267_C-135_X-Ray_Equip__Repair_(PWS)_Amended.doc

Performance Work Statement (PWS)

X-Ray Equipment Repair & Maintenance Services for Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) 4Vision Statement

1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Contract Administration

2.3.3 Personnel Administration

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties

2.6 Location and Hours of Work

3 Performance Requirements 4 Special Requirements

4.1 Security and Safety

4.1.1 Security

4.1.2 Safety

4.2 Transition

4.3 Government Furnished Materials

4.4 Environmental Requirements

4.5 Applicable Directives

4.6 Quality

4.6.1 Quality Control

5 Deliverables 6 Enterprise-Wide Contractor Manpower Reporting Application 7 Points of Contact

Performance Work Statement (PWS) Radiographic Inspection, Repair & Preventive Maintenance Service for Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) Vision Statement Establish and maintain radiographic inspection, equipment repair and preventive maintenance services for PHNSY & IMF.

1 Introduction

This Performance Work Statement (PWS) covers the details involving the inspection, preventive maintenance and periodic maintenance of radiographic equipment located at PHNSY & IMF.

1.1 Mission

The purpose of this acquisition to provide the government with an inspection, repair and periodic maintenance of radiographic equipment assigned to Code 135, Non-Destructive Testing Lab on PHNSY & IMF.

1.2 Background

PHNSY & IMF’s primary mission is to provide regional maintenance, at the depot and intermediate levels, to keep the surface ships and submarines of our nation's navy "Fit to Fight." As Hawaii’s regional maintenance center, capabilities include excellence in overhauling, repairing, converting, alteration, refurbishing, and decommissioning of Navy vessels. Code 135’s Non-Destructive Testing Lab must have the capability to conduct nuclear and non-nuclear inspections, develop and evaluate film, and process Hazardous Material (HAZMAT) / Hazardous Waste (HAZWASTE).

1.3 Scope

The contractor shall provide, install, inspect, maintain and repair radiographic equipment for Code 135’s Non-Destructive Testing Lab.

2 General Requirements

Upon award, the contractor shall provide, install, inspect, maintain and repair equipment to meet the needs of the government. The following sub-sections provide specific details of considerations for this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer Representative (COR) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between Code 135’s Technical Points of Contact (TPOCs), the COR, and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirements of the contract. The contractor shall respond to Government requests for action in a timely fashion. The contractor shall have a single point of contact between themselves and the government to support the contract.

2.3.3 Personnel Administration

Not Applicable

2.4 Subcontract Management

Not Applicable

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of employment of resources. The contractor shall provide a Point of Contact (POC) who shall be responsible for the performance of the work. The POC or alternate shall have full authority to act on behalf of the contractor on all contract matters relating to operations of this contract.

The contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at Code 135’s Non-Destructive Testing Lab, PHNSY & IMF, and building 315. The contractor shall be available for issues or concerns Monday through Friday, 0630-1500 Hawaii Standard Time (HST) except US federal holidays with the exception of extreme weather conditions.

3 Performance Requirements

The following section specifies the performance objectives and performance elements for the contract.

3.1. Inspect Equipment

3.1.1 Inspect X-Ray Systems

The contractor shall inspect two (2) Pantak Seifert X-Ray systems biannually. Inspection of these systems consists of the following:

· Safety Interlocks

· Lights

· Audible Alarm Systems

· “X-RAY ON” Signs (visibility)

· Enclosure Survey at 450 kilo-voltage peak (KVP), 10 milliamps (MA), (4500 watts)

· X-Ray Tube Socket

· X-Ray Tube Insulating Disks (replace as needed)

· High Voltage Cable Ends (re-dress and replace as needed)

· High Voltage Transformers (adjust as needed)

· Cooling System (adjust as needed)

· X-Ray Control and Power Supply

The contractor shall conduct a complete system test of each X-Ray system to include run up to the fully rated output of 450 kilo-voltage peak (KVP), 10 milliamps (MA), (4500 watts).

The contractor shall inspect and clean two (2) General Electric M-Eco Film Processors biannually, every 6 months apart. Inspection and cleaning of these systems consists of the following:

· Detector Roller Assembly

· Roller Spacing (adjust, clean and correct, adjust tension)

· Squeegee Crossover (freedom of movement and wear)

· Roller Racks (freedom of movement and wear)

· Plumbing Connections (leaks)

· Flow Indicators

· Dryer System (cleanliness)

· Belts (wear and tension)

· Control Unit (confirm operational “standby” status)

· Clean developer and refill fixer/wash tanks

3.2 Equipment Repair and Preventive Maintenance

3.2.1 Provide and Install

The contractor shall provide and install two (2) Hydra Algae Control systems on two (2) GE M-Eco film processors.

