Attachment_1_Country_Clearance.doc

WARNING

Country clearance requests that are not in compliance with attached procedures will not be processed.

Country clearance requests that are submitted with incomplete documents will not be processed.

Country clearance requests that do not meet the required lead-time will not be processed.

Country clearance requests will not be processed, if they are not coordinated through a POC at the installation being visited.

The certificate of insurance must remain a one-page document.

Country Clearance Requirements for

Employees and other Civilian Personnel

1.

Insurance Requirements: All contractors and other personnel not covered under the SOFA Agreement that are travelling to Spain to conduct official business with U.S. forces must have civil liability insurance under Annex 6 of the Agreement of Defense Cooperation between the United States of America and the Kingdom of Spain (ADC), before they can obtain country clearance(s) for their employees, regardless of whether their employees will be designated contractor employees, “tech reps,” or employees of non-Spanish and non-commercial organizations. The minimum required coverage of said insurance is as follows:

Type of Insurance

Personnel Liability (Per Injured Party)

90,151.82 Euros

Property Damage (Per Occurrence)

60,101.21 Euros

Security Deposit (Judiciary Bond)

6,,010.12 Euros

Maximum Total (Per Occurrence)

601,012.10 Euros

2. Procedures:

a. Third Country Nationals (Lead time for processing is 15 duty days.):

(1) All third country nationals traveling to Spain under DoD sponsorship require country clearance from ODC Spain, including crew members on board U.S. military and DoD chartered aircraft as well as embarked foreign nationals on U.S. ships. Contractors of third country nationality must adhere to procedures set forth in paragraph 2.b below and are not eligible for “designation.” Third country nationals employed by DoD that are traveling to NS Rota or Moron AB must complete a Country Clearance Request. The request will be faxed to the point of contact at the unit being visited, who in turn will endorse the visit and forward the document to ODC/CL (Clearance Section) for processing through Spanish authorities. Third country nationals traveling to any other location is Spain on DoD official business should fax the Country Clearance Request directly to ODC for processing. The ODC/CL fax number is (34) 91 549-7040.

(2) Third country nationals cannot use on-base U.S. billeting facilities. They must billet off-base per the Spanish Government requirement.

b. Contractor Personnel who are assigned or require access into Spain for less than 90 days within a 180 day period (Lead time for processing is 15 duty days):

(1) This applies to contractor employees (referred to as “tech reps”) who are in Spain for less than 90 days (out of a 180 day period) in the execution of a contract with the U.S. forces. This also applies to other non-Spanish personnel requiring access into Spain to conduct official business with U.S. forces who do not fall under the Status of Forces Agreement. These employees do not have to obtain “DESIGNATION” from the U.S./Spanish Permanent Committee. However, they must request country clearance prior to entry into Spain. Contractors visiting NS Rota or Moron AB in support of a DoD contract must obtain a Certificate of Civil Liability Insurance issued in Spain. To obtain the certificate, contractors must contact their insurance provider and instruct them to contact their affiliate in Spain, who in turn will issue the certificate and forward it to the contractor, who will obtain corporate signature. The signed certificate must be faxed/e-mailed along with a completed Country Clearance Request and the Employee Certification (all forms are included at the end of this package) to the point of contact at the unit being visited, who in turn will endorse the visit and forward the documents to ODC/CL (Clearance Section) for processing through Spanish authorities. Contractors visiting any other location in Spain in support of a DoD contract must follow instructions identified above. However, the Certificate of Civil Liability Insurance, the Country Clearance Request form, and the Employee Certification will be faxed directly to ODC/CL (Clearance Section) for processing through Spanish authorities. The ODC/CL fax number is (34) 91 549-7040.

