Attach_1_PTS.pdf

EUCOM Humanitarian Assistance Program

Lopyan - Repairs and

Improvements to Dining Room and Kitchen Facility

DESIGN & BUILD RENOVATIONS

BULGARIA

BU-HA-2018-00039837

May 2019 Ver-002

Repairs and Improvements to Kitchen and Dining Room Facility in Lopyan

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Contents

1. TAXATION

2. GENERAL DESCRIPTION OF THE PROJECTS

2.1 LOCATION OF PROJECTS

2.2 LEGAL AND TECHNICAL REQUIREMENTS

2.3 GENERAL CONTRACT DESCRIPTION

2.4 GENERAL PROJECT DESCRIPTION AND SCOPE OF WORK (BASE-BID AND

CONTRACT OPTIONS)

2.5 CONSTRUCTION PERMIT OR AUTHORIZATION – CONSTRUCTION PERMIT

2.6 MEASUREMENTS AND QUANTITIES

2.7 Design Phase - General

2.8 Construction Phase - General

2.9 APPLICABLE REQUIREMENTS / STANDARDS

3 GENERAL SCOPE OF WORK OF BASE-BID

3.1 Drainage system around the building

3.2 Waterproofing on Exterior Face of Perimeter Foundations

3.3 Pressure Test Drainage lines and Repair Defective Sections

3.4 Repair Roof to Provide 10 Year Warranty

3.5 Provide Porcelain Tiles on lowest 1.4 meters on all interior walls

3.6 Replace damaged section of ceiling

4 GENERAL SCOPE OF WORK OF CONTRACT OPTION-1

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5 PROCEDURE AND GENERAL CONTRACT REQUIREMENTS AND GUIDELINES ...34

5.1 PRINCIPLES

5.2 PROHIBITED ITEMS

5.3 START OF CONSTRUCTION

5.4 RESPONSIBILITY FOR NEW MATERIALS

5.5 DESIGN

5.6 DESIGN-BUILD PROCEDURE

5.7 CONSTRUCTION/DESIGN SCHEDULE AND CONTRACTUAL MILESTONES

5.8 CONSTRUCTION SCHEDULE (BAR CHART IS AUTHORIZED)

5.9 SAFETY: ACCIDENT PREVENTION PLAN

5.10 COORDINATION AND PHASING

5.11 LANGUAGE

5.12 SPECIAL SITE CONDITIONS

5.13 SUBMITTALS – TECHNICAL INFORMATION

5.14 DELIVERABLE

5.15 PICTURES

5.16 RESPONSIBILITY AND OWNERSHIP OF REMOVED MATERIALS

5.17 CERTIFICATIONS, LICENSES, PERMITS, FEES, ETC

5.18 QUALITY CONTROL PLAN

5.19 PAYMENT

5.20 SCHEDULE OF PRICES

5.21 DAMAGES/IMPACT TO EXISTING FACILITIES

5.22 CLEANING

5.23 SPACE PARTS

5.24 WARRANTY AND TRAINING

5.25 CLOSE-OUT PROCEDURE

-/-/-/-/-/-/-/- END OF TECHNICAL SPECIFICATION -/-/-/-/-/-/-/-/-

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1. TAXATION

In accordance with Agreement between the Government of USA and the Government of BU on Defense Cooperation this contract is exempt from VAT. The contractor shall be responsible to prepare and process all required documentation to obtain the VAT exception from the Government of Bulgaria. For this reason, the contractor shall work directly with the corresponding authorities from Bulgaria, US Forces and the US Embassy".

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2. GENERAL DESCRIPTION OF THE PROJECTS

NAVFAC EURAFSWA completed the construction of a new kitchen and dining facility for the Lopyan School in 2016. Since the project was completed there have been many problems with humidity and mold. This new design-build project is to correct the causes and the effects of these problems.

2.1 Location of projects

The project is located in Lopyan, within the Municipality of Etropole. The dining room and kitchen facility provides service to the local school and adjacent orphanage.

Location of Lopyan with respect to Sofia

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Location of Project

Location of Project

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2.2 Legal and Technical Requirements

The project execution is based on the following principles:

- Strict compliance with American Contracting Regulations, including the contracting requirements of the Department of Defense, the US Navy and the US Naval Facilities Engineering Command (NAVFAC).

- Strict compliance with Bulgarian Technical, Legal and Administrative requirements, which are applicable for the scope of work described in this PTS.

- Compliance with Bulgarian safety regulations, unless the US Safety Regulations described in the EM385-1-1 are more stringent and not in conflict with the Bulgarian regulations, in which case, the U. S. safety regulations shall apply.

- Compliance with technical and administrative requirements described in this document.

