N32253-18-R-0083-solicitation.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for RFP N32253-18-R-0083.

Submit written offers in accordance with the CLIN structure outlined in the announcement. Oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM)

(https://www.sam.gov). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-100 and DFARS DPN 20180824. North American Industrial

Classification Standard (NAICS) 336611 and Size Standard of 1250 employees apply to this procurement.

Proposals are due to this office no later than 6 Sept 2018 at 07:00 AM, Hawaiian Standard Time. Proposals must be sent via e-mail to Robert Heffelfinger at robert.heffelfinger@navy.mil and Robert Jones at robert.d.jones11@navy.mil.

INFORMATION TO OFFERORS

1. The offeror must meet the requirement outlined in the DD254 by having a facility clearance and must be able to provide a workforce cleared for the NAVSEA yellow badge at the time of proposal submission.

2. The period of performance for this requirement will be from the date of award to December 14, 2018. There will be two (2) option periods from December 15, 2018 to January 22, 2019 and from January 23, 2019 to February 22, 2019. The estimated award date is September 24, 2018.

3. PHNSY&IMF will shut-down during the Christmas holiday period (17 December 2018- 06 January 2019) and will return to duty on January 7, 2019. Work will not be performed during the holiday shutdown from 17 December

2018- 06 January 2019. Return to duty after holiday shutdown will be 07 January 2019.

4. Evaluation. For evaluation, see 52.212-2 as amended by this solicitation. The evaluation factors are technical, past performance, and cost. When combined, the non-cost factors are significantly less important than price.

- For Past performance submittal, please use the “Contractor Performance Data Sheet”.

5. During this evaluation, the Government may require the offerors to submit a price breakdown.

6. Questions. All questions shall be submitted, in writing via e-mail, to Robert Heffelfinger at robert.heffelfinger@navy.mil by 7:00am HST, 04 September 2018. The Government does not anticipate extending the due date for receipt of proposals, therefore, review the Request for Proposal (RFP) and these instructions thoroughly so all of your concerns/questions can be addressed.

ATTACHMENTS

1. DD Form 254, Apr 2018 DOD Contract Security Classification Specification, 10 pages

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD AND

INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

TOUCH LABOR- SANDBLASTER

1.0 BACKGROUND

mailto:robert.heffelfinger@navy.mil

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore based activities in the Pacific.

2.0 SCOPE OF WORK/OBJECTIVE

PHNSY &IMF seeks a Contractor to provide technically qualified 2 each Sandblaster supervisor and 10 each journeyman Sandblaster personnel as specified in paragraph 4.4. The contractor workforce will supplement the shipyard labor needs during the personnel shortage based off of workload.

3.0 PERFORMANCE REQUIREMENTS

a) The Contractor shall provide and is responsible for all labor, management, supervision, coordination, quality control, quality assurance, quality management, safety management, material, equipment, and transportation necessary to perform the requirements of each contract issued. The Contractor shall ensure adequate resources are dedicated to comply with the standards, guidelines and procedures as stated to satisfy the requirements of contracts.

b) Government furnished property will be managed in accordance with the GOVERNMENT PROPERTY

CLAUSE, FAR 52.245-1.

c) Hazardous Material. The materials identified in the list below may be encountered during task performance.

HAZARDOUS MATERIALS

Asbestos Bilge Water

Chromic Acid Cleaning Solvents

Ethylene Glycol (Antifreeze) Fluorocarbons

Hydrazine Hydrochloric Acid

Mercury Methyl Ethyl Ketone

Miscellaneous Chemicals (Corrosive) Miscellaneous Chemicals (Flammable)

Miscellaneous Chemicals (Reactive) Miscellaneous Chemicals (TCLP Toxic)

Morpholine Nitric Acid

Oil (Synthetic) Oil/Water

Polychlorinated Biphenals Sulfuric Acid

Sodium Hydroxide Sodium Phosphates

Sodium Nitrite Sodium Chromates

Lead Arsenic

Cadmium Chromium

Beryllium

Spent Abrasive Blast Material (Contaminated -hazardous waste)

Sanitary Sewage (hydrogen sulphide & hydrogen)

d) The contractor shall work in accordance with this contract issued by the Contracting Officer (KO). Should the contractor be instructed by an individual other than the Contracting Officer to perform work that it considers a change to this contract, the contractor shall not perform such work and shall immediately notify the Contracting Officer and/or Contracting Officer’s Representative (COR) in accordance with the notification of changes clause, FAR 52.243-3.

e) Contractors shall execute work in accordance with Technical Work Directives (TWDs), including Task

Group Instructions (TGIs) and other technical direction.

f) Contractor shall perform in accordance with all applicable Federal, State, Country, City, and local statutes and regulations.

3.1 COORDINATION PROCESS

a) The Contractor shall assign one lead individual who shall coordinate all aspects of the contract with the designated Government representative and vice versa. The lead individual may be the trade supervisor. If it is not the supervisor, this person's cost will be included in the fully burdened labor rate. The Contracting

Officer’s Representative will keep the program office, contracting officer, and contractor apprised of schedule, technical, material, and financial issues pertaining to the contract.

b) All communication with other Government organizations, commands and departments shall be via the

Contracting Officer; or, if designated by the Contracting Officer, another Government representative. The

Contractor’s employees shall not visit vessels or military activity associated with this contract without prior approval from the Contracting Officer. All visits shall be during normal working hours and coordinated by the Contracting Officer’s Representative. If required, the Contracting Officer’s Representative shall forward security clearances to the appropriate military installation for Contractor personnel.

