JA_USNS_Guadalupe_FY18_Redacted.pdf

J&A Control Number: N104-18-R-4005

For Official Use Only

JUSTIFICATION AND APPROVAL (J&A)

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: The United States (US) Department of the Navy (DON), Military Sealift Command (MSC) – Norfolk contracting agency, Virginia 23511.

2. Description of the Action Being Approved: This is a brand name justification for work to be provided under Work Items (WIs) 201, 202, 203, 204, 305, 307, 401, 402, 403, 404, 405, 501, 502, 504, 508, 509, 607, 608, 609, 610, 611, 613, 616 of the Statement of Work (SOW) for the Mid Term Availability(MTA) of the United States Navy Ship (USNS) Guadalupe (T-AO 200) under Request for Proposal (RFP) N32205-18-R-4005. This justification is covering only a portion of the overall acquisition, which an Original Equipment Manufacturer (OEM) authorized facility, manufacturer, and/or representative is required, and the approval level requirements will then only apply to that portion.

3. Description of Supplies/Services: MSC – Norfolk requires OEM authorized technical field service representatives and OEM parts to accomplish the requirements of WIs identified in paragraph 2 for 42 days MTA schedule. The total estimated value of the proposed 23 WIs is $1,325,205.00 and will be funded utilizing Fiscal Year (FY) 2018 Operations & Maintenance, Navy (O&MN) funds.

4. Statutory Authority Permitting Other Than Full and Open Competition: Title 10 United States Code (USC) 2304 (c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as implemented by the Federal Acquisition Regulation (FAR) 6.302-1(a).

5. Rationale Justifying Use of Cited Authority:

a. WI 201, Stbd Main Engine Overhaul

There are only two licensed US authorized distributors and service centers, Fairbanks Morse Engines (FME) under licensing agreement, and Motor Services Hugo Stamp (MSHS) as a MAN Diesel SA authorized distributor and service center. Only FME and MSHS are capable of meeting the stringent Quality Assurance (QA) requirements and are certified by the OEM for same. The engineering construction, drawing and technical characteristics for the manufacturer of parts for these propulsion engines are proprietary to MAN diesel SAS-SEMT Pielstick.

The SMS number 10.6-002-ALL lists the main engines as critical equipment. Failure of one main engine will force the ship to reduce speed. The loss of two main engines puts the ship in a C-4 status, thus becoming unable to perform its primary mission of providing underway replenishment services to the fleet. The reduction in speed can also pose a hazard to the crew, due to limited ship maneuverability. Proper refurbishment and maintenance of the main engines are critical to the safe operations of the USNS Guadalupe (T-AO 200).

For Official Use Only

b. WI 202, Main Engine Injector Overhaul

There are only two licensed US authorized distributors and service centers, Fairbanks Morse Engines (FME) under licensing agreement, and Motor Services Hugo Stamp (MSHS) as a MAN Diesel SA authorized distributor and service center. Only FME and MSHS are capable of meeting the stringent Quality Assurance (QA) requirements and are certified by the OEM for same. The engineering construction, drawing and technical characteristics for the manufacturer of parts for these propulsion engines are proprietary to MAN diesel SAS-SEMT Pielstick.

The SMS number 10.6-002-ALL lists the main engines as critical equipment. Failure of one main engine will force the ship to reduce speed. The loss of two main engines puts the ship in a C-4 status, thus becoming unable to perform its primary mission of providing underway replenishment services to the fleet. The reduction in speed can also pose a hazard to the crew, due to limited ship maneuverability. Proper refurbishment and maintenance of the main engines are critical to the safe operations of the USNS Guadalupe (T-AO 200).

c. WI 203, Main Engine Turbochargers Overhaul

The Original Equipment Manufacturer (OEM) for the Ships main engine Turbochargers is ASEA Brown Boveri (ABB). OEM Tech Reps are required to oversee the overhauls of the four (4) turbochargers on the two main engines. The proper refurbishment and maintenance of the main engine turbochargers is critical to the safe operation of the USNS Guadalupe (T-AO 200). These turbochargers rotate at very high speeds and if not overhauled properly could cause severe damage to the machinery and human life. The use of OEM Tech Reps maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company. These turbochargers

Safety Management Systems (SMS) number 10.6-002-ALL lists the main engine Turbochargers as critical equipment. Failure of the ships generators would restrict the ship to port and could not able to perform its required mission. Proper refurbishment and maintenance of the engines and turbochargers is critical to the safe operations of the USNS Guadalupe (T-AO 200).