(2) Employees who fall under this category cannot use on-base U.S. billeting facilities. They must billet off-base per the Spanish Government requirement.

c. Contractors or Employees of Non-Profit Organizations (i.e. Red Cross) Requiring “DESIGNATION” (Lead time for processing in 60 days.):

(1) A certificate of designation is granted by the Government of Spain to these individuals when they are in Spain in the execution of a DoD contract and their stay will exceed 90 days out of a 180 period. To obtain designation ODC/SJA (Staff Judge Advocate) Spain must receive a Certificate of Civil Liability Insurance issued in Spain. To obtain the certificate contractors must contact their insurance provider and instruct them to contact their affiliate in Spain, who in turn will issue the certificate and forward it to the contractor, who will obtain corporate signature. Once the certificate is completed, it must be faxed/e-mailed along with a completed Country Clearance Request and the Employee Certification (all forms are included at the end of this package) to the point of contact at the unit being visited, who in turn will endorse the visit and forward the documents to ODC/SJA for processing through Spanish authorities. All designation renewals for NS Rota will be processed through the Human Resources Office. Designation renewals for Moron AB will be processed by ODC/SJA. The ODC/SJA fax number is (34) 91 544-2805.

(2) These employees cannot use on-base U.S. billeting facilities at any Spanish installation. They must billet off-base per the Spanish Government requirement.

INSURANCE COMPANIES

This list is for information purposes only. The U.S. Forces, ODC Spain, or the U.S. Government does not assume any responsibility for the professional ability or integrity of persons or firms whose names appear in the following list. The list is made available as a service to potential U.S. Forces’ contractor companies or others wishing to have information regarding U.S. and Spanish insurance companies that offer liability insurance in the amounts required under Annex 6, Article 5 of the 1989 U.S.-Spain Agreement of Defense Cooperation.

The names are listed alphabetically, and the order in which they appear has no other significance.

ACE American Insurance Company

525 West Monroe Street

Chicago, IL 60661

TEL: 1-800-204-0518

American Company

ACE Europe

ACE Insurance S.A. NV

Francisco Gervas 13

28020 Madrid Spain

TEL: 91-556-3600 FAX: 91-555-9568

Avda Clagonal 474

08006 Barcelona Spain

TEL: 93-416-1757 FAX: 93-416-1242

www.acelimited.com Belgian Company

Registro Mercantil de Madrid number 6086 book 7095 section 3 vol 1 page 72224

AIG Europe S.A.

Orense 68

Madrid Spain

Registro Mercantil de Madrid Book General 8026 Section 3a Tomo 9230 Page 173 y176

Allianz Compania de Seguros y Reaseguros, S.A.

Paseo de la Castallana 39

28046 Madrid, Spain

TEL: 90-223-2629 FAX: 90-253-3639

Spanish Company

Registro Mercantil de Madrid, hoja M-6259 folio 1 tomo 3755

N.I. F. A-2A807346

American International Group Company

P. B. Brokerage Agency, Inc

15 Union Avenue

Rutherford, New Jersey 07070

American Company

Aon Gil y Carvajal, S.A.

Correduria de Seguros Meila Lequetica 8

28004 Madrid, Spain

TE: 34-91-309-9309 FAX: 34-91-447-5177

Spanish Company

Registro Mercantil de Madrid, hoja 7040 folio122 tomo 1577

N.I.F. A-28 109247

Chubb Insurance

Paseo de la Castallana 41, 6

28046 Madrid, Spain

TEL: 91-308-3468

American/Spanish Company

Registro Mercantil de Madrid, no 7008 book 95 section 3 volume 8080 page 78057

C.I. F. A-0021155G

Great Northern Insurance Company (a subsidiary of Chubb Insurance)

15 Mountain View Road

Warren, New Jersey 07059

American Company

La Compania de Seguros BANCO VITALICIO de ESPANA

Anonima de Seguros y Reaseguros Paseo de Gracia 11

08007 Barcelona, Spain

Sucursal Cadiz

Avda de Andalucia 10

11008 Cadiz, Spain

TEL: 95-627-1827 FAX: 95-627-1762

Spanish Company

Registro Mercantil de Barcelona, hoja 3696 folio 92 tomo 3954

La Compania de Seguros CATALANA OCCIDENTE, S.A.

