N3220520R4112 Amend 0004.docx

N3220520R4112

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

AMENDMENT 0004 RFCS

REQUEST FOR SPECIFICATION CLARIFICATION

SPECIFICATION ITEM NO.: 0106

PARAGRAPH / SECTION NO: 7.5

TITLE: Replace Weather Deck Inclined Ladders with FRP Ladders

QUESTION:

Paragraph 7.5 directs to utilize References 2.1.1 (NASSCO Dwg 77-87-486…) and removed ladders for fabrication of new FRP Ladders, ensuring adherence to para 3.2.1 (ABS rules). The drawing referenced and the existing ladders are in steel. There is not a direct replacement of steel to FRP. The change from steel to FRP will require engineering as well as drawing updates and the Work Item does not provide for this. In addition, the engineering would need take place prior to the ordering of materials. If engineering and drawings are required, please revise the work item to include the requirement? If engineering is not required, please provide us the conversion information from steel to FRP for the materials listed in Drawing 77-87-486 Rev B, “Ladder, Inclined, Exterior With Open Grating Treads”.?

ANSWER:

Cancellation of WI 106 from Solicitation N3220520R4112.

SPECIFICATION ITEM NO.: __0304___________________

PARAGRAPH / SECTION NO:__ 7.3.13

TITLE: Cargo Refrigeration and Air Conditioning Plant Inspections and Testing

QUESTION:

RFC on Work Item 0304 on page 3 of 8 in Amendment 0003 is wrong. Work Item on page 0304-6 just past the middle of the page is Paragraph 7.3.13.

Paragraph 7.3.13 in its entirety can be removed from the WI. Revised WI 304 will be provided DoD SAFE.

SPECIFICATION ITEM NO.: ____304_________________

PARAGRAPH / SECTION NO:___7.3.13_________________

TITLE: _______Cargo and AC Plant Inspect and Groom________________

Per Paragraph 7.3.13 “Install and set up M1 Main Machinery room Supply Fan VFD Controller”. Please provide details and/or part number for the required Supply Fan VFD Controller as the IMECO service company is unable to identify this component.

Paragraph 7.3.13 in its entirety can be removed from the WI. Revised WI 304 will be provided DoD SAFE.

SPECIFICATION ITEM NO.: ____562_________________

PARAGRAPH / SECTION NO:____________________

TITLE: _______SCBA Annual Inspection ________________

Work Item provides the quantities of the cylinders, but the work item does not give the quantities of the SCBA outfits, please advise.

SCBA outfits are S/F responsibility, correct no coverage in SOW.

As applicable, Contractor to submit a condition found report during performance of work.

SPECIFICATION ITEM NO.: 0574

PARAGRAPH / SECTION NO: 2.2.1, 3.1.2 + Enclosure 2.2.1

TITLE: Fire Doors and Shutters

Please review the response to the question submitted on this item previously as provided in Amendment 0003? Specifically, Paragraph 3.1.2 a., which states “Two hundred and five (305) hinged fire doors. Is the quantity Two hundred and five (205) or (305)? Please review enclosure 2.2.1 which lists (239) door. Is the quantity of doors to be included in the bid proposal (205), (305) or (239)? Additionally, please see attached a Fire Door & Shutter List provided in another vessel work item completed as intended.

Work Item should state quantity of 239 NOT 205 or 305. Revised WI 574 will be provided DoD SAFE.

SPECIFICATION ITEM NO.: Various – as identified below

PARAGRAPH / SECTION NO: Various – as identified below

TITLE: Various

QUESTION:

The following is a list of drawings we have not found in the download provided on the DoD Safe site:

0003 – References 2.1.3, 2.1.4, 2.1.5 0006 – Reference 2.1.1 0007 – Reference 2.1 0011 – Reference 2.1.1 0018 – Reference 2.2 0021 – Reference 2.1.1, 2.1.2 0026 – Reference 2.1.1 0090 – Reference 2.1.1 0205 – Reference 1.2.1 0206 – Reference 2.1 0452 – Reference 2.1 0506 – Reference 2.2 0511 – Reference 2.2 0513 – Reference 2.2, 2.3, 2.4 0557 – Reference 2.2, 2.3, 2.4 0565 – Reference 2.1.1 0567 – Reference 2.1.4, 2.1.5, 2.1.7 0569 – Reference 2.1.2 0570 – Reference 2.1.1 0571 – Reference 2.1.1 0573 – Reference 2.1 0574 – Reference 2.1.1, 2.1.2 0575 – Reference 2.4, 2.5, 2.6 0801 – Reference 2.2 0901 – Reference 2.2, 2.3 1000 – Reference 2.1