2.3 General Contract Description

This document is a Performance Technical Specifications (PTS) for a Design-Build project. This PTS includes a description of the required finished work.

This is a design-build contract. This means that the contractor is responsible to:

- Make necessary designs or shop drawings as required by this PTS for the different items of work

- Obtain NAVFAC’s acceptance of the designs and the approval of the corresponding beneficiary and Municipality.

- Obtain required formal approvals from competent and required Bulgarian authorities, including the necessary expert review by third party company as required by Bulgarian regulations, which shall be paid by the contractor.

- Execute the construction works

- Obtain the acceptance of NAVFAC and the partial and final approval by the competent and required Bulgarian authorities and third party experts for the executed construction works.

Note: The contract includes third party review of all items of work which are required by Bulgarian regulations. In case the Bulgarian regulations do not allow for the contractor to be the client for this independent review, the contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Contracting Officer Representative or other agency authorized by the Contracting Officer (i.e. the Municipality of Etropole).

Note: The contractor needs to be familiar with the regulations of Bulgaria, in order to account for the different required permits, reviews and authorizations for energy efficiency projects, for renovation and for new construction works.

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2.4 General Project Description and Scope of Work (Base-Bid and Contract Options)

This document includes everything necessary to repair the causes of the humidity problems as well as the damages that this humidity has caused. The work is divided into a Base-Bid and a Contract Option as follows:

Contract Problem Effects Potential cause Correction of cause Correction of effects

Base-Bid

Humidity on lowest section of internal walls

Mold and fungus on lowest section of most internal walls

High water contents in soil + lack of adequate waterproofing on foundations

Design and build drainage system to lower the water table around the building Provide new ceramic tile surface on lowest 1.4 meters on ALL interior walls

Provide waterproofing on exterior face of perimeter foundations

Leaking drainage pipes under flooring

Pressure test all drainage pipes and replace defective sections. This requires damaging interior flooring.

Humidity on ceiling

Mold and fungus and weakened false ceiling

Leaking roof Correct all roofing and provide 10 year warranty

Replace damaged sections of roof

Contract Option-1

Poor ventilation Condensation on most wall surfaces

Low quality kitchen hood and ventilation system

Replace ventilation system with new one with exposed ductwork that can be cleaned and maintained

Paint all internal surfaces of the dining room and kitchen facility

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2.5 Construction Permit or Authorization – Construction Permit

The contractor shall obtain formal written authorization from the competent Bulgarian authority to perform the works included in the scope of work of this project.

Some items of work may require a formal Construction Permit from the competent Bulgarian authority, and some others, do not require any formal permit. For those items of work that do not require a formal construction permit, the contractor shall obtain the written authority from the beneficiary to perform the works. This authority shall be signed at least one step above the Director of the School.

For those items of work requiring a formal construction permit, it is absolutely necessary that the contractor is familiar with the Bulgarian bureaucratic procedures to obtain such permits.

The contractor shall hire the services of an architectural firm or architect, specialized, experienced and licensed in Bulgaria to perform all the designs, shop drawings and to facilitate the procedures to obtain the construction permits that are required by the scope of work of this document.

The contractor is required, as part of this contract, to prepare all documentation, designs, reports, information, drawings, coordination and approvals by experts or monitoring entities, and everything that may be necessary as required by Bulgarian regulations, in order to obtain the necessary Construction Permit or authorization. The contractor is responsible to pay for any third party inspection or expertise that may be required by Bulgarian regulations for the scope of work of this project. The contractor shall be familiar with these requirements in order to prepare their bids, regarding the obligatory administrative and technical procedures in Bulgaria for new construction.

As previously stated, the contract includes third party review of all items of work which are required as per Bulgarian regulations. In case the Bulgarian regulations do not allow for the contractor to be the client for this independent expert company, the contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Contracting Officer Representative or other agency authorized by the Contracting Officer Representative.

No work shall be performed until the contractor shows verifiable evidence that they have obtained all the necessary permits or authorizations for each element of work included in this contract.

2.6 Measurements and Quantities

This contract complies with the US Contracting Regulations, and as such, measurements and quantities of materials and work are not provided, and if any are provided, the contractor shall be responsible to verify on site. The contractor needs to visit the job site in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost proposal.

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2.7 Design Phase - General

The contractor needs to be familiar with the requirements of the Bulgarian regulations. The designs shall be prepared in compliance with applicable construction codes, applicable urban planning and construction practices in Bulgaria. The contractor shall hire the services of an architect (or architectural firm) licensed in Bulgaria to design all works, as detailed in this document. At the same time, after obligatory coordination with the corresponding Municipality, the contractor shall hire (and pay for) the services of a “Revision Entity - Expertise” authorized by the Government of Bulgaria to supervise and approve each phase of the design and the construction, including final commissioning and acceptance of the facility. This company shall report directly to the US Government representative and the beneficiary if required by the Bulgarian regulations, but all their services shall be paid by the contractor.