De Seguros y Reaseguros

Av. Alcalde Barnils

S/n 08190

Sant Cugat del Valles (Barcelona)

TEL: 93-582-0500

Spanish Company

Registro Mercantil de Barcelona, hoja B-16851 folio 1 tomo 21123

N.I.F. A-08 168 064

La Compania de Seguros GOTHAR VERSICHERUNGSBANK VvaG

Calle Francisco de Rojas 12

28010 Madrid, Spain

TEL: 593 90 25

German Company

Registro Mercantil de Madrid hoja 85835-1 folio 199 tomo 9056

N.I. F. G-0041398-1

La Compania de Seguros PLUS ULTRA

Compania Anonima de Seguros y Reaseguros Plaza de las Cortes 8

Madrid, Spain

TEL: 91-589-9292

Spanish Company

Registro Mercantil de Madrid, hoja M-12,667 folio 1 tomo 586

Reliance National Insurance Company (Europe) Limited

Sucursal en Espana Plaza de la Castellana 21, 1 IZDA

28046 Madrid, Spain

TEL: 91-308-0501 FAX: 91-308-5904

Registro Mercantil de Madrid, hoja M-156258 folio 33 tomo 9725

C.I. F. A-48168074

Sabadell Aseguradora

Compania de Seguros y Reaseguros, S./A.

Gran Via 71 8 IZDA

Madrid, Spain

Avda Francesca Macia 54

Spanish Company

Registro Mercantil de Barcelona folio 110 tomo 23395

Security Insurance Company of Hartford

2959 Monterey-Salinas Highway

Monterey CA 93940

TEL: 831-649-5522

American Company

COUNTRY CLEARANCE REQUEST

(Do not use abbreviations where indicated by an asterick)

ڤ Temporary Visit: Visitor will be staying at location less than 90 days.

ڤ Designation: Visitor will be staying at location for more than 90 or will be residing at location in the performance of a contract

DoD POINT OF CONTACT

4. Name of visitor

(Last name, first name, full middle name spelled out)

5. Date of Birth

7. Nationality

10. Place of ordinary residence, if not a U.S. citizen:

9. SSAN

11. * Name of company, company nationality, and company mailing address (Include telephone and fax numbers):

12. Position Title:

13. *Brief Job Description (i.e., repair F-16 radar)

14. *Type of contract with U.S. or Spanish Forces (i.e. construction or services). Include contract number, if available.

15. Estimated duration of job in Spain:

16. Place of performance of contract in Spain:

17. *Purpose and duration of contract:

18. Information on dependents for designation, if applicable

Name of dependent(s)

(Last name, first name, full middle name)

PRIVACY ACT STATEMENT

AUTHORITY: 10 U.S.C. 8012; Title 5, U.S.C. Chap 57, subchapter 1 and EO 9397

PRINCIPAL PURPOSES: Used to request access and/or designation. SSAN is used to make positive identification of military and civilian personnel.

ROUTINE USES: Becomes record copy of request for access and/or designation, procures approval for request, as applicable. Depending on type of request, may or may not become a permanent record.

DISCLOSURE IS VOLUNTARY: However, without this information and SSAN ODC Spain cannot act on a request for access and/or designation.

Certificate of Insurance

CERTIFICATE OF INSURANCE COVERAGE OF THE CIVIL LIABILITY REFERRED TO UNDER ARTICLE 5 OF ANNEX 6 TO THE AGREEMENT BETWEEN THE KINGDOM OF SPAIN AND THE UNITED STATES OF AMERICA ON COOPERATION FOR THE DEFENSE, SIGNED THE 1st OF DECEMBER 1988.

The insurance Company_______________________________________________with legal domicile in _______________________________________________________________ Tel:__________________________ of Spanish/US nationality, registered in the Mercantile Registry of_______________________________________

Date:____________________, Number________, Book:_______, Section _____, Volume________, Page_______.

CERTIFIES

That __(insert company name)__ of __________________ nationality has contracted with this company Policy Number_______________ of civil liability against damages to persons or property which could arise from actions or omissions committed by any of their employees in the performance of their official functions/professional activities in Spain because of the contract of ________________________________________________________for the U.S. forces, and during the visit which, in respect of such contract, they may make to Spain, according to the general conditions in force for this type of insurance and also to the special conditions created for this purpose in the Spanish-U.S. Permanent Committee; that said company has paid the premium according to the agreed conditions; and that such Policy is in force.

The Policy establishes as coverage of the mentioned risks the following amounts:

INDEMNITY LIMITS:

- For casualty: --------------------------601,012.10 Euros

With the following sub-limits for each injured person:

- For personal liability:-----------------90,151.82 Euros

- For property damage:---------------- 60,101.21 Euros

- For Judiciary Bond:-------------------- 6,010.12 Euros

The granted coverage is effective from ________________ through________________, and does not include any type of franchise, or similar limitation, to be deducted from the mentioned guarantees or any clause which requires the submission to any type of arbitration. The underwriting insurance company considers that the established amounts adequately cover the insured risks.