3.2 TECHNICAL CONFERENCES/REVIEW MEETINGS

a) Contractor personnel shall be available for informational meetings with Government technical personnel to discuss the direction, progress, results, and/or issues that occur during the performance of this contract.

3.3 COMPETENT PERSON SUPPORT SERVICES

a) Requirement for Competent Person Support will be provided with the proposal.

b) Performance Specification.

Performance must be IAW NAVSEA Standard Item 009-07, paragraph 3.1.2 and 3.1.3, which can be found with an Internet search.

c) Gas Free Competent Person Tasks

Perform Gas Free consultations, evaluations, inspections and/or certification of confined spaces, tanks, voids, and fire safety for hot work.

Perform Gas Free consultations, evaluations, inspections and/or certification of confined spaces, tanks, voids and fire safety for Freon evolutions.

Monitor air sampling of spray painting and oxygen system transfers.

3.4 PERSONAL PROTECTIVE EQUIPMENT

Whenever work is performed aboard U.S. Naval Ships or vessels at piers or drydocks of a Naval Shipyard or Naval

Station, Contractor employees (including management personnel) shall provide, have, and use at all times the following personal protective equipment:

a) Protective hard hats that meet the following specifications:

(1) Protective helmets purchased after July 5, 1994 shall comply with ANSI Z89.1-1986, "American

National Standard for Personnel Protection-Protective Headwear for Industrial Workers-Requirements," or shall be demonstrated to be equally effective.

(2) Protective helmets purchased before July 5, 1995 shall comply with ANSI Standard "American

National Standard Safety requirements for Industrial Head Protection," Z89.1-1969, or shall be demonstrated by the employer to be equally effective. [Ref. 29 CFR 1910.135 Head Protection]

b) Approved type Plano or prescription glasses meeting the following specifications:

1) Protective eye and face devices purchased after July 5, 1994 shall comply with ANSI standard Z87.1-

1989, "American National Standard Practice for Occupational and Educational Eye and Face Protection", or shall be demonstrated by the employer to be equally effective.

2) Protective eye and face devices purchased before July 5, 1994 shall comply with ANSI "USA standard for Occupational and Educational Eye and Face Protection", Z87.1-1968, or shall be demonstrated by the employer to be equally effective. [Ref. 29 CRF 1910.133 Protective eye and face devices.]

c) Safety toe shoes, with built-in protective toe box that meet the following specifications:

1) Protective footwear purchased after July 5, 1994 shall comply with ANSI Standard Z41-1991, "American National Standard for Personal Protection-Protective Footwear", or shall be demonstrated by the employer to be equally effective.

2) Protective footwear purchased before July 5, 1994 shall comply with the ANSI standard "USA Standard for Men's Safety Toe Footwear", Z41.1 1967, or shall be demonstrated by the employer to be equally effective [Ref. 29 CFR 1910.136 Protective eye and face devices.]

d) Safety gloves per NAVSHIPYD & IMFPEARLINST 5100.1A and SAFETY SUPPLEMENT 0110.1A

3.5 TECHNICAL REQUIREMENTS

a) The Workday. During the period of ship availability, each contractor employee is anticipated to work 8-hour work shifts totaling a 40-hour week, within the hours allotted to complete the contract work. The start of the workday begins at the work location aboard ship based on the work schedule coordinated with the

Government.

b) Overtime work beyond the regular 40-hour work week Monday-Friday, including shifts of 10 or 12 hours and work on Saturday (NTE 12 hours per shift), are authorized on this contract but is not guaranteed. The overtime work shall be requested by the applicable shop to the COR.

Shift hours are as follows:

Shifts Day Swing

8 hour 6:30 am - 3:00 pm 2:30 pm - 11:00 pm

10 hour 4:30 am - 3:00 pm 2:30 pm - 1:00 am

12 hour 2:30 am - 3:00 pm 2:30 pm - 3:00 am

Sunday work may be authorized but is not guaranteed.

Federal holidays are excluded.

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 5th Monday in May

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

NOTE: Work will not be performed during the holiday shutdown from 17 December

2018- 06 January 2019. Return to duty after holiday shutdown will be 07 January 2019.

c) All day parking is not provided for company vehicles at any time within the CIA. However, “drop offs” of people and equipment are permissible.