The design shall comply with all applicable regulations in Bulgaria for the scope of work of this contract.

The contractor’s final designs shall be signed, stamped and certified by a licensed architect in Bulgaria, it shall be approved by an authorized “Revision Entity - Expertise” and it shall be approved by the competent Bulgarian authorities for construction projects in public property before its construction is authorized to start. The level of detail of the design (extent of specifications, number and size of drawings, calculations, …) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of Bulgaria and of the competent Bulgarian authorities for this particular project.

2.8 Construction Phase - General

Once the contractor completes the design and they show evidence of formal authorization by the competent local authorities and Monitoring Entity, and the contractor shows that they have completed other administrative contract requirements (Accident Prevention Plan, Quality Control Plan, Schedule,…), the Contracting Officer will inform the contractor that they may start the construction phase of this design-build contract. This notification is called Notice to Proceed or NTP. NTP is required prior to beginning construction.

The construction shall follow the design and technical projects or shop drawing prepared by the architect and for which the contractor shall obtain the Construction Permit or authorization.

The architect who prepares the design shall visit the site for every important and relevant phase of work, to partially accept the completed works. In addition to the requirements of the Bulgarian regulations for the visits of the designer, once the works start, the architect shall visit the site at a minimum once every week.

Two days in advance of the site visit, the contractor shall inform ODC Bulgaria and the beneficiaries of the planned arrival time to the job site. In addition to these minimum weekly visits, the architect shall visit the site when NAVFAC’s PM visits the job sites, estimated to occur once every two months.

In addition to these visits, the third party experts that may be required will visit the site as required by Bulgarian regulations, and also when NAVFAC’s PM visits the site.

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2.9 Applicable Requirements / Standards

The project is based on the principle of strict compliance with Bulgarian technical and administrative regulations, with US Contracting Regulations and with Bulgarian Safety regulations unless EM 385- 1-1 has more strict requirements. In case of conflict between Bulgarian and US safety regulations, the contractor shall apply Bulgarian regulations.

The work shall meet all requirements of this Request for Proposal (RFP) package. Drawings to be as required in these PTS and with the necessary details and previous approvals (experts or monitoring entities) to submit the designs to the US Government, Local Bulgarian Administration, final users, contractor’s staff and sub-contractors. Material selection, specifications and installation to be as described in these Performance Technical Specifications (PTS). The Performance Technical Specifications (PTS) are a guideline for the design package:

- If an item in the project design is included in the PTS, the requirements of the PTS, applicable local Bulgarian codes and regulations, and international codes shall govern.

- If an item in the project design is NOT included in the PTS, the requirements of applicable local Bulgarian codes and regulations, and international codes shall govern.

Provide the final work as a complete and usable facility including all required items not described in this RFP. Technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational and finished facility shall be considered part of this contract.

Any work not explicitly included in the scope of work of this project, but which is absolutely necessary to have a perfectly operational facility, as required by Bulgarian regulations, shall be considered and treated as part of the requirements of this contract.

Limitation on equipment under this contract

Tables, desks, chairs, computer, phones, washing machines, refrigerator, beds, televisions, and other movable equipment are not part of this contract, unless otherwise indicated in these technical specifications. Only those elements that are fixed, permanently attached to the building or considered as an integral part of the facility, and specifically described in these contract specifications or in the applicable Bulgarian regulations, are included in this contract, unless otherwise indicated in this document.

Requirement for Bulgaria Code and Regulation

The contractor shall request, process and pay for any permits that may be required in accordance with Bulgaria Law for the construction activities described in this document. The contractor shall hire and pay for the services of a “Revision Entity” (or expertise) authorized by the Government of Bulgaria as required by Bulgaria Regulations for this type of construction. If it is not allowed for the contractor to hire this third party inspection company, the contractor shall pay but assign the beneficiary or NAVFAC as the client. The contractor shall provide a copy of the pertinent construction permit to be issued by the competent local authorities and approval by the Monitoring Entity of the design, before they are authorized to start work.

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3 GENERAL SCOPE OF WORK OF BASE-BID

The works in the Base-Bid includes the following general items of work:

- Design and build drainage system to lower the water table around the building

- New waterproofing on exterior face of perimeter foundations

- Pressure test all drainage pipes and replace defective sections.

- Correct all roofing and provide 10 year warranty

3.1 Drainage system around the building

The contractor shall hire the services of a civil engineer licensed in Bulgaria to design a system to lower the water table around the new construction and to divert away from the building any underwater stream. To guarantee this objective, it is the basis of design to provide a French drain system around the critical areas of the building, which should be not less than 60% of its perimeter.