References and any applicable revised WIs will be provided DoD SAFE.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ACRONYM TABLE

CONUS

CPARS

Contiguous United States Contractor Performance Assessment Reporting System

PDF

PII

Portable Document Format Personally Identifiable Information

SCOPE OF WORK

1. The contractor shall prepare for and accomplish the VR, overhaul, or alterations of the USNS MEDGAR EVERS (T-AKE 13) as specified herein and IAW the WI package as provided in Attachment J-1 – WI Package (Specifications). Unless otherwise specified, all work shall be performed at the contractor’s shipyard.

2. In performing the WIs specified, the contractor shall be responsible for all of the following related work (in case of a discrepancy, the terms and conditions stated in the WIs take precedence over the following terms and conditions):

a. Providing the necessary management, procurement, production, testing, technical capability and resources, and quality assurance services.

b. Ensuring the timely procurement of CFM/CFP and the timely reporting, receipt, storage, installation, and accountability of GFM/GFP IAW FAR 52.245-1 and DFARS 252.211-7007, 252.245-7001, 252.245-7002, 252.245-7003, and 252.245-7004.

c. Using progress measurement systems to determine the physical progress of completed work for each of the elements in the scheduling plan, including material and manpower control, engineering, production, tests and trials IAW the CDRL and the contractor's own Technical Proposal, and the WI package. The progressing system shall permit a direct comparison of the physical progress of completed work to the planned performance measurement baseline for each of the elements in the scheduling plan.

d. Using management procedures and systems to identify behind-schedule conditions and unfavorable schedule variances based on the TPSN submitted with the contractor’s proposal. The applied procedures and systems shall provide timely identification of scheduling problem areas to permit prompt management action to correct unsatisfactory conditions.

e. Developing a performance milestone schedule/critical path chart to measure scheduled performance. Deviations from the milestone schedule/critical path chart dates in WI 0013 must be submitted to and approved by the KO. A performance milestone schedule and critical path chart shall be developed and submitted IAW the WI Package. The performance milestone schedule shall include and clearly identify primary and parallel critical paths. The resource loaded performance milestone schedule shall include, at a minimum, those milestones identified in WI 0013.

f. Using approved quality control procedures as required by this contract and the WI package to ensure procured material and performed production work conforms to the required quality standards.

g. Ensuring the ship's equipment and systems remain configured to existing baselines with regard to procured material, production work, and software.

h. Applying stringent configuration control procedures to ensure that configuration baselines are maintained for procured material and production work.

i. Providing for staging and storing of material (both Government-furnished and contractor-furnished) and LLTM for use in the availabilities from the date of award.

j. Managing all subcontractors’ performance during the availability. Ensure subcontractor work is to the same quality and standards as expected from the prime contractor. Develop and maintain a subcontractor management plan. The plan shall ensure that all communication and control of subcontractors is maintained by the prime contractor.

k. Employing good judgment and sound engineering practice and principles, particularly when WIs do not describe all details of accomplishing the work. The contractor shall be expected to have, either organically or through subcontractors, access to competent engineers who have a history of working solutions in a maritime environment.