Failure to comply with this requirement would render the vessel incapable sailing and thereby unable to meet mission requirements

d. WI 204, Main Reduction Gear Inspection

The OEM for the reduction gear is FALK. FALK has one (1) authorized supplier of approved repair parts and service for their repairs. Proper inspection of the reduction gear is critical to the safe operation of the USNS Guadalupe (T AO 200). Factory authorized suppliers provide parts and Proprietary technical data/drawings only available from the original manufacturer authorized vendors.

This maintains all OEM warranties and ensures equipment reliability and crew safety, therefore Precluding consideration of a product manufactured by another company.

Systems (SMS) number 10.6-002-01-AO lists the Main Propulsion Engines as critical equipment.

Failure of the Main Propulsion Engines will severely impede the ships ability to get underway and complete mission requirements. Proper refurbishment and maintenance of the Main Propulsion Engines is critical to the safe operations of the USNS Guadalupe (T-AO 200).

e. WI 305, Power Take Off (PTO) Controls Groom

The OEM for the vessel’s PTO generator and synchronous compensators is Siemens. RYNO Enterprises, Marine Automation is an authorized vendor of Siemens for repair parts and service for their equipment. Proper refurbishment and maintenance of the PTO and Sync Compensator are critical to the safe operation of the Electrical Generation equipment onboard USNS Guadalupe (T-AO 200).

For Official Use Only

Factory authorized suppliers provide parts and proprietary technical data/drawings only available from the original manufacturer authorized vendors. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-01-AO lists the PTO’s as critical equipment. Failure of the PTO’s will severely impede the ships ability to generate electrical power and degrade mission capabilities. Proper refurbishment and maintenance of the PTO’s are critical to the safe operations of the USNS Guadalupe

(T-AO 200).

f. WI 307, Cargo Console Repair & Groom

The Cargo Console was designed and engineered by Electronic Marine System (EMS). The ABS approved drawings and technical documents are owned by EMS. The work identified by the specification requires EMS to accomplish all repairs.

EMS has installed this unit on the other T-AOs and is the required OEM for repairs. The Cargo Control System has the ability to remotely gauge tank levels and reliably controls pump operations.

Failure to properly maintain the cargo console could result in oil spills and reduced pumping Capability, decrease reliability and negatively impact mission capability.

g. WI 401, Global Marine Distress and Safety (GMDSS) Annual Recertification (United States Coast Guard (USCG) and American Bureau of Shipping (ABS))

The OEM for the vessel’s GMDSS is FURUNO Japan LTD. (i.e., Sailor Thrane & Thrane). FURUNO has numerous authorized vendors to provide service to their equipment. The vendor is required to provide documentation with a certificate of approved training for the FURUNO FS-5000 GMDSS Console unit that installed on the ship. Factory authorized suppliers provide parts and proprietary technical data and drawings only available from the original manufacturer authorized vendors. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-01-AO lists the navigational equipment as critical equipment, and the GMDSS is a requirement of USCG and ABS certification. This equipment provides several means of communication and distress signaling including Search and Rescue Transponders (SARTs) and Emergency Position Indicating Radio Beacon (EPIRB). A USCG or ABS approved and OEM trained vendor must accomplish service of the GMDSS. Proper refurbishment and maintenance of the GMDSS is critical to the safe navigation and operations of the USNS Guadalupe (T- AO 200).

h. WI 402, Simplified Voice Data Recorder (SVDR) Annual Rectification (USCG & ABS)

The OEM for the vessel’s SVDR is NETWAVE formerly RUTTER. The vendor is required to provide documentation with certificate of approved training for the SVDR unit installed. Factory authorized suppliers provide parts and proprietary technical data and drawings only available from the original manufacturer authorized vvendors. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-01-AO lists the navigational equipment as critical equipment and the SVDR is part of the vessel’s safety radio certificate, as required by ABS. The SVDR (i.e., black box) is a USCG and ABS required system integrated into the radar and Electronic Chart Display and Information System (ECDIS) to records ship movements. A USCG or ABS approved and OEM trained vendor must accomplish service of the SVDR. If inoperable the ship cannot sail without proper

For Official Use Only authorization or waviers. Proper refurbishment and maintenance of the SVDR is critical to the safe navigation and operations of the USNS Guadalupe (T-AO 200).

i. WI 403, Radar ECDIS Annual Maintenance (USCG & ABS)

The Original Equipment Manufacturer (OEM) for the vessel’s Radar is FURUNO and the ECDIS is TRANSAS. FURUNO and TRANSAS have numerous authorized vendors to provide service to their equipment. Vendor is required to provide documentation with a certificate of approved training for the FURUNO Radars and TRANSAS units installed. Factory authorized suppliers provide parts and proprietary technical data/drawings only available from the original manufacturer authorized vendors.

