April 2014 through 31 March 2015 1st Option 01 April 2015 through 31 March 2016 2nd Option 01 April 2016 through 31 March 2017 3rd Option 01 April 2017 through 31 March 2018 4th Option 01 April 2018 through 31 March 2019

B.10 Evaluation of Proposals: Please refer to Sections L & M

B.11 Contract Line Items (CLINs): Description of the basic contract line items (CLINs), and option

CLINs:

CLIN Description

CLIN 7000 Base Period Firm Fixed Price PWD Bethesda CLIN 9000 Base Period Indefinite Quantity

CLIN 7001 1st Option Period Firm Fixed Price PWD Bethesda CLIN 9001 1st Option Period Indefinite Quantity

CLIN 7002 2nd Option Period Firm Fixed Price PWD Bethesda CLIN 9002 2nd Option Period Indefinite Quantity

CLIN 7003 3rd Option Period Firm Fixed Price PWD Bethesda CLIN 9003 3rd Option Period Indefinite Quantity

CLIN 7004 4th Option Period Firm Fixed Price PWD Bethesda CLIN 9004 4th Option Period Indefinite Quantity

B.12 Contract Line Items (CLINs) and Contract Exhibit Line Items:

a. Offerors shall enter unit prices for Exhibit Line Items Number (ELINs) for the Firm-Fixed Price Base Year and IDIQ Base Year. Offerors shall also enter a proposed inflation rate for out year pricing *Inflation shall be submitted as a decimal (e.g. 1.01 inflation rate would indicate a 1% increase year to year), whereas

0.99 = 1% decrease year to year). This inflation rate will be utilized for all modifications throughout the contract period unless another rate is agreed upon both parties for any future ELIN items.

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, SLIN and Exhibits Line Items (ELINs) will be recomputed accordingly. The CLIN, which included the SLIN will also be recomputed to take into account the changes in the contract SLINs or ELINs. If the offeror provides a total amount for a CLIN, SLIN, or ELIN, but fails to enter the unit price, the total amount divided by the CLIN, SLIN or ELIN quantity will be held to be the intended unit price.

c. The Schedule of Firm Fixed Price Work and the Schedule of Indefinite Quantity Work (See B.11 for description of CLINs) will be used as the basis for deductions in accordance with NFAS 5252.246-9303, “CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM REQUIRED SERVICES” in Section E.

B.13 Indefinite Quantity Contract Line Item Quantities:

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.14 Unit Price Adjustments in Option Periods:

The Contracting Officer will make price adjustments for applicable workers subject to the Service Contract Act in accordance with FAR Clause 52.222-43 Fair Labor Standards Act and Service Act-Price Adjustment (Multiple Year and Option Contracts).

B.15 Period of Performance – Less Than One Year:

Offers shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

B.16 Government Purchase Card:

Indefinite Quantity work may be ordered at the prices offered in one of two ways:

1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”, or

2) by an authorized Government user via a Government Purchase Card (GPC through the DoD Emall).

When receiving DoD Emall orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.17 Contractor Support of Electronic Facilities Support Contracting (e-FSC):

This procurement allows for the use of DoD EMALL for issuing orders. Refer to Section H, Special Contract Requirement.

B.18 Proposal Delivery:

a. NOTICE TO OFFEROR

Due to increased security at all military installations, Offerors who do not currently have a valid Contractor’s ID and Vehicle Decal issued by the Department of Defense (DoD), must allow sufficient time to obtain a one-day pass to permit entry to the base. In accordance with Washington Navy Yard security regulations, all prospective visitors and contractor personnel are hereby notified that in order to obtain a one-day visitor’s pass the person must present their driver’s license and vehicle registration and/or rental car contract. Personnel and vehicle one-day passes must be obtained at the Visitor’s Office located at 11th St. & O St. SE, Washington, DC 20374.

It is imperative that the offeror adhere to this notice in order to avoid delay in submitting your proposal.

