N32205-18-Q-2037_CIVMAR_Shipboard_Manning_study_SOLICITATION.pdf

SEE ADDENDUM

(No Collect Calls)

N3220518Q2037 25-Oct-2018

b. TELEPHONE NUMBER

757-443-2329

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 27 Nov 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322059. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SUSAN H. MOOMAW

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C STREET, BLDG SP-64 NAVAL STATION N

NORFOLK VA 23511-2419

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541612

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA FAR (48 CFR) 53 212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

Performance Work Statement Military Sealift Command

N1, Total Force Manpower Management

1. Background:

1.1. Military Sealift Command (MSC) is responsible for 125 USNS ships of which 53 are Government Owned

Government Operated, which sustain our warfighting forces and deliver specialized maritime services in support of national security objectives in peace and in war.

1.2. The Total Force Management Program Office supports MSC with innovative and effective Total Force Human Capital strategies and strategic sourcing solutions in support of civilian and military manpower requirements afloat and ashore. This includes maintaining readiness of all program assets; developing and implementing policies and programs for effective human resources (HR) management; overall strategic planning; formulating program policy and long term plans for resource development and utilization;

formulating and managing program budgets and allocation of resources; and acting as funds administrator by executing a capital strategy in accordance with the Command’s current and future mission.

1.3. Under the current manning model, 4,300 Civilian Mariners (CIVMARs) are assigned to 54 ships by

Marine Placement Specialists (MPS) for a minimum period of four months. CIVMARs who have met a four-month minimum tour may request relief in order to take leave and/or rotate to another ship. Once the relief request is received ashore, and based on availability, the MPS will coordinate a relief from a pool of qualified CIVMARs who are in a transitional status pending assignment to a ship.

1.4. MSC employs approximately 1.22 CIVMARs for every afloat billet which equates to a 22% “pipeline” in excess of actual shipboard billets. The “pipeline” is intended to provide personnel the opportunity to rotate ashore to take annual leave, shore leave, sick leave, administrative leave and to attend regulatory and MSC required school house training, and the like. Further, the “pipeline” is utilized by the command for periodic special interest programs ashore. That means while approximately 4,300 CIVMARs are aboard ship on any given day, approximately 946 are ashore.

2. Applicable Directives, Acronyms and Abbreviations:

2.1. Directives:

Civilian Marine Personnel Instruction 330: Employment Civilian Marine Personnel Instruction 512: Positions Civilian Marine Personnel Instruction 610: Hours of Work and Premium Pay Civilian Marine Personnel Instruction 630: Leave and Liberty Civilian Marine Personnel Instruction 750: Discipline

Note: Access to the above documents will be provided.

2.2 Acronyms and Abbreviations:

MSC – Military Sealift Command HRMS – Human Resources Management System DoD – Department of Defense GFI – Government Furnished Information PWS – Performance Work Statement COR – Contracting Officer Representative CLIN – Contract Line Item Number FAR – Federal Acquisition Regulations CAC – Common Access Card

3. Performance Requirements:

This contract shall provide non-personal services to Commander, Military Sealift Command. The contractor shall develop a detailed report which analyzes MSC’s CIVMAR shipboard manning methodologies and management science based on models to include evaluation of tour lengths, relief processes, training requirements and management, leave requirements and management, and shore staff support. The contractor may require access to the Human Resources Management System (HRMS) in order to evaluate historical data and may also conduct interviews, administer surveys and observe personnel at work to collect current data (See section 14.2 regarding security requirements).

4. Specific Tasks:

The contractor shall make recommendations for alterations of the current manning model or recommendations for a replacement model that facilitates the ability of the shore staff to more closely maintain equilibrium between CIVMARs assigned ashore and afloat. Specifically, the contractor will:

4.1. Determine Current Process State. The Contractor shall process map and model all the steps, time lines, decision points, constraints, inputs/outputs and major assumptions about the process and the way things are currently done in order to establish a baseline understanding of the current process. The current state analysis shall include internal and external benchmarking against similar organizations.

4.1.1. Recommendations for adjustments to current practices.

4.1.2 Based on the current state, make a recommendation concerning where ship manpower budgets and shore staff responsibilities are best assigned to ensure effective oversight and accountability.

4.1.3 Make detailed recommendations to remove unnecessary steps in the evaluated processes and modify/add/delete step in order to remove undesirable variations in outputs.