Conceptual design for drainage around approximately 60% of the perimeter of the building

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Required drainage around the building. Level and repair all grounds surrounded the building up to a distance of 4 meters measured perpendicularly to the outer façade of the building. These new surfaces shall be designed to:

o Provide esthetically pleasant grounds o Divert surface water away from the building o Divert ground water towards the new drain system o Provide paved/concrete access to all entries to the building

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Basis of design for drain system:

- Using 400 mm slotted PVC pipes to absorb water from ground

- PVC pipe surrounded by geotextile to avoid filling the slots with material from the gravel

- Gravel encapsulated or surrounded by geotextile

- All gravel to be used shall be poorly graded gravel, or gravel of approximately the same size

(minimum 5 cm)

- Gravel to extend from the slotted PVC pipe to the surface, or to very near the surface to provide a continuous barrier to protect the building foundations from any underground water.

This gravel barrier to be minimum 1 meter wide.

- Install slotted PVC pipes minimum 30 cm below the lowest point of the structural foundations.

- With concrete manhole for inspection and maintenance of pipes at:

o Maximum 25 meters o Every change of direction o Every change of type of pipe o Every connection of more than 2 pipes

- Non-slotted PVC pipes shall be PVC pipes with minimum 300 mm internal dimeter.

- Effluent water or drained water shall be diverted towards the cliff to become a natural water spring

- Level and repair all grounds surrounded the building up to a distance of 4 meters measured perpendicularly to the outer façade of the building. These new surfaces shall be designed to:

o Provide esthetically pleasant grounds o Divert surface water away from the building o Divert ground water towards the new drain system o Provide paved/concrete access to all entries to the building

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Conceptual sketch for drain system

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3.2 Waterproofing on Exterior Face of Perimeter Foundations

The contractor shall excavate around the perimeter of the entire building to provide adequate waterproofing on the exterior façade of the building. The works include:

- Excavating up to the lowest part of the foundations. This is approximately 2 meters deep from the finished grade elevation.

- Leave the footings to dry up one month, or until the civil engineer hired by the contractor certifies that the footings are sufficiently dry.

- Provide bituminous coat and bituminous sheets, recommended by the manufacturer to be used for concrete foundation systems. This shall be same treatment required by Bulgaria regulations for treatment of exterior walls of basements.

Applying bituminous waterproofing treatment to foundations, as required by this project

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Foundations of Lopyan Kitchen and Dining Facility, The contractor shall remove all soils against the foundations, let it dry as recommended by the civil engineer hired by them, and then apply bituminous waterproofing as required by Bulgarian regulations for basements. Only exterior face requires this treatment (highlighted in green in the picture above)

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Pouring lean concrete for base of concrete foundations

Pouring lean concrete for base of concrete foundations

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Building foundations. Foundation wall to be treated with bituminous treatment in its outer side

Completed concrete base for foundations

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Building under construction

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Finished facility. The contractor shall install the drain system, treat the foundations and then provide restored surfaces up to 4 meters from the building. This requires the contractor to demolish and provide new retaining wall.

Drain system to finish near or at this fountain, similarly to a natural water spring.

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3.3 Pressure Test Drainage lines and Repair Defective Sections

The contractor shall pressure test all drainage lines with static pressure. The contractor shall close the sewer line in the first manhole outside the building and then they shall fill the pipes with water up to floor level. The water shall remain at the same level for 24 hours.

In case there is a leak, the contractor shall find it with selection process, by testing different sections of pipes until the defect is found.

For estimating purposes, the contractor shall estimate that they will need to replace/restored 1 meter of pipe is two different locations, both under perfectly finished tiled flooring. This will require performing destructive excavations inside the operational building, repairing the pipes and restoring all surfaces to their original condition.

Drawings required to obtain the construction permit with piping information are available for consultation in the Municipality of Etropole prior coordination with the US Office of Defense Cooperation Ms. Terzieva.

The contractor shall estimate that once all repair works are completed, they will need to repeat the pressure test in presence of the Contracting Officer Representative, or the test shall be witnessed and certified by independent Bulgarian testing agency.

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3.4 Repair Roof to Provide 10 Year Warranty

The roofing is in general acceptable condition, with some localized water leaks around the ventilation ducts and other roof penetrations. The contractor shall hire the services of a qualified and experienced roofing company to perform the necessary repairs in order for the contractor to provide a 10 year roof warranty against any water infiltration through the roof.

Area where all the roof infiltration problems have been found. The contractor is responsible to fix the evident and visible problems in this section of the roof, but also to inspect and repair any other defect in any other area of the roof, in order to provide a full warranty against water infiltration for 10 years.