3. Contract work shall be performed by an eligible contractor as defined below.

a. The contractor shall be capable of performing the full scope of the requirement stated herein within its own facilities, utilizing its own shop(s) and work force, or be capable of subcontracting for these elements beyond its managerial, technical, or physical capability or capacity. The contractor shall assume full responsibility for the integrated scheduling, cost, and quality of subcontractor performance.

b. The contractor shall be a company recognized as engaged in ship repair work and possess an organization capable of the full scope of planning, engineering, quality control, shipboard/offship production and component/system testing and trials. The contractor shall provide industry certifications such as: MSRA, ABR, or ISO Certification that would further emphasize the contractor's ability to perform the work. To be determined responsible, the contractor shall submit acceptable evidence to demonstrate its ability to accomplish the work. This will include a conclusive demonstration of having the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and/or subcontractors) at the time of award. The contractor’s proposal shall provide a documented and positive demonstration of established organizational elements as set forth below. These characteristics will be evaluated to determine a firm's eligibility for contract award:

1) Administration/Management Control. Established organization geared toward ship repair at all levels of size, value, and complexity, and toward technology innovation and process improvement. Clear lines of authority. Delegation of responsibility. Mid-level managerial positions in place. Competent and experienced employees with ship repair experience. Capability to develop and integrate planning, estimating, and scheduling functions. Defined managerial responsibilities for production, quality assurance, material procurement/control, and subcontractor control.

2) Financial Control. Segregation of accounting costs. Adequate accounting system. Favorable cash flow-ratios. Availability of a line of credit or other source of financial income to support the work effort. Prompt payment of subcontractors and suppliers.

3) Production Control. A production organization. On board (or ability to obtain) trade mix/skills to perform ship repair work. Control of production efforts. Integration of other key functions with production. Use of scheduling techniques. Methods of progressing. Training available to trades employees.

4) Production Technical Support. Engineering and design support capabilities (in-house or subcontracted) with sufficient capability to diagnose and evaluate technical problems and issues and to make competent technical recommendations to MSC when necessary and appropriate. The offeror shall be fully cognizant of ABS rules and USCG regulations and how they apply and impact this specification package.

5) Material/Procurement Control. A material purchasing department with staff. Procedures for control of material (purchasing, monitoring, receipt, inspection, segregation, issuance, nonconformance, and disposal). An inventory system – ordering, tagging warehousing. CFM/GFM storage, control and protection. Existing environmentally-controlled warehouse space. Material handling equipment. Familiarity with the Navy logistics support system.

6) Subcontractor Control. Procedures for selecting, scheduling, managing, monitoring and controlling subcontractors.

7) Quality Control/Test and Trials. A quality control organization/department/staff. Quality assurance procedures/manual. Calibration and metrology system availability. Test memo writing capability. Nondestructive Testing capabilities. Welding procedures and welders’ qualifications. Ability to perform trend analysis. Quality control system shall be certified or equivalent to ISO 9001:2001 standards.

8) Safety/Security. Safety Organization/Manager or Engineer. Safety manual/procedures. Safety training. First-aid capabilities or medical services. Fire protection/procedures. Physical yard security/security procedures.

9) Hazardous Material/Waste Control. Proper procedures and facilities to meet the legal requirements for removal, storage, and disposal of hazardous waste. Segregated storage. Documentation of licensed subcontractors responsible for control of hazardous waste removal, storage, and disposal. Appropriate state/federal agency-issued hazardous waste generator number. Disposal records which indicate type of material, date, and place of disposal.

10) Facilities. Although facility requirements may vary with the work authorized for a specific ship, the contractor must be a ship repair company that possesses or has available the following facilities:

· Pier, with services in place, accessible to the CLASS size ship for berthing

· Structural Shop

· Machine Shop

· Pipe Shop

· Electrical/Electronic Shop

· Carpentry Shop

· Rigging Equipment

· Dry-dock – when required for docking of vessel in performance of the specification

11) Agreements. To be determined responsible, a prospective contractor must possess an MSRA, ABR or submit acceptable evidence in lieu of the aforementioned to effectively communicate and demonstrate its ability to obtain required resources.

c. The government reserves the right to perform a site survey(s) for verification of policies, procedures, capabilities and facilities prior to award.