This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-ALL lists the radar as critical equipment. Loss of RADAR would essentially leave the vessel blinded during any condition that impairs the human visual or over the horizon detection of obstacles /threats. Without the RADAR systems fully operational this would leave the vessel in a no sail situation. Proper refurbishment and maintenance of the radar ECDIS is critical to the safe operations of the USNS Guadalupe (T-AO 200).

j. WI 404, Magnetic Compass Annual

The OEM for the equipment is Baker Lyman & Company. To ensure proper certification is performed in accordance with (IAW) the manufacturer. This is the only non electronic means available for determining ships heading and must be certified accurate and available for the vessel during navigation for safe passage. This is a USCG requirement.

The SMS number 10.6-002-ALL lists the magnetic compass as critical eequipment. Failure of the magnetic compass will severely impede the ships ability to navigate and maneuver the vessel. The reduction of the ability to navigate and maneuver the vessel will also pose a hazard to the crew. Proper refurbishment and maintenance of the magnetic compass is critical to the safe operations of the USNS Guadalupe (T-AO 200).

k. WI 405, NAVIGAT X Gyro Systems Preventative Maintenance

The OEM for the equipment is Sperry Marine. A Sperry qualified rep for servicing, parts, and repairs are required to certify and ensure proper operation and bearing (heading accuracy). This is the primary electronic means available for determining ships heading and supplies this information to multiple equipment on the bridge and must be certified accurate and available for the vessel during navigation for safe passage. This is a USCG requirement. Proper refurbishment and maintenance of the Gyro Compass is critical to the safe operation of the USNS Guadalupe (T-AO 200). Factory authorized suppliers provide parts and proprietary technical data and drawings only available from the original manufacturer as required by USCG and ABS regulations. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-01-AO lists the navigational equipment as critical equipment required by USCG and ABS for certification. A USCG or ABS approved and OEM trained vendor must accomplish service of the Gyro Compass. Proper refurbishment and maintenance of the Gyro System is critical to the safe navigation and operations of the USNS Guadalupe (T-AO 200).

l. WI 501, Auxiliary Boiler Replace(T-ALT)

The OEM for the auxiliary boilers is Vapor Powers. Proper refurbishment and maintenance of the Boiler Controls is critical to the safe operation of the USNS Guadalupe (T-AO 200). Vapor Powers provides the authorized parts and technical data and drawings as required by USCG and ABS

For Official Use Only regulations. This ensures equipment reliability, crew safety, and proper operation of the systems, precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-ALL lists the boiler controls as critical equipment. Failure of the boiler controls will severely eliminate the ships ability to make fresh water and provide heat to the vessel.

The inability to make fresh water will prevent the vessel from getting underway for vessel operations.

Proper refurbishment and maintenance of the boiler controls are critical to the safe operations of the USNS Guadalupe (T-AO 200).

m. WI 502, No. 1 CT Winch Overhaul

Lake Shore Inc. is the O.E.M. of the Constant Tension winches on the ship. The CT winches are used in line handling. Restrictive rights include access to business sensitive technical manuals, drawings, proprietary rights to software and the ability to procure parts directly from the O.E.M. The Lake Shore Winches (Model 2D5-1190-1) are installed on all of the T-AO class ships. Similar Cargo Gear companies do not have the required technical data, software licensing and OEM repair parts to review, test, and repair this equipment. Only Lake Shore Group Inc. Representatives may work on or make adjustments to the equipment without voiding the warranty.

n. WI 504, Incinerator Service Annual

The Original Equipment Manufacturer (OEM) for the vessel’s Incinerator is ATLAS Incinerators A/S. ATLAS Incinerators A/S has numerous authorized vendors to provide service to their equipment. Vendor is required to provide documentation with Certificate of Approved training for the ATLAS ASWI-402-AS unit that is installed. Factory authorized suppliers provide parts and proprietary technical data/drawings only available from the original manufacturer Authorized Vendors. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

o. WI 508, Engine Room OWS & Cargo OCM Certification

The Original Equipment Manufacturer (OEM) for the vessel’s Cargo Oil Content Meter is DEKMA/OilCon. Only OEM authorized service facilities have the drawings and technical information to repair and service the monitors. Factory authorized suppliers provide parts and proprietary technical data/drawings only available from the original manufacturer authorized vendors. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

Safety Management Systems (SMS) number 10.6-002-01-AO lists the Cargo Oil Content Meter as critical equipment, and is required by ABS and USCG. This equipment prevents the vessel from discharging oil over the side which is a violation federal regulations.