Area of the roof with most problems

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3.5 Provide Porcelain Tiles on lowest 1.4 meters on all interior walls

Once the source of the humidity problem on the walls has been resolved, and once the walls are properly dried, the contractor shall remove paint and plaster and necessary to provide new porcelain tile surfaces. The contractor shall utilize homogeneous (non-glazed) tiles or porcelain.

This is not required where there are currently ceramic tiles.

This work shall be designed by an architect hired by the contractor.

Provide homogeneous ceramic tiles on lowest section of walls, up to 1.4 meters where technically possible.

Homogeneous characteristic of the porcelain stoneware in comparison with standard ceramic tile (not acceptable in this project)

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All structures under 1.4 meters shall be exposed piping or porcelain tiles. Remove all surfaces with mold or fungus

Fungus on walls

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Humidity, fungus and mold.

Fungus on walls

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All surfaces to be repaired in order to provide new tiles surfaces. The gypsum board in some areas was destroyed by humidity and all needs to be rebuilt.

Algae growing in areas with most humidity

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General typical situation of most internal walls

General typical situation of most internal walls

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3.6 Replace damaged section of ceiling

In general terms, the ceilings of the facility is in very good condition, with the exception of areas where the roof is leaking. These sections are beyond repair and need to be replaced with new after the roof is properly sealed.

For estimating purposes the contractor shall estimate that they will need to replace 10 m² of ceiling surfaces throughout the building.

Section of ceiling to be replaced with new

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4 GENERAL SCOPE OF WORK OF CONTRACT OPTION-1 (Ventilation and Paint)

The works in the Contract Option-1 includes the repairs and improvements to the ventilation system and painting all internal surfaces of the dining room and kitchen facility. This work shall only be performed, if, and only if, this Contract Option-1 is awarded to the contractor.

The existing ventilation system mixes general room ventilation with the kitchen hood, which is not correct. Furthermore, the air ducts are all located above the false ceiling making it impossible to inspect, maintain or clean the ductworks.

The scope of work of Contract Option-1 includes the necessary upgrades, modifications and alterations to have the ventilation system certified as in compliance with latest Bulgarian regulations for public kitchens. The contractor shall perform the work with the following basis of design:

- Prepare a detailed study of the existing ventilation system with the necessary repairs and improvements to the existing ventilation systems. This includes the kitchen hoods and the ventilation of the general kitchen areas.

- Replace any part or element of the system which is found not to be in compliance with regulations.

- Clean and reutilize any part or element of the system which is found to be in compliance with regulations.

- Install the ductwork so that it is visible and that is can be inspected, maintained and cleaned.

This may require installing the ductwork under the ceiling or moving the ceiling above the ductwork.

- Perform all necessary works, which are described in the report to be prepared by the contractor, in order to have a perfectly operational and certified ventilation system for a public kitchen in Bulgaria.

Additionally the Contract Option-1 includes painting all internal surfaces of the dining room and kitchen facility. The contractor shall paint all internal plastered surfaces with the following basis of design:

- Removal of all loose paint

- Sealing any cracks

- Providing two coats of paint, rated and certified by the manufacturer to be used in public kitchen or food processing facilities. The contractor shall provide copy of the certificates of the paint before starting any paint works.

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Ductwork above the false ceiling, which cannot be inspected or cleaned.

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Kitchen areas with hoods to be reutilized if in compliance with regulations and properly cleaned and reinstalled by the contractor.

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Kitchen areas with hoods to be reutilized if in compliance with regulations and properly cleaned and reinstalled by the contractor.

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5 PROCEDURE AND GENERAL CONTRACT REQUIREMENTS AND GUIDELINES

5.1 Principles

This construction contract is based on 3 principles:

- Strict compliance with US Contracting Regulations, including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Command (NAVFAC).

- Strict compliance with Bulgarian technical and legal regulations.

- Strict compliance with Bulgarian Safety regulations unless the US regulations is more strict and not in conflict with the local safety regulations, in which case, the US Safety regulations shall be applied.

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards in effect at the time of submission of the bids, except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of Bulgarian governing life/safety, fire protection, building construction, and electrical systems in effect during this contract, except where specifically stated herein. Any material installed that does not meet the requirements of this Technical Specification and/or applicable Bulgarian codes, ordinances and regulations will be removed and reinstalled at Contractor’s expense.

5.2 Prohibited Items

Use of the following items in this construction project is prohibited:

- Use of aluminum for electrical conductors.

- Embedding aluminum conduit in concrete.

- Use of fluorescent light ballasts and other products containing PCB's.

- Use of incandescent lighting

- Use of urea-formaldehyde foam insulation products.