4.2 Develop Practical Solutions. The Contractor shall help MSC reach a desired state of performance (See paragraphs 4.2.1-4.2.5 below for elements constituting the desired state of performance) by recommending cost-effective and efficient solutions. Practical options should include changes or recommendations to the shore staff who support afloat CIVMARs. Practical options should leverage industry best practices for other manning intensive, transportation industries to help leverage developed industry procedures and software options. The Contractor shall develop a detailed decision model to assist in the deployment of the CIVMAR assignment process. This model will show the inputs/outputs, constraints, goals, variables and sensitivity of the model in changes to the various components. This model should incorporate the best practices in linear programming, network modeling, probabilistic determination, queuing and decision analysis to develop the best practices for the overall desired state of performance goals:

4.2.1 Reduce CIVMAR manning gaps

4.2.2 Optimize the size of the CIVMAR pipeline

4.2.3 Improve placement assignment efficiency

4.2.4 Improve CIVMAR overdue relief days to fewer than 14 or propose an alternative model

4.2.5 Increase percentage of required and significant training completed for each shipboard rating.

4.3 Change Management. The Contractor shall create a proposed strategic plan to account for the magnitude of the recommended changes, the categories of change (e.g. work flow, systems, policies, job work environment, measurement), and the timeline for implementation of any recommended improvements.

The drat strategic plan shall be provided to MSC for review thirty (30) days prior to final briefing date.

Finalized strategic plan shall be presented in final brief.

4.4 Pilot/Proof of Concept. The Contractor shall define a recommended pilot program, including scope, duration, evaluation criteria, and which MSC units should participate in order to measure the effectiveness of the recommended improvements prior to the implementation across the MSC fleet.

The Pilot/Proof of Concept program shall have two distinct goals and phases:

4.4.1 Phase 1 – Utilizing the evaluation of the existing processes, develop a plan to institute near term time phased changes to the process for immediate implementation. This phase would not require manning, software or major process changes. The goal is to implement as quickly as possible changes to the process that can immediately improve overall efficiency and, if possible, reduce costs.

4.4.2 Phase 2 – Provide a recommendation for a pilot program to run no longer than 12 months utilizing the optimum decision modeling solutions described above. Pilot program will optimize shore and afloat staffing and provide decision modeling system via NMCI (Navy Marine Corps Intranet) compatible software systems for use by the personnel. The pilot program shall include key indicators for success, data analysis models, expected outcomes, and tracking methodologies.

5. Other Requirements:

5.1. MSC will provide access to the Human Resources Management System (HRMS), Excel spreadsheets and other metrics developed by the staff to support the study. Any personnel with access to Personally Identifiable Information (PII) or other sensitive Government information must be thoroughly briefed on safeguarding such information (See Section 14.2 regarding security requirments). Upon completion of the tasks under this contract, all information provided to the Contractor, especially PII, will be returned to the Government, or certified destroyed by the Contractor.

5.2. Meetings shall be held in the Hampton Roads area at the Government’s facility located at Norfolk Naval Base, Norfolk, Virginia and at site visits (Area Commands, ships) as necessary to support the project.

Location and type of meeting is at the discretion of the MSC COR.

5.3. The Contractor shall maintain contact with the N1 COR and notify him or her of any potential delays.

5.4. The Contractor shall upload the finalized project to the MSC N1 Library via SharePoint. All data and deliverables will become MSC property.

6. Place of Performance:

Work will be performed at MSC HQ in Norfolk, Virginia and off site as necessary to support objectives and accommodate limitations in capacity for contractor staff on-site.

7. Period of Performance:

Base Period: 01 Jan 2019 to 31 Dec 2019 Option Period One: 01 Jan 2020 to 31 Dec 2020

8. Contract Type:

The resulting contract will be a firm fixed-price contract.

9. Contract Deliverables:

9.1 Contractor Weekly Status Report. The Contractor shall provide to the COR an oral briefing or the status including any delays, actions completed or actions outstanding.

9.2 Contractor Monthly Status Report. The Contractor shall prepare, present and distribute a monthly status report regarding the project and milestones achieved. The report shall be uploaded to the N1 Share Point Library. The presentation shall be in person to the MSC COR and MSC representatives.

9.3 The Contractor shall provide periodic (minimum quarterly) updates to COMSC or designated representative and an out-brief to COMSC when the project is complete.

9.4 Final Brief Draft. The final brief draft will be provided for MSC to review 30 days before the final briefing date. The Contractor is responsible for all corrections and revisions required to meet final approval.

9.5 Final Brief. The final brief will be provided to COMSC who will then be responsible for any selection and approval of recommended solutions. COMSC will also approve any pilot programs. The Contractor is responsible for all corrections and revisions required to meet final approval.