3.6 PERSONNEL

a) In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US citizens and US nationals only. Contractor personnel performing services shall be required to comply with all Pearl Harbor Naval Shipyard and IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. All regulations, procedures and access/security requirements shall be obtained prior to proposal submission. It is the responsibility of the Contractor to process and obtain all approvals and allow for sufficient processing time to secure access and entry to PHNSY & IMF.

b) The contractor shall comply with the DD Form 254 (See Attachment), DoD Contract Security Classification

Specification, as well as all U.S. Naval facility and ship requirements. Certain areas will be prohibited from having contractor personnel completely.

c) Should Contractor personnel receive or suspect they have learned of classified information beyond their level of clearance, the Contractor shall identify and report suspicions to the COR.

d) When performing work associated with this PWS, the Contractor shall make clear to all individuals they deal with that they are contract employees and not DOD employees.

e) Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, pin, visible company identification) in a visible location on the front of exterior clothing and above the waist, (except when safety or health reasons prevent such placement) as to who their employer is. Identification badges shall be worn at all times when performing work, including while attending Government meetings and conferences that may take place outside the facility.

4.0 STANDARDS/SPECIFICATIONS/REFERENCES

a) The following Government documents form a part of this document to the extent herein:

1) Naval Sea Systems Command (NAVSEA) Standard Work Items (fiscal year in effect at date of contract award)

2) Standard Specifications for U.S. Navy Vessels.

3) Military Standards and Military Performance Specifications

4) Technical Manuals

5) Naval Operations (OPNAV) Instructions

6) Commercial and Industry Standards

7) Government Standards, Technical Drawings and Documentation

8) Applicable Contractor Quality Assurance Plan/Document

b) As required, special documents may be invoked. Specific references for individual items and associated referenced technical documentation.

c) The failure of a contractor to meet any of the specifications or standards set forth in the contract may result, at the Contracting Officer’s discretion, to either:

1) Correction by the contractor at no increase in price; or,

2) In lieu of correction by the Contractor, a reduction in the contract price.

4.1 SPECIFICATIONS, AMENDMENTS OR REVISIONS APPLICABLE

a) Whenever specifications, standards, drawings, publications or other documents are cited without issue number, revision, date or amendment number identified, the revision, date or amendment in effect as of the date of the contract shall apply.

b) Wherever specific issue number, revision, date or amendment number for specifications, standards, and publications are specified, the issue specified shall apply.

c) If, during the performance of this contract, the Contractor believes that the contract contains outdated or different versions of any specifications or standards, the Contractor may request that this contract be updated to include the current version of the applicable specification or standards. Updating shall not affect the form, fit or function of any deliverable item. The Contractor should submit update requests to the KO with copies to the designated COR. The Contractor shall perform the contract in accordance with the existing specifications and standards until notified of approval/disapproval by the Contracting Officer. Any approved alternate specifications or standards shall be incorporated into the contract/contract.

4.2 CONTRACTOR PERSONNEL QUALIFICATIONS

a) The Contractor shall be responsible for employing technically qualified personnel in accordance with (IAW) the PWS perform the work specified in each contract issued hereunder.

b) The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specification requirements. The work history of each Contractor employee must contain experience directly related to the task and the functions he/she is intended to perform under this contract.

c) During the life of this contract, the Government reserves the right to request work histories on any

Contractor's employee(s) for purposes of verifying compliance with this requirement. If the Government questions the qualifications or competence of any person performing under this contract, the burden of proof shall be upon the Contractor to substantiate competency.

d) All journeyman (marine) tradespersons shall possess current certifications.

e) Within one business day of receiving contract award, awardee shall provide qualifications as listed in each trade.

4.3 PLACE OF PERFORMANCE

a) The Contractor will perform but is not limited to the following work locations. Indoor and outdoor work located in the Controlled Industrial Area (CIA), Fleet Maintenance Submarine (FMB) and Fleet Maintenance

Surface craft (FMR). Work will take place in PHNSY&IMF work spaces to include unescorted access onboard

Surface Combatants, Virginia Class, and Los Angeles Class Submarines.

4.4 LABOR DEFINITIONS & MINIMUM REQUIREMENTS

a) The Contractor is responsible for maintaining proficient employees in the labor category throughout the life of this contract. The required minimum qualifications defined in the Sandblaster trade descriptions will continue as the minimum standards for all personnel during the course of performance under this contract.

b) The Contracting Officer and COR must be notified in writing within three (3) calendar days after any contractor personnel has a replacement action.

c) The contractor shall maintain detailed personnel qualification records for those workers performing work in accordance with this contract, and shall provide a printed copy of these records or supporting documentation for review to the Contracting Officer (or designated representative) within 14 days prior to the start of the contract.

d) The following is a general expectation of experience for personnel assigned to the contract:

TRADE SKILL: SANDBLASTER

1. GENERAL QUALIFICATIONS

a) Journey Level Sandblaster - All personnel reporting shall meet the following criteria:

1) Must be a graduate with a high school diploma or GED equivalence.

2) Show written proof or documentation of one of the following:

i. Journeyman’s level of skill is developed from both formal training and work experience. The term Journeyman is specifically defined as a term applied to a worker who has completed a specified training program as an APPRENTICE

MASTER TITLE (any industry) in learning a trade or craft, or can give written proof of four years of qualifying experience for such trade or craft and an additional four (4) years of experience as a journeyman sandblaster.

ii. Eight (8) years of qualifying experience as a journeyman Sandblaster.

3) Must provide medical records and clearance indicating that they are qualified to work with or around lead.

b) Supervisory Level Sandblaster

1) Must possess the required qualifications listed in Section 1.a)

2) Required to have a minimum of two years of Supervisory experience.