4. Asbestos removal requirements.

a. During the performance of this contract the contractor and subcontractors may be required to perform work which involves the removal or disturbance of asbestos or asbestos-containing products. This requirement applies to each instance of asbestos removal or disturbance.

b. The contractor shall comply with the precautions required in 29 CFR 1910.1001, 29 CFR 1926.58 and 40 CFR Part 61 and all other applicable Federal, state, and local restrictions. The contractor shall forward a copy of all required notices, licenses and permits to the KO immediately upon issuance or receipt.

c. The latest change to the Federal, state, and local regulations in effect at the time of issuance of the contract shall govern. Compliance with these regulations is mandatory and is necessary to protect the employees of the contractor and Naval personnel from exposure to asbestos fibers in excess of the OSHA Action level airborne concentration (currently 0.1 f/cc of air).

d. During removal or disturbance, the contractor shall control airborne asbestos concentrations outside the removal boundary to less than 0.1 f/cc at all times.

e. After removal or disturbance is complete, the areas within the removal boundary shall not be released for re-occupancy until clearance air sampling demonstrates these spaces have concentrations of asbestos less than 0.1 f/cc.

f. In all respects, the performance of air sampling and analysis shall be performed IAW the OSHA Reference Method (Appendix A of 29 CFR 1910.1001), with the following additional specifications:

1) Aggressive clearance sampling shall be performed on 25 mm cassettes at 2.0 liters per minute for a minimum of four (4) hours.

2) In performing the clearance sampling, the pump shall be placed within the compartment where the removal or disturbance occurred. When this operation is conducted in a multilevel space, at least one pump shall be placed on each level.

3) Air sampling shall be performed by a person competent in sampling procedures and overseen by a CIH by the ABIH.

4) Laboratory analysis of samples shall be performed by a participant in the AIHA PAT Program rated proficient for asbestos and air.

g. Personal sampling shall be conducted using breathing zone air samples which are representative of the 8-hour TWA exposure of each individual. Samples shall be collected and analyzed using the OSHA Reference Method contained in either 29 CFR 1910.1001 (as amended) or 29 CFR 1926.58 (as amended).

h. The contractor agrees to indemnify MSC for any fines assessed by Federal, state, or local agencies, for the contractor's failure to properly follow applicable regulations.

i. The contractor shall insert this instruction in all subcontracts entered into under this contract.

5. Post-award substitution of any major subcontractor should not be effected unless the proposed substitution is submitted to the KO and official approval is obtained. The post-award substitution or insertion of a second-tier subcontractor will be treated in the same manner as the substitution of a major subcontractor and requires specific approval by the KO.

6. Substitution of key personnel.

a. The contractor agrees to assign to this contract those persons identified as key personnel who are necessary to fulfill the requirements of this contract and whose resumes were submitted with the proposal. No substitution of key personnel shall be made except IAW these instructions.

b. All proposed substitutions must be submitted, in writing, at least seven (7) days in advance of the proposed substitutions to the KO and must provide the information required by paragraph “c” below.

c. All requests for substitution must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information as requested by the KO. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person to be replaced. The KO or his authorized representative will evaluate such requests and promptly notify the contractor of the approval or disapproval thereof.

7. It is anticipated the ship will arrive at the contractor’s yard on or about 23 February 2020. All work shall be completed in no more than 31 calendar days from the actual start date designated by the Government at the time of contract award.

8. The place of performance for this contract shall be the contractor’s facility.

Table 1: List of WIs:

APPROACH, BERTH, AND MOORING REQUIREMENTS

TESTING AND QUALITY ASSURANCE

ELECTRICAL SAFETY PROCEDURE REQUIREMENTS

HEAVY WEATHER PLAN

COLD WEATHER PLAN

FURNISH OFFICE FOR OVERHAUL MANAGEMENT TEAM

FURNISH GENERAL SERVICES

INFORMATION TECHNOLOGY

PROJECT PLANNING AND PRODUCTION STATUS MONITORING REPORTS

PREPARATION OF WEIGHT AND MOMENT REPORT

INTEGRATED LOGISTICS AND GFM SUPPORT REQUIREMENTS

FIRE PROTECTION AND SHIPS SAFETY PROGRAM

DELIVERY AND REDELIVERY OF THE VESSEL

SHIPBOARD ACCESS AND SECURITY

GAS FREE CERTIFICATES

CLEAN AND GAS FREE TANKS, VOIDS, COFFERDAMS AND SPACES

MACHINARY SPACE TURNOVER, DOCK TRIALS AND SEA TRIAL

HAZARDOUS WASTE DISPOSAL AT A CONTRACTOR’S FACILITY

PHYSICAL SECURITY AT PRIVATE CONTRACTOR’S FACILITY

DAILY COVID-19 PREVENTION AND CONTROL SERVICES

PHYSICAL SECURITY AT PRIVATE CONTRACTOR’S FACILITY IN

FORCE CONDITION BRAVO – DELTA

VESSEL FINAL CLEANING

CONTINUATION OF SERVICES

NSP

NSP

NSP

NSP

NSP

A A A A

A A A A A A A A A A A

B

B B

PRESERVATION OF RAS STATION KING POSTS

PORT AND STARBOARD PLENUMS WEATHER TIGHT DOOR INSTALLATION T-ALT 408

HANDRAIL REPLACEMENT

PRESERVATION OF AFT MOORING STATION DECK

A A

A

VULKAN COUPLING ANNUAL INSPECTION

ANNUAL AUTOMATION ANNUALS (GE)

MAIN DIESEL ENGINE AUTOMATION ANNUALS (FME)

MAIN DIESEL GENERATOR RENK PEDESTAL BEARING INSPECTION

PROPULSION MOTOR RENK PEDESTAL BEARING INSPECTION

MAIN ENGINE 9 CYLINNDER SERVICE (24K HOUR OVERHAUL)

A A A A A A

CLEANING MAIN GENERATORS AND PROPULSION CONTROL SYSTEM

CARGO AND AC PLANT INSPECT AND GROOM

INTRUSION DETECTION SYSTEM GROOM

EDG SUPPLEMENTAL LUBE OIL COOLER INSTALL T-ALT 359

A A A A

PBX SYSTEM GROOM

ANNUAL RADAR SERVICE

ANNUAL ECDIS SERVICE

ANNUAL VDR SERVICE

ANNUAL RADIO COMMUNICATION EQUIPMENT CERTIFICATION

MAGNETIC COMPASS SERVICE

ANNUAL ECHO SOUNDER SERVICE

A A A A A A A

CARGO CRANE INSPECTION

PRESERVATION OF CARGO CRANES

EDG ANNUAL TESTING AND INSPECTION

RENEWAL SURVEY OF LIFTING DEVICES OTHER THAN CARGO CRANES

EDG LO/FO REACH ROD MODIFICATIONS T-ALT 471

MAGAZINE SPRINKLER GAUGE CALIBRATION

REMOVE OIL DISCHARGE AND MONITORING EQUIPMENT T-ALT 526

HTFW COOLER CLEANING AND INSPECTION

INSPECT TEST AND CERTIFY MACHINERY SPACE CRANES AND HOISTS

ANCHOR WINDLASS ANNUAL INSPECTION

ANNUAL GAUGE CALIBRATION

SCBA ANNUAL INSPECTION

SCBA COMPRESSOR AND FILL STATION ANNUAL INSPECTION

FIXED GAS FIREFIGHTING SYSTEM INSPECTION AND TEST

FIXED FOAM FIREFIGHTING SYSTEM INSPECTION AND TEST

FIRE AND SMOKE DETECTION SYSTEM INSPECTION AND TEST

PORTABLE FIRE EXTINGUISHER SERVICE

FIRE AND SMOKE DAMPER SERVICE

DEEP FAT FRYER GRILL AND RANGE HOOD FIRE SYSTEM INSPECTION AND TEST

FIRE HOSES INSPECTION AND TEST

FIRE DOORS AND SHUTTERS INSPECTION AND TEST

WATERMIST FIREFIGHTING SYSTEM INSPECTION AND TEST

A A A A

A A A A A

A A A A A A A A A A

A A A

GALLEY EQUIPMENT CALIBRATION

ANNUAL LIFEBOAT AND DAVIT INSPECTION

ANNUAL FAST RESCUE BOAT AND DAVIT INSPECTION

ANNUAL LIFERAFTS CERTIFICATION

DEEP FAT FRYER INSPECTION AND TEST

A A A

GALLEY AND LAUNDRY EXHAUST DUCT CLEANING

A

UNDERWATER HULL INSPETION AND PROPELLER CLEANING

A

SLIDING BLOCK RUBBER BUMPER REPLACEMENT

A

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