9.6 Table of Deliverables

Task Reference Deliverable Due Date Media Type Delivery Point

9.1 Weekly Status

Report

Every Friday NTL 4:00pm

Phone call COR

9.2 Monthly Status

Report

Last non-holiday weekday of each month NLT 4:00pm

Uploaded to N1 Share Point Library and In-person presentation

COR

9.3 Periodic Updates-

Minimum Quarterly

Last non-holiday weekday of March, June, Sept and December, or more frequently if necessary

Microsoft format via email

COMSC or designated representative

9.4 Final Brief Draft NLT Friday, 29

Nov 2019

Microsoft format via email

COR

9.5 Final Brief NLT Tuesday, 31

Dec 2019

In-person presentation

COMSC, COR and Government POCs

10. Performance Standards:

This is a performance based contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner.

11. Government Furnished Information/Government Furnished Equipment:

11.1 Facilities, Supplies and Services. The Government will provide temporary office space for the Contractor during necessary on-site work at Naval Station Norfolk. The office space shall include telephones, computer hardware and software (MNCI approved), photocopy and facsimile equipment and all office supplies necessary to perform work.

11.2 Information. The Government will provide the Contractor access to the following information: access to relevant Government organizations, information and documentation, manuals, tests, briefs, and associated materials, as required and available. The COR will provide coordination assistance to assist the Contractor in accessing the required information. (See section 14.2 regarding security requirements).

12. Travel:

Travel costs will be incorporated into the cost of performing this contract and will be included in the firm fixed price quote. The Government is not obligated to reimburse for any costs that exceed the funded amount on CLIN 0001 (and, if Option Period One is exercised, CLIN 1001) of the contract.

13. Personnel:

13.1 Key Personnel. The lead analyst(s) assigned to the project shall be considered key personnel.

13.1.1 The Contractor will ensure its analyst(s) meet the combined following minimum qualifications

(i.e. all requirements are not required for one single person, but could be met by the contracting team):

13.1.1.1 Black Belt Certification in LEAN, Six Sigma or an equivalent process review discipline.

(International Society for Performance Improvement Certification).

13.1.1.2 Eight years of Performance Improvement Project experience directly related to manpower management process improvement, allocation and shift assignments or rotations in large organizations with worldwide operations 24/7, such as the U.S.

Military, the commercial maritime/cruise line industry, or commercial passenger airline/freight air business.

13.1.1.3 Five years’ experience with Operations Research and/or Management Sciences to include decision-making analysis, linear programming, probability and network modeling.

13.1.1.4 Ten years of project management experience.

13.2 Guidance on Substitutions. No key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required below. All substitution proposals must be submitted in writing at least ten (10) days in advance of the proposed substitution to the Contracting Officer and provide the information required below.

13.3 Request for Substitution. All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, an any other information requested by the Contracting Officer needed to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

14. Other Pertinent Information, Guidelines, and Assumptions:

14.1. Identification of Non-Disclosure Requirements. The Contractor will be required to work with business and Government sensitive Personally Identifiable Information in the performance of this PWS. No sensitive or proprietary information of, or in possession of the Military Sealift command or any of its operating units, will be disclosed without the written consent of the Contracting Officer. (See section 14.2 regarding security requirements).

14.2. Security Requirements.

14.2.1. The Contractor shall comply with all applicable public laws, Government regulations, and Command procedures regarding privacy.

14.2.2. All personnel performing work under this contract shall be United States citizens and able to obtain and maintain a favorable determination from MSC Security.

14.2.3. All personnel shall maintain and have a Common Access Card (CAC).

14.3 Contractor Identification:

14.3.1 Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges.

14.3.2 Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, and any correspondence related to this contract.

14.3.3 Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles, must be clearly identified with Contractor-supplied signs, name plates or other identification, showing that these are work areas for Contractor or subcontractor personnel.

14.4 Designation of Contracting Officer Representative (COR)

14.4.1 The Contracting Officer has designated the person named below as the authorized COR for this contract:

COR: James Bruske james.bruske@navy.mil, (757) 443-2867

14.4.2 The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor’s obligations or change the specifications in the contract or issue task orders.

If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts.

14.5 Authorized Changes Only by the Contracting Officer:

14.5.1 No order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicate with Contractor’s personnel during the performance of this Contract shall constitute a change under the Changes clause of this Contract.

14.5.2 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

14.5.3 The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract mailto:james.bruske@navy.mil price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officer is:

Steven M. Parker 471 East C Street Norfolk, VA 23511

(757) 443-2472 steven.m.parker1@navy.mil

15. Kick-Off Meeting:

After award of the contract, the Contractor shall contact the COR to schedule a post-award kick-off meeting.