3) Must be able to demonstrate the ability to brief and oversee a job.

4) Supervisors are key personnel and must be onsite while non-supervisors perform work on PHNSY.

2. SKILLS/TASKS

a) Sandblaster Mechanics must be able to accomplish the following:

1) SSPC C-7 or NAVSEA-approved equivalent. For equivalent certifications, a copy of the

NAVSEA approval letter shall be provided.

2) Set up, operate, and maintain industrial sandblasting equipment IAW OSHA, federal, state and local standards and requirements for shipyard work.

3) Set up, operate, and maintain industrial 6000 psi or less pressure washing equipment IAW

OSHA, federal, state and local standards and requirements for shipyard work.

4) The contractor shall control contaminated clothing IAW 29 CFR 1910.1025(g).

5) Prepare material for preservation by abrasive blasting, including shipboard blasting of hulls, tanks and superstructures and shop blasting of ship components and other items IAW

NAVSEA Standard Item (009-32)

6) Prepare surface for preservation by abrasive blasting or pressure washing, to include shipboard blasting/pressure washing of hulls, tanks and superstructures and shop blasting of ship components and other items in accordance with NAVSEA Standard Item (009-32).

7) General housekeeping (GHK) is accomplished as needed per shift.

b) Sandblaster Supervisor must be able to accomplish the following:

1) Attend Government pre-shift and shift turnover briefings.

2) Conduct pre-shift and shift turnover briefings with contractor personnel.

3) Assign tasks to contractor personnel.

4) Verify trades personnel performing repairs and/or installations are trained adequately and qualified accordingly to perform the task(s) assigned.

5) Act as a supervisory point of contact (POC) to government representatives assigned to oversee contracted repairs and/or installations.

6) Provide oversight of contractor personnel.

7) Ensure general housekeeping (GHK) is accomplished as needed per shift.

8) Resolve contractor personnel issues.

3. TRAINING

a) PHNSY & IMF Provided Awareness Training:

1) Non-Nuclear Quality Control

2) SubSafe Awareness

3) Ship Safety (6010)

4) Applicable shipyard-specific trade process and safety briefs

5) Safety/Environmental Awareness

b) Contractor Required Training

1) All training shall be accomplished prior to arrival by all contractor personnel.

2) Proof of accomplished training by the contractor shall be submitted to the government fourteen

(14) calendar days prior to start date.

3) Required Training:

i. Lead Arsenic Cadmium Chromium Beryllium - Contractor personnel must be trained and qualified to work in an environment where heavy metals exist (e.g., lead, arsenic, cadmium, chromates, beryllium), IAW OSHA 29 CFR 1910, 1915, and

1926, federal, state, and local standards and requirements for shipyard work.

ii. Positive/Negative Pressure Respirator - Contractor personnel provided must be trained

IAW 29 CFR 1910.134.

iii. Confined Space Safety - Contractor personnel provided must be trained IAW 29 CFR

1915 Subpart B.

iv. Grinder Safety - 29 CFR 1910.215, Abrasive Wheel Machinery; ANSI STD B7.1-1988, Safety Requirements for the Use, Care, and Protection of Abrasive Wheels; ANSI

STD B186.1- 1984, Safety Code for Portable Air Tools.

4. EQUIPMENT

a) Contractor Furnished Tools:

1) Each mechanic shall have a minimum of the following:

JOURNEYMAN TOOL BOX

TOOLS QTY

PNEUMATICS

1/4” collet pneumatic angle die grinder 1 EACH pneumatic 6” disc sander 1 EACH pneumatic air lines 1 SET

Needle gun - small 1 EACH

Needle gun - large 1 EACH

HAND TOOLS

Knife, putty, l-l/4" 1 EACH

Knife, scraping, 3" 1 EACH

Wrench, adjustable (crescent type), 8" 1 EACH

Wrench, adjustable (crescent type), l0" 1 EACH

Screwdriver, 8" 1 EACH

MISCELLANEOUS TOOLS

toolbox 1 EACH flashlight 1 EACH headlamp 1 EACH metal mirror 1 EACH

Air Hose for Pneumatic tools, 3/4" NPT Female X Industrial Quick Disconnect (Q.D.) Female 1 EACH

PERSONAL PROTECTIVE EQUIPMENT

Noise protection 1 EACH

Cotton Coveralls 1 EACH

Blast Coveralls 1 EACH

Abrasive blast boots 1 EACH

Kevlar/cut resistant gloves consumable

Negative pressure full face respirator- 3M 1 EACH

Negative pressure half face respirator- 3M 1 EACH

Filters for negative pressure respirator p100 Particulate filter and Organic vapor consumable

MSA positive full face supplied air respirator 1 EACH

MSA breathing air lines w/Quick Disconnect 1 EACH

MSA blasting hood w/Quick Disconnect 1 EACH

Paper (Disposable) Coveralls consumable

a) Government Issued Consumables:

1) (Job Specific)

i. Disposable coveralls to be provided when required by TWD.

ii. Disposable gloves to be provided when required by TWD.

b) Government Issued Calibrated Tools:

1) None.

5.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PHNSY & IMF via a secure data collection site.