- Use of any paint/coatings having a lead content of over 0.06 percent by weight of non-volatile content. The use of ozone depleting chemicals is prohibited. The use of zinc-chromate is prohibited.

- The use of materials containing asbestos is prohibited. It is also forbidden the handling of any material potentially containing any asbestos. This US Government contract does not include any asbestos abatement or handling or disposal, and if any is found, the contractor shall immediately notify the Contracting Officer Representative.

- The use of any radioactive materials

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5.3 Start of Construction

The Project Manager (PM) or Contracting Officer Representative shall authorize the start of construction. This authorization to start will not be given until the contractor:

- Provides written evidence that they comply with all legal requirements in Bulgaria in order to perform the works described in these PTS.

- Provides copy of the required permits or authorizations from the competent Bulgarian authority authorizing the execution of the works

- Provides technical information and technical projects for the designs, including proposed materials and equipment to be used for the project. Only materials and equipment previously accepted by the Contracting Officer Representative shall be brought to the site.

- The Contracting Officer Representative accepts their Accident Prevention Plan. See the guidelines for preparation of the APP attached to the solicitation package.

- The Contracting Officer Representative accepts their Quality Control Plan. See Annex 1.

- The Contracting Officer Representative accept their Construction Schedule

- Construction Sign is placed on site (see pertinent paragraph for the Construction Sign)

5.4 Responsibility for New Materials

All materials delivered to the construction site shall remain in the ownership and responsibility of Contractor. Contractor will be responsible to safeguard the procession and condition of the material until US Government takes procession of the finalized project. Any materials or equipment stolen or disappeared from the job site before final acceptance is the responsibility of the contractor.

Material that is not intended to become part of the project shall not be delivered, placed, retained nor stored on the project site.

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Picture#41. Simplified flow diagram for design acceptance process.

(CO = Contracting Officer)

5.5 Design

This paragraph is applicable for any design work which is required by this contract, such as the elevator or illumination designs.

The design procedure has different phases, which will require the contractor to provide, submit and process different documents, drawings, permits and/or calculations for approval or acceptance of all parties involved in the design process. The US Government representative shall not approve the design, but they shall “accept” the design. It is the contractor’s designing team responsibility to “approve” the design once “accepted” by the US Government representative. The contractor shall follow the required steps in Bulgaria for this type of design.

The Performance Technical Specification (PTS) are a guideline for the design package.

- If an item in the project design is included in the PTS, the requirements of the PTS and applicable local Bulgarian and international codes shall govern.

- If an item in the project design is NOT included in the PTS, the requirements of applicable local Bulgarian and international codes shall govern.

Provide the Final work as a complete and usable facility including technical details, items of work, permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational and finished facility shall be considered part of this contract. The contractor shall hire the necessary and required licensed architects/engineers to prepare the necessary design in accordance with the scope of work of this contract, and with the technical and quality requirements described in this document.

The contractor shall perform the work in strict compliance with the construction codes and regulations of Bulgaria. The contractor is responsible to provide a copy of a Construction Permit issued by the corresponding local authority. The contractor is responsible to prepare any required documentation and/or designs that will be required in order to obtain these permits. No work shall be executed until the corresponding construction permit is issued by the competent authority, and a copy provided to the Contracting Officer Representative (COR).

For those items required by the Scope of Work, which are not specified herein, the contractor shall follow the applicable Bulgarian Codes and Regulations

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5.6 Design-Build Procedure

A design-build contract means that the contractor is responsible not only to perform the works described in this document, but to prepare all necessary additional designs and technical projects which are required by the scope of work in compliance with Bulgarian regulations.

This contract includes the preparation of the required designs, technical projects, surveys, permits, certifications as well as any required coordination with local authorities. The contract also includes processing and paying for any potential fees that may be required in order to obtain the required Construction Permits or authorizations.

For those items of work that do not require a full technical project, the contractor shall provide the necessary shop drawings for the Contracting Officer review and acceptance.

The contractor shall visit and inspect the work sites prior to submission of their offer to the US Government. The contractor may consult with the beneficiaries if any information of the site conditions is necessary, in coordination with the representative and Project Manager from the United States Office of Defense Cooperation in Sofia: Ms. Vesela " Vesi" Terzieva; tel: +359 2 9813513/9888725; vesela.a.terzieva.fn@mail.mil, who is also be responsible to coordinate the site visits.

Once the final designs are prepared, they shall be accepted by the COR before the contractor sends them to the local authorities to obtain the corresponding Construction Permit. The accepted final designs will be incorporated into the contract.