3.2.2 Equipment Repair

The contractor shall provide and replace HV cable and disk in Permanent Radiographic Installation (PRI) D. The contractor shall provide and replace HV cable and disk and socket in PRI E.

The contractor shall perform preventive maintenance in accordance with manufacturer’s recommendation on all equipment during each biannual preventive maintenance visit. The contractor shall provide the PM schedule to the TPOCs and COR for approval within 5 workdays after award. Revisions and updates shall be provided as changes occur. The contractor shall coordinate with the TPOCs prior to the scheduled PM. The TPOCs reserves the right to reschedule a PM when circumstances warrant and will coordinate the reschedule with the contractor and COR. The contractor shall perform the PM during normal duty hours.

The TPOCs will contact the contractor via phone or e-mail (or equivalent) for repairs needed. The contractor shall perform repairs during normal duty hours. The contractor shall complete remedial repairs as soon as possible but no later than two (2) working days after notification (parts on order authorize delayed repair).

The contractor shall submit to the TPOCs and COR a Weekly Status Report (WSR) listing all repairs in progress or completed. The report shall include the following:

· Date and time of repair notification

· Brief summary of repairs performed

· Parts required for repair

· Name of technician performing the repairs

· Invoice number charges are associated with

· Receipts for all parts used during the reporting period

3.2.3 Emergency Repairs

Upon telephone notification, the contractor shall respond to emergency repair requests no later than 48 hours. After notification, the contractor shall commence with emergency repairs within 2 hours.

3.2.4 Parts

The contractor shall use new parts during PM and repairs. All parts shall be warranted for 60 days. The contractor shall provide purchase receipts for all parts used with the repair report.

3.3 Reports & Invoices

The contractor shall provide a PM Service report that displays the following:

· Inspections (by each x-ray system and film processor’s serial number)

· Repairs (by each x-ray system and film processor’s serial number)

· Parts installed and/or services rendered (by each x-ray system and film processor’s serial number) The contractor shall prepare and submit a written PM Service report within five (5) working days after each PM is completed. The contractor shall provide one (1) PM Service report to the TPOCs and COR five (5) business days after completion. Report shall be presented in MS Word or Adobe PDF format.

The contractor shall provide a copy of the invoice to COR by the 5th business day of each month. The contractor shall provide the invoice in Microsoft Word, Excel or Adobe PDF format.

4 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security and Safety

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

4.1.1 Security

The contractor/instructor shall pass a background check to gain access onto the base. The contractor will coordinate with the TPOC or COR to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more. Contractor/instructor must be a U.S. Citizen and must pass a security background check. Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination. The contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System (DBIDS).

Contractor personnel must meet the requirements for a white escort required badge for access to areas requiring services related to this contract. Escorted access to CNIAs and NWAs must be coordinated with the appropriate department’s security coordinator to ensure that the area is sanitized and the escort is properly briefed or familiar with the area. Contractors, subcontractors, and suppliers are advised that processing of white badges may take up to five (5) working days to complete.

4.1.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DOD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

4.2 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-out period.

4.3 Government Furnished Materials

Due to the nature of contract execution the government will provide relevant information that will allow the contractor to execute duties according to the details listed in section 3 throughout the duration of this contract.

4.4 Environmental Requirements

Not applicable

4.5 Applicable Directives

Not Applicable

4.6 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

4.6.1 Quality Control Plan (QCP)

The Contractor shall develop a Task/Delivery Order QCP and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be accepted by the Government at the time of the award of this requirement. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Government's review and approval. The Government may find the QCP "unacceptable" whenever the Contractor's procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

5 Deliverables

The contractor shall provide deliverable(s) as described and specified by the government. Format and delivery schedule for deliverable(s) shall be as identified in 3.3.

6 Enterprise-Wide Contractor Manpower Reporting Application The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

Contracted services excluded from reporting are based on Product Services Codes (PSCs). The excluded PSCs are:

· W, Lease of Equipment;

· X, Lease/Rental of Facilities;

· Y, Construction of Structures and Facilities;

· S, Utilities ONLY;

· V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil".

7 Points of Contact

The individuals listed below are the government points of contact for communication with the contractor:

· Technical Points of Contact (TPOCs)-

· Eric Nagata, (808) 368-0850, e-mail: Eric.Nagata@navy.mil

· Chaz Aranita, (808) 630-7738, e-mail: Chaz.Aranita@navy.mil

· Rano Keliikuli, (808) 368-0993, e-mail: Rano.Keliikuli@navy.mil

· Brant Lum, (808) 473-8000 X4967 e-mail: Brant.Lum@navy.mil

· Financial Point of Contact (FPOC)- Sandra Tamashiro, (808) 473-8000 X3531, e-mail: Sandra.Tamashiro@navy.mil

· Contracting Officer’s Representative (COR)- Morris Simms, (808) 473-8000 x6600, e-mail: morris.simms@navy.mil