Contracted services excluded from reporting are based on Product Services Codes (PSCs). The Excluded

PSCs are:

(1) W, Lease of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil”

6.0 POINT OF CONTACT

a) Contracting Officer’s Representative: Code 430 Rajesh Gohel

Phone: (808) 473-8000 x5065

Email: rajesh.gohel@navy.mil

b) If, during the performance of this contract, the Contractor believes that the contract contains outdated or different versions of any specifications or standards, the Contractor may request that this contract be updated to include the current version of the applicable specification or standards. Updating shall not affect the form, fit or function of any deliverable item. The Contractor should submit update requests to the KO with copies to the designated COR. The Contractor shall perform the contract in accordance with the existing specifications and standards until notified of approval/disapproval by the Contracting Officer. Any approved alternate specifications or standards shall be incorporated into the contract/contract.

7.0 ATTACHMENTS

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY &

IMF)

APPENDIX II – CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

APPENDIX III – SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL

SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS,

CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS

APPENDIX I

SAFETY AND HEALTH WORK PRACTICES

FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD

AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

(06 SEP 2017)

Ref: (a) 29 CFR 1915, OSH Standards for Shipyard Employment

(b) 29 CFR 1910, OSH Standards for General Industry

(c) NAVSHIPYARDPEARL INST 11320.5, Shipyard Fire Regulations

(d) NAVSEA Technical Publication S0570-AC-CCM-010/8010, Industrial

Ship Safety

Manual for Fire Prevention and Response (8010 Manual)

Att: (1) Contractor Safety & Mishap Prevention Form

1. Purpose/Scope

a. Worker safety is the Navy’s first priority. Ships undergo a variety of availabilities, all of which involve considerable repair, maintenance or refit work. This heavy industrial work is beyond the scope of normal shipboard operations and presents unique hazards.

Safety and occupational health precautions and standards apply to all workers, military and civilian, but may differ slightly depending on the employer.

(1) Contractors working on Navy ships follow Federal Occupational Safety and Health Administration (OSHA) standards including references (a) and (b) above, which are invoked by the Naval Sea Systems Command (NAVSEA) Standard Items. These Standard Items may invoke specific, unique requirements, such as daily fire safety and housekeeping inspections.

(2) Navy safety standards are based on OSHA regulations, and promulgated via the Navy Occupational Safety and Health (NAVOSH) Program Manual, OPNAVINST

5100.23 series. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility

(PHNSY&IMF) civilian and military employees are also required to comply with local safety and health requirements.

(3) Ship's Force personnel follow safety standards contained in OPNAVINST

5100.19, NAVOSH Program Manual for Forces Afloat.

While the NAVSEA Standard Items, NAVOSH Program Manual and local Occupational Safety and Health (OSH) instruction differ slightly in application, they all comply with Department of

Labor OSHA standards, references (a) and (b). Compliance with occupational safety and health standards, instructions and/or rules is an employer responsibility. Employers retain all legal obligations and liabilities for the safety and health of their employees.

b. The purpose of this Memorandum of Agreement (MOA) is to establish safety and health requirements for all project maintenance activities, ensure that contractor personnel comply with applicable safety and health requirements, and partner with PHNSY&IMF to ensure safe project sites throughout the availabilities.

c. PHNSY&IMF is recognized as a STAR site under OSHA's Voluntary Protection

Programs (VPP). The contractor shall commit to operating an effective occupational safety and health management system that embraces the four basic elements of OSHA’s VPP in support of this effort. These four elements include:

(1) Management Leadership & Employee Involvement. Top management must be visible. They must be “on the deck plates” on a regular basis discussing safety issues, demonstrating interest and dedication to safety and health performance, and encouraging dialogue with employees.

(2) Work Site Analysis. New or modified equipment processes, and materials are analyzed and evaluated. Self-inspections of all work sites are performed, hazards related to individual jobs and processes are analyzed and related safety and health training is provided.

(3) Hazard Prevention and Control. Identified hazards must be eliminated or controlled in a timely manner. A hierarchy of controls must exist, beginning with engineering out or eliminating hazards; and extends to enclosing, barricading, or isolating the hazards;

developing administrative procedures and controls; and finally to use of personal protective equipment (PPE).

(4) Safety and Health Training. Training must foster a positive atmosphere that instills the belief that safety is a team effort and includes everyone from top managers to line workers. Employee training should incorporate awareness of hazards, safe work procedures, and emergency situations.

d. PHNSY&IMF OSHE Office Points of Contact

2. General

a. The contractor shall ensure that their employees and sub-contractors comply with all applicable Federal and State OSH standards and regulations and/or specific Navy OSH requirements (e.g., NAVSEA Standard Items). The contractor shall submit a “safety and accident prevention plan” to PHNSY&IMF Occupational Safety, Health, and Environment Office (Code

106), for concurrence prior to start of work that addresses hazards inherent to the work planned, Office Title Code Office Number Cellular

OSHE Office 106 (808) 473-8000, ext. 4459 (808) 368-0106

Safety & Health Division 106.1 (808) 473-8000, ext. 2876 (808) 330-4074

Health Branch 106.11 (808) 473-8000, ext. 5831 (808) 754-9912

Safety Branch 106.12 (808) 473-8000, ext. 4448 (808) 368-0572

Waterfront Branch 106.13 (808) 473-8000, ext. 4437 (808) 347-3197 with appropriate controls described for those standards. The written plan shall include, but is not limited to:

(1) Work involving hazardous constituents (e.g., lead or chromate containing paint, asbestos, silica) that requires specific health controls and/or air monitoring. The contractor and sub-contractors are responsible to contract for their own industrial hygiene support as required.