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5.7 Construction/Design Schedule and Contractual Milestones

Perform all work within 700 calendar days after contract award. Provide a bar chart with a minimum of 20 activities

In addition to the contractual requirement to complete all construction works within the 700 calendar days after award of the contract, the contractor shall comply with the following required milestones.

Failure to comply with these milestones will be objective basis for invoice retention or further contractual action by the Contracting Officer.

Tax exemption information that may be required:

Coordinate with the US Embassy representative within 14 days after contract award date

Construction signs (2 units) Install within 45 days after contract award.

Text and design to be approved by US Embassy in Sofia.

Construction/Design Schedule Submit within 45 days after contract award date

Accident Prevention Plan and Quality Control Plan

Submit within 45 days after contract award date.

Conceptual Design Submit within 90 days after contract award date

Final inspection notification The contractor shall notify the Contracting Officer with a minimum of 60 calendar days prior to the requested official final inspection of the works.

Warranty: As required by Bulgarian regulations, with minimum of 1 year for all the works except any roof work which shall be 10 years. Warranty starts the day after all works are accepted by the Contracting Officer.

5.8 Construction Schedule (bar chart is authorized)

Perform all work within 700 calendar days after contract award. Within 45 days after contract award, the contractor shall provide a construction schedule including a minimum of 20 activities.

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5.9 SAFETY: Accident Prevention Plan

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

WORKERS AND CHILDREN AND PERSONNEL AT THE SITE SHALL TAKE PRECEDENCE

OVER ANY OTHER FACTOR.

The contractor shall use the format or guidelines included in the solicitation package to prepare the Safety Plan or Accident Prevention Plan

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety Manual (EM-385-1-1), describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, and the equipment on the job site. The Plan shall clearly define the measurement that the contractor will implement to guarantee that nobody will be exposed to any hazards as a result of this construction contract.

Additionally, the safety plan must address types of personal protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385-1-1 wherever the requirements of this manual are more stringent and not in conflict with the requirements of the Bulgarian Safety Law.

No work shall start at the job site until the Accident Prevention Plan is received and accepted by the Contracting Officer Representative (COR).

Execution of this construction contract requires compliance with Bulgarian and United States Army Corps of Engineers Safety regulations. In addition to the Accident Prevention Plan which needs to be prepared as outlined in EM385-1-1, the contractor is responsible to prepare all necessary safety documentation, studies, reports, books, design or logs, which may be required by Bulgarian regulations/legislation.

- Safety of the children and other people shall be the highest priority of the contractor.

- The contractor shall comply with the Safety Manual of the US Army Corps of

Engineers (EM-385-1-1), wherever this US manual has more stringent safety requirements than those required by Bulgarian Code and these requirements are not in conflict with local safety regulations. A digital copy of this manual can be found here:

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health- Requirements-Manual/

- In accordance with previous safety paragraphs, the contractor shall provide an accepted copy of their Accident Prevention Plan before any work is authorized to start.

- The contractor is responsible for the safety of the contractor’s employees, subcontractors, visitors and the general public, as they could be affected by this construction project. Contractor shall provide proper fences or barricades to separate the construction areas from the rest of areas of the school/orphanage.

- The contractor is responsible to comply with Bulgarian Safety Code. All costs of compliance with safety and with Bulgarian safety regulations are the responsibility of the contractor. Any costs related with safety inspections, safety monitoring, or anything

OHASIS ID 39837 Page 40 of 50 Version: 002 else required to comply with the Safety regulations shall be the responsibility of the contractor.

- Within the context of his responsibilities, the contractor shall take the necessary actions to protect the safety and health of the employees, including the prevention of occupational risks, information and training measures, and measures for the organization of the health and safety at work and its necessary means as required by Bulgarian Code. The following general prevention principles shall be taken into account for the adoption and implementation of the measures provided above:

a. avoiding risks;

b. evaluating the risks which cannot be avoided;

c. combating the risks at the source;

d. adapting the work to the individual, in particular as regards the design of the workplace and the choice of work and production equipment and methods, with a view, in particular, to alleviating monotonous and repetitive work, and its effects on health;

e. adapting to technical progress;

f. replacing the dangerous by the non-dangerous;

g. prevention planning;

h. giving collective protective measures priority over individual protective measures;

i. giving appropriate instructions to the employees.

An employer shall insure all employees against occupational accident and disease risks, under the terms of Bulgarian law. The contractor shall verify that all employees of the prime contractor or any subcontractor employed in this project meet the legal requirements of Bulgarian Law.

The contractor shall organize the employee training in the field of health and safety at work.

This training must be provided to new employees, those changing the workplace or type of work and those resuming their activity after a break longer than 6 months. In all such cases, the training shall take place before the actual beginning of the activity. The contractor shall be responsible for the facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in special situations and imminent danger.