Also, be advised by this notice that the level of security at Washington Navy Yard may change at any time.

As the level of security heightens, the amount of time required to gain access to the Washington Navy Yard also increases.

b. SUBMITTING YOUR PROPOSAL

The proposal delivery (hand-carried or mailed) must be received PRIOR to the proposal due date and time provided in Block 9 of the Standard Form 33 (*Standard Form 33 must be signed and all amendments must be listed and acknowledged).

The proposal shall be submitted in sealed envelopes/boxes marked in the bottom right corner “Solicitation N40080-13-R-0457, DO NOT OPEN IN MAILROOM.” Proposals shall be mailed or hand-carried (Electronic (E-mail, facsimile, etc.) submissions are not authorized) to the following location, (NO exceptions to place of submission will be made):

NAVFAC Washington 1st Floor Mailroom 1314 Harwood St. SE, Bldg. 212 Washington Navy Yard, DC 20374 ATTN: Brenda Uyeda

**The Visitor Center at the Washington Navy Yard can have wait lines, offerors are reminded to allow sufficient time for your proposal to be received PRIOR to the proposed closing. If walking on site, a state issued identification card will be needed at check-in. For visitors who wish to park on base, proof of vehicle registration AND vehicle insurance will be required as well.**

c. Offeror shall submit complete and accurate information. The Government may elect not to request additional information to perform the evaluation.

B.19 Request for Information (RFI)/Clarification Questions:

Solicitation and RFP files are posted to the Navy Electronic Commerce Online (NECO) website (https://www.neco.navy.mil/) as mandated by our agency. By necessity, these files are protected to prevent unauthorized editing.

It is the sole responsibility of the offeror to obtain the RFP files, along with any Amendments, from this website.

Unprotected editable file copies of the RFP documents including: Word, Excel and/or PDF files (Adobe Acrobat Files) will not be provided. Please plan accordingly.

Contractors are required to review the entire solicitation package before submitting questions. Inquiries during the proposal preparation period shall be submitted via email to Brenda Uyeda at brenda.uyeda@navy.mil at least ten (10) days before proposals are due.

RFI Cut-off date: 15 July 2013.

Inquiries must be in Word Document format and submitted through the Prime Contractor only.

Subcontractors with questions must submit them through the Prime Contractor.

B.20 Solicitation:

This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2 and 15. The contractor will be required to meet the specification in those Annexes as if they were set forth in Section C.

B.21 Pre-Proposal Conference and Site Visit: Please refer to Section L, Instructions, Conditions, and notices to offerors.

B.22 Phase-In Period:

After official notification of award, the contractor will be provided a phase-in period of 30 days to prepare for the start of the contract. Rapidgate is a requirement of this contract and can take up to 30 days to be processed. Please ensure that upon award you are registered for base access. The offeror will have to utilize daily passes for deliveries until granted rapid gate access.

B.23 Bid Schedule:

To be completed via Attachment J-0200000-06 ELINs in Section J, List of attachments.

END GENERAL INFORMATION

Section C - Descriptions and Specifications

0100000 GENERAL INFORMATION

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Support Activity Bethesda and Walter Reed National Military Medical Center, Bethesda, Maryland, by means of a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ) contract. The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety N/A Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordnance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreation Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support Sub Annex 1503010 Custodial Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment N/A Annex 18 Environmental N/A

1.2 Project Location The work shall be performed at various locations at Naval Support Activity Bethesda and could vary from location to location. The following is a list of locations:

• Naval Support Activity (NSA) Bethesda

• NAVFAC Washington at NSA Bethesda

• Joint Task Force (JTF) at NSA Bethesda

• Army Troop Command as NSA Bethesda

• Walter Reed National Military Medical Center (WRNMMC) and all supporting buildings/facilities.

• National Intrepid Center of Excellence (NICoE)

0100000 – General Information Spec Item Title Description

1.3 Acquisition of

Additional Work The Government reserves the right to acquire additional services at additional locations in addition to the…