The policy sets forth the following clauses:

1.

“The insurance company waives any right of subrogation against the United States of America which may arise by reason of any payment under this Policy.”

2.

“The parties hereto explicitly agree to submit to the jurisdiction of the Spanish Courts of Law and to the Spanish Laws to settle any matter related to the construction or enforcement of the clauses and conditions of this Policy.”

IN WITNESS HEREOF, the present document is signed in______________________________, on the____________of_____________2.0____

For the Insured Company (signature)

For the Insurance (signature) (Courtesy Translation)

Certificado de Cobertura de Seguro

CERTIFICADO DE COBERTURA DE SEGURO DE LA RESPONSABILIDAD CIVIL A QUE SE REFIERE EL ARTICULO 5 DEL ANEXO 6 AL CONVENIO ENTRE EL REINO DE ESPAÑA Y LOS ESTADOS UNIDOS DE AMERICA SOBRE COOPERACION PARA LA DEFENSA, FIRMADO EL DIA 1 DE DICIEMBRE DE 1988.

La Compañia de Seguros ______________________________________ con domicilio social en la Calle/Avda./Pla. ____________________________________________________________________, Tlfo.: _________________ , de nacionalidad española/norteamericana, inscrita en el Registro Mercantil de______________________________, fecha _________________, Número ________, Libro _________, Sección ______, Tomo _______, Folio_______.

CERTIFICA:

Que ___(nombre de la empresa)______________, de nacionalidad _________________________, tiene suscrita con esta Compañia la Póliza número ____________________________, de responsabilidad civil contra daños a personas y cosas que pudieran derivarse de acciones u omisiones realizadas por sus empleados en el desempeño de sus funciones oficiales/actividades profesionales en España con ocasión de su contracto con las Fuerzas de los EE.UU. y con la visita que en relación con dicho contrato realicen sus empleados a España, según las condiciones generales vigentes para este tipo de seguros y además las condiciones especiales elaboradas a este fin en el Comité Permanente Hispano-Norteamericano; habiéndose satisfecho la prima según las condiciones pactadas, y encontrándose dicha Póliza en vigor.

La Póliza establece como cobertura de los riesgos mencionados las siguientes cuantías:

LIMITES DE INDEMNIZACION:

- Por siniestro: -------------------------- 601.012,10 Euros

Con los siguientes sublímites por perjudicado:

- Por daños personales:---------------- 90.151,82 Euros

- Por daños materiales: ---------------- 60.101,21 Euros

- Por fianzas judiciales:-_--------------- 6.010,12 Euros

Las coberturas otorgadas son efectivas desde el ___________________________, hasta el _________________________, no incluyéndose en las mismas ningún tipo de franquicia o limitación similar a deducir de las garantías indicadas ni ninguna disposición que requiera la sumisión a cualquier tipo de arbitraje. La Compañia aseguradora que suscribe considera que las cuantías establecidas cubren adecuadamente los riesgos asegurados.

La Póliza establece las siguientes cláusulas:

1.

“La Compañia Aseguradora renuncia a cualquier derecho de subrogación contra los Estados Unidos de América que pueda provenir por razones diferentes a pago, bajo la Póliza epígrafiada.”

2.

“Las partes se someten expresamente a la jurisdicción de los tribunales españoles y al derecho español para resolver cualquier cuestión relativa a la interpretación o aplicación de las cláusulas y condiciones de la Póliza.”

Y para que conste a los efectos oportunos, se firma el presente en __________________ a _______________ de _____________ 2.0___.

Tomador:

Asegurador:

Employee Certification

Date:

To Whom It May Concern:

This is to certify that the individuals listed below are employees of (insert name of company)__ and are covered for civil liability purposes under Policy Number (insert policy number) taken out with __(insert name of insurance company)__, copy of which is attached.

Said employees will be in Spain:

In the performance of contract number ___(insert contract number)__.

To conduct a site survey for the awarding of a contract.

Other (please specify): ____________________________________________________

Name

Nationality

Passport Number

Signed: (insert corporate signature and title)