The contractor shall be responsible for a safe and hygienic work environment both on the project site and at off-site locations where work is done in conjunction with this project.

- The contractor shall be responsible for the protection of all grounds, vegetation and improvements that exist and are to remain after the project is complete; with-in the project work areas, adjacent to the project work areas and along the common route of access to the site, outside of the work areas. The Contractor shall be responsible to have any damage caused by Contractor’s employees, equipment or sub-contractors

OHASIS ID 39837 Page 41 of 50 Version: 002 repaired and restored to pre-damage condition, as approved by the PM or Contracting Officer Representative (COR), at no cost to the Government.

- The Contractor shall comply with all applicable safety regulations of Bulgaria, including all required record keeping.

- The Contractor shall provide and maintain in working order during the entire construction period, such fire protective equipment and devices as required by applicable safety standards and as deemed necessary and suitable for any possible class or type of fires. Extinguishers shall be non-freeze type of not less than ten pound (5KG) capacity each.

- Provide protection against rain, wind, or heat so as to maintain all work, materials, apparatus, and fixtures, incorporated in the work or stored on the site, free from injury or damage. At the end of the day’s work, cover all new work and existing installations likely to be damaged as a result of the construction activities (i.e. roofing work).

- Contractor shall acquaint themselves with the location of utilities, which may be encountered or be affected by work, and shall be responsible for damage caused by neglect to provide proper precautions or protection. If needed, the contractor shall contact any local authorities or utility companies to locate any utility service, (and pay for their services if needed).

- Provide, erect and maintain all required barricades, of sufficient size and strength necessary for protection of material storage, as well as to prevent accidents to the public and the workmen at the job site.

- Special precautions shall be taken to maintain the area around the facility clean in order to be used by children and the staff of the educational facilities, as well as the general public. The contractor must take into consideration that the school will remain fully operational at all times during the project execution.

- Report all injuries to any person and damage to any property not belonging to the contractor immediately to the COR (Contracting Officer Representative).

Compensation to any third party affected by the construction activities (such as damage to private property) shall be the exclusive responsibility of the contractor.

- Contractor shall have a minimum of 5 new hard hats available at the job site for the official visitors.

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5.10 Coordination and Phasing

All coordination with the beneficiary shall be the responsibility of the contractor. The Contracting Officer Representative shall be notified of any disputes between agencies or approvals that will affect Contract duration or Contract Price.

All works shall be closely coordinated with the beneficiary on a daily basis.

All works are to be performed in operational facilities. The contractor will execute their works in order to minimize disruption to their normal operations. This will require performing some works during weekends or after normal working hours.

The contractor shall be responsible to move any materials or equipment that may interfere with their works within an area within the school complex, to be determined by the school director. The contractor shall provide the labor, but it shall be the School Director’s responsibility to tell the workers what to move and where to move it.

It is not a contract requirement, but it is highly recommendable to perform all the works during the summer vacations, when the facility will not be operational and when the weather should be better to dry the wet concrete and surfaces.

5.11 Language

All communication and correspondence between the contractor and the Government personnel shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language; but the Contractor may, for his own record purposes, prepare them in the local language. All correspondence to and from the Contracting Officer shall be in the English language. In case of dispute or claim, the English version will govern.

Immediately after award, the contractor shall appoint an English speaking representative, with cellular phone and e-mail address. The Contracting Officer Representative reserves the unilateral right to disapprove this person if it is found that his English language capacity is not sufficient to perform the duties required for such position.

For the visits of the Contracting Officer, the PM or their authorized representative to the job site, the contractor shall provide somebody capable of representing the construction company who can communicate in English language or the contractor shall provide a translator to translate from English to local languages. Only one English speaking representative is necessary for both sites.

5.12 Special Site Conditions

Confine all operations, equipment, apparatus and storage of materials, to the immediate area of work to the greatest possible extent. Contractor shall ascertain, observe and comply with all rules and regulations in effect on the project site, including, but not limited to parking and traffic regulations, use of walks, security restrictions or hours of allowable ingress and egress.

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5.13 Submittals – Technical Information

The contractor shall provide technical information on all materials and equipment to be incorporated to the job site. This information must be sent to and accepted by the COR before they are purchased by the contractor. Any material or equipment utilized at the job site that is not approved by the representative of the Contracting Officer and that if found not to comply with the requirements of this contract (or Bulgarian Legislation) shall be removed at no cost to the US Government.

5.14 Deliverable

The contractor shall provide for acceptance to the COR, as a minimum the deliverables listed in the tables below. For all technical deliverables/submittals, the contractor’s quality control representative shall certify that each proposed product meets the technical requirements listed on this Performance Technical Specifications.

Administrative…