The Original Equipment Manufacturer (OEM) for the vessel’s oily water separator is Alfa Laval.

Only OEM authorized service facilities have the drawings and technical information to repair and service the monitors. Factory authorized suppliers provide parts and proprietary technical data/drawings only available from the original manufacturer authorized vendors. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

Safety Management Systems (SMS) number 10.6-002-01-AO lists the oily water separator as critical equipment, and is required by ABS and USCG. This equipment prevents the vessel from discharging oil over the side which is a violation federal regulations.

For Official Use Only

p. WI 509, No. 3&4 SSDG Fuel Pumps & Fuel Piping Replacement

Stand-alone port and starboard Ship Service Diesel Generator (SSDG) sets provide ship service power and/or provide electrical power to motorize the PTO for emergency propulsion. The authorized OEM manufacturer’s representative for this equipment is Rolls-Royce. OEM parts are required for all critical equipment onboard T-AO class ships. Proper refurbishment and maintenance of the SSDG is critical to the safe operation of the USNS Guadalupe (T-AO 200). Factory authorized suppliers provide parts and technical data and drawings from the original manufacturer as required by USCG and ABS regulations. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-ALL lists the diesel generators as critical equipment. Failure of the SSDGs would restrict the ship to port and could not able to perform its required mission. Proper refurbishment and maintenance of the SSDGs is critical to the safe operations of the USNS Guadalupe

(T-AO 200).

q. WI 607, Self-Contained Breathing Apparatus (SCBA) Equipment Annual Servicing

The OEM for the vessel’s SCBA compressor and refill Station is MAKO. MAKO has numerous authorized vendors to provide service to their equipment. Vendor is required to provide documentation with a certificate of approved training for the MAKO Model No. 9400E3 Compressor and Model No. M3100 Refill Station unit installed. Factory authorized suppliers provide parts and proprietary technical data/drawings only available from the original manufacturer authorized vendors.

This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-01-AO lists the damage control equipment as critical equipment. The vessel’s SCBA compressor and refill station is required to refill expended SCBA bottles used when fighting a shipboard fire or addressing a Hazardous Material (HAZMAT) situation. Failure of the SCBA compressor and refill station will severely reduce the ship’s force capability control, extinguish a fire, and save the vessel from further damage.

r. WI 608, SCBA Compressor Servicing

The OEM for the vessel’s SCBA compressor and refill Station is MAKO. MAKO has numerous authorized vendors to provide service to their equipment. Vendor is required to provide documentation with a certificate of approved training for the MAKO Model No. 9400E3 Compressor and Model No. M3100 Refill Station unit installed. Factory authorized suppliers provide parts and proprietary technical data/drawings only available from the original manufacturer authorized vendors.

This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-01-AO lists the damage control equipment as critical equipment. The vessel’s SCBA compressor and refill station is required to refill expended SCBA bottles used when fighting a shipboard fire or addressing a HAZMAT situation. Failure of the SCBA compressor and refill station will severely reduce the ship’s force capability control, extinguish a fire, and save the vessel from further damage

s. WI 609, Port Rescue Boat Winches and Davits Annual Inspection

The OEM for the vessel’s rescue boat davit is Allied Technical Services. Allied is the OEM authorized vendor and supplier of approved repair parts and service their equipment, and is the only supplier of approved repair parts and service their equipment. Proper refurbishment and maintenance of port rescue boat davit is critical to the safe operation of the USNS Guadalupe (T-AO 200). Factory authorized suppliers provide parts and technical data and drawings from the original manufacturer as

For Official Use Only required by USCG and ABS regulations. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-ALL lists the RHIB and Davit assemblies as critical equipment. Failure of RHIB and Davit assemblies is a major loss in safety and lifesaving equipment required for the vessel to get underway for vessel operations. The loss of major safety and lifesaving equipment poses a hazard to the crew. Proper refurbishment and maintenance of the RHIB and Davit assemblies is critical to the safe operations of the USNS Guadalupe (T-A0 200).

