Combined_Synopsis_Solicitation Rev 2.docx

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220525Q7003 is being issued as a Request for Quotes (RFQ). This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating. Award shall be made to the lowest priced technically acceptable quoter.

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC) 2025-03, effective 1/17/2025, located at https://www.acquisition.gov/browse/index/far

b. DFARS Publication Notice 20250117, effective 1/17/2025, located at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

4. The associated North American Industry Classification System (NAICS) code is 333415, Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing and the associated Product Service Code (PSC)/Federal Supply Code (FSC) is 4120, Air Conditioning Equipment for this procurement: NOTE: A Class Waiver is not applicable to a procurement unless the NAICS code, PSC/FSC, and NAICS Code Descriptor currently in effect, match the item(s) being procured.

|X| is not being set-aside for small businesses.

|_| is being set-aside for. The small business size standard is.

5. The table below lists the Contract Line Item Number(s) (CLIN(s)) and items, quantities, and units of measure, inclusive of any applicable options:

P/N: DW66-A

Similar or equal in accordance with attached Salient Characteristics

P/N: S23M-A Similar or equal in accordance with attached Salient Characteristics

P/N: S24H-A Similar or equal in accordance with attached Salient Characteristics

P/N: S25H-A Similar or equal in accordance with attached Salient Characteristics

P/N: T27L-A Similar or equal in accordance with attached Salient Characteristics

P/N: T32M-A Similar or equal in accordance with attached Salient Characteristics

6. It is anticipated one firm-fixed price purchase order will be issued in response to this RFQ. No commercial financing.

7. The required delivery is FOB Destination and acceptance date is December 5, 2025. Delivery and acceptance will occur at N40443 MSC SSU BATS SAN DIEGO, 9284 BALBOA AVE. San Diego, CA 92123.

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

a. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

b. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

c. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.

d. The Government will consider all quotes that are timely received and may consider late quotes in accordance with 52.212-1. Failure of a quote to address any items listed in the attached submission package may make a quote unacceptable.

e. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

9. Provision 52.212-2 Evaluation—Commercial Products and Commercial Services applies to this acquisition.

(a) The Government may issue a purchase order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes submitted in response to this solicitation shall not contain nor be subject to the vendor’s standard commercial terms and conditions. Any quote submitted in response to this solicitation, which includes the vendor's standard commercial terms and conditions may be considered a material defect and may be rejected as being non-responsive to the solicitation. The following factors shall be used to evaluate quote:

(i) technical capability of the item quoted to meet the Government requirement;

(ii) price;

To be considered a technically acceptable solution for a parts procurement, the quoted parts shall meet the solicitation requirements including required parts, delivery dates, and terms and conditions stated in the solicitation. To be considered a technically acceptable solution for a service, the quoted service shall meet the solicitation requirements including terms and conditions stated in the solicitation. The quote shall state that all aspects of the technical requirement, including required delivery date and part numbers, can be met.

The Government will evaluate quoted pricing for reasonableness utilizing techniques described in FAR 13.106-3.

(c) To consummate a binding contract between the parties, the successful quoter shall accept the purchase order in writing (see FAR 2.101).

(End of Provision)

10. Provision FAR 52.212-3(Dev), Offeror Representations and Certifications – Commercial Products and Commercial Services (Deviation 2025-O0003 and 2025-O0004) with Alternate I applies to this acquisition. Complete and return with quote, modifying the SAM.gov record.

11. Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition.

12. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (MAR 2025)(DEVIATION 2025-O0004), applies to this acquisition along with the FAR Clauses cited in the attached clause document.

13. Additional clauses and provisions are cited in the attached clause document.

14. The below instructions apply.

MSC SPECIFIC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS

The information contained in the table in DFARS 252.232-7006 is for WAWF purposes only. Contradictory information elsewhere in this contract, e.g. Ship to DoDAAC, shall be followed per the terms and conditions of the contract.

When entering the invoice into WAWF, the Contractor shall fill in the DoDAAC fields or DoDAAC extensions exactly as shown in the table in DFARS 252.232-7006. Fields that should not be filled in when entering the invoice into WAWF will be indicated with the direction, “Leave Blank.”

In some situations, the WAWF system will pre-populate the “Pay DoDAAC,” “Admin By DoDAAC” and “Issue By DoDAAC.” The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table in DFARS 252.232-7006. If these DoDAACs do not match, then the Contractor shall correct the field(s).

If submitting a COMBO invoice and receiving report, ensure that the “Inspection” and “Acceptance” defaults of “destination” for both fields are not changed in the WAWF online interface.

The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN (plus any previously submitted amounts submitted against the same CLIN or SubCLIN) exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing.

Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the “Send More Email Notifications” link that appears on the page. The Contractor shall click on this link and add the email address(es) listed below. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system.

(End of instructions)

PACKAGING AND MARKING

VESSEL’S NAME/HULL NUMBER: USNS MERCY (T-AH-19)

REQUISITION NUMBER: N4624551364003

PURCHASE/DELIVERY ORDER NUMBER: TBD

Any previous markings that contradict current material inventory shall be painted over/removed.

Shipments for multiple vessels shall be delivered in separate boxes/crates/containers for each vessel.

CLINs MARKED FOB DESTINATION (SAN DIEGO, CA): Deliveries requires 48-hour advance notification to MSCPAC_BATS@us.navy.mil, phone number 858-694-0307 to facilitate delivery location (San Diego or Port Hueneme). Contract number, requisition number, quantity, weight, and dimensions required. Hours of operation: 7:30 am – 3:00pm Pacific Time.

Vendor: _________________________

POC: ___________________________

Phone: __________________________ E-mail: __________________________ (End of instructions)

DUTY-FREE ENTRY

This material requires duty free entry into the US. Contractor is to initiate the entitlement request via Procurement Integrated Enterprise Environment (PIEE) Duty Free Entry (DFE) module: https://piee.eb.mil/. If you require assistance, please contact the PIEE helpdesk at 1-866-618-5988. This purchase order will not be modified to reimburse the contractor for any customs fees incurred for failure to request duty free entry via this program.

(End of instructions)