The meeting shall take place within three (3) weeks of date of contract award.

16. Invoicing Process:

Invoicing shall be in accordance with DFARS 252.232-7006 Wide Area Workflow Payment Instructions and MSC Specific Wide Area Workflow (WAWF) Instructions clauses. The COR and successful quoter shall, during the Contractor Monthly Status Report referenced in Section 9.2, discuss and determine billable charges to date which can then be invoiced.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Base Period - Shipboard Manning Study

FFP

Base Period - POP 1 Jan 2019- 31 Dec 2019 Includes labor and travel costs - FFP FOB: Destination B552

NET AMT

mailto:steven.m.parker1@navy.mil

1001 1 Each OPTION Option Period 1 - Shipboard Manning Stud

FFP

Option Period One - POP - 1 Jan 2020 - 31 Dec 2020 Includes labor and travel costs - FFP

2001 1 Each Six (6) month extension

FFP

Six (6) month extension IAW FAR 52.217-8

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JAN-2019 TO

31-DEC-2019

N/A N/A

1001 POP 01-JAN-2020 TO

31-DEC-2020

N/A N/A

2001 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.204-7 System for Award Management OCT 2016 52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-22 Public Disclosure of Greenhouse Gas Emissions and

Reduction Goals -- Representation.

DEC 2016

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991 252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)

(a) Definitions. As used in this clause--

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial items, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (AUG 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

https://www.acquisition.gov/

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

SOLICITATION PROVISIONS

http://www.sam.gov/ http://www.sam.gov/

Contractor will be required to fill out and return the following FAR and DFARs Provisions and Clauses:

CLAUSE TITLE DATE

52.209-7 Information Regarding Responsibility

Matters Jul 2013

52.212-3 Alt I Offeror Representations and Certifications

– Commercial Items

Jan 2017

QUOTE PREPARATION INSTRUCTIONS

A. Quote Submittal and Inquiries.

1. Quotes shall be received prior to the closing date and time identified on the SF 1449, electronically at the following address:

susan.moomaw@navy.mil

2. The subject line of the email submission shall read, “N3220518Q2037 // [Quoter’s Name] // Part [X] of [Y],” (Part X of Y is utilized to indicate multiple emails as part of the submission where X is the email number and Y is the number of total emails to be received). NOTE: to ensure attachments are properly received, Quoters are encouraged to limit the sum total size of a single email to 10 megabytes (MB).

3. Submissions shall not contain any classified material. It is the sole-responsibility of the quoter to ensure that the files submitted are virus free and can be opened and read by the Government.

4. The point of contact responsible for supplying additional information and answering all inquiries is the Contract Specialist. Address all questions or concerns the quoter may have to the Contract Specialist, Susan Moomaw. All questions concerning the solicitation shall be submitted in writing via email to:

susan.moomaw@navy.mil

All questions shall be received no later than 20 calendar days after issuance of the solicitation. Quoters are cautioned that any question received after this deadline may not receive a response.

B. General Instructions.

1. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Subpart 15.3. Quoters will be evaluated using the criteria under FAR Provision 52.212-2, “Evaluation – Commercial Items.”

Noncompliance with the Request for Quote (RFQ) requirements may hamper the Government’s ability to properly evaluate the quote and may result in elimination of the quote from further consideration for contract award.

mailto:susan.moomaw@navy.mil mailto:susan.moomaw@navy.mil

2. The quote. The submission of the documentation specified below will constitute the quoter’s acceptance of the terms and conditions of the RFQ and concurrence with the contract type.

3. It is the Government’s intention to award without discussions. Quoters are encouraged to submit their best technical approach and price in initial submission. In accordance with FAR 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and Quoters notified.

The competitive range may be limited for purposes of efficiency in accordance with FAR 15.306(c)(2). Quotes containing unacceptable ratings may be included in the competitive range provided they can be made acceptable as a result of discussions.

4. Instructions outlined in paragraph C below, prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of information needed to allow for evaluation of quotes.

5. If a quoter believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the quoter shall immediately notify the Contract Specialist in writing with the supporting rationale. The quoter is reminded that the Government reserves the right to award this effort based on the initial quotes, as received, without discussion.

6. All referenced documents for this solicitation are available on the Federal Business

Opportunities (FBO) website at https://www.fbo.gov. Potential Quoters are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. If any necessary documents are not available on FBO, please notify the Contract Specialist.

7. Debriefings. The Contracting Officer will promptly notify Quoters if the decision to eliminate their quote from the competitive range occurs, whereupon a quoter can request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify unsuccessful Quoters in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Quoters may request and receive a debriefing.