(2) Hot work operations conducted on-board ship and in-and-around the dry dock basin. The contractor shall identify the type of hot work being performed, means of fire prevention and control, firefighting equipment and capabilities, and emergency actions and procedures in the event of a fire. The contractor shall conduct housekeeping and fire prevention inspections required by NAVSEA Standard Items; ensure good housekeeping, and store materials and equipment in an orderly manner.

(3) The contractor shall provide the name, phone number, and pager number of the individual(s) responsible for the contractor’s OSH regulatory compliance oversight.

b. The contractor shall notify the project manager and PHNSY&IMF OSH Office of injuries and occupational illnesses occurring on the project as soon as possible. If a serious injury/illness or electrical shock occurs, the Contractor shall notify the Regional Dispatch Center

(RDC) by dialing 911 on any Shipyard phone or 474-1271. Copies of the completed mishap report shall be provided to PHNSY&IMF Code 106.13. Notify the project manager and Code

106.13 of planned mishap critiques. Provide copies of the completed critique reports to the OSH

Office.

(1) The contractor shall provide total hours worked to PHNSY&IMF OSH

Office on a monthly basis. Contractors who hire subcontractors shall provide the subcontractor’s total hours worked as well (per OSHA Directive CSP 03-01-002-TED 8.4 VPP: Policies and

Procedures Manual).

(2) The contractor shall provide Total Case Incident Rate (TCIR) and Days

Away, Restricted, or Transferred (DART) rate data to PHNSY&IMF OSH Office (per OSHA

Directive CSP 03-01-002-TED 8.4).

(3) The contractor shall provide PHNSY&IMF Code 106.12 with a copy of their OSHA 300 Log annually (only injuries or occupational illnesses related to contract work) not later than 15 January of each year.

c. Maintain work areas in the highest reasonable state of cleanliness consistent with the work. As a minimum, trash, industrial waste and mechanical or grinding debris will be removed at least daily. If mechanical or grinding debris contains lead/chromate-containing paint debris, additional packing/labeling requirements and environmental disposal requirements may apply.

d. The Project Superintendent of contractor work shall oversee work that may impact the health or safety of PHNSY&IMF personnel. This includes work with or on hazardous materials or for work requiring boundaries and/or containments. Boundaries or containments shall have prominent signage indicating hazards and PPE required entering the area. Work shall be coordinated with the Project Superintendent to ensure PHNSY&IMF personnel are adequately protected and/or removed from the immediate work area as required. PHNSY&IMF may elect to have workplace monitoring conducted around the perimeters of work requiring boundaries and/or containments, in the interest of the Navy and to ensure adequate protection for

PHNSY&IMF employees. Such monitoring will not replace any industrial hygiene sampling the contractor is required to perform according to the contract, nor will Navy monitoring results be used to determine potential exposures to contractor personnel.

e. The contractor shall ensure that work performed by their employees does not create safety or health hazards for PHNSY&IMF personnel.

f. The contractor shall ensure that their employees comply with posted PPE requirements (e.g., safety glasses with side shields, hard hats, safety shoes, hearing protection.

etc.) while going to, working on, and leaving the ship.

(1) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in or passing through an eye hazardous area.

This includes:

(a) All portions of submarines, surface craft, and other vessels undergoing modification, alteration, repair, or overhaul.

(b) Dry docks (topside and basins) where submarines, surface craft, and other vessels are undergoing modification, alteration, repair, or overhaul. Topside includes the area around the dry dock between the chain guardrails and the outer portal crane track.

(c) Portions of lay down areas around dry docks and along piers, shops, and buildings throughout PHNSY&IMF where eye hazardous operations are conducted.

(2) Hard hats shall be worn in designated areas, in situations where injuries can be prevented by wearing hard hats, and where signs indicate the use of hard hats, pier areas where surface craft, submarines, and other vessels are undergoing repair availability. Hard hats shall be worn when going onboard the ship and while working on the exterior of the vessel as well as in the dry dock basin and topside around the dry dock. Topside includes the area around the dry dock between chain guardrails and the outer portal crane track. Hard hats shall be worn when working under the hull of the ship and when working under Herculite and other plastic

(shrink wrap, polyethylene, etc.) covered staging structures.

g. The contractor shall ensure their employees and sub-contractors understand the

PHNSY&IMF Fire Safety Plan, requirements and actions to take in the event a fire or emergency occurs during work onboard the ship. For all types of fires and emergencies contact RDC. The

Federal Fire Department (FFD) shall investigate whenever a fire aboard ship occurs. Ensure

FFD access to inspect the fire scene, to ensure the fire is extinguished and to determine the cause of the fire. Ensure workers are familiar with shipboard fire prevention and evacuation, references (c) and (d):

(1) Smoking is prohibited aboard ship and in dry dock. Designated smoking areas shall be identified, posted, and provided with adequate butt cans and/or ashtrays. Smoking is prohibited outside of designated smoking areas.