t. 610, Starboard Rescue Boat Winches and Davit Annual Inspection

The OEM for the starboard rescue boat davit is Harding. Harding is the OEM authorized vendor and supplier of approved repair parts and services their equipment. Proper refurbishment and maintenance of stbd rescue boat davit is critical to the safe operation of the USNS Guadalupe (T-AO 200). Factory authorized suppliers provide parts and technical data and drawings from the original manufacturer as required by USCG and ABS regulations. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-ALL lists the RHIB and Davit assemblies as critical equipment. Failure of RHIB and Davit assemblies is a major loss in safety and lifesaving equipment required for the vessel to get underway for vessel operations. The loss of major safety and lifesaving equipment poses a hazard to the crew. Proper refurbishment and maintenance of the RHIB and Davit assemblies is critical to the safe operations of the USNS Guadalupe (T-AO 200).

u. WI 611, Lifeboat Winches and Davits Annual Inspection (1 Year)

The OEM for the vessel’s lifeboats is Survival Systems International. Schat Harding Inc. is the OEM authorized vendor and suppliers of approved repair parts and service their equipment. Proper refurbishment and maintenance of Lifeboats is critical to the safe operation of the USNS Guadalupe (T-AO 200). Factory authorized suppliers provide parts and technical data and drawings from the original manufacturer as required by USCG and ABS regulations. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-ALL lists the lifeboats as critical equipment. Failure of lifeboats is a major loss in safety and lifesaving equipment required for the vessel to get underway for vessel operations.

The loss of major safety and lifesaving equipment poses a hazard to the crew. Proper refurbishment and maintenance of the lifeboats is critical to the safe operations of the USNS Guadalupe (T-AO 200).

v. WI 613, Annual Inspection of Lifeboats and Release Gear Replacement

The OEM for the vessel’s lifeboats is Survival Systems International. Schat Harding Inc. is the OEM authorized vendor and suppliers of approved repair parts and service their equipment. Proper refurbishment and maintenance of lifeboats is critical to the safe operation of the USNS Guadalupe (T- AO 200). Factory authorized suppliers provide parts and technical data/drawings from the original manufacturer as required by USCG and ABS regulations. This maintains all OEM warranties, ensures equipment reliability, and crew safety therefore precluding consideration of a product manufactured by another company.

The SMS number 10.6-002-ALL lists the lifeboats as critical equipment. Failure of lifeboats is a major loss in safety and lifesaving equipment required for the vessel to get underway for vessel operations.

The loss of major safety and lifesaving equipment poses a hazard to the crew. Proper refurbishment and maintenance of the lifeboats is critical to the safe operations of the USNS Guadalupe (T-A0 200).

For Official Use Only

w. WI 616, Elevator Annual

The OEM for the vessel’s elevator is Par Marine. Par Marine is the OEM authorized vendor and supplier of approved, repair parts and service for their equipment. Proper refurbishment and maintenance for the ship’s elevator is critical to the safe operation of the USNS Guadalupe (T AO 200). Factory authorized suppliers provide parts and technical data/drawings from the original manufacturer as required by USCG and ABS regulations. This maintains all OEM warranties and ensures equipment reliability and crew safety, therefore precluding consideration of a product manufacture red by another company.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable: The Government intends to post a synopsis and a RFP at the Government Point of Entry (GPE), Federal Business Opportunities (FBO) website with the intent of awarding a firm-fixed-price (FFP) contract to the lowest priced offeror. Any prospective contractor will be required to use the OEM or OEM authorized vendor(s) as a subcontractor to perform the work WIs stated in paragraph 2.

7. Determination of Fair and Reasonable Cost: The Contracting Officer will determine the anticipated cost to the Government of the supplies or services covered by this J&A will be fair and reasonable IAW FAR Part 15.

8. Actions to Removed Barriers to Future Competition: For reasons set forth in paragraph 5, MSC – Norfolk contracting agency has no plans at this time to allow prime contractors to solicit these requirements competitively, other than synopsizing the requirements. If another potential source emerges, MSC – Norfolk contracting agency will assess whether competition for future requirements is feasible.

For Official Use Only

CERTIFICATIONS AND APPROVAL

TECHNICAL/REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.

TECHNICAL/REQUIREMENTS COGNIZANCE:

Signature Name (Printed) Phone No. Date

LEGAL SUFFICIENCY REVIEW:

I have determined this Justification is legally sufficient.

Signature Name (Printed) Phone No. Date

CONTRACTING OFFICER CERTIFICATION

I certify that this Justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) Phone No. Date

COMPETITION ADVOCATE:

I certify that this Justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) Phone No. Date