(2) Rubbish and scrap materials will be disposed of in properly identified cans, receptacles, or bins. Rubbish will be cleared from the ship at the end of the workday.

Work areas will be kept free of accumulation of combustible debris.

(3) Emergency and fire access lanes shall remain clear and free of obstruction

(4) Brief employees assigned to shipboard work on evacuation plans, e.g., evacuation signals, escape and alternate routes, muster procedures and stand-by areas on pier-side. Unless specifically excused, contractor personnel are expected to fully participate in any fire or other emergency drills.

(5) Fire Safety

(a) Securing of Temporary Services

1. Service lines and leads shall be suspended 1/8” Orange

Teflon coated stainless steel wire rope with 1/8” swage sleeve. Teflon wire rope shall be placed in hull in major passageways at 10 foot intervals. This is the primary material used to ensure that temporary services will not fall into passageways, impeding emergency response in the event of a casualty.

2. In addition, service lines shall also be suspended using a noncombustible string. All suspension points shall be secured to brackets, not be tied to ship's piping or equipment and shall not hinder equipment operation or valve positioning. Services shall be kept “High and tight” ensuring clear passageways and will not obstruct access and egress.

3. Shipyard is to provide 1/8” Nomex/Kevlar string through shop store.

(b) Quick Disconnect Fittings. Service lines and leads in topside hatches, watertight doors and through any other hull cut or hull penetration of a submarine in dry dock or that is waterborne shall have quick disconnect devices installed within 5 feet of the exterior opening, preferable located topside for hull openings and hatches. Ensure quick disconnect are marked with “orange” highly visible tape or tags for easy identification in the event of a casualty.

(c) Metal Canister Vacuums

1. To reduce the risk of a major fire in the ships undergoing availabilities, all vacuum cleaners used shipboard are required to have metal canisters. Vacuum cleaners shall be permanently and legibly marked with the appropriate responsible organization and/or shop/code. Metal canister vacuum cleaners are available through the Shop 06 Tool

Room.

2. Plastic canister vacuum cleaners are allowed for general housekeeping in shops, dry docks and work areas off-hull. Plastic vacuum cleaners shall be labeled “NOT FOR SHIPBOARD USE”.

3. Plastic canister vacuums found in-hull will be confiscated.

Project Superintendents and Assistant Project Superintendents will ensure compliance.

h. The contractor shall perform hot work operations in confined and enclosed spaces in accordance with reference (a). The contractor shall ensure that their employees and sub-contractors understand, enforce and comply with shipboard hot work requirements.

i. Ensure contractor personnel do not relocate, alter, or modify PHNSY&IMF temporary services. Contractors shall not tap into or use temporary ventilation systems/ducting or installed temporary electrical power without prior authorization.

j. Ensure contractor personnel do not remove, alter, or tamper with staging erected by PHNSY&IMF.

k. Restrict entry into PHNSY&IMF work areas posted with hazard warning signs.

Contractor personnel shall comply with all posted hazard control requirements. Entrance into

PHNSY&IMF boundary or containment areas is restricted to personnel with necessary qualifications (e.g., medical, training, PPE). If entry is required, contact the PHNSY&IMF

Business and Strategic Planning Office (Code 1214) to coordinate with applicable project management personnel.

l. Laser Safety. Notify the PHNSY&IMF OSH Office when any laser equipment will be used. Prior to using any laser equipment rated Class 3B or higher, provide the

PHNSY&IMF OSH Department with a written report ensuring that a competent person has conducted appropriate LASER hazard evaluations. The evaluation shall include, but is not limited to, calculations and measurements of LASER safety parameters such as Nominal Hazard

Zone (HMZ), Nominal Ocular Hazard Distance (NOHD), and required optical densities for

LASER eyewear and/or shielding.

m. The contractor shall eliminate or control hazards promptly. Hazards requiring action and/or assistance by the project shall be immediately brought to the project’s attention.

PHNSY&IMF has the right to perform oversight inspections of contractor work sites to ensure compliance with NAVSEA Standard Items, safety and health requirements (including those contained in this MOA), and to ensure support of PHNSY&IMF VPP efforts. Such inspections will be documented in writing, and contractors shall provide written responses to the inspection reports detailing corrective actions taken.

3. Known Hazardous Procedures

a. The contractor will ensure their work does not create a safety or health hazard for other activities working in the area or downwind. In order to minimize personnel exposures to hazardous materials (both military and civilian) and to ensure personnel safety during the availability period, comply with requirements for the specific hazards listed below:

(1) Asbestos

(a) The contractor shall not undertake work requiring removal, repair and installation of thermal system insulation (TSI) material unless it has been confirmed to be asbestos-free by laboratory analysis of bulk insulation samples or review of material-specific documentation. Maintain a copy of the laboratory results/asbestos-free documentation on site while the TSI work operation is conducted.

(b) Contractors performing work on confirmed asbestos material shall comply with the State of Hawaii, Title 11 Hawaii Administrative Rules, Department of Health, Chapter 501, Asbestos Requirements and Chapter 504, Asbestos Abatement Certification

Program. Provide copies of contractor Hawaii State certifications to the PHNSY&IMF Code

1214.

(c) The contractor must comply with storage, labeling, handling and disposal requirements of reference (c), and complete a Custody Transfer Form (CTF). CTFs are available by contacting the Environmental Division (Code 106.3) Hazardous Waste Packaging

Facility. The bags shall only be disposed of in the specially designated asbestos dumpsters located at Building 1663. Contact the asbestos dumpster custodian, Code 106.3, at 473-8000, extension 4580, between the hours of 0630 and 1500.

(d) Restrict entrance into areas marked off by contractor personnel with "Asbestos Danger" signs to qualified asbestos workers.

(e) Prohibit installation of asbestos-containing materials including deck and floor coverings (e.g., vinyl asbestos tile and asbestos-containing tile mastic, terrazzo, underlayment, leveling compound). Ensure only asbestos-free decking materials are used for replacement of coverings to match original installation or replacement of floor covering for an entire space. Materials can be verified as asbestos-free from the review of product specifications.

(2) Silica

(a) Deck covering shall be assumed to contain silica quartz unless confirmed to be silica-free by documentation. Crystalline silica quartz is a suspect human carcinogen and may pose a respiratory hazard when removed without adequate work and/or engineering controls.

(b) Ensure adequate containment and exhaust ventilation is provided for deck removal/installation operations with the potential for generating airborne concentrations of respirable silica dust. Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in shipboard spaces but shall be exhausted off the ship. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable shipboard deck removal operations that show the currently used work controls are sufficient to reduce respirable silica dust to below the permissible exposure limit (PEL).

(3) Man-Made Vitreous Fibers (MMVF) products have replaced asbestos as the primary source of insulation and lagging material and include glass fibers, glass wool, mineral wool and refractory ceramic fibers. MMVF may pose a respiratory hazard and cause skin and eye irritation when removed without adequate work controls. Ensure adequate containment and exhaust ventilation is provided for MMVF removal or installation operations with the potential for generating airborne concentrations of MMVF. Mechanical removal of decking shall require total-compartment isolation with HEPA filtered local exhaust ventilation.

Air exhausted from the silica containment shall not be re-circulated in the same space but shall be exhausted off the ship or to outside air. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable operation that show the currently used work controls are sufficient to reduce MMVF.

(4) Lead. Contractor operations may involve lead work, which could result in personnel exposure. Operations generating lead dust or fumes (e.g., mechanical removal of lead containing paint, transfer of lead ballast or hot work involving lead) shall be conducted in accordance with references (a) and (d) as applicable.

(5) Mercury. The PHNSY&IMF Controlled Industrial Area (CIA) is a mercury exclusion area. Components containing elemental mercury or mercury compounds must be controlled to prevent inadvertent release of this material.

(a) It is requested that the contractor provide a list of all mercury containing equipment and instrumentation being brought onboard ship or into the controlled industrial area in letter format by A-30. Forward the letter to PHNSY&IMF, Attention: Code

1214, with copies to Code 106 and Code 240. Negative reply is required.

(b) Expended, intact fluorescent tubes shall be wrapped or bagged at a rate of no more than ten tubes per bundle to contain spillage in case of breakage. Contact Code

106.3 for proper disposal requirements.

(6) Confined Space Entry/Gas Free Engineering. Where contractors are performing work at Navy Shipyards or ship repair facilities, the following provisions shall be observed:

(a) When performing shipboard operations, the contractor shall provide an Certified Marine Chemist or a shipboard confined space competent person as appropriate under the provisions of reference (a).

(b) When performing non-shipboard operations within a facility, the contractor shall provide a confined space competent person as required in ref (c).

(c) The contractor shall ensure that each employee who enters a confined or enclosed space and other areas with dangerous atmospheres is trained to perform all required duties safely.

(7) Freon. The following control procedures are invoked prior to commencing any work involving the use of Freon onboard ship:

(a) The ship Commanding Officer's permission will be obtained prior to use of Freon to perform maintenance.

(b) Freon will be handled as a controlled substance, used only while in port with adequate worksite ventilation provided.

CONTRACTOR SAFETY & MISHAP INFORMATION

Contractor _____________________________________________________

Contract No.____________________________________________________

Project Title___________________________________________________

Contractor local representative: _______________________________

(Print)

Phone number: ____ ______Title: __________________________

Local Government Representative overseeing contractor:

(Print)

Phone number: __________________Title: _________________________

A. Brief description of work to be performed (Big picture):

B. Location where work is to be accomplished:

C. Time line for work accomplishment:

D. Point of contact for contractor mishap reporting:

Phone number: _____________ Title:____________________________

E. List of work processes or procedures which could impact other employees working in the area and controls or preventive measures to be taken to mitigate hazard:________________________________________________________________________

F. Safety and Health Plans. Identify and provide a copy of the safety and health plans applicable to the contracted work. (e.g., hazard communication program, confined space program, asbestos abatement plan, lead abatement plan, respiratory protection plan, and emergency response plan.)

APPENDIX II

CONTRACTOR ENVIRONMENTAL…